Agenda Item # 5
Columbus Consolidated Government
Council Meeting

January 8, 2019

Agenda Report # 81

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) NAMING RIGHTS CONSULTING SERVICES – RFP NO. 19-0005

It is requested that Council authorize the execution of a contract with Global Spectrum L.P. d/b/a Spectra (Philadelphia, PA) for a valuation study and the development of a revenue-generating naming rights program for the Columbus Civic Center and Ice Rink.

Global Spectrum L.P. d/b/a Spectra will complete the following tasks:

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on August 15, 2018. This RFP has been advertised, opened and evaluated. Five proposals were received on September 21, 2018 from the following firms:

The following events took place after receipt of the proposals.


RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
10/04/18
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposals were distributed to each committee member to review.
1st Evaluation Meeting
10/22/18
Committee members discussed the proposals and determined clarifications were not required.
Evaluation Forms Sent
10/30/18
Evaluation forms were forwarded to voting committee members.
Evaluation Results
12/04/18
Evaluation forms were completed and returned to Purchasing for compilation results; the tabulation of evaluations were then forwarded to the Evaluation Committee members for review and recommendation.
Recommendation
12/05/18
The Evaluation Committee unanimously recommended award to Global Spectrum L.P. d/b/a Spectra, the highest ranking vendor.

Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted of two (2) voting members from the Civic Center and one (1) voting member from the Parks and Recreation Department.

Award Recommendation:
The Evaluation Committee deemed the proposal from Global Spectrum L.P. d/b/a Spectra most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Global Spectrum L.P. d/b/a Spectra for the following reasons:
Vendor Experience/Qualifications: The City’s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services) governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Revenue received will be deposited into the Civic Center Fund.

* * * * * * * * *

(B) EMT & PARAMEDIC LICENSE RENEWAL FEES

It is requested that Council approve payment to the Georgia Department of Public Health, Office of EMS & Trauma, in the amount of $17,625.00, for annual EMT and Paramedic License renewal fees.

Funds are budgeted in the FY19 Budget: General Fund – Fire & EMS – Fire/EMS Special Operations – Education Training; 0101 – 410 – 2600 – SPCO – 6601

* * * * * * * * *

(C) ANNUAL SUBSCRIPTION FOR GMA CABLE AND TELECOMMUNICATIONS MANAGEMENT SERVICES

It is requested that Council approve payment to Georgia Municipal Association (GMA), in the amount of $12,000, for the annual subscription for Cable and Telecommunications Management Services. This payment will cover the period from January 1, 2019 – December 31, 2019.

GMA's Cable and Telecommunications Management Services program provides full-service consulting assistance on all aspects of cable and telecommunications franchising that helps Georgia local government keep pace with changes in federal and state law, and Federal Communications Commission (FCC) rule changes.

Funds are budgeted in the FY19 Budget: General Fund – Miscellaneous – Non-Categorical – Special & Ongoing Projects; 0101-590-3000-NCAT-6694.

* * * * * * * * *

(D) ANNUAL SUPPORT FOR PARATRANSIT SCHEDULING AND ROUTING SYSTEM

It is requested that Council approve the annual payment to RouteMatch Software (Atlanta, GA) for the basic technical software support in the amount of $15,816.60, for the paratransit scheduling and routing system utilized by METRA. This payment covers the period from February/2019 – January/2020.

As a result of RFP No. 04-0023, per Resolution #366-04, Council approved the contract with RouteMatch Software to provide a paratransit scheduling and routing system. The contract included the provision of a turnkey paratransit scheduling system, which included all software, computers, printers and required services for a fully operational system.

Funds are budgeted in the FY19 Budget: Transportation Fund – Transportation – FTA – Software Lease; 0751 – 610 – 2400 – MFTA – 6541 (City 20% and Federal 80%).

* * * * * * * * *

(E) ANNUAL MEMBERSHIP DUES FOR ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA (ACCG)

It is requested that Council approve payment to the Association County Commissioners of Georgia (ACCG) in the amount of $17,949.25 for the annual membership dues.

ACCG serves as the consensus building, training, and legislative organization for all county governments in the State of Georgia.

Funds are budgeted in the FY19 Budget: General Fund – Legislative – City Council – Membership Dues and Fees; 0101-100-1000-CNCL-6657.


* * * * * * * * *

(F) AUTOMATIC ANNOUNCEMENT SYSTEMS FOR METRA

It is requested that Council approve the purchase of two (2) automatic announcement systems from Clever Devices Ltd (Woodbury, NY), in the amount of $33,494.00 (2 @ $16,747 each) for METRA.

Clever Devices Ltd will provide and install the automatic announcement systems in two METRA buses. The automatic announcement systems will allow passengers to hear clear messages informing them of their upcoming major stops/intersections, meeting FTA American with Disability Act (ADA) standards for intersection announcements. The system will be convenient for all customers, especially those customers who are visually or hearing impaired and persons who may be unfamiliar with the route.

Clever Devices was awarded a contract to provide automatic announcement systems, per Resolution #134-15. Since the award of that contract, METRA has installed automatic announcement systems in the bus fleet. The new equipment must be compatible with the equipment currently in the fleet. Therefore, the vendor is considered an only known source for this purchase, per the Procurement Ordinance 3-114.

Funds are budgeted in the FY19 Budget as follow: Transportation Fund – METRA FTA - Capital Expenditures Over $5,000; 0751-610-2400-MFTA-7761 (City 20% and Federal 80%).

* * * * * * * * *

(G) SECURITY CAMERAS & ACCESSORIES FOR METRA BUSES

It is requested that Council approve the purchase of security cameras and accessories from Seon Design d/b/a/ MobileView (Bellingham, WA), in the amount of $26,030.50, for METRA.

Seon Design d/b/a/ MobileView will provide and install the security cameras and accessories, for 35 FT Buses. The equipment includes: cameras, recorders, web-based software and accessories. The security cameras allows for continuous surveillance of the buses and provides the following benefits: Improved passenger safety, Driver protection, Proper enforcement of passenger rules and regulations, Evidence in crime investigation, Violence prevention and Remote monitoring.

Seon Design d/b/a/ MobileView was awarded a contract to provide automatic announcement systems, per Resolution #436-16 and Resolution #278-16. Since the award of that contract, METRA has installed security cameras and accessories in the bus fleet. The new equipment must be compatible with the equipment currently in the fleet. Therefore, the vendor is considered an only known source for this purchase, per the Procurement Ordinance 3-114.

Funds are budgeted in the FY19 Budget as follow: Transportation Fund – METRA FTA - Capital Expenditures Under $5,000; 0751-610-2400-MFTA-7763 (City 20% and Federal 80%).


* * * * * * * * *

(H) TRASH LOADER/GRAB-ALL TRUCK REPAIR SERVICES

It is requested that Council approve payment to Rush Truck Center (Columbus, GA), in the amount of $22,088.33, for the repair of a 2005 Chevy (International) C8500 Trash Loader/Grab-All Truck, vehicle #6907.

This truck was inspected and it was determined the vehicle needed a new engine. The engine block was cracked, pouring oil and other coolants out of the system, and was in need of new gaskets. This equipment is used by the Waste Collection Division to collect residential household waste.

Rush Truck Center was selected because they are the only certified International repair center in the local area for this type of heavy duty equipment. Therefore, the vendor is considered an only known source for the repair services, per the Procurement Ordinance 3-114.

Funds are available in the FY19 Budget: Integrated Waste Fund – Public Works – Solid Waste Collection – Auto Parts and Supplies; 0207-260-3510-GARB-6721.
(I) INDUSTRIAL, MEDICAL AND SPECIAL GASES

It is requested that Council approve the purchase of industrial, medical and special gases from Airgas, Inc, via Georgia State Contract, SWC 99999-001-SPD0000158. The gas products will be purchased by Columbus Fire & EMS and other Departments, on an “as needed basis”.

The effective date of the contract is December 1, 2018 through November 30, 2020, and any additional renewals awarded by the State. Georgia Statewide contracts are approved for use by local governments, and meet the requirements of the City’s procurement ordinance. Consequently, this contract will be renewed by the City in accordance with the State’s renewal process.

Columbus Fire & EMS and other Departments will be able to purchase medical gas products such as acetylene, oxygen and etc. from Airgas, Inc, under the State Contract, which will eliminate the need to request price quotes.

Funds are budgeted each fiscal year for this on-going expense, Fire & EMS - Operating Materials/Medical; 6795. Purchases by other departments will be budgeted in the appropriate line-item.


* * * * * * * *

(J) CONTRACT EXTENSION FOR PURSUIT CAR BUILD OUT (ANNUAL CONTRACT) – RFP NO. 13-0017

It is requested that Council authorize the extension of the Pursuit Car Build Out contract with Mobile Communications America, Inc., (Columbus, GA), (formally Columbus Communications, Inc., Columbus, GA), for an additional two year period.

The Columbus Police Department and the Marshal’s Office is requesting the contract extension because they have cars that have been ordered and Mobile Communications America, Inc. has ordered the items needed to complete the build out for those cars.

Per Resolution No. 14-13, dated January 8, 2013, Council authorized a five-year contract with Columbus Communications, Inc. The contract expired on January 7, 2018. However, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance, and at the request of the Public Safety Departments, the contract was extended for one year, through January 7, 2019. Council approval is required for extensions beyond the one year extension.

Funds will be included in the appropriate public safety departmental expense budget as Automobiles or Light Trucks/SUV’s.

* * * * * * * *

(K) ADDITIONAL STAGING EQUIPMENT FOR THE CIVIC CENTER

It is requested that Council approve the purchase of additional staging equipment from StageRight Corporation (Clare, MI), in the amount of $13,238.00, for the Civic Center.

The additional equipment will replace damaged equipment and the increase the Civic Center’s staging equipment inventory. The equipment is required for upcoming events, allowing the Civic Center to build larger stages to accommodate acts such as dance troupes, family productions, etc.

Council awarded the contract (RFP No. 180-96) to StageRight to provide portable staging for the Civic Center, per Resolution No. 416-96. The new equipment must be compatible with the existing inventory purchased from the vendor. Therefore, StageRight is considered the only known source for this equipment in accordance with Section 3-114 of the Procurement Ordinance.

Funds are included in the FY19 Budget using the Friends of Columbus Account for the Civic Center as: Civic Center Fund – Civic Center - Operations – Capital Expenditures – under $5,000; 0757-160-1000-7763.
* * * * * * * *

(L) MOWERS AND TRACTORS - RFB NO. 19-0008

It is requested that Council authorize the purchase of three (3) commercial zero turn mowers with caster wheels for various departments at a unit price of $6,550.00, for a total price of $19,650.00; seven (7) commercial zero turn mowers with pneumatic tires for Park Services at a unit price of $6,475.00, for a total price of $45,325.00; one (1) commercial zero turn mower with bag collection unit for Community Services at a unit price of $9,238.46; and four (4) utility tractors for Right of Way and Beautification Division at a unit price of $18,003.00, for a total price of $72,012.00; from SunSouth, LLC (Columbus, GA) for the grand total amount of $146,225.46.

This equipment was approved in the FY19 Budget and will be used as follows: two (2) commercial zero turn mowers will be used by Public Works Cemeteries Division staff to maintain the city’s cemetery grounds; one (1) commercial zero turn mower will be used by Civic Center staff to maintain the grass around the Civic Center areas; seven (7) commercial zero turn mowers will be used by Park Services staff to maintain City parks; one (1) commercial zero turn mower with bag collection unit will be used by Community Services staff to maintain the city of Columbus properties by keeping the grass cut and well kept; and four (4) utility tractors will be used by Right of Way and Beautification Division staff to plow, till and pull, as well as cut City right-off-ways and other City-owned property. Seven (7) tractors were bid; however, per the Fleet Department, specifications for three (3) of the tractors were incorrectly written and will be re-advertised.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Eight (8) bids were received on October 31, 2018. This bid has been advertised, opened and reviewed. The bidders were:
OPTION 1: COMMERCIAL ZERO TURN MOWERS WITH CASTER WHEELS / VARIOUS DEPARTMENTS
Vendors
SunSouth, LLC
(Columbus, GA)
Dudley's Outdoors
(LaGrange, GA)
Ag Pro LLC
(Macon, GA)
Home Hardware
(Columbus, GA)
Price Small Engines
(Opelika, AL)
Atlanta Kubota LLC1
(Marietta, GA)
AIMTRAC2
(Smithville, GA)
Hustler Turf Equipment3
(Hesston, KS)
Manufacturer/Model
John Deere Z915E 60"
Hustler Turf / 60" / X-ONE
John Deere Z015E
Hustler / 936799
Grasshopper 225/61
Kubota Z72SKH-2-60
Grasshopper 225K-61
Hustler
UNIT PRICE
$6,550.00
$6,791.40
$6,930.10
$7,616.00
$7,697.00
$7,592.22
$8,250.00
Non-Compliant
TOTAL PRICE
3 UNITS)
$19,650.00
$20,374.20
$20,790.30
$22,848.00
$23,091.00
$22,776.66
$24,750.00
1 Atlanta Kubota LLC – Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
2 AIMTRAC - Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
3 Hustler Turf Equipment – Vendor rejected because sealed bid included several options for bid pricing; also did not include correct Revised 2 Detailed Specifications Pages as required.
OPTION 2: COMMERCIAL ZERO TURN MOWERS WITH PNEUMATIC TIRES / PARK SERVICES
Vendors
SunSouth, LLC
(Columbus, GA)
Dudley's Outdoors
(LaGrange, GA)
Ag Pro LLC
(Macon, GA)
Home Hardware
(Columbus, GA)
Price Small Engines
(Opelika, AL)
Atlanta Kubota LLC1
(Marietta, GA)
AIMTRAC2
(Smithville, GA)
Hustler Turf Equipment3
(Hesston, KS)
Manufacturer/Model
John Deere Z915E 60"
Hustler Turf / 60" / X-ONE
John Deere Z015E
Hustler / 936799
Grasshopper 225/61
Kubota Z72SKH-2-60
Grasshopper 225K-61
Hustler
UNIT PRICE
$6,475.00
$6,791.40
$6,930.10
$7,616.00
$7,697.00
$7,592.22
$8,250.00
Non-Compliant
TOTAL PRICE
(7 UNITS)
$45,325.00
$47,539.80
$48,510.70
$53,312.00
$53,879.00
$53,145.54
$57,750.00
1 Atlanta Kubota LLC – Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
2 AIMTRAC - Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
3 Hustler Turf Equipment – Vendor rejected because sealed bid included several options for bid pricing; also did not include correct Revised 2 Detailed Specifications Pages as required.
OPTION 3: COMMERCIAL ZERO TURN MOWER WITH BAG COLLECTION UNIT
Vendors
Price Small Engines
(Opelika, AL)
SunSouth, LLC
(Columbus, GA)
Dudley's Outdoors
(LaGrange, GA)
Ag Pro LLC
(Macon, GA)
Home Hardware
(Columbus, GA)
Atlanta Kubota LLC
(Marietta, GA)
AIMTRAC
(Smithville, GA)
Hustler Turf Equipment
(Hesston, KS)
Manufacturer/Model
Grasshopper 225/61 w/12HT
Collection System
John Deere Z915E
w/3 Bag MCS 60"
Hustler Turf / 60" / X-ONE
John Deere Z015E
Hustler / 936799 / 935783
Kubota
Z72SKH-2-60 Bag
Grasshopper
225K-61 w/Bagger
Hustler
UNIT PRICE
$9,688.25
$9,795.00
$9,820.00
$10,146.25
$11,115.00
$6,503.22
$10,900.00
Non-Compliant
Per bid specifications, the City will purchase this item via the Georgia State Contract, #99999-001-SPD0000102, at a unit cost of $9,238.46, which is lower than the lowest bidder. Deere & Company is the Georgia State contracted vendor, and SunSouth is the local John Deere dealer.

OPTION 4: UTILITY TRACTORS
Vendors
SunSouth, LLC4
(Columbus, GA)
Ag Pro LLC
(Macon, GA)
Atlanta Kubota LLC
(Marietta, GA)
AIMTRAC1
(Smithville, GA)
Atlantic & Southern
Equipment
2
(Lake City, GA)
STEC Equipment3
(Anderson, SC)
Manufacturer/Model
John Deere 5045E 2WD
John Deere 5045E
Kubota M566SUHD
Case IH Farmall 50A
Massey Ferguson
260SH
Kioti RX 6620 P
UNIT PRICE
$18,003.00
$20,081.39
$22,298.00
$16,800.00
$17,248.08
$24,899.00
TOTAL PRICE (7 UNITS)
$126,021.00
$140,569.73
$156,086.00
$117,600.00
$120,736.56
$174,293.00
1 AIMTRAC - Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
2 Atlantic & Southern Equipment - Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
3 STEC – Vendor rejected because the correct Revised 2 Detailed Specifications Pages were not included within sealed bid as required.
4 SunSouth, LLC – Per the Fleet Department, specifications were incorrectly written for 3 of the tractors; vendor has agreed to sell the remaining 4 tractors at their bid price.

Funds are budgeted in the FY19 Budget as follows: Option 1 - Two (2) mowers – General Fund – Public Works – Cemeteries – Off Road Equipment – 0101-260-2600-CEME-7725 [$13,100.00]; and One (1) mower – Civic Center Fund – Civic Center – Civic Center Operations – Capital Expend-Over $5,000 – 0757-160-1000-CIVC-7761 [$6,550.00].

Option 2 – Seven (7) mowers – General Fund – Parks and Recreation – Parks Services – Off Road Equipment – 0101-270-2100-PSRV-7725.

Option 3 – One (1) mower with bag collection unit – Paving Fund – Public Works – Community Services-ROW Maintenance – Off Road Equipment – 0203-260-3130-ROWM-7725.

Option 4 – Four (4) utility tractors – Paving Fund – Public Works – Right-of-Way Maintenance – Off Road Equipment – 0203-260-3120-ROWM-7725.


* * * * * * * *

(M) GENERAL CONTRACTOR SERVICES FOR SOUTH COMMONS SOFTBALL COMPLEX IMPROVEMENTS – RFP NO. 19-0010

It is requested that Council authorize the negotiation of a construction contract with Brasfield & Gorrie, LLC (Columbus, GA) for improvements at the South Commons Softball Complex. Brasfield & Gorrie will provide improvements to the existing softball stadium and fields. The work must be completed by June 27, 2019 for the USA Softball International Cup that will be held in July 2019.

The work includes, but is not limited to,


RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on December 7, 2018. A mandatory site visit was held on December 17, 218; four general contractors were represented at the site visit. This RFP has been advertised, opened and evaluated. Two (2) proposals were received on January 4, 2019 from the following contractors:


The following events took place after receipt of proposal.

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
01/04/19
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposal copies were disbursed to each committee member to review.
Clarifications
1st Evaluation Meeting, Proposal Evaluation, and Award Recommendation
01/07/19
Clarification was requested from both contractors; the responses were provided at the meeting. Committee members both proposals and clarification responses. Due to the time-sensitive nature of the project, voting committee members completed evaluation forms immediately after the discussions.

The Purchasing Division compiled and forwarded the results with the Evaluation Committee. With a vote of 2-to-1, the committee recommended award to Brasfield & Gorrie.

Evaluation Committee:
The proposal was reviewed by the Evaluation Committee members, which consisted of one voting member from the Engineering Department, one voting member from the Inspections & Code Department and one voting member from the Parks and Recreation Department. Three additional Parks & Recreation representatives, a representative from the Sports Council, a representative from the Public Works Department, and two representatives from Aaron & Clements, Inc. served as non-voting advisors.

Award Recommendation:
The evaluation committee deemed the proposal from Brasfield & Gorrie to be most responsive to the RFP specifications, as reflected by the comments below:

Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services) governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract.

Pricing information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are available in the FY19 Budget as: CBA Lease Revenue Bonds 2018 - 2018 CBA Bonds - South Commons Renovations - General Construction - South Commons Renovations; 0563-801-2100-BASC-7661-84001-20180.



“ITEM A”
A RESOLUTION
NO.____


A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH GLOBAL SPECTRUM L.P. D/B/A SPECTRA (PHILADELPHIA, PA) FOR A VALUATION STUDY AND THE DEVELOPMENT OF A REVENUE-GENERATING NAMING RIGHTS PROGRAM FOR THE COLUMBUS CIVIC CENTER AND ICE RINK.

WHEREAS, an RFP was administered (RFP No. 19-0005) and five proposals were received; and,

WHEREAS, the proposal submitted by Global Spectrum L.P. d/b/a Spectra met all proposal requirements and was evaluated most responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a contract with Global Spectrum L.P. d/b/a Spectra (Philadelphia, PA) for a valuation study and the development of a revenue-generating naming rights program for the Columbus Civic Center and Ice Rink. Revenue received will be deposited into the Civic Center Fund.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ ___________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM B”

A RESOLUTION

NO._______



A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF PUBLIC HEALTH, OFFICE OF EMS & TRAUMA, IN THE AMOUNT OF $17,625.00, FOR ANNUAL EMT AND PARAMEDIC LICENSE RENEWAL FEES.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the Georgia Department of Public Health, Office of EMS & Trauma, in the amount of $17,625.00, for annual EMT and Paramedic License renewal fees. Funds are budgeted in the FY19 Budget: General Fund – Fire & EMS – Fire/EMS Special Operations – Education Training; 0101 – 410 – 2600 – SPCO – 6601.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM C”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA MUNICIPAL ASSOCIATION (GMA), IN THE AMOUNT OF $12,000, FOR THE ANNUAL SUBSCRIPTION FOR CABLE AND TELECOMMUNICATIONS MANAGEMENT SERVICES. THIS PAYMENT WILL COVER THE PERIOD FROM JANUARY 1, 2019 – DECEMBER 31, 2019.

WHEREAS, GMA's Cable and Telecommunications Management Services program provides full-service consulting assistance on all aspects of cable and telecommunications franchising that helps Georgia local government keep pace with changes in federal and state law, and Federal Communications Commission (FCC) rule changes.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Georgia Municipal Association (GMA), in the amount of $12,000, for the annual subscription for Cable and Telecommunications Management Services. This payment will cover the period from January 1, 2019 – December 31, 2019. Funds are budgeted in the FY19 Budget: General Fund – Miscellaneous – Non-Categorical – Special & Ongoing Projects; 0101-590-3000-NCAT-6694.

____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM D”

A RESOLUTION

NO._____



A RESOLUTION AUTHORIZING THE ANNUAL PAYMENT TO ROUTEMATCH SOFTWARE (ATLANTA, GA) FOR THE BASIC TECHNICAL SOFTWARE SUPPORT IN THE AMOUNT OF $15,816.60, FOR THE PARATRANSIT SCHEDULING AND ROUTING SYSTEM UTILIZED BY METRA. THIS PAYMENT COVERS THE PERIOD FROM FEBRUARY/2019 – JANUARY/2020.

WHEREAS, As a result of RFP No. 04-0023, per Resolution #366-04, Council approved the contract with RouteMatch Software to provide a paratransit scheduling and routing system. The contract included the provision of a turnkey paratransit scheduling system, which included all software, computers, printers and required services for a fully operational system.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to RouteMatch Software (Atlanta, GA) for the basic technical software support in the amount of $15,816.60, for the paratransit scheduling and routing system utilized by METRA. This payment covers the period from February/2019 – January/2020. Funds are budgeted in the FY19 Budget: Transportation Fund – Transportation – FTA – Software Lease; 0751 – 610 – 2400 – MFTA – 6541 (City 20% and Federal 80%).


______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor
“ITEM E”

A RESOLUTION

NO._____


A RESOLUTION AUTHORIZING PAYMENT TO THE ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA (ACCG) IN THE AMOUNT OF $17,949.25 FOR THE ANNUAL MEMBERSHIP DUES.

WHEREAS, ACCG serves as the consensus building, training, and legislative organization for all county governments in the State of Georgia.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the Association County Commissioners of Georgia (ACCG) in the amount of $17,949.25 for the annual membership dues. Funds are budgeted in the FY19 Budget: General Fund – Legislative – City Council – Membership Dues and Fees; 0101-100-1000-CNCL-6657.


________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM F”

A RESOLUTION

NO._____



A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) AUTOMATIC ANNOUNCEMENT SYSTEMS FROM CLEVER DEVICES LTD (WOODBURY, NY), IN THE AMOUNT OF $33,494.00 (2 @ $16,747 EACH) FOR METRA.

WHEREAS, Clever Devices Ltd will provide and install the automatic announcement systems in two METRA buses. The automatic announcement systems will allow passengers to hear clear messages informing them of their upcoming major stops/intersections, meeting FTA American with Disability Act (ADA) standards for intersection announcements. The system will be convenient for all customers, especially those customers who are visually or hearing impaired and persons who may be unfamiliar with the route; and,

WHEREAS, Clever Devices was awarded a contract to provide automatic announcement systems, per Resolution #134-15. Since the award of that contract, METRA has installed automatic announcement systems in the bus fleet. The new equipment must be compatible with the equipment currently in the fleet. Therefore, the vendor is considered an only known source for this purchase, per the Procurement Ordinance 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase of two (2) automatic announcement systems from Clever Devices Ltd (Woodbury, NY), in the amount of $33,494.00 (2 @ $16,747 each) for METRA. Funds are budgeted in the FY19 Budget as follow: Transportation Fund – METRA FTA - Capital Expenditures Over $5,000; 0751-610-2400-MFTA-7761 (City 20% and Federal 80%).

____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM G”
A RESOLUTION

NO._______



A RESOLUTION AUTHORIZING THE PURCHASE OF SECURITY CAMERAS AND ACCESSORIES FROM SEON DESIGN D/B/A/ MOBILEVIEW (BELLINGHAM, WA), IN THE AMOUNT OF $26,030.50, FOR METRA.

WHEREAS, Seon Design d/b/a/ MobileView will provide and install the security cameras and accessories, for 35 FT Buses. The equipment includes: cameras, recorders, web-based software and accessories. The security cameras allows for continuous surveillance of the buses and provides the following benefits: Improved passenger safety, Driver protection, Proper enforcement of passenger rules and regulations, Evidence in crime investigation, Violence prevention and Remote monitoring; and,

WHEREAS, Seon Design d/b/a/ MobileView was awarded a contract to provide automatic announcement systems, per Resolution #436-16 and Resolution #278-16. Since the award of that contract, METRA has installed security cameras and accessories in the bus fleet. The new equipment must be compatible with the equipment currently in the fleet. Therefore, the vendor is considered an only known source for this purchase, per the Procurement Ordinance 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase security cameras and accessories from Seon Design d/b/a/ MobileView (Bellingham, WA), in the amount of $26,030.50, for METRA. Funds are budgeted in the FY19 Budget as follow: Transportation Fund – METRA FTA - Capital Expenditures Under $5,000; 0751-610-2400-MFTA-7763 (City 20% and Federal 80%).
_________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor


“ITEM H”

A RESOLUTION

NO._____



A RESOLUTION AUTHORIZING THE PAYMENT TO RUSH TRUCK CENTER (COLUMBUS, GA), IN THE AMOUNT OF $22,088.33, FOR THE REPAIR OF A 2005 CHEVY (INTERNATIONAL) C8500 TRASH LOADER/GRAB-ALL TRUCK, VEHICLE #6907.

WHEREAS, this truck was inspected and it was determined the vehicle needed a new engine. The engine block was cracked, pouring oil and other coolants out of the system, and was in need of new gaskets. This equipment is used by the Waste Collection Division to collect residential household waste; and,

WHEREAS, Rush Truck Center was selected because they are the only certified International repair center in the local area for this type of heavy duty equipment. Therefore, the vendor is considered an only known source for the repair services, per the Procurement Ordinance 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Rush Truck Center (Columbus, GA), in the amount of $22,088.33, for the repair of a 2005 Chevy (International) C8500 Trash Loader/Grab-All Truck, vehicle #6907. Funds are available in the FY18 Budget: Integrated Waste Fund – Public Works – Solid Waste Collection – Auto Parts and Supplies; 0207-260-3510-GARB-6721.

_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor


“ITEM I”
A RESOLUTIO

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF INDUSTRIAL, MEDICAL AND SPECIAL GASES FROM AIRGAS, INC, VIA THE GEORGIA STATEWIDE CONTRACT SWC 99999-001-SPD0000158 ON AN “AS NEEDED BASIS”.

WHEREAS, the gas products will be purchased by Columbus Fire & EMS and other Departments on an “as needed basis”; and,

WHEREAS, the effective date of the contract is December 1, 2018 through November 30, 2020, and any additional renewals awarded by the State. Georgia Statewide contracts are approved for use by local governments, and meet the requirements of the City’s procurement ordinance. Consequently, this contract will be renewed by the City in accordance with the State’s renewal process.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase industrial, medical and special gases from Airgas, Inc, via Georgia State Contract, SWC 99999-001-SPD0000158 on an “as needed basis”. Funds are budgeted each fiscal year for this on-going expense, Fire & EMS - Operating Materials/Medical; 6795. Purchases by other departments will be budgeted in the appropriate line-item.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM J”

A RESOLUTION

NO._______


A RESOLUTION AUTHORIZING THE EXTENSION OF THE PURSUIR CAR BUILD OUT CONTRACT WITH MOBILE COMMUNICATIONS AMERICA, INC., (COLUMBUS, GA) (FORMALLY COLUMBUS COMMUNICATIONS, INC., COLUMBUS, GA) FOR AN ADDITIONAL TWO YEAR PERIOD.

WHEREAS, the Columbus Police Department and the Marshal’s Office is requesting the extension because they have cars that have been ordered and Mobile Communications America, Inc. has ordered the items that is needed to complete the build out for those cars; and,

WHEREAS, per Resolution No. 14-13, dated January 8, 2013, Council authorized a five-year contract with Columbus Communications, Inc., for Pursuit Card Build Out services. The contract expired on January 7, 2018. However, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance, and at the request of the Public Safety Departments, the contract was extended for one year, through January 7, 2019. Council approval is required for extensions beyond the one year extension.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to extend the contract for Pursuit Car Build Out with Mobile Communications America, Inc., (Columbus, GA), (formally Columbus Communications, Inc., Columbus, GA) for an additional two year period. Funds will be included in the appropriate public safety departmental expense budget as Automobiles or Light Trucks/SUV’s.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor


“ITEM K”

A RESOLUTION

NO.______


A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL STAGING EQUIPMENT FROM STAGERIGHT CORPORATION (CLARE, MI), IN THE AMOUNT OF $13,238.00, FOR THE CIVIC CENTER.

WHEREAS, the additional equipment will replace damaged equipment and the increase the Civic Center’s staging equipment inventory. The equipment is required for upcoming events, allowing the Civic Center to build larger stages to accommodate acts such as dance troupes, family productions, etc.; and,

WHEREAS, Council awarded the contract (RFP No. 180-96) to StageRight to provide portable staging for the Civic Center, per Resolution No. 416-96. The new equipment must be compatible with the existing inventory purchased from the vendor. Therefore, StageRight is considered the only known source for this equipment in accordance with Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase additional staging equipment from StageRight Corporation (Clare, MI), in the amount of $13,238.00, for the Civic Center. Funds are included in the FY19 Budget using the Friends of Columbus Account for the Civic Center as: Civic Center Fund – Civic Center - Operations – Capital Expenditures – under $5,000; 0757-160-1000-7763.

____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor

“ITEM L”
A RESOLUTION

NO. _________


A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) COMMERCIAL ZERO TURN MOWERS WITH CASTER WHEELS FOR VARIOUS DEPARTMENTS AT A UNIT PRICE OF $6,550.00, FOR A TOTAL PRICE OF $19,650.00; SEVEN (7) COMMERCIAL ZERO TURN MOWERS WITH PNEUMATIC TIRES FOR PARK SERVICES AT A UNIT PRICE OF $6,475.00, FOR A TOTAL PRICE OF $45,325.00; ONE (1) COMMERCIAL ZERO TURN MOWER WITH BAG COLLECTION UNIT FOR COMMUNITY SERVICES AT A UNIT PRICE OF $9,238.46; AND FOUR (4) UTILITY TRACTORS FOR RIGHT OF WAY AND BEAUTIFICATION DIVISION AT A UNIT PRICE OF $18,003.00, FOR A TOTAL PRICE OF $72,012.00; FROM SUNSOUTH, LLC (COLUMBUS, GA) FOR THE GRAND TOTAL AMOUNT OF $146,225.46.

WHEREAS, the equipment was approved in the FY19 Budget and will be used as follows: two (2) commercial zero turn mowers will be used by Public Works Cemeteries Division staff to maintain the city’s cemetery grounds; one (1) commercial zero turn mower will be used by Civic Center staff to maintain the grass around the Civic Center areas; seven (7) commercial zero turn mowers will be used by Park Services staff to maintain City parks; one (1) commercial zero turn mower with bag collection unit will be used by Community Services staff to maintain the city of Columbus properties by keeping the grass cut and well kept; and four (4) utility tractors will be used by Right of Way and Beautification Division staff to plow, till and pull, as well as cut City right-off-ways and other City-owned property. Seven (7) tractors were bid; however, per the Fleet Department specifications for three (3) of the tractors were incorrectly written and will be re-advertised.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) commercial zero turn mowers for various departments at a unit price of $6,550.00, for a total price of $19,650.00; seven (7) commercial zero turn mowers for Park Services at a unit price of $6,475.00, for a total price of $45,325.00; one (1) commercial zero turn mower with bag collection unit for Community Services at a unit price of $9,238.46; and four (4) utility tractors at a unit price of $18,003.00, for a total price of $72,012.00; from SunSouth, LLC (Columbus, GA) for the grand total amount of $146,225.46. Funds are budgeted in the FY19 Budget as follows: Option 1 - Two (2) mowers – General Fund – Public Works – Cemeteries – Off Road Equipment – 0101-260-2600-CEME-7725 [$13,100.00]; and One (1) mower – Civic Center Fund – Civic Center – Civic Center Operations – Capital Expend-Over $5,000 – 0757-160-1000-CIVC-7761 [$6,550.00]; Option 2 – Seven (7) mowers – General Fund – Parks and Recreation – Parks Services – Off Road Equipment – 0101-270-2100-PSRV-7725; Option 3 – One (1) mower with bag collection unit – Paving Fund – Public Works – Community Services-ROW Maintenance – Off Road Equipment – 0203-260-3130-ROWM-7725; Option 4 – Four (4) utility tractors – Paving Fund – Public Works – Right-of-Way Maintenance – Off Road Equipment – 0203-260-3120-ROWM-7725.


_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor



“ITEM M”
A RESOLUTION
NO.______


A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONSTRUCTION CONTRACT WITH BRASFIELD & GORRIE, LLC (COLUMBUS, GA) FOR IMPROVEMENTS AT THE SOUTH COMMONS SOFTBALL COMPLEX

WHEREAS, an RFP was administered (RFP No. 19-0010) and two (2) proposals were received; and,

WHEREAS, the proposal submitted by Brasfield & Gorrie, LLC met all proposal requirements.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate a construction contract with Brasfield & Gorrie, LLC for improvements at the South Commons Softball Complex. Funds are available in the FY19 Budget as: CBA Lease Revenue Bonds 2018 - 2018 CBA Bonds - South Commons Renovations - General Construction - South Commons Renovations; 0563-801-2100-BASC-7661-84001-20180.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2019 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Barnes voting __________.
Councilor Crabb voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_________________________________ ___________________________
Lindsey Glisson, Deputy Clerk of Council B.H. "Skip" Henderson III, Mayor