Created on 05/02/2012

CITY MANAGER'S AGENDA
5/8/2012

MUSCOGEE COUNTY PRE-DISASTER HAZARD MITIGATION PLAN:

Authorization is requested for the approval of the Muscogee County Pre-Disaster Hazard Mitigation Plan as required by the Federal Emergency Management Agency and the Georgia Emergency Management Agency every five years. An agenda report and resolution are attached.

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II.

UTILITY RELOCATION CONTRACTS - VETERANS PARKWAY STREETSCAPES PHASE II - 13TH STREET - VICTORY DRIVE:

Authorization is requested to enter into agreements with utility companies for $1,356,235.25 as follows: Georgia Power $1,076,653.40; AT&T $84,825.32; Charter Communications $107,280; and Knology to $87,476.45 to relocate service lines for Phase II of the Veterans Parkway Streetscapes Project - 13th Street to Victory Drive . An agenda report, agreements and resolution are attached.

Database 'e-CAP ', View 'Pending', Document 'Utility Relocation Contracts - Veterans Parkway Streetscapes Phase II'

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III. REALLOCATION OF TRANSPORTATION ENHANCEMENT FUNDS/MOU WITH UPTOWN COLUMBUS:

Authorization is requested to reallocate $1,000,000 in Transportation Enhancement Funds, previously approved to fund a pedestrian bridge and viewing platform on the Riverwalk, to another City project to be determined and to authorize funding of the construction of the pedestrian bridge and viewing platform in an amount not to exceed $1,000,000 with 1999 SPLOST funds. Approval is also being requesting to execute a Memorandum of Understanding with UPtown Columbus, Inc., for construction of the pedestrian bridge. An agenda report, agreements and resolution are attached.

Database 'e-CAP ', View 'Pending', Document 'Reallocation of Transportation Enhancement Funds'

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IV. FY12 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT:

Authorization is requested to submit an application, and if approved, accept an Edward Byrne Memorial Justice Assistance (JAG) grant for the Federal Fiscal Year 2012 in the amount of $99,081 with no local match as follows: Mental Health Court $50,000, Adult Felony Drug Court $9,081, and Juvenile Drug Court $40,000. An agenda report and resolution are attached.

Database 'e-CAP ', View 'Pending', Document 'FY12 Edward Byrne Memorial Justice Assistance Grant '

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NOTE: THERE WILL BE A BUDGET REVIEW COMMITTEE MEETING DIRECTLY
AFTER COUNCIL MEETING IN THE COUNCIL CHAMBER AND AIRED
LIVE ON CCG-TV.

CITY MANAGER'S AGENDA
5/8/2012
Page 2

V. PURCHASES:

Database 'e-CAP ', View 'Pending', Document 'Purchase Authorizations'

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Approval is requested of items "A" thru "I":

A. Eductor Truck

B. Service Trucks

C. Backhoe

D. Sprayer Truck

E. Fuel Truck

F. Plotter/Printer Services - Annual Contract

G. Fire Apparatus and Equipment

H. Monitor/Defibrillator and Accessories

I. Contract Amendment for 2011 Cut/Cover Project

2nd Avenue & 11 Street; 17th Avenue; and Robert E. Lee

Drive

VI. EMPLOYEE COACHING UPDATE: Delayed

Parks/Recreation Director James Worsley will present an update on Employee Coaching.

Added: Mayor Pro-Tem Pugh requested an update on the Forest Road Project:

Deputy City Manager David Arrington handled.

Emergency Purchase – Information Only

Emergency Purchase of 600 Gallon Water Heater for Muscogee County Jail:

On May 2, 2012, the Public Services Director requested the emergency purchase of a 600 gallon water heater for the Jail.

Currently, the jail has only one hot water heater serving the kitchen and tower. This includes kitchens, bathrooms, showers, etc. for the inmate population. Should the water heater go down, the area would be without hot water for four to six weeks until a new one can be fabricated.

The same type of tank, that currently exists, must be purchased so that re-plumbing and/or refitting will not be required. Facilities Maintenance has checked prices for alternate tanks and the savings would not be significant enough to offset the re-plumbing costs. The water heater that is needed is an A.O. Smith model BTP 600A00N12500. The local sole source vendor for A.O. Smith is Ferguson, located at 1414 54th St. Expected delivery is 4 to 6 weeks from time of order. The cost of the water heater is $37,372.00. The City Manager approved the emergency purchase on May 2, 2012.

Funds are budgeted in the FY12 Budget: General Fund – Public Services – Other Maintenance/Repairs – Building Maintenance – Public Safety; 0101-260-3710-REPA-6528.

CITY MANAGER'S AGENDA
5/8/2012
Page 3

Bid Advertisements
(Schedule opening bid dates)

May 2, 2012

Fastener Supplies & Restocking Services (Annual Contract) – RFB No. 12-0047

Scope of Bid

Provide Columbus Consolidated Government with various fastener supplies and restocking services on an “as needed basis”. Contract term shall be for two years with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

May 16, 2012

Steel Signal Strain Poles (Annual Contract) – RFB No. 12-0054

Scope of Bid

Provide Steel Signal Strain Poles on an “as needed basis” to be delivered to Traffic Engineering Division. The contract term will be for two years, with the option to renew for three additional twelve-month periods.

May 23, 2012

Multi-Stop Step Van – RFB No. 12-0037

Scope of Bid

Provide one (1) Multi-Stop Step Van to be used by the Columbus Office of Homeland Security, Hazardous Devices Response Team, as a response vehicle to transport robots and post blast investigation equipment. Pricing is requested for an 18', as well as, a 20' vehicle; however, the department will purchase only one (1) vehicle, due to budget constraints. Acceptable chassis manufacturers include Ford, International, Freightliner, Workhorse, or equivalent. Acceptable body manufacturers include Utilimaster, HiVco, Morgan, Supreme, or equivalent. The bid will be awarded to a single vendor capable of providing the complete unit.

Compact Sport Utility Vehicle – RFB No. 12-0050

Provide one (1) Compact Sport Utility Vehicle to be used by supervisors in the Engineering Division to go to City sites to check traffic lighting systems. Acceptable manufacturers include Ford Escape, Jeep Liberty, Dodge Journey, or equivalent.

Inmate Vans (Commercial Cutaway) – RFB No. 12-0051

Provide seven (7) commercial cutaway vans. Six (6) of the vans will be used by the Cemetery and Rainwater Division of the Public Services Department; one (1) van will be used by the Public Services Department. The vans will be used to transport inmates and equipment to and from job site. Acceptable manufacturers include Ford, Chevrolet, Dodge, GMC, Toyota, Mercedes Benz, or equivalent.

CITY MANAGER'S AGENDA
5/8/2012
Page 4

Bid Advertisements
(Schedule opening bid dates)
(cont’d)

May 30, 2012

Firearms – RFB No. 12-0053

Scope of Bid

The Columbus Consolidated Government wishes to purchase the following firearms to be used by the Columbus Police Department:

Option 1: Smith & Wesson M&P45 Pistol (Quantity of Fifteen)
Option 2: Remington 870P 12 Gauge Shotgun (Quantity of Fifty-Five)
Option 3: Big Sky ELS220B Shotgun Rack, or equivalent (Quantity of Fifty-Five)