Agenda Item # 4
Columbus Consolidated Government
Council Meeting

December 15, 2015

Agenda Report # 63

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) PURSUIT VEHICLES – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of twenty-four (24) 2016 Dodge Charger pursuit vehicles for the Columbus Police Department at a unit price of $24,789.75, for a total amount of $594,954.00; and one (1) 2016 Dodge Charger pursuit vehicle for the Muscogee County Prison at a unit price of $23,989.75; for a grand total of $618,943.75, from Akins Ford Dodge Chrysler Jeep (Winder, GA), via Georgia State Contract #99999-SPD-ES40199409.

Of the twenty-four (24) vehicles for the Columbus Police Department, twenty (20) were approved in the FY16 Budget, and four (4) will be purchased utilizing salary savings. They are all replacement vehicles. The one (1) vehicle for Muscogee County Prison was approved in the FY16 Budget. It is a new vehicle.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Three (3) bids were received on November 4, 2015. This bid has been advertised, opened and reviewed. The bidders were:



Vendors
OPTION 1: COLUMBUS POLICE DEPARTMENT
OPTION 2: MUSCOGEE COUNTY PRISON
Manufacturer/Model
Unit Price
Total Price
(24 Units)
Manufacturer/Model
Unit Price
(1 Unit)
Don Jackson Chrysler Dodge Jeep
(Union City, GA)
2015 Chrysler Dodge Charger LDDE48
$25,050.00
$601,200.00
2016 Chrysler Dodge Charger LDDE48
$24,696.00
Akins Ford LLC (Winder, GA)
2016 Dodge Charger Pursuit
$25,560.00
$613,440.00
2016 Dodge Charger Pursuit
$24,864.00
Ginn Chrysler Jeep Dodge
(Covington, GA)
2016 Chrysler Dodge Charger PPV
$28,302.00
$679,248.00
2016 Chrysler Dodge
Charger PPV
$26,117.00

Bid specifications allow for the purchase via Georgia Statewide Contract, or any other cooperative contract, when the cost is less than the lowest, responsive bid price. Georgia Statewide Contract pricing for the two options is listed below:

Vendor
OPTION 1: COLUMBUS POLICE DEPARTMENT
OPTION 2: MUSCOGEE COUNTY PRISON
Manufacturer/Model
Unit Price
Total Price
(24 Units)
Manufacturer/Model
Unit Price
(1 Unit)
Akins Ford Dodge Chrysler Jeep (Winder, GA),
Georgia Statewide Contract
#99999-SPD-ES40199409
2016 Dodge Charger Pursuit
$24,789.75
$594,954.00
2016 Dodge Charger Pursuit
$23,989.75

Due to the total savings of $6,952.25, for the purchase of the vehicles, the Fleet Maintenance Division recommends purchasing the vehicles via Georgia Statewide Contract.

Funds are budgeted in the FY16 Budget as follows:

Columbus Police Department (20 vehicles - $495,795.00): LOST - Public Safety Fund – Police – Public Safety - LOST – Automobiles; 0102-400-9900-LOST-7721; (4 vehicles - $99,159.00): General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721. Muscogee County Prison (1 vehicle - $23,989.75): LOST - Public Safety Fund – MCP – Public Safety - LOST – Automobiles; 0102-420-9900-LOST-7721.
****************

(B) PHARMACY BENEFIT MANAGEMENT - ONE YEAR CONTRACT

It is requested that Council approve a one-year pharmacy benefit management contract with Express Scripts, Inc., a Delaware Corporation (ESI).

While under contract with Benefits Consultant, Northwestern, the City entered a contract, (negotiated by Northwestern) with Express Scripts, Inc. , beginning in July 2011, for pharmacy benefit management services. The services included the following: pharmacy network contracting, pharmacy claims processing, mail and specialty drug pharmacy, cost containment, clinical, safety, adherence, and other like programs, and formulary and rebate administration (“PBM Services”).

The pharmacy benefit management services will be provided in accordance with the terms of a new contract negotiated by the City and the Contractor. The contract term will be for one year, beginning January 1, 2016 through December 31, 2016. The new contract has been approved as to form by the City Attorney, and is recommended for approval by the City Manager, Human Resources Department, Finance Department, and ShawHankins, Benefits Consultant.

Funding for payments to Express Scripts will be budgeted, as needed, for the one-year contract term as follows: Employee Health Insurance Fund-Human Resources-Health Insurance Fees-Contractual Services; 0850-220-3320-HLTH-6319.
“ITEM A”



A RESOLUTION

NO._____


A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FOUR (24) 2016 DODGE CHARGER PURSUIT VEHICLES FOR THE COLUMBUS POLICE DEPARTMENT AT A UNIT PRICE OF $24,789.75, FOR A TOTAL AMOUNT OF $594,954.00; AND ONE (1) 2016 DODGE CHARGER PURSUIT VEHICLE FOR THE MUSCOGEE COUNTY PRISON AT A UNIT PRICE OF $23,989.75; FOR A GRAND TOTAL OF $618,943.75, FROM AKINS FORD DODGE CHRYSLER JEEP (WINDER, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409.

WHEREAS, of the twenty-four (24) vehicles for the Columbus Police Department, twenty (20) were approved in the FY 16 Budget, and four (4) will be purchased utilizing salary savings. They are all replacement vehicles; and,

WHEREAS, the one (1) vehicle for Muscogee County Prison was approved in the FY16 Budget. It is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase twenty-four (24) vehicles for the Columbus Police Department, and one (1) vehicle for Muscogee County Prison. Funds are budgeted in the FY16 Budget as follows:
Columbus Police Department (20 vehicles - $495,795.00): LOST - Public Safety Fund – Police – Public Safety - LOST – Automobiles; 0102-400-9900-LOST-7721; (4 vehicles - $99,159.00): General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721. Muscogee County Prison (1 vehicle - $23,989.75): LOST - Public Safety Fund – MCP – Public Safety - LOST – Automobiles; 0102-420-9900-LOST-7721.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting ________.
Councilor Baker voting ________.
Councilor Barnes voting ________.
Councilor Buck voting ________.
Councilor Davis voting ________.
Councilor Henderson voting ________.
Councilor Huff voting ________.
Councilor Thomas voting ________.
Councilor Turner Pugh voting ________.
Councilor Woodson voting ________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM B”
A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING A ONE YEAR CONTRACT FOR PHARMACY BENEFIT MANAGEMENT SERVICES WITH EXPRESS SCRIPTS, INC., A DELAWARE CORPORATION (ESI).

WHEREAS, ESI pharmacy benefit management services, includes, among other things: pharmacy network contracting; pharmacy claims processing; mail and specialty drug pharmacy; cost containment, clinical, safety, adherence, and other like programs; and formulary and rebate administration (“PBM Services”); and,

WHEREAS, the Contract term will be for a one-year contract, beginning January 1, 2016 through December 31, 2016.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into a one year contract for pharmacy benefit management with Express Scripts, Inc., beginning January 1, 2016 through December 31, 2016. Funds are budgeted in the Employee Health Insurance Fund-Human Resources-Health Insurance Fees-Contractual Services; 0850-220-3320-HLTH-6319.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.


Councilor Allen voting ________.
Councilor Baker voting ________.
Councilor Barnes voting ________.
Councilor Buck voting ________.
Councilor Davis voting ________.
Councilor Henderson voting ________.
Councilor Huff voting ________.
Councilor Thomas voting ________.
Councilor Turner Pugh voting ________.
Councilor Woodson voting ________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor