MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
APRIL 10, 2018

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 9:00 A.M., Tuesday, April 10, 2018, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors R. Gary Allen, Glenn Davis, Bruce Huff and Judy W. Thomas. City Manager Isaiah Hugley, City Attorney Clifton Fay and Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Mayor Pro Tem Turner Pugh took her seat at 9:03 a.m. Councilor Walker Garrett took his seat at 9:05 a.m. Councilor Jerry Barnes took his seat at 9:11 a.m. Councilor Evelyn Woodson took her seat at 9:11 a.m. -----------------------------------*** *** ***-----------------------------------
ABSENT: Councilor Mike Baker was absent.
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INVOCATION: Offered by Minister Ben Giselbach, of Edgewood Church of Christ.
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PLEDGE OF ALLEGIANCE: Led by Mayor Tomlinson.
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CONDOLENCES TO THE FAMILY OF MR. DICK ELLIS:

Mayor Tomlinson said we lost one of our great community giants on Sunday, Mr. Dick Ellis. She said Mr. Ellis was head of the Economic Development Department when it was under the City; and then moved and led our Development Authority for many, many years. She said a lot of the vibrancy and many of the jobs in Columbus, Georgia he had a hand in them. She said we want to express our condolences to his family and thank them for his many years of public service; and said we will be thinking of him today and we know that he is with us.
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MAYOR’S AGENDA:

WITH SEVERAL OF THE FIRE/EMS PERSONNEL STANDING
AT THE COUNCIL TABLE, THE FOLLOWING RESOLUTION
WAS SUBMITTED AND READ IN ITS ENTIRETY BY COUNCILOR THOMAS AND ADOPTED BY THE COUNCIL: _______ ___________

A Resolution (119-18) – Recognizing the Fire/EMS Personnel in Response to the Bibb Pond Drowning Tragedy.

Mayor Tomlinson said as you know, we had the tragic circumstance of a father and his son being lost in a drowning while they were fishing on Easter Day. She said the community watched as this tragedy unfolded; but said we had heroes who came to work and give the family dignity, and closure. She said, today we want to recognize them specially, to hear what the community thinks of each one of you. She then called on Councilor Thomas, who called for the resolution.

Council Thomas made several comments, after which she then read the resolution in its entirety, and then moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those eight members of Council present, with Councilor Baker being absent from the meeting.

Chief Robert Futrell offered condolences to the Rubon family and that they will have strength to continue. He also expressed his thanks and appreciation to the Mayor and Council for them recognizing the personnel that is here today, as well as those who were not able to attend the meeting today. He also thanked the community for their support as well.

Fire Chief Ricky Shores, in response to Councilor Thomas said the event that she mentioned earlier is an event that was already been planned for several months and will be put on by the Water Safety Committee here in Columbus, and spearheaded by Safe Kids Columbus. He said that they will have several representatives from Columbus Fire/EMS, the Columbus Police Department, Georgia DNR, Safe Kids of Columbus, and said the intent is to educate the General public on Water Safety; some ways to enjoy the River, but to respect the River as well. He said there is going to be free life jackets given away and this is an excellent opportunity for the public to come down and get some good quality information on how to enjoy the River and stay safe.

He said the event would be held on May 6 at 10:00 a.m. – 2:00 p.m., in front of Whitewater Express on Bay Avenue.

Mayor Tomlinson said we look forward to hearing about the fundraising efforts and how we might help. She also thanked those individuals with the Department of Natural Resources, as well as those who assisted us from South Carolina, and all over.
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CITY MANAGER’S AGENDA:

AT THE REQUEST OF THE CITY MANAGER THE FOLLOWING RESOLUTION WAS CALLED UP AS THE NEXT ITEM OF BUSINESS:__________________________________________

A Resolution (120-18) – Authorizing the City Manager to accept a grant of $84,160.00 or as otherwise awarded, from the 2018 Homeland Security Grant Program and if needed, amend the Multi-Governmental Fund by like amount. These funds would be utilized for the maintenance of equipment received as part of the West Central Georgia search and rescue (GSAR) team. This team was formed to improve responses to heavy rescue emergencies to the citizens of Columbus and surrounding counties. Heavy search-and-rescue involves the location, rescue (extrication), and initial medical stabilization of victims trapped in confined spaces. Structural collapse is most often the cause of victims being trapped, but victims may also be trapped in transportation accidents, mines and collapsed trenches.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Davis and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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NOTE: CITY MANAGER’S AGENDA IS CONTINUED BELOW.

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MAYOR’S AGENDA CONTINUED:

2018 LEGISLATIVE UPDATE:

Georgia House Representative Calvin Smyre, as well as State
Representative Richard Smith, Carolyn Hugley and Debbie Bucker was
present to provide an update on the Georgia 2018 Legislative Session.

Representative Smyre said that they would also like to extend their
condolences to the family who recently lost their father and son in the
drowning. He said he would like to thank the public safety personnel, as they
do a tremendous job.

Representative Smyre, Chairperson of the Delegation then came forward
and provided the update on the Session, outlining those items that were
approved, as well as defeated or delayed during the session. He pointed out
that this is just a draft copy that he himself typed up, but said he would
provide a final copy to the members of the Council later.

Representative Smyre said he would like to recommend that the City
Attorney and his staff, on the other items that did not pass, that we go to
Atlanta during the interim and sit down with the Legal Council that advises
them on these entire local matters; and sit down with the attorneys to go over
all of these items that have some legal application to them and see how we
can work our way through them.

After the conclusion of his presentation, Representative Smyre said that
they stand ready to assist the City Council in all of these issues and said
again, he would like to recommend that during the interim, we have a
meeting in Atlanta; and take this list back to members of their legal Counsel
then go from there, as it relates to the issues that you all think are worthy, and said we will continue to work on that.

Mayor Tomlinson said she would like to thank the members of the
Delegation for being so responsive and available to the members of the
Council.




ANNUAL AIRPORT COMMISSION REPORT:

Director Richard Howell came forward with the Annual Airport
Commission Report.
Executive Summary

Financials

Annual Objectives 2015 Five-Year Strategic Plan Developmental Results

Financial Results Departmental Goals

2018 Plan Objectives
2017 Accomplishments

Major Initiatives


Employee Bonus Program
Other Accomplishments

FY 2018 Outlook

Projects
Forward with Focus
Terminal Renovation Initiative – FY 2020




Mr. Howell then offered to answer questions of the Mayor and members
of the Council, but there were none.
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TAX ASSESSORS UPDATE: 2017 Active Appeals Update

Mr. John Williams, Deputy Chief Appraiser of the Tax Assessors’ Office
came forward and gave an update on the 2017 Active Appeals and provided
the following information, as outlined below.

Number of Active Appeals *“Value in Dispute” is the difference between the 2017 Assessment Value and either:
Appeals Certified to BOE
BOE Hearings Status
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Data Gathering Project Status Report as of April 9, 2018

Deputy Chief Appraiser John Williams also gave an update on
Data Gathering Project that the Council extended the contract with Tyler
Technology to assist them in gathering data for the Tax Assessors
Office, and provided the following information, as outlined below.



Mr. Williams said they are still currently working through these records, reviewing the input. He said as you recall Tyler Technology were hired to go out and do the physical work, as well as put that information into IasWorld. He said they are now going through, each and every one of those records; to make sure that they were done correctly, and to make sure that once the values are established from those changes that they are good with those values before they go forward and ultimately present them to Board of Assessors.

He said this project was scheduled to be completed no later than the end of March; however, it was completed by the third week in March, and didn’t take as long as they thought they were going to take, as well as didn’t spend as much money as we thought they were going to spend, which is a good thing.

After the conclusion of his presentation, Mr. Williams then responded to questions of members of the Council.

Councilor Allen said going back to the active appeals, regarding the
“No Shows”, which we talked a little about last summer, said that in his opinion, some of the citizens feels that they cannot fight City Government or they are overwhelmed with the process; or there is a frustration factor with it. He said they see a need for a legal process, but cannot afford an attorney and many factors that fall into this.

He said he would like to ask Mr. Williams, his office and the Board of Tax Assessors, to think about a way that we could better address this, in order to be able to help them, help you. He said he would like for Mr. Williams to send the “No Shows” a notice, letting them know that their appeals process is still available to them in the next fiscal year; they still can come back and appeal.




Mr. Williams said, they could appeal their following year assessment.
He said they get a letter from Sharon in the Appeals Administrator’s Office; he said they get a notice saying that they had their hearing, but you did not show; and here are the results from that hearing, and you have 30-days to appeal that to Superior Court. He said they do get a written notice from the Appeals Administrator’s Office in the Clerk of Superior Court on the results of their hearing.

Councilor Allen said he would like the Office to think through a better way to help them avoid the “No Shows” process. He said it seems to him in this world of technology, that they can find a better way instead of making them feel intimated and them having the attitude that they cannot win.
He said you might want to consider surveying the citizens who did not show up for their hearing.

Councilor Davis offered his thanks to Mr. Williams and his staff and the work that they have done; going the extra mile with assisting constituents during this appeals and re-evaluation process; and re-establishing that confidence in the community.

Discussion continued on this subject matter, with several other members of Council making comments regarding the Tax Assessment process, and Mr. Williams responding to questions and concerns of members of the Council.
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MINUTES: Minutes of the September 26, October 24, November 14 &
November 28, 2017 Executive Sessions and the March 27, 2018 Council
Meeting of the Consolidated Government were submitted and approved upon
the adoption of a motion made by Mayor Pro Tem Turner Pugh. Seconded
by Councilor Allen and carried unanimously by those seven members of
Council present, with Councilor Woodson being absent for the vote and
Councilor Baker being absent from the meeting.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY, AMENDED AND THEN ADOPTED BY THE COUNCIL ON SECOND READING:___________

An Ordinance (18-11) – Amending Columbus Code Section 5-3 pertaining to the Animal Control Advisory Board to revise certain provisions relating to the Board’s composition; and for other purposes.

City Attorney Fay said the ordinance on the table has ten voting members, but said there has been some additional Council discussion and said we may want to have an amendment on this ordinance to go back to nine voting members and said Councilor Thomas would like to speak to the matter.

Councilor Thomas said, the representative who represents the Health Department on the Animal Control Advisory Board in this version of the ordinance, that is currently on the table; that person is a voting member of the Animal Control Advisory Board; and said she would like to make a motion to remove the voting ability of that person, and they will be an ex-officio, advisory member, not a voting member. She said that would leave nine voting members, five of whom are citizens. She said the City Attorney knows what she is talking about; therefore, he will be able to re-work and reword the ordinance, as it needs to be done if the motion passes.

City Attorney Fay said along with that paragraph, on Page 2 we would also amend the very first sentence on the first page, which says the Board shall have nine voting members and three non-voting members to be appointed, as follows. Councilor Allen seconded Councilor Thomas’ motion.

Discussion continued on this matter, with several members of the Council expressing their views and concerns on the matter. Mrs. Drale Short also came forward and made comments regarding the Environmental Health Department’s Representative as a non-voting member.

After the discussion concluded, the question was then called on the motion to adopt the ordinance, which carried by a vote of seven to one Councilors Allen, Barnes, Davis, Garrett, Huff, Thomas and Woodson voting yes and Mayor Pro Tem Turner Pugh voting no, with Councilor Baker being absent from the meeting.

Councilor Allen then moved the adoption of the ordinance, as amended. Seconded by Councilor Woodson and carried by a vote of seven to one Councilors Allen, Barnes, Davis, Garrett, Huff, Thomas and Woodson voting yes and Mayor Pro Tem Turner Pugh voting no, with Councilor Baker being absent from the meeting.
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THE FOLLOWING THREE REZONING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST READING: __ _

An Ordinance – Rezoning approximately .21 acre located at 1841 Warm Springs Road (Parcel # 036-012-014). The current zoning is SFR3 (Single Family Residential 3) zoning district. The proposed zoning is GC (General Commercial) zoning district. The proposed use is Therapeutic Massage.

PROPONENT:

Ms. Michelle Crowell, owner of the property, located at 1841 Warm Springs Road came forward and said she is hopeful for the approval for general commercial of this property. She said that they are working on that area, and she thinks that this is a great time to encourage businesses on that street in Columbus and said she is excited about that.

OPPONENTS:

Ms. Geraldine, came forward, but did not give her last name because people have been breaking into her home and stealing things. She said you all know who she is anyway. She said after Mayor Wetherington have left people have been taking her property; she said down on 23rd Street, she had a house there that was getting fixed.

Mayor Tomlinson said this is not the public agenda and said that you have to address your comments for the rezoning of property located at 1841 Warm Springs Road; and said that we are having a hearing today. She said that you cannot speak generally and you have to speak to that matter.

Mayor Tomlinson said she would have someone to come down and take your information and if you want to be on the Public Agenda during the next Council meeting, we will certainly get that done.

City Attorney Fay then asked, if there was, anyone who wanted to be heard on the petition, to rezone property located at 1841 Warm Springs Road, but there were none. He then declared that this public hearing has been held.
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An Ordinance – Rezoning approximately 3 acres located at 1 18th Street (Parcel # 006-014-007). The current zoning is SAC (Special Activity & Technical Center) zoning district. The proposed zoning is MROD (Mill Restoration Overlay District) zoning district. The current and proposed use is Mixed Use: Restaurant, Retail, Apartment and Office.

PROPONENTS & OPPONENTS:

Mr. Justin Krieg was present, but did not make a presentation, as there was no one present to oppose this proposed rezoning ordinance.

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An Ordinance – Rezoning approximately 3.16 acres located at 3202 Edgewood Road (Parcel # 068-066-014). The current zoning is RMF1 (Residential Multifamily) zoning district. The proposed zoning is RO (Residential Office) zoning district. The proposed use is Shrine Club, club or lodge, banquet facility and wireless communication facility.

PROPONENTS:

Mr. Robert Poydasheff came forward and said that he wants to compliment the Planning Department staff and the work that they have done and in working closely with them. He said that they support the amendment and the condition. He said a question came forward at the Planning Advisory Commission meeting, as to why they need an additional cellular tower when they have one a mile up the road.

He went into some details in explaining the reasoning why they needed the additional cellular tower. He said the cell tower faces away from the houses and said that is absolutely no evidence that cell towers affect real estate property values. He said you might have also hear that people say that cell towners causes all types of physical abnormalities and said that he had provided evidence that it does not do that. He said they would always maintain the property, as they currently do at University Avenue, Doublc Churches and Talbotton Road that you approved. He said he would ask that the Council support this request, as they have done for the other two.

Ms. Cindy Elliott, who resides at 2816 East Lindsey Drive came forward and said she is directly behind where the proposed cell tower is going to be built. She said she has provided to the Clerk, a copy of a petition of over fifty residents, who are opposed to the rezoning and cell tower. She said all of the residents reside around that area and are all very concerned.

She said she knows that the UDO says that you are to protect the rights of property owners and said that is what she is looking for, encouraging the appropriate use for the land there.

Ms. Elliott then spent several minutes in expressing her and her neighbors concerns and opposition to this request. She provided much information, which was provided to the members of the Council.

With continued discussion on this proposed request, Director of Planning Rick Jones, Mr. Robert Poydasheff, and Mr. John Throtcorn also came forward and responded to questions of members of the Council.

City Attorney Fay said this ordinance would be voted on in two weeks at the 5:30 p.m. Council meeting.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (121-18) – Confirming the appointment of and establishing the duties of the Recorder's Court Advisory and Oversight Committee; and for other purposes.

Councilor Thomas moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilor Garrett being absent for the vote and Councilor Baker being absent from the meeting.
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CELL TOWER- RIVER ROAD:

Councilor Davis asked City Manager Hugley to have the staff look into the Tree Cell tower over off River Road and look at it from a maintenance standpoint. He said he believes we have an agreement with them to maintain that and he do not think that they have kept their end of the bargain.
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PUBLIC AGENDA:

MS. CYNTHIA MILLSAPS, RE: NEIGHBOR COMPLAINT:

Ms. Cynthia Millsaps, 324 27th Street, Uptown Columbus, came forward and said that she has provided the Council members with a letter that will entail the things that she has been going through since she has been living there for seventeen years, out of her neighbor, Mr. Radney and his unsanitary life style. She said she has some photos that she tried to provide for you all, so that you can visibly see for yourself, as to what she has been going through with the nephew that lives in the yard now.

She said Mr. Charlie Radney has become ill, and is not able to reside here anymore, because the living conditions are unlivable, and has been for some time now. She said she has been back and forth with the City for years, and do not know why it has taken so long. She said she do not know why she had to come before the Mayor and Council members, she do not know because she has done her due diligence. She said she has contacted Code & Inspections and every one she could possibly contact in reference to this residence and the issues that she has been having. She said there has been no running water in this house for over 15 years, and they have allowed Mr. Radney to continue to stay there, live and thrive for 15 years.

After Ms. Millsap has concluded her remarks and addressed her concerns, Mr. John Hudgison, Director of the Inspections & Code Enforcement Division then came forward and outlined a timeline and history of the problems and issues that has occurred for the last several years at this particular residence.

He said any time a complaint has come through, either the citizen has complied by removing the waste. He said each time junk is brought to the site; we have followed up with a citation and said you should have a copy of all the work orders from the 311 system and their system as well.

Mr. Hudgison said that they are proceeding with the demolition process and have cited him now because we have a new address. He said if we continue to push forward with the demolition, this is not the person’s only address.

After Mr. Hudgison concluded his presentation of the timeline, he then responded to questions of Mayor Tomlinson and members of the Council.

Discussion continued on this matter with several Councilors expressing their views and concerns on the matter, after which City Attorney Fay and Mr. Hudgison also responded to questions as it relates to whether or not we need to start the process over or can we go ahead and move forward with the process.

Councilor Woodson said she has a concern and a problem that we would have to start the process over again. She said she would like to see if we can amend the ordinance to allow us to use the information and steps that we currently have that has been going on since 2007, so that we will not have to start the process over again.
Councilor Woodson asked City Attorney Fay to go back and look at the ordinance to see if there is anything that we could do, therefore, she will talk with the City Attorney about this matter.

City Attorney Fay said the notice is the key for due process.

During the continued discussion on this matter, several members of the Council made several referrals, for the Administration to look into, and then bring it back to Council.

Mayor Tomlinson said we needs to look at having a Work Session on this subject matter.

City Manager Hugley said we do have a Work Session scheduled for May 29, and said that we have in Internal Code Enforcement Task Force of staff that he really wants to get with Inspections & Codes Director, to bring it to that group and let us think through it. He said he has to get with the City Attorney to see if we have the ability locally, to create stronger laws, which will allow us to act more swiftly or do State laws that talks about due process and what you can and cannot do and that’s why our hands are tied govern us.

City Attorney Fay said he will look at that again, but he will tell you that
There is a time limit in the State law, whether it is 30 or 45 and he would recommend that you give, at least, the minimum time that is in the State law.

Councilor Barnes said that we need to come up with a plan, to find out what we can or cannot do, and who do we need to appeal to.

City Manager Hugley said we would come together and do whatever we can do within our local powers and authority, and then we need to work beyond that on State legislation that would provide us more power. He said we would include the Judges in this discussion as well.

Mayor Tomlinson said let us get the most aggressive law that a locality can possible pass under State law, said she wants to see a draft of an off the grid provision, a draft of an esthetic provision, if we get overturned. She said get us the most aggressive ordinance.

Councilor Woodson also have us to look at the program that was provided to us, on the Land Bank Authority.

Councilor Allen said he would like the City Manager to add the Columbus Water Works to the Task Force Group.

Councilor Woodson said to, also add Georgia Power Company.
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MS. AUDRY HOLSTON PALMORE, RE: MEETING REQUEST:

Ms. Audrey Holston Palmore said once again, she feels it is necessary to come before the Council to speak to the Public Safety Director in regards to a very important meeting. She said she thinks this meeting needs to be scheduled by the Public Safety Director; for the purpose, of sharing information concerning a police report that she brought before the Mayor in December 2017.

She then read her letter into the records that she has written asking for a meeting with the Public Safety Director, Mayor Teresa Tomlinson.

She said she is very concerned as to why she has not heard from the Public Safety Director, and she knows that there is a process, that she has to go through, in order to get a meeting with you. She said the Public Safety Director should be aware that a police report have been filed, and said she, as the citizen wants to understand the involvement of the police office in protecting her, as a citizen of Columbus, Georgia. She said she want him to be present at the meeting that she would hope happens this month.

Mayor Tomlinson thanked Ms. Palmore for coming today and said that they have met several times over the years on this very subject. She said you have also met several times with the Police Department on this very subject. She said as we have told you, through all those years of meetings, that Police Report exists because an incident happened, and it chronicles that incident. She said if there was objections or defense to the incident, it would have to be dealt with in the Court. She said we cannot do away with, eliminate a police report, it exists. She said it wants to make it clear, that has been the history that we have. She said we could not afford the particular relief that you are requesting.

Ms. Palmore said there was no arrest, but said that she called the Police to
ask that the officer come for her protection. She said the report does not give an understanding to her of the report that was written. She said they have not been to court for this issue and said she what the Mayor is talking about is not correct. She said there has to be clarity. She said you are not offering the public clarity.

Mayor Tomlinson told Ms. Palmore that her time has expired and that she would have to ask her to stand back from the podium.
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PROCLAMATION FOR USA SOFTBALL:

With Mr. Chris Sedren and Ms. Cody Warren, Ms. Merri Sherman,
Mr. Ken Sheik of the Columbus Sports Council, as well as others, standing at the Council table, Mayor Tomlinson read the proclamation, proclaiming Tuesday, April 10, 2018, as “USA Softball Day”.

Ms. Merri Sherman then came forward and said that they are excited to tell you today, that we have a huge opportunity before us, to host the International Cup next year, in Columbus, at our South Commons Softball Complex. She said our USA Softball representatives are here in Columbus, and they were here on yesterday, and got to experience the Complex. She said we are excited to have them to here and to show case the City, in helps of bringing this International Cup to Columbus.

Mr. Ken Sheik also came forward and acknowledged how important this event is to our City. He said this is an immediate need in front of us, and said we see this as part of a broader picture. He said that Parks & Recreation has done a fantastic job of putting together a Facilities Needs Assessment across Columbus and said that we do not want to lose sight of that bigger picture, as we prepare to possibly host, this very prestigious Softball event next year. He said we do believe there is a much bigger picture that we need to prepare for; and said his pledge to you, is that as the Sport Council. He said the Sports Council is entering into a process of hiring a private consultant to guide us in this process and are hopeful to lead us towards a much bigger, private/public fundraising campaign, to get our facilities up to par; to retain the events that we have and to attract other events that are good for our City.

He said that they are coordinating with several individuals to make this happen, to include CCVB, the City Manager’s Office, as well as the Parks & Recreation Department.

Ms. Sherman said the presentation today, was just to let you know about this opportunity.

Several members of the Council offered some comments regarding this matter, after some discussion on this matter City Manager Hugley said he would like thank Merri Sherman, of the Columbus Sports Council and all those who are here today. He said we are going to be working to do what we need to do to get the Softball Stadium to their expectations and said we look forward to doing business with them.
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CITY MANAGER’S AGENDA CONTINUTED:

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND DELAYED BY THE COUNCIL AFTER MUCH DISCUSSION:

A Resolution – Authorizing a variance to City Code Section 7.8.3.h -Design Standards requiring a permanent cul-de-sac or temporary turn-around at the end of a dead end street when the logical extension of the street is terminated; authorize the plat and develop lot 15 "c", fourth addition to Whitesville Walk without the construction of a temporary turn-around or permanent cul-de-sac.

City Manager Hugley gave some brief history on this matter. He said the Engineering Department has consulted with several other departments, the Fire Department and Public Works and said that they oppose the variance request.

City Attorney Fay said they would recommend that you follow the recommendation of your staff, which is to deny the request for the variance.

Mr. James McVay, the individual making the request then came forward and made a presentation, as to why they are making this request.

Several members of the Council also expressed some comments and concerns regarding this matter. After much discussion regarding this request, with Director of Donna Newman, members of the Columbus/Fire EMS responding to questions of members of the Council

Councilor Davis made a motion to approve the request. Seconded by Councilor Allen.

Much discussion continued on this matter, after which Councilor Davis then withdrew his motion, after which there was a request to delay the matter.

Councilor Allen then made a motion to delay the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Baker being absent from the meeting.
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THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:
A Resolution (122-18) – Authorizing the City Manager to execute a lease agreement with Historic Columbus to lease the building at 685 Front Avenue for $1 per year for a period of twenty (20) years.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Davis and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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A Resolution (123-18) – Authorizing the execution of a quitclaim deed to the owner of 1511 50th Street (032 003 008) in Columbus, Georgia for a portion of an unopened alley located along the rear of said property.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Davis and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (124-18) – Authorizing the acceptance of a deed to Woodland Creek Court, that portion of Woodland Ridge Drive and that portion of Cross Creek Lane located in Highlands Phase Ten, Garrett Creek on behalf of Columbus, Georgia.
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A Resolution (125-18)– Authorizing the acceptance of a deed to Pine Seed Court and that portion of Pine Seed Drive located in Section Fourteen, Garrett Pines on behalf of Columbus, Georgia.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND APPROVED BY THE COUNCIL:

A Resolution (126-18) – Authorizing approval of the Lois Lokey DBA Star South to have an extension of thirty days to continue to host their meat sale.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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THE FOLLOWING THIRTEEN PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY MAYOR PRO TEM TURNER PUGH, WHICH CARRIED UNANIMOUSLY BY THOSE SEVEN MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR WOODSON BEING ABSENT FOR THE VOTE AND COUNCILOR BAKER BEING ABSENT FROM THE MEETING: _ _

A Resolution (127-18)– Authorizing the execution of a construction contract with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $23,625.00 for the repair and refinishing of countertop workstations at Muscogee County Jail.
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A Resolution (128-18)– Authorizing the purchase of cubicles and chairs from The Hon Company c/o Malone Office Environments (Muscatine, IA) in the amount of $20,879.54, by Cooperative Purchase, via Georgia Statewide Contract #99999-SPD0000100-0091.
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A Resolution (129-18)– Authorizing payment to Motorola Solutions (Chicago, IL), in the amount of $10,541.17, to provide and install one string of (40) batteries for the Uninterruptible Power Supply (UPS) required for the E911 Center.
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A Resolution (130-18)– Authorizing the purchase of one (1) 65-FT Bucket Truck with Aerial Device (2018 F-750 Diesel Base/VersaLift VO-260) from Wade Ford (Smyrna, GA) in the amount of $168,691.00 via Georgia State Contract #99999-SPD-SPD0000039-0003.
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A Resolution (131-18) – Authorizing the purchase of MRO supplies, industrial supplies, and related products and services, on an as needed basis, from HD Supply Facilities Maintenance, Ltd. (San Diego, CA)., via contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply Facilities Maintenance, Ltd. (San Diego, CA) will be utilized as an alternate source for MRO supply purchases for various departments.
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A Resolution (132-18) – Authorizing the purchase of one (1) Chevrolet Tahoe police pursuit vehicle from Hardy Chevrolet (Dallas, GA), via Georgia State Contract #99999-SPD-ES40199409-0002, at a cost of $32,136.00.
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A Resolution(133-18) – Authorizing the purchase of two (2) Ford Fusions from Allan Vigil Ford (Morrow, GA) at a unit price of $17,840.00, for a total cost of $35,680.00 via Georgia State Contract #99999-SPD-ES40199373-002.
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A Resolution (134-18) – Authorizing the purchase of one (1) 2018 Ford F-150 from Allan Vigil Ford (Morrow, GA) at a cost of $19,330.00 via Georgia State Contract #99999-SPD-ES40199373-002.
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A Resolution (135-18) – Authorizing the purchase of one (1) 2018 Ford F-150 with additional options from Georgia Department of Public Safety, 1122 Procurement Program, in the amount of $30,816.11.
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A Resolution (136-18) – Authorizing the purchase of computer and information technology equipment from Cpak Technology Solutions (Lagrange, GA), in the amount of $120,876.00, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPD-T20120501-0006.

A Resolution (137-18) – Authorizing the purchase of NetApp Storage from Cpak Technology Solutions (Lagrange, GA)/DLT Solutions (Herndon, VA), in the amount of $28,960.80, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPDT20150930- 0001 and WSCA-NASPO Georgia Contract #MNWNC-121.

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A Resolution (138-18) – Authorizing the purchase of Microsoft software licensing upgrade from SHI International Corporation (Somerset, NJ), in the annual amount of $1,047,629.19, plus annual maintenance and support cost of $68,080.00, and any future renewals, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPD-SPD0000060-0003; and authorize the City Manager to enter into all agreements pertaining to this purchase the maintenance/support.
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A Resolution (139-18) – Authorizing the purchase of repair services for the Fort Benning Gateway Fountain at I-185 from Alabama Foundation Specialists of Birmingham, Inc., /DBA AFS Foundation & Waterproofing Specialist (Leeds, AL), in the amount of $18,078.88.
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THE FOLLOWING PURCHASING RESOLUTION WAS ALSO SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND MUCH DISCUSSION HELD ON THE RESOLUTION, WITH NO ACTION BEING TAKEN ON THE RESOLUTION, AS LISTED, BUT ALTERNATE ACTION WAS TAKEN, AS OUTLINED BELOW:__ __

A Resolution – Authorizing the execution of Amendment 1 with Hecht Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of $107,605.21 for additional services related to the Mott’s Green Plaza Enhancement project.

City Manager Hugley said he is requesting your approval to move forward in the following way; he said he is asking you to approve the $107,605.21 to allow for the environmental archaeological studies only today. He said you would not be approving moving forward with the bridge that we have been discussing. He said what he is proposing to you, is that the staff would work on Concept designs that we will bring back for your final approval. He said the Concept designs that we would bring back, may be the Replica as we have been discussing, or it could be another type of bridge structure, that is different from what we have been discussing. He said it might be another structure, which is not a bridge at all, but just to make the final connection to the RiverWalk.

Mayor Pro Tem Turner moved the adoption of the resolution, as listed on the City Manager’s Agenda, to approve the archaeology study because that is a requirement of the grant, and then come back with a design. There was no second to the motion.
City Manager Hugley said what he is saying is that the Mayor and Council would have the final approval of the Mott’s Green structure of whatever that will be, of what he just outlined. He said this would ensure that we will have a Mott’s Green Project and that final project, is to be determined. He said without your approval of the environmental archaeological studies, that the Mott’s Green project obviously would not be moving forward because that is required. He said the studies that we have already done is more than a year old, would not be accepted. He said he is requesting that we be allowed to move forward, with the understanding that the bridge or another structure will be further designed and it will be brought back to the Council for approval.

Mr. Matt McDaniel, as well as Mr. Neal Clark came forward and responded to questions of the Mayor and members of the Council.

After continued discussion on this subject matter, with several members of the Council expressing their views on the issue, Councilor Davis then made a motion to give a directive to the staff, the architect and all involved, to move forward with the Mott’s Green Plaza and just remove the extension; not do the extension. He said whatever the rehabilitation enhancements there that needs to be done to turn that into a really, nice cleaned up area would be the appropriate thing to do. Seconded by Councilor Barnes.

City Manager Hugley said that is fine.

Councilor Davis said the other part would be for the staff to get with the professionals and talk about how the adjustments would take place from that standpoint.

After additional discussion, and a question as to the clarification of
Councilor Davis’s motion, Mayor Tomlinson, said that her understanding of the motion, is that we refer it back to the City Manager and the consultants to come up with a design, pursuant to some of the conversations that were held here on today, and then for them to come back to us as to what that impact study would cost.

City Manager Hugley said that was his understanding as well. He said we obviously need to agree on the design, concept, before they could do the study.

Further discussions continued on the matter, with City Manager Hugley responding to further questions of members of the Council.

The question was then called on the motion, which carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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NORTHERN LITTLE LEAGUE:

Councilor Allen said that the wanted the Council to know and said he and
Northern Little League wants to join him and thank the City Manager and
his staff for working with the Northern Little League to address the septic
tank sewerage issue. He said there was a septic tank out at Northern Little
League for years and that it has been leaking. He said when it overflows, it
would spill into the Girls’ Softball Dug Out and the area where peo0ple
would walk. He said he and the President called the City Manager and said
that they got it all done within 60-days and said that there are a lot of
relieved people. He said the President wanted to let you know that the staff
in addition, the board that works with him out there does a great job.
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THANKS TO MR. TONY WATSON:

Councilor Barnes said that he would like to thank Mr. Tony Watson of
the Engineering Department, who assisted one of his constituents and said,
that he solved a problem and continually followed up on the matter and kept
him updated.
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PARKS & RECREATION PRESENTATION:

Ms. Holli Browder, Parks and Recreation Director came forward with an update on the Parks and Recreation Swimming Pools and provided the information, as highlighted below.


WHERE OUR POOLS BEGAN…








CURRENT AQUATIC FACILITIES

LocationDate OpenedCost
Psalmond Road2002$1,909,722
Rigdon Park2002$1,915,996
Shirley Winston2002$1,935,393
Double ChurchesRemodeled 2010$2,210,000





























After the conclusion of Ms. Browder’s presentation, City Manager Hugley
also made some comments regarding this presentation and recommendation of the Parks & Recreation Department, after which several Councilors
expressed their comments and views on this presentation. Ms. Browder also responded to questions of members of the Council.
Mr. Browder said that they would come back later and discuss those two pools.

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RAILROAD CROSSINGS:

Councilor Davis said he briefly spoke to the staff about the improvements at Williams Road Railroad Crossings. He said a notice just went out advising of a temporary road crossing. He said a citizen brought this to his attention awhile back. He said he believes that this was one of the Railroad Crossings that had the concrete pads. He said this was a unique situation because there was an agreement between the City and the Railroad, that we closed the cut-through road, that the Railroad would upgrade the crossing there. He said he is concerned that they are not putting those pads back in. He then asked the City Manager to look at this matter.

City Manager Hugley said that they would look into this concern of Councilor Davis and provide a response back to him later.
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CLERK OF COUNCIL’S AGENDA:

CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEMS AS INFORMATION FOR THE MAYOR & COUNCIL: _______________ _________________________________
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL: ___ A Resolution (140-18) – Changing the meeting schedule for the June 2018 Council meetings. Councilor Allen moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those six members of Council present, with Councilors Huff and Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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THE FOLLOWING THREE RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL: ___ A Resolution (141-18) – Approving an honorary designation in honor of the Reverend Robert L. Evans, Sr. Ms. Zelma Hennessey. Madam Gertrude Ma Rainey.

Mayor Pro Tem Turner Pugh moved the adoption of the resolutions. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED
AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND
ADOPTED BY THE COUNCIL:_________________________________

A Resolution (144-18) – Excusing Councilor Davis from the March 27, 2018 Council Meeting. Mayor Pro Tem Tuner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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BOARD OF HONOR:

Clerk of Council Washington submitted an email correspondence from Ms. Beth Harris, resigning from her position on the Board of Honor.

Councilor Allen moved acceptance of the resignation with regrets. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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CLERK OF COUNCIL WASHINGTON SUBMITTED MINUTES OF THE FOLLOWING BOARDS, WHICH WERE OFFICIALLY RECEIVED BY THE COUNCIL:__ ______
Mayor Pro Tem Turner Pugh made a motion that these minutes be received. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:_________________________________

A Resolution (145-18) – Excusing Councilor Baker from the April 10, 2018 Council Meeting.

Councilor Allen moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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BOARD APPOINTMENTS:

BUILDING AUTHORITY OF COLUMBUS:

Clerk of Council Washington pointed out that we still need someone to fill this seat of Mr. Kel Jackson, who resigned several months, but there were no nominations.
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CIVIC CENTER ADVISORY BOARD:

Clerk of Council Washington pointed out that we are still waiting to hear back from the Columbus Hockey Association, as top whether or not they would like Mr. Chris Miller to continue as their representative on the Civic Center Advisory Board.
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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Clerk of Council Washington pointed out that Ms. Olive Vidal-Kendall, who represents Council District Three and is not eligible to succeed herself for another term of office and that Councilor Huff will need to nominate someone else to fill this seat.

She also pointed out that Mr. Don Cook, who represents Council District Six and is not eligible to succeed himself for another term of office and that Councilor Allen will need to nominate someone to fill this seat. She said that Mr. Gregory L. Smith, who represents Council District Ten At-Large and who is not eligible to succeed himself for another term of office; and the Council will need to nominate someone for this seat also.

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COMPREHENSIVE PLAN STAKEHOLDERS COMMITTEE:

Clerk of Council Washington pointed out that we still need a nominee for Council Districts Five and Council District Ten At-Large.
COOPERATIVE EXTENSION ADVISORY BOARD:

Clerk of Council Washington pointed out that Mr. Robert Benson has resigned from his seat on the Cooperative Extension Advisory Board. She pointed out that Councilor Huff is nominating Dr. Sharen Kelly and that she will bring it back on next week for the Council’s confirmation.
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CRIME PREVENTION BOARD:

Clerk of Council Washington pointed out that we have two nominees for someone to fill the unexpired term of Mr. James “Jay” Wilkoff, who has resigned from his seat on the Crime Prevention Board and that they are Mr. Ed Sears, who was nominated by Councilor Davis and Mr. Timothy K. Weeks, who was nominated by Councilor Allen.

Councilor Davis said he is withdrawing his nomination of Mr. Ed Sears and then asked if it is appropriate to make a motion to confirm Mr. Weeks, to which Clerk of Council Washington replied, yes.

Councilor Davis then made a motion to confirm Mr. Timothy Weeks to succeed Mr. James “Jay” Wilkoff on the Crime Prevention Board. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting.
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HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington pointed out that we have two vacancies on the Hospital Authority of Columbus. Mr. James Webster, as well as Mr. Edward Gaffney, have both resigned, from their seats on the board. She said that the Authority has recommended Ms. Verona Campbell; and that we still need two additional nominees from which the Council can forward to the Authority, for them to select someone for these two seats.
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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington pointed out that we still need a recommendation for someone for Council District Two for Ms. Brenda Pawloski, who has moved out of Muscogee County.
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LIBERTY DISTRICT ADVISORY COMMITTEE:

Clerk of Council Washington pointed out that we still need nominees for Council Districts Two, Four, Five, Seven and Ten At-Large on the Liberty District Advisory Committee.
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RECREATION ADVISORY BOARD:

Clerk of Council Washington pointed out that we still need someone to succeed Mr. Jeff Battles, who represents the Muscogee County School District on the Recreation Advisory Board.
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TREE BOARD:

Clerk of Council Washington pointed out that the seat of Dr. Roger Brown was declared vacant and Ms. Cassie Renfrow have resigned from the seat on the board and that the Council will need to nominate someone else to fill these two positions.
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With there being no other business to come before the Council, Mayor Pro Tem Turner Pugh made a motion for adjournment. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for the vote and Councilor Baker being absent from the meeting, with the time being 2:49 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia