Agenda Item # 4
Columbus Consolidated Government
Council Meeting

July 24, 2018

Agenda Report # 14

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) COURSE INSTRUCTORS FOR HUMAN RESOURCES/LEARNING CENTER (ANNUAL CONTRACT) – RFP NO. 12-0022

It is requested that Council approve the extension of the annual contract for Course Instructors for Human Resources/Learning Center with Business Resource Center, a division of the Pastoral Institute (Columbus, GA), through December 31, 2018.

Per Resolution 238-12, dated August 14, 2012, Council authorized a five-year contract with Business Resource Center to provide instructors to teach new and innovative training that will be beneficial to City employees. The Contractor provides introductory, skills development; intermediate and advanced level classes based on the needs of the employees.

The contract was due to expire on August 13, 2017; however, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance, and at the request of the Human Resources Department, the contract was extended for one year, through August, 13, 2018. However, the Human Resources Department has requested a further extension through December 31, 2018, to allow time to re-advertise and award a new contract. This additional extension requires Council approval.

Funds will be budgeted each fiscal year for this on-going expense: General Fund - Human Resources – Human Resources – Consulting Services, 0101-220-2100-HRDR-6315; General Fund - Human Resources – Human Resources – Contractual Services, 0101-220-1000-HRDR-6319.
* * * * * *

(B) AUTOMATED TELLER MACHINE (ATM) SERVICES AT VARIOUS LOCATIONS (ANNUAL CONTRACT) – RFP NO. 18-0012

It is requested that Council approve the annual contract for Automated Teller Machine (ATM) Services at Various Locations with Advance Fast Tax (Phenix City, AL).
Advance Fast Tax will provide Turnkey Service to provide, install and maintain automated teller machines at the Columbus Civic Center, Ice Rink and Columbus Convention and Trade Center. This contract may also be utilized by other City Departments. In return for the right to operate ATMs, the Contractor shall pay the City a commission on a monthly basis. The commission shall be a percentage of the transaction fee.


The contractor shall provide, but not limited to, the following services:


The initial term of this contract shall be for one year, with the option to renew for four (4) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The previous five-year contract was awarded on December 11, 2012 (Resolution 383-12) to Advance Fast Tax (Phenix City, AL).

RFP Advertisement and Receipt of Proposal
The RFP were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on March 16, 2018. This RFP has been advertised, opened and evaluated. One proposal was received, April 20, 2018 from the following vendor:

Advance Fast Tax (Phenix City, AL)

The following events took place after receipt of the proposal:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Proposal Distribution to the Evaluation Committee
05/24/18
The proposal was distributed to committee members for review; along with the Rules and Regulations regarding participation on the Evaluation Committee.
Evaluation Results
07/16/18
Voters were polled by email with three choices regarding the evaluation of the proposal:
      I would like to meet to discuss the one proposal.
      I have questions/clarifications for the vendor, which I have included in my email.
      I recommend award to Advance Fast Tax.
Recommendation Received
07/16/18
Via email, the committee members unanimously voted to award to Advance Fast Tax. (Phenix City, AL).

Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of Two (2) voting members from Columbus Civic Center, and One (1) voting member from the City Services Center.

Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. If Council does not approve the recommended offeror, the RFP specifications will be re-advertised. The cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds from the commission will be deposited into the following Revenue Accounts: Civic Center Fund – Government Wide Revenue – Miscellaneous; General Fund – Government Wide Revenue - Miscellaneous.
* * * * * *

(C) RIVER ROAD ROUNDABOUT – RFB NO. 18-0050

It is requested that Council authorize the execution of a construction contract with Southeastern Site Development, Inc. (Newnan, GA) in the amount of $4,534,999.60 for the River Road Roundabout.

The project includes construction of the proposed roundabout at the River Road/SR 219, Bradley Park Drive, and Cascade Drive Intersection. Work includes new asphalt paving, curb and gutter, sidewalks, concrete islands, storm water infrastructure, signage and landscaping.

Bid information was posted of the web page of the Purchasing Division and on the Georgia Procurement Registry on March 27, 2018. Two (2) bids were received on May 16, 2018. This bid has been advertised, opened and reviewed. The bidders were:


CONTRACTORS
TOTAL BID
DBE
PARTICIPATION
Southeastern Site Development, Inc. (Newnan, GA)
$ 4,534,999.60
9.60%
C. W. Matthews Contracting Co. (Marietta, GA)
4,560,688.49
10.00%


Funds are budgeted in the FY19 Budget as: Special Projects – Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – River Road Roundabout; 0508-660-3000-CPPF-7661-24032-20190, Special Projects – Capital Projects Fund – Capital Projects – Stormwater Fund Supported Capital Projects – General Construction – River Road Roundabout; 0508-660-2000-CPSF-7661-21135-20180, LOST Infrastructure Projects – Engineering – Infrastructure - LOST – General Construction – River Road Roundabout; 0109-250-9901-LOST-7661-92027-20190, Special Projects – Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – FY15 LMIG River Rd Roundabout; 0508-660-3000-CPPF-7661-21127-20150, 1999 Sales Tax Project Fund – 1999 SPLOST – Road/Bridge/Street – General Construction – River Rd/Bradley Pk/Jr Allen Roundabout; 0540-695-2126-TXRB-7661-53018-20080.


* * * * * * * * *

(D) ANNUAL SOFTWARE LICENSE RENEWAL FOR VMWARE

It is requested that Council approve payment to CPAK Technology Solutions (LaGrange, GA), in the amount of $39,818.11, for the VMware annual software license renewal, for the period beginning July 11, 2018 – July 31, 2019. This payment will be made by cooperative purchase, utilizing Federal GSA, Schedule 70, Contract #GS-35F-303DA

This software license renewal provides Information Technology ongoing support for the virtual and thin client computer and server equipment utilized throughout the City.

Funds are budgeted in the FY19 Budget: General Fund –Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
* * * * * * * * *

(E) HYBRID BATTERY TUB REPLACEMENT FOR METRA

It is requested that Council approve the purchase of a Hybrid Battery Tub replacement, for METRA, from Bae Systems (Carol Stream, IL), in the amount of $26,700.00.

The replacement battery tub will be installed into a 2012 Hybrid bus. The battery tub provides power to the traction motor. The traction motor is the drive system that allows the bus to move. The current battery tub was destroyed in a fire. The destruction of the battery tub disabled the vehicle thus taking a critical vehicle out of operation. The useful life of the bus is 14 years. It is not due for disposal until 2026, per FTA guidelines.

Bae System is the manufacturer of the battery tub. Consequently, the vendor is considered the only known source for this purchase, per Procurement Ordinance, Article #3-114.

Funds are budgeted in the FY19 Budget: Transportation Fund – Transportation – FTA- Vehicle Operation & Maintenance; 0751 – 610 – 2400 – MFTA – 6516 (City 20%; Federal 80%).

* * * * * * * * *

(F) THEATRICAL HOISTS WITH ACCESSORIES FOR THE CIVIC CENTER

It is requested that Council approve the purchase of four (4) new and complete theatrical hoists with accessories from Command Systems (Columbus, GA) in the amount of $13,714.60.

The theatrical hoists are used to move the curtain system at the Civic Center. The 20+ year old Stagemaker motors were in all 8 positions on the 3-piece curtain system. In 2011, four (4) of those motors were changed out with a better quality industry standard CM motor for the Main curtain. Leaving the 4 best Stagemaker motors (of the 8) to handle the two side curtains. An Emergency Purchase was approved in 2011 and Command Systems provided and installed the replacement at that time. Since 2011, three (3) of the Stagemaker motors for the side curtain have failed, leaving one spare. The requested new hoists will match the current existing motors on the main curtain installed in 2011.

Command Systems is recommended to provide the replacement hoists, since they provided the previous four replacements in 2011. Additionally, the replacement units must be compatible with the existing units already in place, and must plug into the existing single phase control system and utilize existing cables.

Funds are budgeted in the FY19 Budget: Civic Center Fund – Civic Center – Civic Center Operations – Capital Expend - Under $5,000; 0757 – 160 – 1000 – CIVC – 7763.


* * * * * * * * *

(G) REPAIR SERVICES FOR CATERPILLAR D7E TRACTOR

It is requested that Council approve repair services from Yancey Brothers (Fortson, GA), for the estimated amount of $34,912.55, plus any additional freight, supplies, environmental and overtime fees (unknown at this time), for the repair of a Caterpillar D7E Tractor, Vehicle #11467.

This tractor has been inspected and it has been determined the equipment needs a total undercarriage replacement. This specialized equipment is currently used at the Pinegrove Landfill. The purchase price for this equipment was $520,826.00 in 2013.

Yancey Brothers, the local authorized Caterpillar distributer and repair service dealer, will be performing these repairs. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund– Public Works – Pine Grove Landfill – Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO -6721

* * * * * * * * *

(H) REPAIR SERVICES FOR CATERPILLAR 725 HAUL TRUCK

It is requested that Council approve repair services from Yancey Brothers (Fortson, Ga), for the estimated amount of $58,828.98, plus any additional freight, supplies, environmental and overtime fees (unknown at this time), for a Caterpillar 725 Haul Truck, Vehicle #10100.

This equipment has been inspected and it has been determined that the engine needs to be rebuilt due to the coolant contaminating the engine oil. This specialized equipment is currently used at the Pinegrove Landfill. The equipment was purchased in 2001in the amount of $247,114.

Yancey Brothers, the local authorized Caterpillar distributer and repair service dealer, will be performing these repairs. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund– Public Works – Pine Grove Landfill – Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO -6721
* * * * * * * * *

(I) HARLEY-DAVIDSON “ROAD KING” POLICE MOTORCYCLES (RE-BID) - RFB NO. 18-0056


It is requested that Council authorize the purchase of three (3) Harley-Davidson “Road King” Police Motorcycles, from Killer Creek Harley-Davidson (Roswell, GA) in the amount of $21,198.49 per unit, for a total cost of $63,595.47.

Two (2) motorcycles were approved in the FY18 Budget and one (1) motorcycle is a replacement for a unit that was involved in an accident. Bid submissions were due back after the last Council meeting in FY18 which required the funding to be carried over from FY18. The motorcycles will be used by the Motor Transport Division, of the Columbus Police Department, while performing traffic control and accident investigation.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Three (3) bids were received on July 6, 2018. This bid has been advertised, opened and reviewed. The bidders were:


Vendors
Manufacturer/Model
Guaranteed Trade-In Allowance
Unit Price
Total Price
(3 Units)
Killer Creek Harley-Davidson
(Roswell, GA)
2019 Harley-Davidson FLHP
$6,000.00
$21,198.49
$63,595.47
Adamec Harley-Davidson of Jacksonville
(Jacksonville, FL)
2018 Harley-Davidson FLHP
$6,000.00
$22,999.00
$68,997.00
Chattahoochee Harley-Davidson
(Columbus, GA)
2019 Harley-Davidson FLHP
$6,200.00
$23,000.00
$69,000.00

Funds are available in the FY19 Budget as follows:

Two (2) new motorcycles – LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.

One (1) replacement motorcycle – General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721

* * * * *

(J) SELF-PROPELLED ROAD WIDENER (RE-BID) - RFB NO. 18-0054


It is requested that Council authorize the purchase of one (1) self-propelled road widener (2018 Midland SPD-6), from Reynolds-Warren Equipment Co., Inc. (Lake City, GA) in the amount of $124,950.00.

The road widener was approved in the FY18 Budget and will be used by the Public Works Department to spread dirt and rock on road shoulders. It is replacement equipment.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Three (3) bids were received on July 11, 2018. This bid has been advertised, opened and reviewed. The bidders were:


Vendors
Reynolds-Warren
Equipment Co., Inc.
(Lake City, GA)
Yancey Brothers
(Columbus, GA)
Tractor & Equipment Company
(Columbus, GA)
Year/Manufacturer/Make/Model
2018 Midland SPD-6
2018 Weiler W330A
2018 LeeBoy
Performance RW-80
UNIT PRICE
$124,950.00
$129,499.00
$182,300.00

Funds are budgeted in the FY19 Budget as follows: Paving Fund – Public Works – Repairs and Maintenance – Off Road Equipment; 0203-260-3110-STRT-7725.

* * * * *

(K) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION

It is requested that Council approve payment to the Georgia Municipal Association (GMA) for membership dues, in the amount of $17,168.78, for six months, from July 1 – December 31, 2018.

GMA is a voluntary, non-profit organization that provides legislative advocacy, education, employee benefit and technical consulting services to its members.

Funds are budgeted in the FY19 Budget: General Fund - Legislative – City Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.


“ITEM A”
A RESOLUTION
NO. ______

A RESOLUTION AUTHORIZING THE EXTENSION OF THE ANNUAL CONTRACT FOR COURSE INSTRUCTORS FOR HUMAN RESOURCES/LEARNING CENTER WITH BUSINESS RESOURCE CENTER, A DIVISION OF THE PASTORAL INSTITUTE (COLUMBUS, GA), THROUGH DECEMBER 31, 2018.

WHEREAS, per Resolution 238-12, dated August 14, 2012, Council authorized a five-year contract with Business Resource Center to provide instructors to teach new and innovative training that will be beneficial to City employees. The Contractor provides introductory, skills development; intermediate and advanced level classes based on the needs of the employees; and,

WHEREAS, the contract was due to expire on August 13, 2017; however, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance, and at the request of the Human Resources Department, the contract was extended for one year, through August, 13, 2018; and,

WHEREAS, the Human Resources Department has requested a further extension through December 31, 218, to allow time to re-advertise and award a new contract. This additional extension requires Council approval.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to extend the annual contract for Course Instructors for Human Resources/Learning Center with Business Resource Center, a division of the Pastoral Institute (Columbus, GA), through December 31, 2018. Funds will be budgeted each fiscal year for this on-going expense: General Fund - Human Resources – Human Resources – Consulting Services, 0101-220-2100-HRDR-6315; General Fund - Human Resources – Human Resources – Contractual Services, 0101-220-1000-HRDR-6319.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH ADVANCE FAST TAX (PHENIX CITY, AL) TO PROVIDE AUTOMATED TELLER MACHINE (ATM) SERVICES AT VARIOUS LOCATIONS. IN RETURN FOR THE RIGHT TO OPERATE ATMS, THE CONTRACTOR SHALL PAY THE CITY A COMMISSION ON A MONTHLY BASIS. THE COMMISSION SHALL BE A PERCENTAGE OF THE TRANSACTION FEE.

WHEREAS, an RFP was administered (RFP 18-0012) and a proposal was received from one qualified offeror; and,

WHEREAS, the proposal submitted by Advance Fast Tax met all proposal requirements and was evaluated responsive to the RFP; and,

WHEREAS, the term of contract shall be for (1) one year, with the option to renew for (4) four additional twelve-month periods. Contract renewal is contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Advance Fast Tax (Phenix City, AL) to provide Automated Teller Machine (ATM) Services at Various Locations. In return for the right to operate ATMs, the Contractor shall pay the City a commission on a monthly basis. The commission shall be a percentage of the transaction fee. Funds from the commission will be deposited into the following Revenue Accounts: Civic Center Fund – Government Wide Revenue – Miscellaneous; General Fund – Government Wide Revenue - Miscellaneous.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION
NO. _____


A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) IN THE AMOUNT OF $4,534,999.60 FOR THE RIVER ROAD ROUNDABOUT.

WHEREAS, the project includes construction of the proposed roundabout at the River Road/SR 219, Bradley Park Drive, and Cascade Drive Intersection. Work includes new asphalt paving, curb and gutter, sidewalks, concrete islands, storm water infrastructure, signage and landscaping.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Southeastern Site Development, Inc. (Newnan, GA) in the amount of $4,534,999.60 for the River Road Roundabout. Funds are budgeted in the FY19 Budget as: Special Projects – Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – River Road Roundabout; 0508-660-3000-CPPF-7661-24032-20190, Special Projects – Capital Projects Fund – Capital Projects – Stormwater Fund Supported Capital Projects – General Construction – River Road Roundabout; 0508-660-2000-CPSF-7661-21135-20180, LOST Infrastructure Projects – Engineering – Infrastructure - LOST – General Construction – River Road Roundabout; 0109-250-9901-LOST-7661-92027-20190, Special Projects – Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – FY15 LMIG River Rd Roundabout; 0508-660-3000-CPPF-7661-21127-20150, 1999 Sales Tax Project Fund – 1999 SPLOST – Road/Bridge/Street – General Construction – River Rd/Bradley Pk/Jr Allen Roundabout; 0540-695-2126-TXRB-7661-53018-20080.

_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION

NO.______


A RESOLUTION AUTHORIZING THE PAYMENT TO CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA), IN THE AMOUNT OF $39,818.11, FOR THE VMWARE ANNUAL SOFTWARE LICENSE RENEWAL, FOR THE PERIOD BEGINNING JULY 11, 2018 – JULY 31, 2019. THIS PAYMENT WILL BE MADE BY COOPERATIVE PURCHASE, UTILIZING FEDERAL GSA, SCHEDULE 70, CONTRACT #GS-35F-303DA

WHEREAS, the software license renewal provides Information Technology ongoing support for the virtual and thin client computer and server equipment utilized throughout the City.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to CPAK Technology Solutions (LaGrange, GA), in the amount of $39,818.11, for the VMware annual software license renewal, for the period beginning July 11, 2018 – July 31, 2019. This payment will be made by cooperative purchase, utilizing Federal GSA, Schedule 70, Contract #GS-35F-303DA. Funds are budgeted in the FY19 Budget: General Fund –Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF A HYBRID BATTERY TUB REPLACEMENT FROM BAE SYSTEMS (CAROL STREAM, IL), IN THE AMOUNT OF $26,700.00. THE REPLACEMENT UNIT WILL BE INSTALLED INTO A METRA HYBRID BUS.

WHEREAS, the replacement battery tub will be installed into a 2012 Hybrid bus. The battery tub provides power to the traction motor. The traction motor is the drive system that allows the bus to move; and,

WHEREAS, the current battery tub was destroyed in a fire. The destruction of the battery tub disabled the vehicle thus taking a critical vehicle out of operation. The useful life of the bus is 14 years. It is not due for disposal until 2026, per FTA guidelines; and,

WHEREAS, Bae Systems is the manufacturer of the battery tub. Consequently, the vendor is considered the only known source for this purchase, per Procurement Ordinance, Article #3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase a Hybrid Battery Tub replacement from Bae Systems (Carol Stream, IL), in the amount of $26,700.00. The replacement unit will be installed into a METRA Hybrid Bus. Funds are budgeted in the FY19 Budget: Transportation Fund – Transportation – FTA- Vehicle Operation & Maintenance; 0751 – 610 – 2400 – MFTA – 6516 (City 20%; Federal 80%).
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION

NO._____


A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) NEW AND COMPLETE THEATRICAL HOISTS WITH ACCESSORIES FROM COMMAND SYSTEMS (COLUMBUS, GA) IN THE AMOUNT OF $13,714.60.

WHEREAS, the theatrical hoists are used to move the curtain system at the Civic Center. The 20+ year old Stagemaker motors were in all 8 positions on the 3-piece curtain system. In 2011, four (4) of those motors were changed out with a better quality industry standard CM motor for the Main curtain. Leaving the 4 best Stagemaker motors (of the 8) to handle the two side curtains; and,

WHEREAS, an Emergency Purchase was approved in 2011 and Command Systems provided and installed the replacement at that time Since 2011, three (3) of the Stagemaker motors for the side curtain have failed, leaving one spare. The requested new hoists will match the current existing motors on the main curtain installed in 2011; and,

WHEREAS, Command Systems is recommended to provide the replacement hoists, since they provided the previous four replacements in 2011. Additionally, the replacement units must be compatible with the existing units already in place, and must plug into the existing single phase control system and utilize existing cables.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase four (4) new and complete theatrical hoists with accessories from Command Systems (Columbus, GA) in the amount of $13,714.60. Funds are budgeted in the FY19 Budget: Civic Center Fund – Civic Center – Civic Center Operations – Capital Expend - Under $5,000; 0757 – 160 – 1000 – CIVC – 7763.


____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING REPAIR SERVICES FROM YANCEY BROTHERS (FORTSON, GA), FOR THE ESTIMATED AMOUNT OF $34,912.55, PLUS ANY ADDITIONAL FREIGHT, SUPPLIES, ENVIRONMENTAL AND OVERTIME FEES (UNKNOWN AT THIS TIME), FOR THE REPAIR OF A CATERPILLAR D7E TRACTOR, VEHICLE #11467.

WHEREAS, this tractor has been inspected and it has been determined the equipment needs a total undercarriage replacement. This specialized equipment is currently used at the Pinegrove Landfill. The purchase price for this equipment was $520,826.00; and,

WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and repair service dealer, will be performing these repairs. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase repair services from Yancey Brothers (Fortson, GA), for the estimated amount of $34,912.55, plus any additional freight, supplies, environmental and overtime fees (unknown at this time), for the repair of a Caterpillar D7E Tractor, Vehicle #11467. Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund– Public Works – Pine Grove Landfill – Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO -6721.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING REPAIR SERVICES FROM YANCEY BROTHERS (FORTSON, GA), FOR THE ESTIMATED AMOUNT OF $58,828.98, PLUS ANY ADDITIONAL FREIGHT, SUPPLIES, ENVIRONMENTAL AND OVERTIME FEES (UNKNOWN AT THIS TIME), FOR A CATERPILLAR 725 HAUL TRUCK, VEHICLE #10100.

WHEREAS, this equipment has been inspected and it has been determined that the engine needs to be rebuilt due to the coolant contaminating the engine oil. This specialized equipment is currently used at the Pinegrove Landfill. The equipment was purchased in 2001 in that amount of $247,114; and,

WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and repair service dealer, will be performing these repairs. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase repair services from Yancey Brothers (Fortson, GA), for the estimated amount of $58,828.98, plus any additional freight, supplies, environmental and overtime fees (unknown at this time), for a Caterpillar 725 Haul Truck, Vehicle #10100. Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund– Public Works – Pine Grove Landfill – Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO -6721.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”

A RESOLUTION
NO. _________


A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) HARLEY-DAVIDSON “ROAD KING” POLICE MOTORCYCLES FROM KILLER CREEK HARLEY-DAVIDSON (ROSWELL, GA), AT A UNIT PRICE OF $21,198.47, FOR A TOTAL PRICE OF $63,595.47.

WHEREAS, two (2) motorcycles were approved in the FY18 Budget and one (1) motorcycle is a replacement for a unit that was involved in an accident. The motorcycles will be used by the Motor Transport Division, of the Columbus Police Department, while performing traffic control and accident investigation.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) Harley-Davidson “Road King” Police Motorcycles from Killer Creek Harley-Davidson (Roswell, GA), at a unit price of $21,198.49, for a total amount of $63,595.47. Funds are budgeted in the FY19 Budget as follows:

Two (2) new motorcycles – LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.
One (1) replacement motorcycle – General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM J”

A RESOLUTION
NO. _________


A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SELF-PROPELLED ROAD WIDENER (2018 MIDLAND SPR-6) FROM REYNOLDS-WARREN EQUIPMENT CO., INC. (LAKE CITY, GA), AT A UNIT PRICE OF $124,950.00.

WHEREAS, one (1) self-propelled road widener was approved in the FY18 Budget and will be used by the Public Works Department to spread dirt and rock on road shoulders. It is replacement equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) self-propelled road widener (2018 Midland SPR-6) from Reynolds-Warrant Equipment Co., Inc. (Lake City, GA), at a unit price of $124,950.00. Funds are budgeted in the FY19 Budget as follows: Paving Fund – Public Works – Repairs and Maintenance – Off Road Equipment; 0203-260-3110-STRT-7725.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”

A RESOLUTION
NO. _________


A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION (GMA) FOR MEMBERSHIP DUES, IN THE AMOUNT OF $17,168.78, FOR SIX MONTHS, FROM JULY 1 – DECEMBER 31, 2018.

WHEREAS, GMA is a voluntary, non-profit organization that provides legislative advocacy, education, employee benefit and technical consulting services to its members.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the Georgia Municipal Association (GMA) for membership dues, in the amount of $17,168.78, for six months, from July 1 – December 31, 2018. Funds are budgeted in the FY19 Budget: General Fund - Legislative – City Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.


_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor