Created on 09/17/2015

Agenda Item # 4

Columbus Consolidated Government
Council Meeting

September 22, 2015

Agenda Report # 33

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) JOHN DEERE 444K ARTICULATED LOADER AND 644K WHEEL LOADER – FLORIDA SHERIFF’S ASSOCIATION CONTRACT

It is requested that Council approve the purchase of one (1) 444K Articulated Loader at a unit price of $108,332.97, and one (1) 644K Wheel Loader at a unit price of $212,876.58, from Nortrax, Inc. (Fort Myers, FL) [c/o selling dealer: Flint Equipment Co., Columbus, GA], for a total cost of $321,209.55, by cooperative purchase, via Florida Sheriffs Association Contract #14-22-0904.

The 444K articulated loader will be used by the staff of the Recycling Center to move product around in and outside of the Recycling Center. It is a new vehicle.

The 644K wheel loader will be used by the staff of the Street Improvement Division of the Public Works Department to repair and maintain city roads and right of ways. It is a replacement vehicle.

To accomplish this purchase, the Department of Public Works is participating in Bid No 14-12-0904 administered by the Florida Sheriff’s Association and the Florida Association of Counties. The cooperative bid was administered by the aforementioned organizations to be extended and guaranteed to any and all units of local governments and public safety agencies. The bid contract covers the period of October 3, 2014 – September 30, 2015. The procurement process administered by the entities in the State of Florida meets the procurement requirements of Columbus Consolidated Government. The City’s Procurement Ordinance, Article 9-101, “Cooperative Purchasing Authorized,” allows for participation in this Bid. Nortrax, Inc. is one of the awarded manufacturers on the contract, for Cab & Chassis Trucks & Other Fleet Equipment. Flint Equipment Co. is the authorized John Deere dealer in this area, and has been authorized by Nortrax, Inc., to sell this equipment to the City utilizing FSA Contract #14-12-0904.

Funds are budgeted in the FY16 Budget: 444K Articulated Loader – Integrated Waste Management Fund – Public Works – Recycling Center – Capital Expend-Over $5,000; 0207-260-3570-RCYL-7761. 644K Wheel Loader – Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3110-ROWM-7723.

* * * * * *

(B) 60 FT BUCKET TRUCK WITH CHIP BODY – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) 60 ft bucket truck with chip body (Ford XTPro 60 ft Forestry) from Forestry Equipment of VA (FEVA) (Forest, VA) in the amount of $137,672.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #042815-TER.

The vehicle will be used by the staff of the Urban Forestry & Beautification Division to cut down trees and tree limbs hanging over streets. It is a replacement vehicle.

The purchase will be accomplished via Request for Proposal (RFP) Contract #042815-TER, initiated by the National Joint Powers Alliance (NJPA), whereby Terex Utilities, was one of the successful vendors contracted to provide Heavy & Agriculture Equipment. Terex Utilities has authorized FEVA to sell the XTPro product under the NJPA contract. The contract, which commenced May 19, 2015, is good through May 18, 2019. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are being carried over from the FY15 budget due to forgoing the refurbishment of two additional bucket trucks originally budgeted at $225,000 ($75,000 for each truck) in the FY15 budget. One truck was refurbished in FY15 but the additional two trucks were not because of refurbished part availability and obsolescence. $193,741 was the remaining available balance for the refurbishment of the aforementioned bucket trucks in FY15: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

* * * * * *

(C) AGGRESSIVE BACK-UP PLAN FOR RMS PROJECT

It is requested that Council approve the purchase of an aggressive back-up plan for the RMS project from CDW (Vernon Hills, IL) in the amount of $80,936.28, utilizing State of Georgia WSCA Contract Number: B2717099999-SPD-T20130221, awarded to NetAPP, for whom CDW is an authorized partner.

The aggressive back-up plan, consisting of hardware and software, will provide a backup and recovery solution to safeguard critical data for the RMS project. The system will drive operational efficiencies by reducing backup time, improving data recovery, and cutting infrastructure, tape, and administrative costs.

Funds are budgeted in FY16 Budget as follow: LOST-Public Safety Fund – Police – Public Safety-LOST – Capital expenditures – over $5,000; 0102 – 400 – 9900 –LOST – 7761.

“ITEM A”

A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) JOHN DEERE 444K ARTICULATED LOADER AT A UNIT PRICE OF $108,332.97, AND ONE (1) 644K WHEEL LOADER AT A UNIT PRICE OF $212,876.55, FROM NORTRAX, INC., (FORT MYERS, FL) [C/O SELLING DEALER: FLINT EQUIPMENT CO., COLUMBUS, GA], FOR A TOTAL COST OF $321,209.55, BY COOPERATIVE PURCHASE, VIA THE FLORIDA SHERIFF’S ASSOCIATION CONTRACT #14-22-0904.

WHEREAS, the 444K articulated loader will be used by the staff of the Recycling Center to move product around in and outside of the Recycling Center. It is a new vehicle; and,

WHEREAS, the 644K wheel loader will be used by the staff of the Street Improvement Division of the Public Works Department to repair and maintain city roads and right of ways. It is a replacement vehicle; and,

WHEREAS, to accomplish this purchase, the Department of Public Works is participating in Bid No 14-12-0904 administered by the Florida Sheriff’s Association and the Florida Association of Counties. The cooperative bid was administered by the aforementioned organizations to be extended and guaranteed to any and all units of local governments and public safety agencies. The bid contract covers the period of October 3, 2014 – September 30, 2015. The procurement process administered by the entities in the State of Florida meets the procurement requirements of Columbus Consolidated Government. The City’s Procurement Ordinance, Article 9-101, “Cooperative Purchasing Authorized,” allows for participation in this Bid; and,

WHEREAS, Nortrax, Inc. is one of the awarded manufacturers on the contract, for Cab & Chassis Trucks & Other Fleet Equipment. Flint Equipment Co. is the authorized John Deere dealer in this area, and has been authorized by Nortrax, Inc., to sell this equipment to the City utilizing FSA Contract #14-12-0904.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 444K Articulated Loader at a unit price of $108,332.97, and one (1) 644K Wheel Loader at a unit price of $212,876.58, from Nortrax, Inc. (Fort Myers, FL) [c/o selling dealer: Flint Equipment Co., Columbus, GA], for a total cost of $321,209.55. Funds are budgeted in the FY16 Budget as follows: 444K Articulated Loader – Integrated Waste Management Fund – Public Works – Recycling Center – Capital Expend-Over $5,000; 0207-260-3570-RCYL-7761. 644K Wheel Loader – Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3110-ROWM-7723.

_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”

A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 60 FT BUCKET TRUCK WITH CHIP BODY (FORD XTPRO 60 FT FORESTRY), FROM FORESTRY EQUIPMENT OF VA (FEVA) (FOREST, VA), IN THE AMOUNT OF $137,672.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #042815-TER.

WHEREAS, the 60 ft bucket truck with chip body will be used by the staff of the Urban Forestry & Beautification Division to cut down trees and tree limbs hanging over streets. It is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 60 ft bucket truck with chip body (Ford XTPro 60 ft Forestry) from Forestry Equipment of VA (FEVA) (Forest, VA) in the amount of $137,672.00. Funds are being carried over from the FY15 budget due to forgoing the refurbishment of two additional bucket trucks originally budgeted at $225,000 ($75,000 for each truck) in the FY15 budget. One truck was refurbished in FY15 but the additional two trucks were not because of refurbished part availability and obsolescence. $193,741 was the remaining available balance for the refurbishment of the aforementioned bucket trucks in FY15: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723. Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of__________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF AN AGGRESSIVE BACK-UP PLAN FOR THE RMS PROJECT FROM CDW (VERNON HILLS, IL) IN THE AMOUNT OF $80,936.28, UTILIZING STATE OF GEORGIA WSCA CONTRACT NUMBER: B2717099999-SPD-T20130221, AWARDED TO NETAPP, FOR WHOM CDW IS AN AUTHORIZED PARTNER.

WHEREAS, the aggressive back-up plan, consisting of hardware and software, will provide a backup and recovery solution to safeguard critical data for the RMS project. The system will drive operational efficiencies by reducing backup time, improving data recovery, and cutting infrastructure, tape, and administrative costs.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase an aggressive back-up plan for the RMS project from CDW (Vernon Hills, IL) in the amount of $80,936.28, via State of Georgia WSCA Contract Number: B2717099999-SPD-T20130221, awarded to NetAPP, for whom CDW is an authorized partner. Funds are budgeted in FY16 Budget as follow: LOST-Public Safety Fund – Police – Public Safety-LOST – Capital expenditures – over $5,000; 0102 – 400 – 9900 –LOST – 7761.

_____________