MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR SESSION
AUGUST 27, 2013

The meeting of the Council of Columbus, Georgia was called to order at 5:38 P.M., Tuesday, August 27, , 2013, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia. Honorable Teresa Pike Tomlinson, Mayor, presiding.

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PRESENT: Present other than Mayor Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors R. Gary Allen, Mike Baker, Jerry Barnes Glenn Davis, Berry Henderson and Judy W. Thomas. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Sandra Davis were also present. Councilors Bruce Huff and Evelyn Woodson took their seats at the Council table at 5:38 p.m.
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ABSENT: Councilor Charles E. McDaniel, Jr., was absent.

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PLEDGE OF ALLEGIANCE: Led by Boys & Girls Club of the Chattahoochee Valley.
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LOST OF POLICE OFFICER:

Mayor Tomlinson said she is sad to report that we have lost one of our police officers today, Captain Vince Pasko. She said she want to make sure that everyone keeps his family, friends and colleagues in your prayers. She said he was with us for 31 years, and he was a great man. She said it’s been a really tough summer for our police department, as we have had some serious losses and we hope that the community will continue to lift up our law enforcement officers during this difficult time.

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ABSENCE OF COUNCILOR MCDANIEL:

Mayor Tomlinson said that Councilor Red McDaniel is undergoing some foot surgery on today and said she would ask that you keep him in your thoughts and prayers, as well. She said he should be back by our next Council meeting.
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INVOCATION: Led by Pastor Daniel Jones – Veterans Parkway Baptist Church.

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PLEDGE OF ALLEGIANCE: Led by Boys & Girls Club of the Chattahoochee Valley.
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MAYOR’S AGENDA:

CRIME PREVENTION PRESENTATION:

Mr. Seth Brown, Crime Prevention Director came forward and gave a 3-year update on the Crime Prevention Program, with the following information being provided to the Mayor & Council.

BOARD MEMBERS:
5 KEY COMPONENTS:

VISION OF THE BOARD:


MISSION OF THE BOARD:

APPROVED GRANTS
Funded to date – $1,881,524


RECREATION:


EDUCATION:
Warren Williams and Elizabeth Canty homes.
EDUCATION:
interaction skills as well as attendance. involved.
recidivism to 24% compared to a 54% on those
not taking the test.



DRUG AND ALCHOL:

EMPLOYMENT:

COMMUNITY POLICING:
After the conclusion of Mr. Brown’s presentation, several members of the Council expressed their views regarding the program and thanked Mr. Brown for the great job that he is doing with the various programs.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING TWO ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR MCDANIEL BEING ABSENT FOR THE MEETING:____________________

An Ordinance (13-42) – Rezoning property located at 850, 904, 926, 934, 942,
1126 and 1150 Morris Road from SFR4 (Single Family Residential 4) to LMI (Light Manufacturing Industrial) zoning district. (District 1-Councilor Barnes) The purpose of the rezoning is for these proposed uses: Stuart Woodworks – mostly vacant (850), existing warehouse and storage (904), vacant (926), discount auto – auto parts and metal recycling center (934), undeveloped (942), valley components – building materials fabrication (1126), and undeveloped.

An Ordinance (13-43) – Regulating vehicular traffic in Columbus, Georgia by establishing a No Parking Anytime Zone along the west curb of Phillips Street beginning at the south curb of Levy Road and running southerly a distance of 795 feet south; authorizing the installation of official traffic control signs indicating the No Parking Anytime restriction; repealing any conflicting ordinances and for other purposes.

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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:________________________________________________________

An Ordinance (13-44) – Rezoning property located at 3434 and 3442 University Avenue, 3626 Maryland Circle, 3465 Primrose Road from an RO (Residential Office)/ NC (Neighborhood Commercial)/ SFR2 (Single Family Residential 2) to GC (General Commercial) zoning district. The purpose of the rezoning is for outdoor amusement – CSU golf range.

Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.

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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND AFTER SOME DISCUSSION WAS ADOPTED BY THE COUNCIL:___________________

An Ordinance (13-45) – Providing for the demolition of various structures located at: (5) 812 35th Street (Eunice White Dorsey, Owner)
Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by Councilor Henderson and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.
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PUBLIC AGENDA:

MS. WENDY LOYD, REPRESENTING ENERGY FOR LIFE WALK MITOCHONDRIAL DISEASE, RE: THE IMPACT OF MITOCHONDRIAL DISEASE AND EDUCATING THE COMMUNITY:_____________________

Ms. Wendy Lloyd, along with her daughter came forward and provided information regarding Energy For Life Walk Mitochondrial Disease, as well as talked about the impact of Mitochondrial disease and educating the community.

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MS. ALLISON S. CRUZ, REPRESENTING ERBERT & GERBERT’S SANDWICH SHOP, RE: INTRODUCTION OF THE BUSINESS TO THE COMMUNITY:____________________________________________________

Ms. Allison S. Cruz, Marketing Manager for Erbert & Gerbert’s Sandwich came forward to announce their new business within the Columbus Community. She also pointed out that she provided some samples for the Mayor & Council this evening. . She said their business does catering as well. MS. PAT BURNS, RE: PRESENTATION ON THE WYNNTON NEIGHBORHOOD HOUSING, INC, PROGRAM:______________________ presentation on the Wynnton Neighborhood Housing, Inc., Program.
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CITY MANAGER'S AGENDA:

THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: _____________________________

A Resolution (272-13) – Authorizing the approval for an Addendum to the Memorandum of Understanding (MOU) with Neighborworks Columbus to allocate $40,000 in UDAG funds for the sixth Cottage Program recipient.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.

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A Resolution (273-13) – Authorizing the approval to enter into an agreement for Indigent Defense Services with the Circuit Public Defender's Office of the Chattahoochee Judicial Circuit in the amount of $1,358,254 from July 2013 to June 2014 and authorize payment to the Georgia Public Defender Standards Council (GPDSC) in monthly installments of $853,077 plus the administrative fee of $42,654, which is included in the total amount.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL AFTER SOME DISCUSSION: _____________________________

A Resolution (274-13) – Authorization is requested to enter into a memorandum of understanding with Columbus Regional Tennis Association (CORTA) and Columbus State University to complete expansion of Cooper Creek Tennis Center. This project is on the capital projects list in the 2008 Local Option Sales Tax (LOST) presentation. The City's commitment will be funded from the LOST for $1.5 million toward the expansion to add 12 hard courts and 10 clay courts. The estimated cost of project is $5,374,637. A clubhouse will be located on the site that will be built and owned by CORTA

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THE FOLLOWING EIGHT PURCHASING RESOLUTIONS LISTED ON THE CITY MANAGER’S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR HUFF, WHICH CARRIED UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR MCDANIEL BEING ABSENT FOR THE MEETING:__ _________

A Resolution (275-13) – Authorizing the payment to Data Works Plus, LLC, in the amount of $28,384.00 for the annual maintenance agreement for the mug shot system. The vendor will provide 24/7 maintenance support for the mug shot system, which is utilized by the Sheriff’s Department. The maintenance period will be for one year, from August 1, 2013 through July 31, 2014.

Resolution No. 233-96 authorized the purchase of the upgraded system from Data Works Plus (formerly TFP, Inc.). The City has paid for subsequent maintenance agreements since the warranty for the equipment expired.

A Resolution (276-13) – Authorizing the purchase of six (6) Mid-Size 4x4 SUVs (Ford Explorer Base 4x4), from Hardy Family Ford, (Dallas, GA) in the amount of $143,010.00; and rescind Resolution #138-13 authorizing the purchase of five (5) Mid-Size 4x4 SUVs (Ford Explorer Base 4x4), from Rivertown Ford, (Columbus, GA) in the amount of $116,890.00.

Rivertown Ford was the awarded vendor for RFB 13-0021, and agreed to provide the vehicles for the awarded bid price of $23,378.00 per unit, for a total of $116,890.00. However, the vendor notified the City of their inability to honor the bid price. Purchasing contacted the next lowest responsive, responsible bidder, Hardy Family Ford, who agreed to provide the vehicles at their proposed bid price of $23,835.00 per unit.

The original five (5) vehicles bid were approved in FY13 via the Vehicle Replacement Program (VRP). Three (3) will be used by the Inspections & Code Department. Two (2) vehicles will be used by the Tax Assessor’s Office. One (1) vehicle was approved in the FY14 Budget and will be used by the Rainwater Division of the Public Works Department.

A Resolution (277-13) – Authorizing the approval to purchase of field marking paint on an "as needed" basis from Pioneer Mfg. Company (Cleveland, OH) and U.S. Specialty Coating (Alpharetta, GA) for the estimated contract value of $57,742.40. The contract term will be for two years with option to renew for three additional twelve-month periods. Approximately 48 cases of aerosol spray paint and approximately 6,800 gallons of field marking paint will be used by the Park Services Division to line fields of various City parks.
A Resolution (278-13) – Authorizing the negotiation and execution of a contract with Connetics Transportation Group (Roswell, GA) for a public transit needs assessment. Connetics Transportation Group will assess the services provided and the ridership for METRA. A Resolution (279-13) – Authorizing the negotiation and execution of the annual contract with Correctional Healthcare Companies (Greenwood Village, CO) for comprehensive medical services at Muscogee County Prison.

On July 23, 2013, Per Resolution #247-13, Council granted authorization to negotiate and execute a contract with Armor Correctional Health Services to provide medical services for Muscogee County Prison. However, negotiations failed with the vendor due to the budget constraints for Muscogee County Prison. Therefore, the Prison must move to Correctional Healthcare, the next ranking candidate to provide the services for the Prison.

Correctional Healthcare Companies will be required to provide the staffing, supplies, in-clinic contracts, systems, and administration to provide the services to the patients at the Muscogee County Prison, at a level of quality that will meet the standards published in the NCCHC Guidelines for Prisons.

The term of the contract shall be for two years, with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

A Resolution (280-13) – Authorizing the negotiation and execution of an annual contract with Aramark Correctional Services (Downers Grove, IL) to provide inmate food service management for Muscogee County Prison; and an annual contract with Trinity Services Group, Inc., (Oldsmar, FL) to provide inmate food service management for Muscogee County Jail.

The Contractors shall provide the following services:

A Resolution (281-13) – Authorizing the approval of an agreement from Evidence Based Associates (EBA), LLC (Washington, DC) to provide management services, for the Georgia Juvenile Justice Incentive Grant Program for the Muscogee County Juvenile Court, in an amount not to exceed $400,000.00
The Muscogee County Juvenile Court requires the management services to adequately respond to the grant proposal and provide services under the Juvenile Reform Act. The grant must be implemented by October 1, 2013. Currently, there are no in-house trained personnel to implement evidence based services and licensing requirements. Additionally, given the short turn around and response to the change in law, there are no local providers that can offer this service.

A Resolution (282-13) – Authorizing the approval of payment to AT&T, in the amount of $57,121.30, for the annual maintenance (known as AT&T AMS Essential Plus Service) for all Cisco equipment and software license renewals, included in the IP Telephony network in twelve locations: the Government Center, Annex, Public Safety Complex, Fox Recreation Center, Trade Center, Public Services Administration Building, Fleet Maintenance, Facilities Maintenance, Signal Shop, Storage Warehouse, METRA, and the Animal Control Facility.

The AT&T AMS IP Telephony Manager is a continuance of the existing Cisco/AT&T hardware and software maintenance purchased with the new Cisco AVVID IP Phone System through AT&T (formerly BellSouth). The maintenance is renewable each year on or before the anniversary date of July 1st.

Only AT&T has a complete end-to-end solution for all voice and data issues from both an equipment and network perspective including the AT&T CO (Central Office) network. Consequently, this maintenance and service is available only through AT&T and deemed an only known source per the Procurement Ordinance 3-114.

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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED AND
EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE
COUNCIL AFTER SEVERAL MINUTES OF DISCUSSION:_____________

A Resolution (283-13) – Authorizing the approval to purchase two (2) Odyssey electronic validating fare boxes from GFI Genfare (Elk Grove Village, IL), in the amount of $27,696.00 ($13,848.00 each), to be installed on METRA buses.

The new fare boxes accept a wide variety of bus fare payment options (i.e. cash, swipe card, and credit card) and will improve operations and security. The new equipment will be used in conjunction with the GFI Genfare Odyssey electronic validating fare box system, which was purchased in 2009, per Resolution #386-09. Consequently, the vendor is considered an only known source to provide the new equipment.

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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEMS WERE SUBMITTED AS INFORMATION TO THE MAYOR & COUNCIL BY CLERK OF COUNCIL WASHINGTON: _

(1) Memorandum from Clerk of Council Washington, Re: Animal Control Advisory Board.

(2) Memorandum from Clerk of Council Washington, Re: Columbus Iron Works Convention & Trade Center Authority.

(3) Memorandum from Clerk of Council Washington, Re: Region Six Planning Board.

(4) Application of Richard & Cynthia Smith to temporarily close 1052 Vera Drive, on Sunday, September 1, 2013 from 2:00 p.m. to 10:00 p.m., in connection with the “Family Reunion Celebration”.

(5) Application of Marcus R. Mosby to temporarily close 11th Avenue from 13th Street to 12th Street, on September 14 at 9:00 p.m. to 2:00 a.m. on September 15, 2013, in connection with the “Motorcycle Parking/ Fund Raiser”.

(6) Application of Pastor Brandon Mays to temporarily close 4016 Jay Street and the corner of Laurel Drive, on Saturday, September 21, 2013 from 10:00 a.m. to 5:00 p.m., in connection with “Health & Fun Fest”.

(7) Application of Uptown’s Food Festival to temporarily close Bay Avenue from 10th and Front Avenue to 11th and Bay, on Saturday, September 28, 2013 from 7:00 a.m. to 7:00 p.m., in connection with the “Uptown’s Food Festival”.

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THE FOLLOWING TWO RESOLUTIONS WERE ALSO SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL: _____________________________

A Resolution (284-13) – Excusing Councilor Jerry “Pops” Barnes from the August 13, 2013 Council Meeting.

A Resolution (285-13) – Excusing Councilor Berry “Skip” Henderson from the August 13, 2013 Council Meeting.

Councilor Baker moved the adoption of the resolutions. Seconded b Councilor Baker and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.

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BUILDING AUTHORITY OF COLUMBUS:

Clerk of Council Washington submitted an email correspondence from Finance
Director Pamela Hodge requesting that the seat of Mr. Michael P. Fox, Jr. on the
Building Authority be declared vacant.

Councilor Henderson so moved. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.

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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED
BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY
RECEIVED BY THE COUNCIL:________________________________

Board of Tax Assessors, No. 28-13, 29-13 & 30-13.
Civic Center Advisory Board, June 20, 2013.
Civic Center Advisory Board, July 18, 2013.
Elections & Registrations, Board of, June 13 & July 11, 2013.
Family & Children Services, June 12, 2013.
Golf Authority, July 23, 2013.
Housing Authority, June 19, 2013.

Councilor Allen made a motion that these minutes are received.
Seconded by Councilor Henderson and carried unanimously by those nine members of Council present, with Councilor McDaniel absent for the meeting.

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BOARD APPOINTMENTS:

DOWNTOWN DEVELOPMENT AUTHORITY:

Clerk of Council Washington pointed out at the last meeting that Councilor Baker nominated Mr. Will Barnes to succeed Mr. Reynolds Bickerstaff and advises that he may now be confirmed. Councilor Allen so moved. Seconded by Councilor Henderson and carried unanimously by those nine members of Council present, with Councilor McDaniel absent for the meeting.

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EMPLOYEE BENEFITS COMMITTEE:

Clerk of Council Washington pointed out that on last week, Councilor Thomas
nominated Captain Freddie Blackmon to fill the unexpired term of Captain Jackey Long, who served in the sworn officer’s position from the Public Safety Department on the Employee Benefits Committee; and advises that he may now be confirmed. Councilor Thomas so moved. Seconded by Councilor Huff and carried unanimously by those nine members of Council present, with Councilor McDaniel absent for the meeting.

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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington pointed out that we still need someone to
fill the unexpired term of Mr. Robert Nobles’ at-large seat, due to him having
been appointed to serve on another board. She further pointed out that the
Commission is working on a recommendation for this seat.

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YOUTH ADVISORY COUNCIL:

Clerk of Council Washington pointed out that the Mayor & Council must
nominate someone from their respective districts for the 2013 - 2014 school year.

Councilor Barnes nominated Marlon Scott, Jr. as his Council District One representative. Councilor Allen moved confirmation. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor McDaniel absent for the meeting.

Councilor Thomas then nominated Kennedy Perrine as her Council District Nine representative. Councilor Henderson so moved. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor McDaniel absent for the meeting.

Clerk of Council Washington then pointed out that we still need nominees for Council Districts Two, Three, Six and Seven.

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THE FOLLOWING RESOLUTION, WHICH WAS LISTED ON THE CITY MANAGER’S AGENDA AND DELAYED AT THE COUNCIL’S REQUEST WAS THEN CALLED BACK UP AGAIN AT THE REQUEST OF COUNCILOR BAKER AND ADOPTED BY THE COUNCIL:_________

A Resolution (286-13) – Authorizing the approval of the annual contract for Universal Recycling Containers with Schaefer Systems International (Charlotte, NC). Schaefer Systems International will provide 96-gallon and 18-gallon recycling containers on an “as needed basis” to be used for the City’s recycling program. The term of this contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

Councilor Baker moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those nine members of Council present, with Councilor McDaniel being absent for the meeting.


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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution excusing Councilor Charles E. McDaniel, Jr. from the August 27, 2013 Council Meeting.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor McDaniel absent for the meeting.

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With there being no other business to come before the Council, Mayor Tomlinson then entertained for motion for adjournment. Mayor Pro Tem Turner Pugh so moved. Seconded by Councilor Allen and carried unanimously by those nine members of Council present for the meeting, with Councilor McDaniel being absent, and the time of adjournment being 8:02 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia