Agenda Item # 2

Columbus Consolidated Government
Council Meeting

November 15, 2016

Agenda Report # 61

TO: Mayor and Councilors

SUBJECT: Revised Restoration Schedule for Claflin School

INITIATED BY: Community Reinvestment Department


Recommendation: Approval is requested to extend the restoration schedule with Friends of Historic Claflin, Inc. for the redevelopment of Claflin School to complete phase III by July 2017. If phase III is completed on time, then the restoration schedule will be extended for the entire project to be completed by May 2020.

Background: The initial term approved by City Council per Resolution 49-15 was for eighteen (18) months, with the option to renew for an additional 3 years. The initial contract period was to allow Friends of Historic Claflin to accomplish phases II and III of the proposed restoration schedule. If phases II and III were successfully completed within the 18-month period, then the agreement would be extended for an additional 3 years to allow Friends of Historic Claflin to accomplish phases IV, V and VI of the proposed restoration schedule.

Currently phase III (stabilization and demolition) has not been completed, which was originally proposed to be completed by February 2016. It has been requested that the restoration schedule be extended to allow for phase III to be completed by July 2017, and the project completion date to be extended to May 2020.

Analysis: The City has a vested interest in the restoration of Claflin school and has established a working relationship with the Friends of Historic Claflin. This type of development is needed for the revitalization of that area. The extension of the restoration schedule will allow Friends of Historic Claflin additional time to raise funding to complete the renovations.

Financial Considerations: The City will not incur any expenses associated with the redevelopment of Claflin School. Friends of Historic Claflin is responsible for all costs associated with the construction, landscaping and general maintenance.

Legal Considerations: Council must approve all real estate transactions.

Recommendations: Authorize the City Manager to revise the lease agreement to extend the restoration schedule with Friends of Historic Claflin, Inc. for the redevelopment of Claflin School to complete phase III by July 2017. If phase III is completed on time, then the restoration schedule will be extended for the entire project to be completed by May 2020.

Revised Restoration Schedule for Claflin School.pdfRevised Restoration Schedule for Claflin School.pdf




A RESOLUTION
NO. ________

A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE LEASE AGREEMENT WITH FRIENDS OF HISTORIC CLAFLIN, INC TO EXTEND THE RESTORATION SCHEDULE FOR THE REDEVELOPMENT OF CLAFLIN SCHOOL.

WHEREAS, the City Council approved, per Resolution 49-15, the execution of a lease agreement with Friends of Historic Claflin, Inc. for the redevelopment of Claflin School; and,

WHEREAS, per the lease agreement the Friends of Historic Claflin, Inc. had eighteen (18) months to accomplish phases II and III of the proposed restoration schedule, and if phases II and III were successfully completed within the 18-month period, then the agreement would be extended for an additional 3 years to allow Friends of Historic Claflin to accomplish phases IV, V and VI of the proposed restoration schedule; and,

WHEREAS, Friends of Historic Claflin did not complete phase III within the 18 months and has requested to extend the restoration schedule to complete phase III by July 2017; and,

WHEREAS, if phase III is completed by July 2017, then the restoration schedule will be extended for the entire project to be completed by May 2020.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to sign an amendment to the Lease Agreement executed between Columbus Consolidated Government and Friends of Claflin, Inc. on December 29, 2015 which incorporates the attached revised schedule for the restoration.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2016 and adopted at said meeting by the affirmative vote of ___________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor