MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
OCTOBER 14, 2014

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 9:02 P.M., Tuesday, October 14, 2014, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor, presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors Gary Allen, Mike Baker, Jerry Barnes, Glenn Davis, Jr., Skip Henderson, Judy Thomas, Evelyn Woodson, City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny Washington, Deputy Clerk of Council Sandra Davis and Administrative Secretary Lindsey Glisson were also present. Mayor Pro Tem Evelyn Turner Pugh took her seat at 9:09 a.m. and Councilor Evelyn Woodson took her seat at 9:38 a.m.
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ABSENT: Councilor Bruce Huff was absent. Charles E. McDaniel was also absent, but was excused upon the adoption of Resolution Number
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INVOCATION: Led by Chaplain Neil Richardson – Muscogee County Sheriff’s Office.
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PLEDGE OF ALLEGIANCE: Led by Mayor Teresa Tomlinson.
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UPDATE ON COUNCILOR MCDANIEL:

Mayor Tomlinson pointed out that Councilor McDaniel continues to improve on a day by day basis. She said she would ask that you continue to keep him in your thoughts and prayers.
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PRESENTATION:

MAYOR’S OPPORTUNITY CENTER TASK FORCE REPORT – CHRISTIE BEVIS, TASK FORCE CHAIR:_______________________

Mayor Tomlinson said we had a group of some thirty stakeholders who have been involved in homeless service provision in our community and said as you may know, in November 2012, under the leadership of former Mayor Jim Wetherington, a 10-year plan to end homeless was adopted by this community after two years of consideration. She said we all gathered together, which was lead by Ms. Christie Beavis of the Home for Good to determine whether or not this community should begin to invest in a one-stop resource center. She then called Ms. Christie Beavis to come forward and to present the Task Force report of all the work that has been done.

Ms. Christie Beavis then came forward and presented the Task Force’s report, after which she responded to questions of members of the Council.
Other members of the Task Force was also present in the audience.

Mayor Tomlinson presented her special medal to those who served on the Task Force.
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MINUTES: Minutes of the September 30, 2014 Council meeting and the September 9, 2014meeting of the Council of the Consolidated Government of Columbus, Georgia was submitted and approved upon the adoption of a motion made by Mayor Pro Tem Turner Pugh. Seconded by Councilor Allen and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND ITS CAPTION READ BY CITY ATTORNEY FAY AND WAS DEFEATED ON SECOND READING: _____ _________
An OrdinanceRezoning property located at 645 Brown Avenue is proposed for rezoning from RMF1 (Residential Multi-Family 1) Zoning District to GC (General Commercial) Zoning District. (District 7- Councilor Woodson) The current and proposed use is for a convenience store with gas sales.

Councilor Allen made a motion to adopt the ordinance.

Councilor Henderson said there was still some discussion amongst some of the Councilors, who were trying to determine which rezoning matter this was.

Mayor Tomlinson confirmed that this is the Brown Avenue rezoning matter and said as it stands right now we have a motion to adopt the ordinance, but there was no second to the motion.

Councilor Allen then withdrew his motion to adopt the ordinance.

Councilor Henderson made a motion to defeat the ordinance. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND ITS CAPTION READ BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING:________________________

An Ordinance (14-57) – Rezoning properties located at 4015 and 4019 Forrest and 4100 Taylor Drive; and Road are proposed for rezoning from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) Zoning District. The proposed use is for general retail Councilor Barnes moved the adoption of the ordinance. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND ITS CAPTION READ BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING AFTER SOME ADDITIONAL DISCUSSION:
An Ordinance (14-58) - Rezoning properties located at 7260, 7300, and 7400 Blackmon Road are proposed for rezoning from RE1 (Residential Estate 1) Zoning District to GC (General Commercial) Zoning District.

Councilor Allen said he would like to thank all the citizens who called and emailed, wrote and contacted members of the Council. He said there are individuals who are both in favor and against the project. He said they had a meeting on Sunday afternoon and said there were several questions that came up and he told the residents that he would ask the developers to respond to those questions on today at the meeting so that they would be in the record.

Councilor Allen said he would also like to again thank Director of the Department of Planning, Rick Jones, Donna Newman, Mr. Walter Dorsey and Will Johnson, who helped with the round-about discussions and the planning area as a whole; and being available; especially on a Sunday afternoon.

Councilor Allen then made a motion to allow the developer to be heard. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present, with Councilors Huff and McDaniel being absent from this meeting.

Councilor Allen said there were areas of concerns that were addressed at the meeting, to include employees being hired locally, the hours of operation, and the construction timeline. He then asked Mr. Kirk, if he could respond to those items.

Mr. David Kirk, with the law firm of Troutman & Sanders, 600 Peachtree
Street, Atlanta, Georgia. He said with him is Mr. Glenn Wilkins of Walmart. He said he would defer to Mr. Wilkins to allow him to respond to those questions as it relates to the hiring and the jobs for Walmart; and he would then respond to the other two questions.

Mr. Glenn Wilkins, Director of Public Affairs & Governmental Relations for Walmart said as it relates to the hiring, they definitely do what to hire within the community, because they know there is a sense of proud for those who live ,work and play within their community. He said their goal is to be able to find a location to have a hiring center within close proximity of the proposed site. He said they want to be able to get the information out early to the people in the community; whether it’s through an email distribution list or working with an economic development groups to get that information out. He said they want to let the public know what we are looking for and what those qualifications need to be for those specific jobs.

Mr. Kirk said with regards to the hours, what they would ask, is that they be permitted to follow the normal practice that they do with stores; which is to initially open for a 24-hour operations and then rely on the store manager to evaluate that over the course of the first few months of operation. He said Walmart is all about the convenience of the customer; however, if the customer is not showing up 24-hours, then there is certainly no reason for them to be open 24-hours.

Mr. Kirk said what they would pledge to do, if you would allow them to be open24-hours at the outset; they would then re-evaluate that over the next few months and if it turns out that the customers are not showing up 24-hours; then, they would then compress those hours based on the customer’s demands.

He said with regards to the construction schedule, currently the plan is to start construction in the late spring of next year; and then, the grand opening would be sometime in the first quarter of 2016.

Mr. Kirk then responded to questions of Councilor Baker as to what the scope of this particular operation, as to what you are and what you are not. Mr. Kirk pointed out that this is will be a grocery store, with a pharmacy and fuel station on the premises. He said it is not a Super Center, and it is not intended to be a Super Center.
Councilor Allen said the concerns that were voiced early on were regarding the traffic on Blackmon Road; the lights in the parking lot, and then asked Mr. Kirk, if he and the engineers had gotten together on the type of design for the lights. Mr. Kirk pointed out that there is a provision in the Code that requires no spillover of lights to adjoining property. He said they have spoken with Mr. Jones and the other staff; and said that is what they are going to do. He said their engineers are here if you have any specific questions about the lighting.

Mr. Kirk said with regards to the traffic, he would echo your thanks, to your staff and to the engineers who have worked with our team to evaluate the option of the round-about, in comparison to the signalized intersection, his understanding is that they function much the same and we understand that the community’s preference is the round-about and they are happy to provide that.

Discussions continued on this rezoning, with City Attorney Fay pointing
out that there is no specific buffer condition in the ordinance. He said there are three options under Category C that they will have to use.

Councilor Allen said he believes that the developer is on record as saying that it will remain as an undisturbed natural buffer.

Mr. Kirk said there is an area that it shows on the site plan that is beyond the buffer that is required by the ordinance; it’s approximately 200 feet of wooded area behind the portion of the property that is being rezoned and
Mr. Billings and his family have committed to keeping that undeveloped.

Councilor Allen then said he would then make that an amendment to the ordinance to allow the undisturbed natural buffer. Seconded by Councilor Barnes.

Councilor Henderson said as he recollects that section was actually a separate lot; which at the time we were confronted with the challenge of
keeping it like it is when we really don’t have the legal right to. He said he was wondering if we could,…because we know what the Council’s intent is; is there someway that we could tag this rezoning process so that if that lot ever comes before the Council, as part of a rezoning request, that it will trigger something that will remind whomever is sitting around this Council table at that time, that the intention of both the developer and the wishes of this Council, and the neighbors, to keep that undisturbed.

Director of Planning, Rick Jones, in response to Councilor Henderson, said Mr. Billings would have to get a permit to clear the land. He also showed the area on the map and then responded to further questions of members of the Council.

Councilor Henderson then asked if Mr. Billings or someone else tried to disturb this portion, we would have notification; and we can tie it in someone so that we will know. Mr. Jones said yes, we would have notification of that.

After further discussion on this zoning matter, Councilor Allen then
withdrew his motion to amend the ordinance regarding the buffer.

Councilor Henderson recognized an individual in the audience who wanted to be heard and said he would like to make a motion to allow that individual to be heard. Seconded by Councilor Allen and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.

Mr. Andrew Foster, resident of the area said one thing that was mentioned is that they also have a petition signed opposing this rezoning.
He said there has not been a traffic study done on this two-lane road, with a school and a neighborhood at the very end of it at the end of the round-about
that has no egress with backup traffic. He said if you went by that road this
morning at 8:26 a.m., it was un-passable due to rain and school traffic. He then asked how is that going to be effected with a 2-lane road adding 5,000 more cars a day.

Mr. Rick Jones said there was a traffic study done initially on this application in terms of looking at the signalized intersection; and said since our last conversation here in Council about the round-about, we requested the applicant to go back again and look at what the round-about would actually do. He then asked Traffic Engineer, Doc Dorsey, to come forward and show what the numbers are.

Mr. Doc Dorsey said the estimated numbers are approximately 3,000 cars per day added to Blackmon Road in the vicinity of the site. He said we asked the developers’ engineers to look at the traffic at the intersection, as a signalized intersection versus the round-about said there were several similarities, but a lot of differences in the traffic, but said based on their analysis, and observations, their recommendations, they think the traffic will be better off with the round-about due to safety considerations, due to less delays during the majority of the times during the day, better access for pedestrians in the vicinity of the intersection. He said it is their recommendation that the round-about be installed for those reasons.

After the discussion concluded on this matter, Councilor Allen then made a motion to adopt the ordinance. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND ITS CAPTION READ BY CITY ATTORNEY FAY AND A PUBLIC HEARING HELD AS ADVERTISED, WITH ITS FIRST READING BEING DELAYED BY THE COUNCIL AFTER SOME DISCUSSION:

An Ordinance – Rezoning properties located at 4023, 4035, 4101, & 4113 Anglin Road; 3556 Valley Drive; and the north portion of 3705 Claymore Road are proposed for rezoning from SFR2 (Single Family Residential 2) zoning district to RMF1 (Residential Multi-Family 1) zoning district. The proposed use is for townhouses and single family residential.

PROPONENT:

Mr. Wright Wade, the petitioner came forward and stated that he would like to rezone 3.5 acres for the purpose of a fourteen lot residential subdivision.

City Attorney Fay then asked if there were any questions from the members of Council.

Councilor Baker said he received a list of concerns on last night from the residents in the area. He said maybe we can take some extra time to address these concerns. He said he is not sure if Mr. Wade has that list of concerns or if he has had time to meet with the residents next door and said that is something that we might want to do.

Councilor Baker, speaking to the Director of the Planning Department, Rick Jones, said he has some reports that the residents who adjoin this property greater than 300 feet had no knowledge of this hearing until they saw it in the newspaper. He said they didn’t get the first reading notice and then asked, if we can go back and track to see who those went to, and whether or not they were received. He said he knows that the residents would like some input and he thinks that this has gotten by some of them.

He said he would like to hear from those residents who are present here today and maybe continue first reading, as well as get together with the developer, to allow him to address some of these issues.

OPPONENTS:

Mr. David Jones, President of the Anglin Road Homeowners Association came forward and said that they have gotten together and have come up with a list of concerns about building next door to them. He then introduced their Treasurer, Mr. Jim Murphy and said he would like to speak about the lack of information to the 44 households on Anglin Road with respect to this proposed development.

Mr. Murphy said he did attend the Planning Advisory Commission and informed the members of that board that there were members in his community that did not receive notice of the meeting.

Discussion regarding the residents of a group of condominiums in the area that was not notified of the public hearing for this proposed rezoning
on Anglin Road, Valley Drive and Claymore Road continued for some fifteen minutes or more after which a request was then made for the Planning Department Director, Rick Jones, to look into this matter.

Mayor Tomlinson also asked that the process be investigated to find a better procedure to ensure that all property owners within 300 feet of a proposed rezoning of a property be notified accordingly.

Councilor Baker made a motion to delay this public hearing for thirty days. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present for this meeting, with Councilors Huff and McDaniel being absent.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND ITS CAPTION READ BY CITY ATTORNEY FAY AND WAS INTRODUCED ON FIRST READING:___________________________
An Ordinance – Rezoning properties located at 8800 and 8818 Veterans Parkway are proposed for rezoning from RE1 (Residential Estate 1) and PUD (Planned Unit Development) zoning district to PUD (Planned Unit Development) zoning district. (District 6-Councilor Allen) The proposed use is for single family residential.
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CITY MANAGER’S AGENDA :

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: A Resolution (310-14) – Authorizing the appointment of Dr. James Forrest Toelle as Director of Information Technology Department.

City Manager Hugley called forward his candidate for the Director of the Information Technology Department. He also introduced members of the selection committee who served to recommend Dr. Toelle.

After City Manager Hugley responded to questions of members of the Council, Councilor Baker then made a motion to confirm Dr. James Forrest Toelle as the Director of Information Technology Department. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting
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NOTE: The City Manager’s Agenda is continued below.
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PUBLIC AGENDA:

MR. RANDY PRATHER, REPRESENTING RANDY PRATHER BUILDING & REMODELING CO., RE: CONDITION OF ROADWAY AT 1364 BELINDA DRIVE.____________________

Mr. Randy Prather, who requested to be listed on today’s Public Agenda to speak to the subject of the condition of the roadway at 1364 Belinda Drive, did not respond when given the opportunity to address the Council.

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MS. ROBBIE BRANSCOMB, REPRESENTING COLUMBUS
CIVIC CENTER, RE: LET’S GROWN STE(A)M._______________

Ms. Robbie Branscomb, cancelled her scheduled appearance before the Council prior to the meeting this morning.

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MR. RICKET CARTER, RE: POLICE MISCONDUCT.________

Mr. Ricket Carter, came forward and addressed some concerns regarding he has with the Columbus Police, as well as outlined an instance where he said there were some misunderstandings with him and members of the police force. MR. BUDDY BRYAN, REPRESENTING MUSCOGEE COUNTY CORONER’S OFFICE, RE: PAUPER CREMATION AND BURIAL CHARGES._________ __________________________

Mr. Buddy Bryan, Muscogee County Coroner, who requested to be listed on the Council’s public agenda to speak to the subject of pauper burials and cremation came forward and addressed an issue regarding the funding of his department.

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MS. SARAH ROWE, RE: THE FERAL CAT PROGRAM:

Ms. Sarah Rowe, came forward and spoke regarding the feral cat program the City of Columbus has in place and addressed her concerns surrounding this program; after which, Councilor Allen requested that we hold a Work Session in order for the Council to allow discussion whereas Council can hear from Ms. Rowe, as well as Public Works Director Pat Biegler on this issue.

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MS. RHUDINE NELSON, REPRESENTING GEORGIA LEGAL SERVICES PROGRAM, RE: ABA’S NATIONAL PRO BONO WEEK CELEBRATION.______ ______________________ Mr. Rhudine Nelson, representing Georgia Legal Services Program, came forward and outlined the activities that they have planned for ABA’s National Pro Bono Week, and invited members of the Council, as well as the public to attend. Mayor Pro Tem Turner Pugh requested that this information presented by Ms. Nelson be aired on CCG-TV.

Councilor Woodson also requested that the Mayor do a proclamation expressing appreciation to the organization for their services to the community.
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CITY MANAGER’S AGENDA CONTINUED:

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:
A Resolution (311-14) – Authorizing the City Manager to execute an amendment to the Intergovernmental Agreement with the Development Authority of Columbus for funding of economic development projects.

Mayor Pro Tem Turner Pugh made a moved the adoption of the resolution. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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THE FOLLOWING FOUR RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:
A Resolution (312-14) - Authorizing the City Manager to submit an application and if approved accept a grant (with no local match required) for $46,000 (or amount awarded) from the Columbus Board of Health to expand home visitation programs and amend the multi-governmental grant fund by the award amount.

Councilor Woodson moved adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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A Resolution (313-14) - Authorizing the City Manager to execute the Local Maintenance & Improvement Grant (LMIG) with the Georgia Department of Transportation (GDOT) for River Road/Bradley Park Drive Intersection Improvement Project.

Councilor Allen moved adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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A Resolution (314-14) - Authorizing the acceptance of a deed to Cal Court located in Sears Pond South on behalf of Columbus, Georgia.

Councilor Allen moved adoption of the resolution. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.

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A Resolution (315-14) - Authorizing the acceptance of a quit claim deed to Alvah H. Chapman way and that portion of Albion way and the designation of Alvah H. Chapman way and that portion of Albion Way located in the Housing Authority Development as public streets on behalf of Columbus, Georgia.

Councilor Henderson moved adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND AFTER SOME DISCUSSION WAS ADOPTED BY THE COUNCIL:

A Resolution (316-14) - Authorizing the City Manager or his designee to submit an application and accept, if awarded, a grant from the Georgia Environmental Financing Association in the amount of approximately $20,000, as awarded, for the installation costs of a vehicle charging station to be donated by Nissan, with a local match required in the amount of approximately $5,000, which is 10% of the total project cost estimated to be $50,000, and to amend the Multi-Governmental Fund by the amount of the award and local match.

During the discussion regarding the approval of the grant application for funds from the Georgia Environmental Financial Association for the installation of a charging station located at 11th Street and Broadway., it was brought to the attention of Council that there will not be a fee charged for the utilization of this charging station, after which Councilor Woodson then requested that Deputy City Manager David Arrington to evaluate the possibility of charging a fee for this service seeing that the city will be responsible for the cost associated with it.

She said when the charging station is installed, let’s look at having the staff to include signage at the location notifying citizens that this service will be provided free of charge for the time being, but there may be a charge for the utilization in the future.

Councilor Davis said he would like for the staff to do some research to determine if the Federal funded program is still in place to assist the city in the cost of the charging station.

After the discussion concluded on this subject, Councilor Henderson then moved adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.

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THE FOLLOWING SIX PURCHASING RESOLUTIONS, HAVING BEEN INCLUDED WITH THE CITY MANAGER’S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT FOR THIS MEETING, WITH COUNCILORS HUFF MCDANIEL BEING ABSENT FOR THIS MEETING:
A Resolution (317-14) - Authorizing the execution of an annual contract with Denny Enterprises (Fortson, GA), Nolin Fence and Deck (Phenix City, AL) and Young Fencing Company (Columbus, GA) for the installation or replacement of fencing throughout Columbus-Muscogee County on an as-needed basis.

A Resolution (318-14) - Authorizing the execution of a contract with Temple, Inc., Southern Lighting & Traffic Systems and Utilicom Supply Associates, LLC for traffic signal equipment to be purchased on an “as needed basis”.

A Resolution (319-14) - Authorizing the execution of a contract with SiteMed North America, LLC for medical evaluation services for the Columbus Fire/EMS Department. Funds are budgeted each fiscal year for this ongoing expense: General Fund - Fire/EMS Department.

A Resolution (320-14) - Authorizing the purchase of five (5) blade servers and applicable software, from IBM/CPak Technology Solutions, in the amount of $69,870.00, via Georgia Statewide Contract, SWC90813-02.

A Resolution (321-14) – Authorizing the amendment to the annual contract with Chester’s Barbecue (Columbus, GA) for Concessionaire Services for Parks & Recreation Sports Facilities, to add Concessionaire Services at the Government Center Complex.

A Resolution (322-14) – Authorizing the purchase MRO Supplies from HD Supply Facilities Maintenance, Ltd. (San Diego, CA) via contract number 11019, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply Facilities Maintenance, Ltd. will be utilized as an alternate source for MRO supply purchases for various departments.
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THE FOLLOWING TWO PURCHASING RESOLUTIONS, HAVING BEEN INCLUDED WITH THE CITY MANAGER’S AGENDA WERE ALSO SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT FOR THIS MEETING, WITH COUNCILORS HUFF MCDANIEL BEING ABSENT FOR THIS MEETING:
A Resolution (323-14) – Authorizing the extension of the construction management contract with Aaron & Clements, Inc. (Columbus, GA), formerly Newton Aaron & Associates, Inc., in the amount of $5,600 plus out-of-pocket expenses, for the remaining 1999 SPLOST expenditures for the Muscogee County Public Library.

A Resolution (324-14) – Authorizing the extension of the contract with Batson-Cook Company (West Point, GA) for additional construction services and FF&E for the Muscogee County Public Library. Batson-Cook Company will perform construction and purchasing activities in the amount of $218,421.00.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (325-14) – Authorizing the extension of the contract with Brodart Books and Library Services (Williamsport PA) for additional books and other media for the Muscogee County Public Library in the amount of $29914.17.
Councilor Henderson moved adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present for this meeting with Councilors Huff and McDaniel being absent from this meeting.
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RECYCLING PROGRAM UPDATE:

REVENUE REPORT:

Director of Public Works, Pat Biegler gave a presentation regarding the
Recycling program within her department and the following information was
provided in that report.

PERCENT RECYCLING:

FY Total Garbage Recycling Tons
Tons Goal is 40%

GOOD NEWS:
Due to increased compaction and lower volumes


KEEP COLUMBUS BEAUTIFUL COMMISSION:

Ms. Gloria Weston-Smart came forward and introduced Ms. Sarah
Visser-with the Keep Georgia Beautiful Agency, who spoke briefly
regarding the structure of the Keep Georgia Beautiful Agenda and what they
consider to be a health beautification agency.

Ms. Gloria Weston-Smart then made a presentation regarding Keep
Columbus Beautiful Commission and outlined in her presentation the
various programs and projects that the Keep Columbus Beautiful
Commission does within our community, as highlighted below.

OUR MISSION:
To engage and educate individuals to take greater responsibility for
enhancing beautification, for protecting the environment, and eliminating
litter and blight.

Help the Hooch Cleanup!
Household Hazardous Waste
Saturday, October 4, 2014 9am-1pm

(2) Projects collected 913 pounds of Drugs
with 535 participants

Director of the Department of Public Works then came forward and made
the following presentation with regards to the proposed structure for the
Keep Columbus Beautiful Commission that they are proposing for the
Council’s approval.

PROPOSED STRUCTURE:
CURRENT FINANCIALS:
General Fund Subsidy $49,854
Total Salaries $94,843
Shortfall $44,843

To Come From Integrated Waste Fund/ Recycling Revenues
City Already Covers Benefits and Retirement

RECYLING REVENUES FY 15:
Budgeted $525 K
Current Projection $650K- 800K
Short Fall $44,843
Sufficient Funds are available to cover this shortfall

FORT BENNING:
Ft. Benning and CCG
CARTS:
UPDATES:
After the conclusion of her presentation, Ms. Biegler then responded to
questions of members of the Council, with several referrals being made by
the Council.

Mayor Tomlinson asked Director Biegler to get in contact with Crime Prevention Director, Seth Brown, to get the information on the option of cart purchases out to neighborhood associations.
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Note: Councilor Henderson left the meeting at 12:09 p.m.
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CITY COUNCIL MEETING ANALYSIS:

Deputy City Manager Lisa Goodwin came forward and gave a brief update on the analysis of how often the City Council has been meeting since the meeting scheduled was changed. She then provided the following information during her presentation, as outlined below.

CURRENT MEETING STRUCTURE:

MEETING DATE TYPE MEETING
1st Tuesday Proclamation Meeting Pro
2nd Tuesday Regular Business Meeting
3rd Tuesday No Meeting
4th Tuesday Regular Business Meeting
5th Tuesday Worksession
LENGTH OF COUNCIL MEETINGS:

2008 Analysis:
2013 Analysis:

SPECIAL CALLED MEETINGS:

Between June 2011 and June 2014: 14 Meetings


2011 2012 2013 2014

Meetings Held 1 6 3 4


Council Absences 2 7 9 10
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CLERK OF COUNCIL’S AGENDA:

CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEMS AS INFORMATION FOR THE MAYOR & COUNCIL: ________________________________________________

(1) Memo from Clerk of Council Washington, Re: Animal Control Advisory Board.

(2) Memo from Clerk of Council Washington, Re: Land Bank Authority.

(3) Memo from Clerk of Council Washington, Re: Public Safety Advisory Commission.

(4) Memo from Clerk of Council Washington, Re: Uptown Fašade Board.

(5) Financial Audit and Compliance Report for the Columbus Department of Public Health for the year ending June 30, 2014.

(6) Biographical sketch of Mr. Don Cook, Councilor Allen’s nominee for the Community Development Advisory Council.

(7) Biographical sketch of Ms. Rebecca “Becca” Covington, Councilor Henderson’s nominee for the Keep Columbus Beautiful Commission.

(8) Biographical sketches of individuals interested in serving on the Personnel Review Board.

(9) Application of Elizabeth Hurst to temporarily close the 1000 block of Broadway, from 6:00 p.m. to 10:30 p.m., and northbound parking spaces from midblock to 11th Street, from 2:00 p.m. to 10:30 p.m., in connection with the “Uptown Fall Concert Series”, on the following dates:
(10) Application of Elizabeth Hurst to temporarily close Bay Avenue (from 10th Street to 11th Street, Saturday, October 18, 2014, from 6:00 a.m. to 12:00 p.m., in connection with the Zombie Run”.

(11) Application of Elizabeth Hurst to temporarily close the 1100 block of
Broadway and 11th Street (from Front Avenue to Broadway), Saturday,
October 25, 2014, from 7:00 a.m. to 12:00 p.m., in connection with the
“Uptown Wounded Warrior 5K/10K”.

(12) Application of Elizabeth Hurst to temporarily close the 900 block of Broadway, Saturday, October 25, 2014, from 8:00 a.m. to 12:00 p.m., in connection with the “Uptown Walk for One”.

(13) Application of John Lee to temporarily close 5th Avenue (from 6th Street to 7th Street), Friday, October 31, 2014, and Saturday, November 1, 2014, from 9:00 a.m. to midnight, in connection with the Modern Free Masons “97th Anniversary Festival”.

(14) Application of Elizabeth Hurst to temporarily close Bay Avenue (from 10th Street to 11th Street), Friday, October 31, 2014, from 5:00 p.m. to 9:00 p.m., in connection with the “Uptown Spooktacular”.

(15) Application of Elizabeth Hurst to temporarily close the 1100
block of Broadway, Friday, October 31, 2014, from 7:00 p.m. to 10:00 p.m., in connection with the “Uptown Big Dog Howl”.

(16) Application of Alana Magee to temporarily close the Dillingham Street Bridge, Sunday, November 2, 2014, from 8:00 a.m. to 6:00 p.m., in connection with The Banquet on the Bridge “Community Potluck”.

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THE FOLLOWING FOUR RESOLUTIONS WERE SUBMITTED AND EXPLANED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL UPON A SINGLE MOTION MADE BY COUNCILOR BAKER AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY BY THOSE SEVEN MEMBERS PRESENT, WITH COUNCILOR HENDERSON BEING ABSENT FOR THIS VOTE AND COUNCILORS HUFF AND MCDANIEL BEING ABSENT FROM THE MEETING: _

A Resolution (326-14) - Excusing Councilor Bruce Huff from the September 23, 2014, Council Meeting.

A Resolution (327-14) - Excusing Councilor R. Gary Allen from the September 30, 2014, Council Meeting.

A Resolution (328-14) - Excusing Councilor Glenn Davis from the September 30, 2014, Council Meeting.

A Resolution (329-14) - Excusing Councilor Charles E. McDaniel from the October 14, 2014, Council Meeting.

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CONVENTION & TRADE CENTER AUTHORITY:

Clerk of Council Washington submitted an email correspondence from Ms. Becca Hardin, resigning from her position on the Columbus Convention and Trade Center Authority.

Mayor Pro Tem Turner Pugh made a motion to receive the resignation with regrets and to thank her for her service. Seconded by Councilor Baker and carried unanimously by those seven members of Council present at the time, with Councilor Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting.

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PERSONNEL REVIEW BOARD:

Clerk of Council Washington submitted an email correspondence from Ms. Kathryne Delffs, resigning from her position on the Personnel Review Board.

Mayor Pro Tem Turner Pugh made a motion that the resignation be received with regrets and to thank her for her service. Seconded by Councilor Baker and carried unanimously by those seven members of Council present at the time, with Councilor Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED
BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY
RECEIVED BY THE COUNCIL:________________________________

Board of Tax Assessors, 32-14, 33-14 & 34-14.
Board of Water Commissioners, August 11, 2014.
Columbus Golf Course Authority, September 23, 2014.
Columbus Iron Works & Trade Center, August 28, 2014.
Family & Children Services, August 13, 2014.
Hospital Authority of Columbus, August 26, 2014.
Housing Authority of Columbus, June 18 & August 20, 2014.
Pension Fund, Employees’ Board of Trustees, April 9, May 7, & June 4,
2014.
Recreation Advisory Board, September 24, 2014.
Taxicab Commission, October 2, 2014.

Mayor Pro Tem Tuner Pugh made a motion that these minutes are received. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present at the time, with Councilor Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting.

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BOARD APPOINTMENTS:

COLUMBUS IRON WORKS CONVENTION & TRADE CENTER AUTHORITY:________________________________________________

Clerk of Council Washington pointed out that the term of office of Mr. Robert Nobles on the Columbus Iron Works Convention & Trade Center will expire on October 24, 2014 and that he is eligible to succeed himself for another term of office. She further pointed out that Mayor Tomlinson has nominated Mr. Nobles for another term of office and that he may now be confirmed. Mayor Pro Tem Turner Pugh made a motion to confirm Mr. Nobles. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present at the time, with Councilor Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting.

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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Clerk of Council Washington pointed out that the term of office of Mr. Chuck H. McDaniel, III on the Community Development Advisory Council has expired and that he is not eligible to succeed himself for another term of office. She further pointed out that Councilor Baker is working on a replacement for this seat.

She further pointed out that Ms. Gloria Enfinger, who represents Council District 6 does not wish to serve again and that Councilor Allen is nominating Mr. Don Cook to succeed Ms. Enfinger and that he may be confirmed. Councilor Woodson so moved. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those six members of Council present at the time, with Councilors Allen and Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting.

Clerk of Council Washington also pointed out that Ms. Clementine Cochran, who serves as Council District 10 representative is not eligible to succeed herself for another term of office and that Councilor Henderson will need to nominate someone to fill this seat.
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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington pointed out that the term of office of
Ms. Vanessa Lewis, who serves on the Keep Columbus Beautiful Commission and represented Council District 1 has expired. She further pointed out that she is not eligible to succeed herself and that Councilor Barnes needs to nominate someone to fill this seat.

She also pointed out that Ms. Rebecca Bassett and Dr. Billy Kendall who both serves in an at-large position terms has also expired. She further pointed out that Ms. Bassett does not wish to serve again and Councilor Henderson has nominated Ms. Rebecca Covington to succeed Ms. Bassett and that she may now be confirmed. Councilor Woodson so moved. Seconded by Councilor Baker and carried unanimously by those six members of Council present at the time, with Councilors Allen and Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting.

Clerk of Council Washington said that we still need someone to fill
Dr. Kendall’s position, as he is not eligible to succeed himself for another term of office.
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PERSONNEL REVIEW BOARD:

Clerk of Council Washington pointed out the terms of office of Mr. Cliff Brinson and Mr. Roger Williams on the Personnel Review Board has expired and they are not eligible to succeed themselves for another term of office.
She further pointed out that the terms of office of Ms. Gladys Williams-Tillmon and Ms. Jennifer Melvin has also expired and they are both eligible to succeed themselves for another term of office. Mayor Pro Tem Turner Pugh then re-nominated Ms. Williams-Tillmon and Ms. Melvin for another term of office.
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PLANNING ADVISORY COMMISSION:

Clerk of Council Washington pointed out the terms of office of
Mr. Michael Greenblatt and Mr. Wallace Davis on the Planning Advisory Commission has expired, but they are both eligible to succeed themselves for another term of office. Councilor Woodson said she would nominate them for another term of office, if they wanted to serve again. She then asked Clerk of Council Washington to contact each of them to determine if they wanted to serve another term of office on the board.
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PUBLIC SAFETY ADVISORY COUNCIL:

Clerk of Council Washington pointed out that Ms. Toni Fogle has resigned from her seat on the Public Safety Advisory Council and further advises that this is Councilor Davis’ nominee. There was no nomination.
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TAXICAB COMMISSION:
Clerk of Council Washington pointed out that the terms of office of
Mr. John Adams, who serves as a taxicab owner representative, Ms. Amy Askew Bryan , who represents the Chamber of Commerce and Sergeant Chris Anderson, who represents the Columbus Police Department has expired, but they are all eligible to succeed themselves for another term of office.

Councilor Woodson said she would nominate them for another term of office, if they wanted to serve again. She then asked Clerk of Council Washington to contact each of them to determine if they wanted to serve another term of office on the board.
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EXECUTIVE SESSION:

Regarding an earlier request of City Attorney Fay, Councilor Allen made a motion to allow the Council to go into executive session to discuss a litigation matter. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present at the time, with Councilor Henderson being absent for this vote and Councilors Huff and McDaniel being absent from the meeting, with the time of adjournment being 1:36 p.m.

At 2:04p.m. the regular meeting was called back to order at which time Mayor Tomlinson pointed out that the Council met in an executive session to discuss litigation, but no action was taken.
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With there being no other business to come before the Council, Mayor Tomlinson then entertained a motion for adjournment. Councilor Barnes so moved. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present at the time, with Councilor Henderson being absent for this vote and Councilors Huff and McDaniel being absent from this meeting, with the time of adjournment being 2:05 p.m.

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Tiny B. Washington, MMC
Clerk of Council

The Council of Columbus, Georgia