Agenda Item # 2

Columbus Consolidated Government

Council Meeting

06/19/2018

Agenda Report # 135


TO: Mayor and Council

SUBJECT: FEMA Disaster Assistance

INITIATED BY: Finance Department



Recommendation: Approval is requested to permit the City Manager or his designee to request and accept, as awarded, Public Assistance funds from the Federal Emergency Management Agency (FEMA) in the approximate amount of $421,121, for reimbursement of disaster response, recovery, and sheltering expenses associated with the Presidentially-declared disaster caused by Hurricane Irma on and around September 11, 2017 and to coordinate the reporting, receipt, and disbursement of these reimbursements with applicable city departments and to enter into a MOU with Columbus Public Health Department for the receipt and disbursement of approximately $44,559 of this amount for expenditures they incurred.

Background: Hurricane Irma landed in the Southeast in early September 2017 and travelled to and beyond Columbus on September 11, 2017, resulting in a Presidentially-declared disaster covering the area. As a result, the city of Columbus and other local agencies involved are eligible for reimbursement of expenditures related to emergency response, recovery, and sheltering of evacuees.

Analysis: Expenses eligible for reimbursement by FEMA include but are not limited to, debris removal, emergency services, medical services and supplies, transportation, housing and food services for over 600 evacuees, and repair or replacement of damaged assets.

Financial Considerations: There is no additional cost to the city to receive these reimbursements and no local matching funds required. All expenditures have already occurred. This program will reimburse the city for those expenditures that qualify under the FEMA disaster relief program. Approximately $44,559 of these funds will belong to the Columbus Public Health and will be passed to them, but the city will incur no obligation for these reimbursements, as they will only be forwarded after receipt by FEMA.

Projected Annual Fiscal Impact Statement: This is a one-time reimbursement of expenditures already incurred by the City.

Legal Considerations: The City is eligible to receive these funds as a result of disaster #4338DR. Because the Columbus Public Health is not affiliated with the City, but needs to be on the same application as the City, the City will need to issue a MOU to govern the receipt and disbursement of funds due to them.

Recommendations/ Actions: Authorize a resolution to approve the City to request reimbursement of eligible expenditures incurred as a result of this disaster, and if awarded, accept funds from FEMA and disburse funds received as appropriate to the corresponding city departments and entering into a MOU with Columbus Public Health for the receipt and disbursement of funds due to them from FEMA.




IRMA MOU.docxIRMA MOU.docx




A RESOLUTION

NO. _____

WHEREAS, the city and local agencies incurred expenses sheltering and caring for these evacuees; and,

WHEREAS, high winds and heavy rains caused storm damage and the need for emergency services and debris removal; and,

WHEREAS, the City, and other local agencies incurred expenses in the amount of at least $421,121 responding to this disaster; and desires to apply for a grant and if awarded accept FEMA funds in that amount to reimburse its expenses;

WHEREAS, the City, if awarded such grant, will from funds received reimburse Columbus Public Health the approximate amount of $44,559 on a pass through basis for expenses it incurred providing emergency services and care of sheltered individuals., The City will enter into an MOU with Columbus Public Health to govern the receipt and disbursement of funds due to them;

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY
RESOLVES AS FOLLOWS:

1. The City Manager or his designee is hereby authorized to apply to FEMA for grant funds in the amount of $421,121 to reimburse allowable costs associated with emergency response, damages, debris removal and sheltering associated with the Hurricane Irma disaster and if approved receive the funds and amend appropriate fund budgets as needed for the receipt and disbursement of funds.


2. If the grant is awarded, the City Manager or his designee is also authorized to enter into an MOU with Columbus Public Health for the disbursement and receipt of grant proceeds in the amount of $44,559 expended by them on allowable disaster relief services.



___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________day of _____________, and adopted at said meeting by the affirmative vote of
_____________members of said Council.

Councilor Allen voting __________.

Councilor Baker voting __________.

Councilor Barnes voting __________.

Councilor Davis voting __________.

Councilor Garrett voting __________.

Councilor Huff voting __________.

Councilor Thomas voting __________.

Councilor Turner Pugh voting __________.

Councilor Woodson voting __________.

________________________ _________________________
Tiny Washington, Clerk of Council Teresa Pike Tomlinson, Mayor