City of Columbus, Georgia

Mayor's Office

Request for Proclamation

Note: Required fields are marked with an asterisk (*).

Thank you for your interest in requesting a Mayoral Proclamation from the Office of Mayor B.H. "Skip" Henderson III. Please carefully review the guidelines below before submitting your request.

The Mayor's Office reserves the right to decline the issuance of a Proclamation where deemed warranted.

Applicants who wish to request the Mayor to present a Proclamation at a private function must contact the Mayor's Office at

For a City Council Resolution, please contact the
City Attorney’s Office at 706-225-3174.

Proclamations are issued for matters of local, regional or national concern and are generally issued to organizations or events residing in, or occurring within, the Columbus, Georgia area. Proclamations are ceremonial and do not carry any legislative or legal value.

A Proclamation does not necessarily indicate the Mayor, City Council, or the City of Columbus endorses your program or activity. No such implication should be made by you or the organization when you are publicizing your event or activity.

Mayoral Proclamation:

The primary reasons for issuance include:

  • Honor or recognize exceptional achievement
  • Recognition of extraordinary activities or events that reflect outstanding accomplishments

The goal of a Proclamation is to recognize a day, week, or month to honor and celebrate events or to increase awareness of significant issues of importance.

  • All Proclamation requests will be reviewed on a case-by-case basis.
  • Any language submitted may be edited, rewritten, or rejected for final wording.
  • If a Proclamation is accepted or declined, you will be notified via e-mail from the Mayor’s Office.
  • A congratulatory letter or note is an alternative where the criteria for a Proclamation are not met.
  • The applicant will be notified via e-mail when a Proclamation is ready for pick up from the Mayor’s Office. Proclamations must be picked up from the Mayor’s Office and will not be mailed.
  • Proclamations are not to be used to promote or advertise one's business concern.
  • Please do not make announcements regarding a Proclamation until you have been notified of its acceptance.
  • Proclamations are not automatically reissued each year and must be requested on an annual basis.
  • Due to the volume of requests received, the request must be submitted three weeks in advance of the Proclamation date to allow time for approval and processing.

A Proclamation request must be submitted with a proposed text including a minimum of five "Whereas," statements. "Whereas," statements tell the story of the person/organization being recognized and builds up the case for why the honoree is deserving of a Proclamation.

Please note that we keep Proclamations to one page in length including the seal and signature areas.

Proclamations presented at City Council:

Proclamations to be presented at City Council must be submitted by the Monday prior to the week of the Proclamation/Resolution City Council meeting to allow time for approval and processing.

Please do not make announcements regarding a Proclamation until you have been notified of its acceptance and approval.

Proclamations are only presented at City Council the first Tuesday of each month at 5:30 PM in the Council Chambers- 2nd floor of the City Services Center (Address: 3111 Citizens Way, Columbus, Georgia 31906).

IMPORTANT: By submitting this proclamation request, you, the applicant, agree to these terms. Once you submit your request, a confirmation page will appear, and you will receive a confirmation e-mail at the address on the form. If this fails to occur, your request has not been submitted.

For any questions regarding Proclamations, please contact:

Mayor's Office
6th Floor, Government Center
Columbus, Georgia 31902