Created on 03/17/2016

Agenda Item # 6

Columbus Consolidated Government
Council Meeting
March 22, 2016
Agenda Report #102

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) EMPLOYEE SERVICE AWARD PINS (ANNUAL CONTRACT) – RFB NO. 16-0025

It is requested that Council authorize the annual contract for the purchase of employee service award pins from J. Brandt Recognition (Fort Worth, TX) for the estimated annual contract amount of $6,631.91.

The employee service award pins will be purchased on an “as needed basis”, by the Human Resources Department. The employee service award pins will be given to employees during Employee appreciation week.

The contract period will be for two years with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Six bids were received on February 24, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Funds are budgeted each fiscal year for this on-going expense: General Fund – Human Resources – Employee Benefits – Special Event Supplies, 0101-220-2100-BENE-6793.

* * * * * *

(B) FORD S12 TRANSIT WAGON 12/15 PASSENGER VAN – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Ford S12 Transit Wagon 12/15 Passenger Van, from Wade Ford (Smyrna, GA), in the amount of $30,243.00, via Georgia State Contract # SPD 99999-SPD00000115.

This van will be used as an administrative vehicle by staff of the Columbus Police Department for transporting students in the DARE program. It is a replacement vehicle.

Funds are budgeted in the FY16 Budget as follows: $27,034.29 – General Fund – Police – Support Services – Light Trucks; 0101-400-2610-STAF-7722, and $3,208.71 – County Drug Abuse Treatment Fund – Police – County Drug Abuse Treatment/Ed – Light Trucks; 0224-400-2610-CDRG-7722.

* * * * * *

(C) REPLACEMENT PLAYGROUND EQUIPMENT – NATIONAL JOINT POWERS ALLIANCE CONTRACT

It is requested that Council approve the purchase of replacement playground equipment from Miracle Recreation Company d/b/a Hasley Recreation, Inc., (Flowery Branch, GA), in the amount of $299,904.93. The purchase will be accomplished by Cooperative Purchase, via National Joint Powers Alliance, NJPA, Contract #022113-LTS.

The replacement playground equipment will be installed at the following playground locations: Pop Austin, Benning Park, Britt David, and Theo McGee. The vendor has designed equipment concepts for each location to include: various climbers, slides, activity decks and skill stations. The four playgrounds were selected because the current equipment is out of date and Parks and Recreation can no longer purchase replacement parts from the manufacturer. These playgrounds are on the City’s priority list for replacement due to the aged equipment located in the low to-moderate income areas in Columbus, GA. The design concept for each location is attached below:

CONCEPT 1 - Theo McGee-1140 Martin Luther King Blvd.pdf CONCEPT 2 - Benning Park-1441 Benning Drive.pdf CONCEPT 3 - Britt David - 5660 Armour Road.pdf CONCEPT 4 - Pop Austin-1301 Alexander Street.pdf

The purchase will be accomplished by cooperative purchase via Request for Proposal (RFP) Contract #022113, initiated by the National Joint Powers Alliance (NJPA), whereby PlayPower, Inc., was one of the successful vendors contracted to provide Playground and Recreation Related Equipment, Supplies Accessories and Supplies. The contract, which commenced April 23, 2013 is good through April 23, 2017. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The RFP process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance. The purchase will be made through Miracle/Hasley Recreation, who is a division of PlayPower.

After analyzing HUD's financial system it was determined there was CDBG funding from Fiscal Year 2014 that had not been utilized, with a portion expended by May 2, 2016. Park improvements are eligible CDBG expenditures and the four parks identified are in need of major upgrades. Therefore, the purchase will be funded by Community Development Block Grant (CDBG) funds.

* * * * * *

(D) UPGRADE OF FINANCE/PAYROLL/BUDGET/HUMAN RESOURCES SYSTEM

It is requested that Council approve the purchase of the CGI Advantage 360 (SaaS Solution – Software as a Service) upgrade of the Finance/Payroll/Budget and Human Resources System from CGI (Fairfax, VA). The cost includes: an Annual SaaS Subscription fee in the amount of $459,126 for 10 years (which replaces the current annual maintenance fee paid by Information Technology), and implementation cost paid as follows: FY16-$60,000, FY17-$764,067, FY18-$764,067 and FY19-$764,067.

The City is utilizing the 3.7 version of the CGI Finance system, which includes Accounting, Purchasing, Accounts Payable, Fixed Assets and Accounts Receivables. Budget is using Version 5.40.03.10 (Brass) for budget preparation. However, the Budget application has completely changed from BRASS to Performance Budgeting. Payroll and Human Resources is utilizing the 2.3.2 version, which is still housed on the Mainframe.

The current version of software available from the vendor is 3.10. In the past, budget constraints have hindered the City from upgrading when new versions of the software were released. However, we have reached a point where it is imperative that the system is upgraded for the following reason: 1) the server housing the Finance system is well beyond its useful life; 2) a new server would require an upgrade to the latest version of the software (version 3.10). The current version (3.7) would not be compatible with a new server; 3) various functions within the current system are not integrated; 4) the Information Technology Department’s plan to move all programs off of the mainframe, namely Payroll and Human Resources; and 5) The version of the software under which Human Resources, Payroll and Budgeting operate are no longer supported for upgrade.

Upgrading to CGI Advantage 360 (SaaS Solution – Software as a Service) will involve a 10-year commitment with overall cost savings and will provide enhancements, such as:

-The system will be hosted and managed by the vendor.
-The upgrade will bring all functions up to the current version

-New versions of the software are included, as they become available from the Vendor

-Increase functionality and self-service capabilities
-Eliminate dependency on aging infrastructure
-Includes Disaster Recovery and back-ups.

The implementation project will span from April 2016 – December 2017. The various functions will be upgraded and implemented per a staggered schedule. The Finance Management portion of the project will begin May 1, 2016, and the Performance Budgeting portion of the project will start August 1, 2016. The live date for Performance Budgeting is scheduled for November 2016, and the live date for Finance Management is scheduled for January 2017. The Human Resources portion of the project will begin February 2017, with a scheduled live date of October 2017.

Funding in the amount of $459,126 is available in the FY16 Budget for the Annual SaaS Subscription fee in the Information Technology Budget. Funding in the amount of $60,000 is available in the FY16 Budget, for the Implementation cost, in Special Project/Capital Project Fund – LGFS/GHRS Conversion/Implement Project; Fund 0508 – Project # 22187.

The project will be further funded as follows: The Annual SaaS Subscription fee of $459,126 will be budgeted annually, for the remaining nine (9) years, in the appropriate fiscal year in the Information Technology Budget. The remaining Implementation cost will be budgeted as follows: FY17-$764,067, FY18-$764,067 and FY19-$764,067 in OLOST-Technology and Special Project/Capital Project Fund – LGFS/GHRS Conversion/Implement Project; Fund 0508 – Project # 22187.

* * * * * *

(E) VENDOR NAME CHANGE FOR ROOFING CONSULTING SERVICES (ANNUAL CONTRACT) – RFP NO. 11-0021

It is requested that Council amend Resolution #247-11 (approved July 12, 2011) to change the name of one of the awarded contractors, Arid Consulting Corporation (Byron, GA) to Edifice Consulting, Inc. (Byron, GA), to continue providing roofing consulting services.

Arid Consulting Corporation was the secondary vendor for roofing consulting services. As of January 31, 2015, all corporate shares of Arid Consulting Corporation were acquired by Edifice Consulting, Inc., as documented by the attorney for Edifice Consulting, Inc. The services provided will remain the same per the RFP specifications.

The contract commenced on July 12, 2011 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the last contract period, expiring July 11, 2016.

* * * * * *

(F) AQUATIC FACILITY MANAGEMENT OF THE COLUMBUS AQUATIC CENTER (ANNUAL CONTRACT) – RFP NO. 15-0023

It is requested that Council authorize the execution of an annual contract with American Pool Service of Georgia (Alpharetta, GA) for facility management of the Columbus Aquatic Center. The services will include staffing, water maintenance, supervision and programming, and management of the Pro Shop and Concessions. Initial negotiations have indicated 45 hours of operations per week. Every effort will be made to increase weekly hours to more than 45 hours per week. However, this could result in adjustments in other categories of services. A follow up report will be made to City Council regarding final negotiations.

The initial term of the contrast will be for one (1) year with the option to renew for nine (9) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The previous ten-year contract with USA Pools (Roswell, GA) was awarded on February 12, 2013 (Resolution No. 49-13). On June 18, 2013, Council authorized USA Pools to charge fees and charges associated with operations of the Columbus Aquatic Center, as advised by the Columbus Parks and Recreation Department (Resolution No. 211-13).

On January 27, 2015, Council authorized the issuance of a ninety (90) day written notice to cancel the contract with USA Pools, due to the vendor not performing in accordance with the contract specifications (Resolution No. 19-15). The contract with USA Pools ended on April 27, 2015 and the Department of Parks and Recreation began managing the Columbus Aquatic Center.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on February 18, 2015. This RFP has been advertised, opened and evaluated. Proposals were received on March 20, 2015 from the following vendors:

American Pool Service of Georgia (Alpharetta, GA)

Aquatic Management, Inc. (Atlanta, GA)

Mosiah’s Roots Aqua Serve (Atlanta, GA)

Pool Management, Inc. (Alpharetta, GA)

�

Southeast Louisiana Aquatics (SELA) (Baton Rouge, LA)

Standguard Aquatics (Alpharetta, GA)

United Pool Management (Douglasville, GA)

�

On February 24, 2016, Southeast Louisiana Aquatics (SELA) officially withdrew from the RFP process.

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description	Date	Agenda/Action
Pre-Evaluation Meeting	03/30/15	The Purchasing Manager advised evaluation committee members of the RFP rules and process. The designee of the Project Manager provided an overview and expectations of the project. The representative from the Internal Auditor’s Office discussed the audit process of the outgoing contractor. Proposals were disbursed to each committee member to review.
1^st Evaluation Meeting	04/24/15	Discussed each of the seven proposals received. The Committee requested clarifications and additional information from each of the vendors. It was decided that the committee would complete the evaluation forms if they were satisfied with the clarification responses.
Evaluation forms completed	06/12/15	Evaluation forms were completed and returned to Purchasing for compilation results.
2^nd Evaluation Meeting	07/30/15	Evaluation committee discussed the results and voted to short-list the two (2) highest ranking firms.
Vendor Presentations	08/19/15	The two (2) short-listed firms provided presentations to the Evaluation Committee.
3^rd Evaluation Meeting / Recommendation received	09/02/15	Evaluation committee voted to award to highest ranked vendor.
Negotiations	10/29/15	Highest scoring vendor submitted final negotiation documents.

Proposals were reviewed the Evaluation Committee, which consisted of two voting members from the Department of Parks and Recreation, and one voting member who previously served on the Columbus Aquatic Center Advisory Committee during construction and is a past president of the Hurricane swim team.

The committee also consisted of one additional representative from the Department of Parks and Recreation, one representative from the Finance Department, one representative from the Internal Auditors Office and one representative from the Parks and Recreation Advisory Board, who all served as non-voting members of the committee. *The representative from the Internal Auditors Office was a member of the committee until June 19, 2015.

Award Recommendation:
The evaluation committee deemed the proposal from American Pool Service of Georgia most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to American Pool Service of Georgia for the following reasons:

�

American Pool Service of Georgia has a strong understanding of the contract requirements. They addressed several items that are extremely helpful in running the Columbus Aquatic Center. They have a good marketing plan to try to increase revenue.

� The firm and its personnel have a fair amount of experience in aquatic facility management.

� The firm has a good staffing plan; their Lifeguard Safety Monitor plan is great.

� The upper management of the firm seems to be well established in the aquatic industry. The additional staff resumes show a lengthy history of work experience in the aquatics industry.

� The programming aspect of their business plan looks great. The marketing plan and sample marketing were well thought out and detailed.

� The firm’s cost proposal is realistic and is in line with costs associated with managing the Columbus Aquatic Center.

Vendor Experience/Qualifications:

�

On Guard, Inc. was formed in 1992 and partnered with American Pool Enterprises (Owing Mills, MD) and became American Pool Service of Georgia.

�

American Pool Service of Georgia has access to the resources of American Pool Enterprises, which is the largest commercial swimming pool management, swimming pool maintenance, swimming pool construction and recreational facility management operation in the United States. The resources include strong cash flow, solid insurance, multiple layers of expertise and accountability, and an in-house marketing department.

�

American Pool Service of Georgia is a full service commercial pool management company that provides staffing, service, chemicals, repairs and renovations for commercial aquatic facilities in Georgia and four (4) other states.

� Currently, American Pool Service of Georgia manages over 200 aquatic facilities and employs 600 pool managers, instructors, head lifeguards, lifeguards, supervisors, gate attendants and pool technicians.

� Certifications for American Pool Service of Georgia are taught in-house with Red Cross instructors and Certified Pool Operator instructors.

� Auditing and in-service is performed in-house with Red Cross instructors employed by American Pool Service of Georgia.

� Client History includes:

Fitness International (34 indoor aquatic facilities in the Atlanta area)

o Corvias (formerly Picerne Military Housing)

Through the Military Housing Privatization Initiative (MPHI), Corvias partners with the Army in the ownership of homes on military installations. American Pool Service of Georgia manages (13) aquatic facilities and employees over (210) lifeguards at the following locations:

�

Fort Riley, KS

� Fort Sill, OK

� Fort Polk, LA

� Fort Rucker, AL

Big Canoe Property Owners Association (Jasper, GA)

The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds will be budgeted each fiscal year for this on-going expense: General Fund – Parks and Recreation – Aquatics – Contractual Services; 0101-270-4413-AQUT-6319.

“ITEM A”

A RESOLUTION
No.________

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF EMPLOYEE SERVICE AWARD PINS FROM J. BRANDT RECOGNITION (FORT WORTH, TX), ON AN “AS NEEDED BASIS,” FOR THE ESTIMATED ANNUAL CONTRACT AMOUNT OF $6,631.91.

WHEREAS, the employee service award pins will be purchased on an “as needed basis”, by the Human Resources Department. The employee service award pins will be given to employees during Employee Appreciation Week; and,

WHEREAS, the initial term of the contract shall be for two years, with the option to renew for three (3) additional twelve month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase employee service award pins from J. Brandt Recognition for the estimated annual contract amount of $6,631.91. Funds are budgeted each fiscal year for this on-going expense: General Fund – Human Resources – Employee Benefits – Special Event Supplies, 0101-220-2100-BENE-6793.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”

A RESOLUTION
No._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD S12 TRANSIT WAGON 12/15 PASSENGER VAN, FROM WADE FORD (SMYRNA, GA), IN THE AMOUNT OF $30,243.00, VIA GEORGIA STATE CONTRACT # SPD 99999-SPD00000115.

WHEREAS, this vehicle will be used by staff of the Columbus Police Department as an administrative vehicle for transporting students in the DARE program. It is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Ford S12 Transit Wagon 12/15 Passenger Van, from Wade Ford (Smyrna, GA), in the amount of $30,243.00. Funds are budgeted in the FY16 Budget as follows: $27,034.29 – General Fund – Police – Support Services – Light Trucks; 0101-400-2610-STAF-7722, and $3,208.71 – County Drug Abuse Treatment Fund – Police – County Drug Abuse Treatment/Ed – Light Trucks; 0224-400-2610-CDRG-7722.

______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2016 and adopted at said meeting by the affirmative vote of ______members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION
No._____

A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT PLAYGROUND EQUIPMENT FROM MIRACLE RECREATION COMPANY D/B/A HASLEY RECREATION, INC., (FLOWERY BRANCH, GA), IN THE AMOUNT OF $299,904.93. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE, VIA NATIONAL JOINT POWERS ALLIANCE, NJPA CONTRACT #022113-LTS.

WHEREAS, the replacement playground equipment will be installed at the following playground locations: Pop Austin, Benning Park, Britt David, and Theo McGee. The vendor has designed equipment concepts for each location to include: various climbers, slides, activity decks and skill stations; and,

WHEREAS, the four playgrounds were selected because the current equipment is out of date and Parks and Recreation can no longer purchase replacement parts from the manufacturer. These playgrounds are on the City’s priority list for replacement due to the aged equipment located in the low to-moderate income areas in Columbus, GA.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase replacement playground equipment from Miracle Recreation Company d/b/a Hasley Recreation, Inc., (Flowery Branch, GA), in the amount of $299,904.93. The purchase will be funded by Community Development Block Grant (CDBG) funds.

______________________________

“ITEM D”

A RESOLUTION
No._________

A RESOLUTION AUTHORIZING THE PURCHASE OF THE CGI ADVANTAGE 360 (SAAS SOLUTION – SOFTWARE AS A SERVICE) UPGRADE OF THE FINANCE/PAYROLL/BUDGET AND HUMAN RESOURCES SYSTEM FROM CGI (FAIRFAX, VA). THE COST INCLUDES: AN ANNUAL SAAS SUBSCRIPTION FEE IN THE AMOUNT OF $459,126 FOR 10 YEARS (WHICH REPLACES THE CURRENT ANNUAL MAINTENANCE FEE PAID BY INFORMATION TECHNOLOGY), AND IMPLEMENTATION COST PAID AS FOLLOWS: FY16-$60,000, FY17-$764,067, FY18-$764,067 AND FY19-$764,067.

WHEREAS, the City is utilizing the 3.7 version of the CGI Finance system, which includes Accounting, Purchasing, Accounts Payable, Fixed Assets and Accounts Receivables. Budget is using Version 5.40.03.10 (Brass) for budget preparation. However, the Budget application has completely changed from BRASS to Performance Budgeting. Payroll and Human Resources is utilizing the 2.3.2 version, which is still housed on the Mainframe; and,

WHEREAS, upgrading to CGI Advantage 360 (SaaS Solution – Software as a Service) will involve a 10-year commitment with overall cost savings and will provide enhancements, such as:

-The system will be hosted and managed by the vendor.
-The upgrade will bring all functions up to the current version

-New versions of the software are included, as they become available from the Vendor

-Increase functionality and self-service capabilities
-Eliminate dependency on aging infrastructure
-Includes Disaster Recovery and back-ups.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase the CGI Advantage 360 (SaaS Solution – Software as a Service) upgrade of the Finance/Payroll/Budget and Human Resources System from CGI. Funding in the amount of $459,126 is available in the FY16 Budget for the Annual SaaS Subscription fee in the Information Technology Budget. Funding in the amount of $60,000 is available in the FY16 Budget, for the Implementation cost, in Special Project/Capital Project Fund – LGFS/GHRS Conversion/Implement Project; Fund 0508 – Project # 22187.

The project will be further funded as follows: The Annual SaaS Subscription fee of $459,126 will be budgeted annually, for the remaining nine (9) years, in the appropriate fiscal year in the Information Technology Budget. The remaining Implementation cost will be budgeted as follows: FY17-$764,067, FY18-$764,067 and FY19-$764,067 in OLOST-Technology and Special Project/Capital Project Fund – LGFS/GHRS Conversion/Implement Project; Fund 0508 – Project # 22187.

______________________________

“ITEM E”

A RESOLUTION
No._________

A RESOLUTION AMENDING RESOLUTION NO. 247-11 (APPROVED JULY 12, 2011) TO CHANGE THE NAME OF ONE OF THE AWARDED CONTRACTORS, ARID CONSULTING CORPORATION (BYRON, GA) TO EDIFICE CONSULTING, INC. (BYRON, GA), TO CONTINUE PROVIDING ROOFING CONSULTING SERVICES.

WHEREAS, Arid Consulting Corporation was the secondary vendor for roofing consulting services. As of January 31, 2015, all corporate shares of Arid Consulting Corporation were acquired by Edifice Consulting, Inc., as documented by the attorney for Edifice Consulting, Inc. The services provided will remain the same per the RFP specifications; and,

WHEREAS, the commenced on July 12, 2011 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the last contract period, expiring July 11, 2016.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

Resolution #247-11 (approved July 12, 2011) is hereby amended to change the name of one of the awarded contractors, Arid Consulting Corporation (Byron, GA) to Edifice Consulting, Inc. (Byron, GA), to continue providing roofing consulting services.

____________________________

“ITEM F”

A RESOLUTION
No._______

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH AMERICAN POOL SERVICE OF GEORGIA (ALPHARETTA, GA) FOR FACILITY MANAGEMENT OF THE COLUMBUS AQUATIC CENTER. INITIAL NEGOTIATIONS HAVE INDICATED 45 HOURS OF OPERATIONS PER WEEK. EVERY EFFORT WILL BE MADE TO INCREASE WEEKLY HOURS TO MORE THAN 45 HOURS PER WEEK. HOWEVER, THIS COULD RESULT IN ADJUSTMENTS IN OTHER CATEGORIES OF SERVICES. A FOLLOW UP REPORT WILL BE MADE TO THE CITY COUNCIL REGARDING FINAL NEGOTIATIONS.

WHEREAS, an RFP was administered (RFP No. 15-0023) and seven proposals were received; and,

WHEREAS, the proposal submitted by American Pool Service of Georgia met all proposals requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the initial term of the contrast will be for one (1) year with the option to renew for nine (9) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with American Pool Service of Georgia (Alpharetta, GA) for facility management of the Columbus Aquatic Center. Initial negotiations have indicated 45 hours of operations per week. Every effort will be made to increase weekly hours to more than 45 hours per week. However, this could result in adjustments in other categories of services. A follow up report will be made to City Council regarding final negotiations. Funds will be budgeted each fiscal year for this on-going expense: General Fund – Parks and Recreation – Aquatics – Contractual Services; 0101-270-4413-AQUT-6319.

______________________________