Agenda Item # 1

Columbus Consolidated Government
Council Meeting

December 11, 2018

Agenda Report # 70


TO: Mayor and Councilors

SUBJECT: Westville – Requested Extension of Memorandum of Agreement

INITIATED BY: Community Reinvestment


Recommendation: Approval is requested to authorize the City Manager to enter into an amended Memorandum of Agreement (MOA) with Historic Westville, Inc. to extend the timeframe to begin normal operations of the Living History Museum.

Background: On August 13, 2013, Council approved per Resolution # 258-13 to authorize the City Manager to enter into a Memorandum of Agreement (MOA) with Historic Westville, Inc. for the purpose of relocating Westville's Living History Museum to Columbus, Georgia. The agreement was executed on August 23, 2013 giving Historic Westville, Inc. 24 months to begin normal operations of the Living History Museum with an expiration date of August 22, 2015.

On September 15, 2015, Council approved per Resolution #250-15 to authorize the City Manager to execute an Amendment to the MOA with Historic Westville, Inc. to extend the timeframe to begin normal operation of the Living History Museum. Lastly per Resolution 287-16, Council approved revising language within the MOA to include the following: (1) allow Westville to use Tract A as collateral to a loan as long as the City’s lien stays in 1st position; (2) remove trees along S. Lumpkin right-of-way for the relocation of the buildings, then replace them at no cost to the City, and; (3) lease the City-owned building at 3535 B South Lumpkin Road for $1 per year.

On May 23, 2017, Council approved, per Resolution #144-17, an extension to the MOU through August 31, 2018 and the City’s partnership for the construction of a public parking lot, for access to the Riverwalk, that will be shared by Westville. On July 10, 2018, per Resolution #224-18, the last extension was approved through November 30, 2018. Due to inclement weather, material change orders and availability, etc., Westville is requesting an extension until June 30, 2019 for normal operations to begin.

Analysis: The Memorandum of Agreement between the City and Historic Westville, Inc. will remain the same except for providing an extension that will expire on June 30, 2019.

Financial Considerations: The City has no financial obligations related to this request.

Legal Considerations: Council approval is required for all real estate transactions.

Recommendations: Approve a resolution to authorize the City Manager to enter into an amended Memorandum of Agreement (MOA) with Historic Westville, Inc. to extend the timeframe to begin normal operations of the Living History Museum until June 30, 2019.

A RESOLUTION
NO. _____

A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AMENDED MEMORANDUM OF AGREEMENT (MOA) WITH HISTORIC WESTVILLE, INC. TO EXTEND THE TIMEFRAME TO BEGIN NORMAL OPERATIONS OF THE LIVING HISTORY MUSEUM.

WHEREAS, On July 10, 2018, the City Manager entered into an amended Memorandum of Agreement (MOA) with Historic Westville, Inc for the relocation of their Living History Museum in Columbus, Georgia; and,

WHEREAS, Historic Westville, Inc. has asked the City for a fifth amendment to the MOA to extend the timeframe to begin normal operations of the Living History Museum through June 30, 2019.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an amended Memorandum of Agreement (MOA) with Historic Westville, Inc. per the terms mentioned above.
___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2018 and adopted at said meeting by the affirmative vote of ____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor