MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
DECEMBER 15, 2015

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 5:30 P.M., Tuesday, December 15, 2015, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors R. Gary Allen, Mike Baker, Tom B. Buck III, Bruce Huff and Judy W. Thomas. City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Evelyn Woodson took her seat at 5:33 p.m. Councilors Jerry Barnes and Berry H. Henderson took their seats at 5:37 p.m. Councilor Glenn Davis took his seat at 5:38 p.m. Mayor Pro Tem Evelyn Turner Pugh took her seat at 6:19 p.m.

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ABSENT: No one was absent.
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INVOCATION: Led by Reverend Dr. Shirley Redmond- Pastor of St. Matthew Evangelical Lutheran Church. ------------------------------------------------------------*** *** ***---------------------------------------------------------------

PLEDGE OF ALLEGIANCE: Led by the students from St. Mary’s Road
Elementary School.
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PUBLIC HEARING:

In accordance with State law in order to establish a Tax Allocation District, a second public hearing was held on Fort Benning’s Technology Park Redevelopment Plan--Tax Allocation District Number 1.

The applicant was present in the audience, but didn’t make any comments regarding this matter. City Attorney Fay asked if there were any questions of the Council or if anyone in the audience wanted to be heard on this matter, but there were none. He then pointed out that we have a corresponding resolution that is listed on the City Manager’s Agenda, which can be brought forth at this time if the Council so desires.

There was no objections in bringing this matter forward.
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CITY MANAGER’S AGENDA:

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:

A Resolution (352-15) – By the Council of Columbus, Georgia to create Columbus, Georgia Consolidated Government Tax Allocation District #1: Benning Technology Park; to designate the boundaries of the redevelopment area and tax allocation district; to establish the tax increment base and adopt a redevelopment plan for the area; to establish the intent to issue and sell tax allocation bonds as necessary to effectuate the redevelopment of the area; and for other purposes.

After City Manager Hugley explained this resolution, he pointed out that we have had two public hearings, as required by law, as well as some other public hearings held outside of this Council Chambers; and there have been some communication between the parties; therefore, having done all of those things, in compliance with Georgia law, he would recommend that the TAD be approved by this Council.

Councilor Woodson moved the adoption of the resolution. Seconded by Councilor Henderson.

Prior to the vote being called on the motion to adopt the resolution, Councilor Davis said based on the matter of the ownership of the property now, said once development takes place, he wants to know how is that going to transfer, or who will the entity that will own the land or the buildings at that point.

City Manager Hugley said this is private property and said they will come to the Council with their project and said any buildings constructed on their property will be their property. In response to further concerns of Councilor Davis, as to who currently owns the property, City Manager Hugley said, as he understands it the Flournoys owns the property.

Mayor Tomlinson said the Development Authority currently owns the property. Councilor Davis then said that would be deemed non-profit property and then asked who would own the facility after it is created, constructed and developed.

Mr. Jeremy Brewer, in-house counsel for the Flournoy Development Company, 900 Brookstone Center Parkway came forward and stated that the land that represents the majority of the acreage in the TAD; which we have been referring to as the Benning Tech Park said it is not really clear as to who would own it at the time it is developed and then operate it, but said the plan is to currently have Flournoy Development Company or some affliliate entity; there may be investors or lenders involved, but said it would be managed by Flournoy Development Company in some capacity.

Discussion continued on this matter, with Mr. Brewer responding to further questions of Councilor Davis.

Councilor Davis said he believes that there will be some complexity when it comes to the financing of these requests and said there is a lot of information that was submitted to the City for this TAD, which had a lot of details. He said he think at some point in time, it will be in the best interest of the City, to look into a third party; whether it is an accounting firm or a consulting firm or even having a finance specialist on staff if this is the direction that we are going, as a City, he thinks that they are going to be needed at some point in time to analyze and go through all of this detailed information. He said what he wanted to ask is the City ready in this budget year, to support that kind of expertise to work in this area of supporting these requests.

City Manager Hugley responding to questions and concerns of Councilor Davis said that we do what we have to do, as in all cases. He said that we have had the staff involved in this and said we know that it is new to us, as well as new to you, but said we will work our way through this and call on the resources that we need to make sure that we protect the interests of the City. He said we will do whatever we have to do; therefore, it’s yes.

Councilor Davis asked if he could have the confidence in knowing that the City is willing to support the necessary resources to support these requests and back up these complex financial request and matter that is going to be put before the City. City Manager Hugley so his response to that, is yes.

In response to a question of Councilor Woodson, City Manager Hugley said we have stated that we are going to delay the Riverfront District TADs, which there are three of them. He said we will bring them back in January

Discussions continued on this matter, with City Manager Hugley, Mr. Brewer, and Mr. Bleakly responding to further questions and concerns of members of the Council, and after more than thirty minutes of discussion on this matter, the question was then called on the earlier motion, as stated above, to adopt the resolution, which carried unanimously by those nine members of Council present, with Mayor Pro Tem Turner Pugh being absent for the vote.
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Note: City Manager’s Agenda is continued below.

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PUBLIC HEARING:

City Attorney Fay pointed out that this is a continuation of a public hearing that was held on the River District Redevelopment Plan--6th Avenue/Liberty District, Uptown, and 2nd Avenue/City Village--Tax Allocation Districts 2, 3 and 4.

He pointed out that Mr. Richard Bishop, CEO of Uptown Columbus is present here in the audience tonight. He then asked if there was anyone else present in the audience who wanted to be heard on this matter, but there were none. He said there will be a notice for a hearing on the fourth Tuesday in January 2016, along with a vote at that time, by the Council, if they are ready to vote then.

Councilor Barnes said he believes that we need to continue this hearing, as well as slow this process down. He said he thinks that the majority of the citizens who are present here tonight in this Council Chambers are not even familiar with what’s going on with this TAD. He said the ones who makes the decisions on how monies are spent are our citizens, and said he don’t like the fact that we are moving as fast as we are going. He said when he walks the street there are people asking questions. He said we need to allow time for public meetings so that the same information we are getting, the citizens can also get because we are supposed to be responsive to what you want; not what we want.

Councilor Thomas said one of the things that we had talked about at the last meeting about the River District TAD is that some of us had a concern about the baseline for the tax and Mr. Bleakly said that he could put together some language for us that would address and deal with that. She said she would like to make the request that this be done as soon as possible. She said she don’t want to wait until the Friday before the Council meeting to get that information to us because she would like to have the opportunity to take a look at it and ask questions about it.

Mr. Bleakly said there are basically three technical approaches to accomplish what you are trying to accomplish; which is to make sure that through the reassessment process that none of that changing value would accrue to the TAD so that if assessment did occur in the River District area and went up approximately five percent; that five percent would not go to the TAD, but it would go to the City. He said they have an attorney working with them looking at the best of those three alternatives.

He said during the first week of January, they will come back to the Council with their recommendations for you and your staff to look at. He said there are several ways to do it, and we are just trying to make sure that we are doing it the logical way to deal with.

Mayor Tomlinson asked Mr. Bleakly to make sure that he gets that to our legal counsel for them to take a look at that.

Councilor Huff said based on Councilor Thomas’s request, said that
Mr. Bleakly explained at our last meeting that there are certain laws and rules to follow for putting TADs together correctly; therefore, he would like to request that he (Bleakly) check for him the legal ramifications of the Council’s request for that additional increment to come to us that year. He said he want to see it in black and white, because if it is not legal, then it could come back on the City.

Mr. Bleakly said there are three other cases of other cities in Georgia that have similar policies; not for reassessment purposes, but said they did a very similar thing, and said we are trying to get the one that we think is the best fitting in terms of this reassessment process.

He said there are many examples where you have a pilot payment to the school districts, but said this would be a payment to the Consolidated Government and said we just wanted to make sure that we have the closest on point example to that.

Councilor Huff said he wants to make sure according to Georgia Code, we are legally doing it correctly.

Councilor Davis said in some of the past conversations that we have had, he has shared his concerns about amending the boundaries of the Tax Allocation Districts, and said as far as your clients go, we haven’t had any more conversation on that; and then asked, where does your client stand on amending the boundaries to the Tax Allocation District; specifically South Commons.

Mr. Bleakly said he would have to talk with the client about that, because there has not been any more discussion on that. He said at this point, the boundaries are totally open.

Mr. Richard Bishop, CEO of Uptown Columbus then came forward and said we can have discussion with the representatives from the Liberty/Sixth Avenue District. He then asked Councilor Davis if he has any specific areas that he would like to have drawn in or drawn out.

Councilor Davis said just the South Commons area. He said it is City land. He said at this point in time, he thinks it would be best to exclude that because it is city land and it doesn’t really equate to the overall participation in the district.

Mr. Bishop said there is one area down there in which he thinks is very critical, which is the Tank Farms, but he would take the Councilor’s direction in that regard. He said if there is an opportunity in the future where the City gets possession of that, and you would like to go through some process of getting it developed, he can almost assure you that you are going to need some help.

Mayor Tomlinson said since we have delayed this particular one until next year, there will be an opportunity for Councilor Davis and Mr. Bishop to get together and talk about the matter.

With there being no additional discussion on this public hearing, City Attorney Fay then pointed out that this now concludes the discussion on both public hearings on both Tax Allocation Districts and the Redevelopment plans on this matter.
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THE FOLLOWING PRESENTATION AS LISTED ON THE CITY MANAGER’S AGENDA WAS THEN
CALLED UP AT THE NEXT ORDER OF BUSINESS:__ _________

City Manager Hugley then called Dr. James Worsley to come forward to give an overview of the Aquatic Center situation that we have. He said we are not asking for a vote on tonight, but this is just an update.

AQUATIC CENTER UPDATE:

Dr. James Worsley came forward and said this is an update to continue
the conversation that we have been having over the last few months, as it
relates to the Aquatic Center. In his presentation, he presented the following
information, as outlined below.
Budget Review

How much can we afford?
$825,800

Dr. Worsley said out of the $825,800 budget, $655,800 is for operations and $170,000 are for utilities. He also responded to questions of the Council regarding the projected revenues, as well as the various programming that are planned for the Center.

After responding to those concerns, he continued with his presentation, as outlined below.

Dr. Worsley then showed a chart comparing Company “A” with the Parks and Recreation Department and the cost to run Company “A”, as compared to the cost for the Parks & Recreation Department to run the Aquatics Center, as well as the differences in the cost for the operations costs at 89 hours. He also showed a comparison of both Company “A” and the Parks & Recreation for the operation costs at 56 hours, and 45 hours.

Expense Budget Comparisons

89 Hours Week 56 Hours Week 45 Hours Week

Company “A” $1,267,047 $1,048,877 $825,000

Parks & Recreation $1,242,001 $1,025,500 $825,800
Difference $25,046 $23,377 ($800)


Mayor Pro Tem Turner Pugh said in the article that was in the newspaper she was reading something in reference to the reduction in hours, and then asked at what point would it do harm for the swim teams in Columbus.

Dr. Worsley said he think that any reductions in hours would do harm to anyone that are there, because they are at a particular hour. He said he has some information, as to what that would like look in a slide that he has included in his presentation and will get to that momentarily, in terms of the hours.

Councilor Henderson said whoever ends us managing this facility, he wants it done so that it is made available to the broader spectrum of individuals. He said when we built this, he didn’t envision it, as a big covered swimming pool, but envisioned it, as a competition pool. He said he envisioned it as something that would be a regional and maybe even a national draw for the City of Columbus that would have ancillary income coming in through heads in beds and people staying for tournaments.
He said he think the only way that we are going to be able to try to help the people maintain the level of the programs that they have already established is to try to come up with some kind of a joint effort; much like what has been modeled with CYSA and CORTA.

He said he thinks that there needs to be some kind of Task Force or bring some folk in to assist with that. He said he is not sure that the parents really understands the dramatic situation that we are in with regards to the funding. He said Dr. Worsley is doing an amazing job, but he don’t think that they realize we are pulling people from other areas of the department to try to cover this time and that they are working longer hours.

Councilor Henderson said he thinks the more we can talk to all of the constituency involved and try to look for opportunities to bridge some gaps with volunteerism; to identify some necessary times for them to be open. He said the only time the kids can practice is either before school or in the evenings. He said he thinks that we all need to reach out and get some communication going.

Mayor Tomlinson said this proposal whatever it may be is going to hit our budget, and said she thinks that we all would be very well advised to have a Natatorium Operational Task Force.

Councilor Henderson said there is a healthy investment in Aquatics and recreation in this community and said he thinks it is bigger even than what we are looking at, the Natatorium.

Mayor Tomlinson then said she will take that as a referral and let’s talk on tomorrow about how we can pull together an Operational Task Force that can come back after the first of the year and have some more vetted proposal if there are partnerships we can take advantage of for some of the operational costs.
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NOTE: Councilor Henderson left at this point in the proceedings, with the time being 6:30 p.m. ---------------------------------------------------------*** *** ***--------------------------------------------------------
Discussions continued on the operation of the Natatorium, with members of the Council expressing further views regarding this subject matter.

During the discussion on this matter, several referrals were made by members of the Council, which are listed below.

Councilor Thomas said when this Task Force is put together, that we be sure that we include someone from the School District’s swim teams. She said their issues are a little different, and we want to make sure that they are included. She said all of the high schools in town have swim teams and do participate, but let’s make sure they are there. She said she thinks that we can utilize some of the expertise of the Convention & Visitors; as they do marketing. She said if we are not on their list of 52 things to do in Columbus, Georgia, we ought to be on it. She said she thinks that they should also be involved in this Task Force.

Dr. Worsley and City Manager Hugley also responded to questions of members of the Council.

City Manager Hugley, in response to some comments made by the Mayor, said that we will update the Council again on the second Tuesday in January and said he thinks that we will bring the financial data with us so that you will know whether or not that will get us through to the end of the fiscal year. He said that is the question right now, but said we don’t have those numbers.

Councilor Davis asked, are we just having a general discussion on the matter, or did we come here to make some decisions tonight. City Manager Hugley said that this is the third update that we have presented to the Council; and said that we are just talking right now, and as we have gotten some directions from you; however, we will come back at the first of the year with some additional information and determine where we can go from here. City Manager Hugley said this matter is not on the agenda for a vote here tonight.

Dr. Worsley also responded to some concerns of the Council with respect to marketing and a marketing plan.

Mayor Pro Tem Turner Pugh said when you come up with your Task Force, one of the things they need to make sure and keep up front and look at, is that this was the brain child of Tom Black, who worked for the Bradley Turner Foundation. She said this came about as a result of one of our Inter-City visits. She said make sure that they keep that upfront, as we look at possible sponsorships, and let’s use what we have in this community.

Councilor Woodson pointed out that the bottom line in this matter, is that we need money. She said we need money to come in, and said the tough decision we need to make, as to who will we allow to run the facility.

After more than an hour of discussion on this matter, this matter was concluded.
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COMMUNITY REINVESTMENT TRANSITION AUDIT:

Internal Auditor John Redmond came forward and provided the following presentation on the Transition Audit of Community Reinvestment, and provided the following information, as outlined below.
Background/history
Background/History
Background/History
Background/History
Audit scope
Audit process
HUD Audit Findings
Internal Audit Findings
In recent years, the administrative component was not retained to fund administrative staff, but was used to fund additional projects within the program

Internal Audit Findings
Audit Findings
Audit Recommendations Audit Recommendations
Audit Recommendations
After the conclusion of Internal Auditor John Redmond’s presentation, City Manager Hugley then responded to questions of members of the Council.

Mayor Pro Tem Turner Pugh asked City Manager Hugley when was
the department removed from departmental status. City Manager Hugley said this current budget. He said this is the first year that it was not at a department level position.

Mayor Pro Tem Turner Pugh then asked City Manager Hugley if he is planning on bringing this back before the Council, to which he stated that they are going to take the auditor’s report and consider everything in it.
He said when we look at the money and we are clear that we have the money there to support director status, and support staff; then, they will bring it back at the next budget cycle. He said this is Federal money, where no City money is involved. He said hiring Ms. McCool was a blessing and said she has been able to work through some things that others have not been able to.

Internal Auditor said that Ms. McCool brought valuable experience to us from her previous employer and said he would also like to commend the three technicians who worked in the department who has been a valuable asset to the department as well.
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MINUTES: Minutes of the September 22, October 13 & 27 and November 10, 2015 Executive Sessions of the Consolidated Government were submitted and approved upon the adoption of a motion made by Mayor Pro Tem Turner Pugh. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilors Buck and Henderson being absent for the vote.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING:_

An Ordinance (15-60) – Rezoning properties located at 1908, 1912, & 1916 Manchester Expressway from an NC (Neighborhood Commercial) zoning district to GC (General Commercial) zoning district.

Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilors Buck and Henderson being absent for the vote.
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An Ordinance (15-61) – Amending the Operating Budget for Fiscal Year 2016 beginning July 1, 2015 and ending June 30, 2016 so as to appropriate and account for the payment of legal fees and expenses provided to the Muscogee County Sheriff in the case of Darr v. Columbus; and for other purposes.

Councilor Allen moved the adoption of the ordinance. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Buck and Henderson and being absent for the vote.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND WAS
DELAYED BY THE COUNCIL:
A Resolution – Proposing a Special Exception use for properties located at 3350, 3370, & 3380 Victory Drive to operate automobile sales less than 2 acres but more than 0.5 acre. The property is located within the GC (General Commercial) zoning district and is 1.92 acres in size.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:

A Resolution (353-15) Requesting that the U.S. Army Corps of Engineers establish flow targets for the middle and lower Chattahoochee River.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for this vote.
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EXECUTIVE SESSION:

City Attorney Fay said with time permitting at the adjournment of tonight’s meeting, he would like to have an executive session to discuss a personnel matter, a litigation matter, as well as a real estate acquisition and disposal.
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PUBLIC AGENDA

MR. CHARLES S. FULLERTON, RE: FLOODING ROADS:

Mr. Charles S. Fullerton, who requested to be listed on tonight’s Public Agenda, to speak to the issue of Flooding Roads called and cancelled his scheduled appearance.
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CITY MANAGER’S AGENDA CONTINUED:

THE FOLLOWING PRESENTATION AND UPDATE WAS CALLED UP AS THE NEXT ORDER OF BUSINESS:______________

BURN BUILDING TOWER UPDATE:

Mr. Jeff Meyer, Chief of the Columbus Fire/EMS Department came forward and gave an update on the Burn Building Tower. He said several months ago they had a meeting with John Hudgison, Project Manager for Fire Station 9 and The Burn Building Project, Chief Lange, Moon Meeks and TWR Architects and informed them that they had a problem with the soil conditions out at that site, and that they were going to need somewhere in excess of $1 million to complete the project. He said they were able to lower that price by 50 percent or more. In making his presentation, the following information, as outlined below was presented to the Council.

Content
Props
Burn Tower
Site Work Phase I (Clearing)
Site Work Phase II (Bldg Pad Development)
Site Work Phase III (Site Completion)
Concrete Footings
Control Room
Funding
Burn Props
The cost for the burn props is $310,703.00. The equipment purchased from these funds are listed below:
1-Flashover/Rollover Prop
1-Wireless Control Pendant
1-Thermal Imaging System
2- Thermal Safety Cameras
2-Burn Rooms, 1-Car Fire Trainer
Delivery &Training

Burn Tower
Site Work
Concrete Footings
¨ The concrete footings for the burn tower is projected at $ 78,772.00

Control Room
Funding Available
Mr. John Hudgison then came forward and explained the drawing of the Burn Building site to the Mayor and Council. He also responded to questions of members of the Council.

Mr. Hudgison, as well as Fire Chief Meyer also responded to questions with regards to the construction of the new fire station.

Mr. Hudgison also responded to questions of Councilor Davis, as it relates to the geological testing that was previously done and the problems with the soil testing.

Deputy City Manager Hodge also came forward and responded to some concerns of Councilor Davis with regards to the funding for the project.

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THE FOLLOWING TWO PRESENTATIONS AND UPDATES WERE DELAYED AT THE REQUEST OF CITY MANAGER HUGLEY:_ _

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THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:

A Resolution (354-15) – Authorizing the City Manager to execute a fourth amended lease agreement for professional hockey at the Columbus Civic Center with an initial term ending on September 30, 2020.

Councilor Woodson moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.
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A Resolution (355-15) – Authorizing the City Manager to enter into an agreement with FivePoint Solutions, LLC to allow electronic payment processing of Juvenile Court fees.

Councilor Huff moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.
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THE FOLLOWING TWO PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: ____

A Resolution (356-15) Authorizing payment to Tyler Technologies, Inc., (Dallas, TX), in the amount of $98,795.00, for the annual OASIS Maintenance Support renewal, covering the period January 1, 2016 through December 31, 2016. Payment will be made in two installments in the amount of $49,397.50; the first payment upon approval of this resolution, and the second payment after July 1, 2016.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.
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A Resolution (357-15) – Authorizing a one year contract for Pharmacy Benefit Management Services with Express Scripts, Inc., a Delaware Corporation (ESI).


Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.

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TELEPHONE POLE:

Councilor Huff said there is a hole inside one of the telephone poles in his district and said it is getting deeper; and we don’t know what’s causing it. He said he will get with the City Manager on tomorrow and give him the information and address to have someone to go out and take a look at it for him.

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PARKS & RECREATION DEPARTMENT:

Councilor Thomas said when she was looking at the information on the Parks and Recreation Department, one of the questions that she had was the status of their budget and said she went back on our agendas and said we have not had a monthly budget report on the Agenda this fiscal year. She said that we are now approaching the end of the sixth month for the fiscal year, and we have not had any kind of report; therefore, she would like to request one at our January meeting, with as much, into the fiscal year that we can go. She said she is not sure why we are not doing those monthly reports.

City Manager Hugley said we will certainly do that. He said on Friday he talked with the Deputy City Manager of Finance about this matter, and said we will do it in January.

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WORK CREWS:

Councilor Davis asked if we still have the work crews that go through the court system on the weekend and go around the City and keep it clean.

City Manager Hugley said, yes we do. He said that Deputy City Manager Goodwin, after the Thanksgiving holiday, we had people who had left trash out because of miscommunication, or the lack of communication; we had them out all over the City picking up paper on the City’s right-of-ways.
Councilor Davis said he would like to have someone to take a look at the River Road Corridior from the Water Works facility to Mobley Road, to see if it needs some assistance.

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UDO AMENDMENT:

Councilor Davis said he thinks that we need to have a discussion on this issue that came before us not long ago, with the UDO Amendments, the detention ponds. He said he is not hearing good things out in the community, as there were several other things that came to his attention this past week, through some civil engineers and others. He said there are a lot of concerns out there; therefore, he thinks that we need to get everyone in a room and really understand what we are doing here and discuss this matter.

City Manager Hugley said we heard you loud and clear when this matter was first brought up and said that we had talked about bringing it back to this meeting, but we later decided we would met with Developers, Builders and Homeowners Associations and said those meetings are being scheduled.

He said what we are dealing with is a Federal requirement mandate, and has nothing to do with the City except for enforcing it, as well as administering it. He said it is a year off, but said our staff tried to get communication out early so that the individuals it will effect would be at least thinking about it and moving in that direction.

He said he had a conversation with Michael Burgess after our last meeting; and said we are moving forward with scheduling those meetings and more communications. He said as we do that, he wants everyone to know that we don’t have any flexibility, as it is a Federal requirement.

Councilor Davis said he would like to recommend that if we can go to the civil engineers and get them in a room and discuss this matter.

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BUFFER ZONES:

Councilor Huff asked City Manager Hugley to check on a request that he made a few months ago regarding the buffer zones in the Lexington Hills Subdivision.
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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEM WAS SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS INFORMATION TO THE MAYOR AND COUNCIL:___ ____ ______

(1) Memorandum from GMA, Re: Georgia Cities Week, April 17-23, 2016.

THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:

A Resolution (358-15) – Excusing the absence of Councilor Berry Henderson from the December 8, 2015.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.

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A Resolution (359-15) – Excusing the absence of Councilor Evelyn Woodson from the December 8, 2015 Council Meeting.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.
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THE FOLLOWING REQUEST WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND APPROVED BY THE COUNCIL:_______________________________

Request from Ms. Judy Pearce to install an honorary bench at Cooper Creek Tennis Center in honor of the late Ms. Jaimie Briggs Deloach.

Councilor Allen made a motion that this matter be approved. Seconded by Councilor Baker and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:________ _____ Columbus Ironworks Convention & Trade Center Authority, October 22,
2015.

Councilor Allen made a motion that these minutes be received. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.

BOARD APPOINTMENTS:

ANIMAL CONTROL ADVISORY BOARD:

Clerk of Council Washington pointed out that the Veterinary Association is recommending Dr. Scott McDermott to serve another term of office, as their representative on the Animal Control Advisory Board. She then asked for a motion for confirmation. Councilor Allen so moved. Seconded by Council Baker and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for this vote.

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COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIAISON ENCOUNTERS (C.I.R.C.L.E.):___ __________

Clerk of Council Washington pointed out that the seats of Mr. Jong Yoon, Mr. Vincent Sneed, Mr. Pedro Diaz-Agosto, and Ms. Mary Renteria on the C.I.R.C.L. E. has been declared vacant. She further pointed out that the Council will need to nominate someone for these three seats.

Councilor Thomas encouraged anyone who is interested in serving on this board, to please contact the Mayor’s office.
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FAMILY AND CHILDREN SERVICES:

Clerk of Council Washington pointed out that Ms. Toni Nelson Huff has been nominated to succeed Ms. Tamika N. Luttrell, and Ms. Barbara Story Jones has been nominated to succeed Mr. Samuel C. Rumer and that they may now both be confirmed. Councilor Allen so moved. Seconded by Councilor Baker and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for this vote.
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PERSONNEL REVIEW BOARD:

Clerk of Council Washington pointed out that the term of office of Mr. Gerald Wyatt will expire on December 31, 2015, but he is not eligible to succeed himself for another term of office; therefore, the Council will need to nominate someone else for this position.

Councilor Huff nominated Mr. Torrance Goodwin to fill this seat. Clerk of Council Washington said she would bring this back at the next meeting for the Council’s confirmation.
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RECREATION ADVISORY BOARD:

Clerk of Council Washington pointed out that Dr. Robert S. Johnson, who represents Council District 2, and Ms. Tracy Belt, who represents Council District 7, and Ms. Jennifer Collins, who represents Council District 8 have all resigned from their seats on the Recreation Advisory Board and that the district Councilors are working on a replacement for these three seats.

She further pointed out that Mr. Todd Stanfill, who represented the Muscogee County School District, seat will also need to be filled.
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TAXICAB COMMISSION:

Clerk of Council Washington pointed out that we are still working to get another replacement for someone to fill the unexpired term of the late Mr. Billy Craft, who served as a taxicab driver on the Taxicab Commission.
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TREE BOARD:

Clerk of Council Washington pointed out that the terms of office of Mr. William Consoletti, Mr. Chris Coakley, and Mr. Steve Smith, on the Tree Board will expire on December 31, 2015.

She further pointed out that Mr. Consoletti is also eligible to succeed himself for another term of office, but we haven’t heard from him as to whether or not he would like to continue to serve. She also pointed out that Mr. Coakley and Mr. Smith are not eligible to succeed themselves.
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UPTOWN FAÇADE BOARD:

Clerk of Council Washington pointed out that the term of office of Mr. Fred Green on the Uptown Façade Board expired back in October and that we are waiting to hear back from Uptown Columbus on their recommendation for someone to succeed Mr. Green, as he is not eligible to succeed himself for another term of office.

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EXECUTIVE SESSION:

Mayor Tomlinson entertained a motion to go into executive session to discuss a Real Estate matter, litigation matter, as well as a personnel matter. Councilor Allen made a motion to go into executive session. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote.

At 8:20 p.m., the Council adjourned its meeting to go into executive session. At 8:46 p.m., the meeting was reconvened.

Mayor Tomlinson pointed out that the Council did meet in an executive session to discuss a personal, litigation and land acquisition, but said there were no votes taken.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL: _________ _____________________________________

A Resolution (356-15) – Authorizing the City Attorney and the Finance Director to make payment of $90,000 to settle all damage claims of Samuel Henderson stemming from a METRA bus accident which occurred on August 6, 2012. The City Attorney and Finance Director or their representatives are authorized to execute all appropriate settlement documents to this effect.

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With there being no other business to come before the Council, Councilor Allen made a motion for adjournment. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Barnes, Buck and Henderson being absent for the vote, with the time being 8:47 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia