Add-On
Agenda Item # 7

Columbus Consolidated Government
Council Meeting

January 26, 2016

Agenda Report # 74

TO: Mayor and Councilors

SUBJECT: 2016 Historic Preservation Fund - Grant Application for Claflin

INITIATED BY: Community Reinvestment Division



Recommendation: Approval is requested to submit an application, in partnership with Friends of Historic Claflin, to the Georgia Department of Natural Resources, Historic Preservation Division, in an amount up to $35,000 for the development of a preservation plan, to include testing for hazardous materials and training for abatement and demolition workers, for the Claflin School Restoration Project, located at 1532 5th Avenue, Columbus, Georgia, with a 40% cash and in-kind match to be provided in total by Friends of Historic Claflin, and to accept the grant, if awarded, and amend the Multi-Governmental Fund by the amount awarded.

Background: On December 29, 2015, the City entered into a lease agreement with the Friends of Historic Claflin for the restoration of Claflin School. The timeline for restoration states that project will be completed by September 2018. The Friends of Historic Claflin are working diligently to identify funding sources that will assist with the restoration of Claflin School within the current timeframe.

The Georgia Department of Natural Resources, Historic Preservation Division, is currently accepting grant applications for historic preservation projects within the State of Georgia. The grant application is due on February 1, 2016. The Friends of Historic Claflin has expressed interest in partnering with the City to obtain this grant funding for the development of a preservation plan for the Claflin Restoration Project. On November 24, 2015, Claflin School was listed in the National Register of Historic Places which would make it an ideal project for this grant.

Analysis: The City has a vested interest in the restoration of Claflin school and has established a working relationship with the Friends of Historic Claflin. This type of development is needed for the revitalization of that area.

The City will not incur any expenses associated with applying for this grant. The City would function as a pass through for funding, but will be required to maintain compliance with all grant requirements.

Financial Considerations: The City will not incur any expenses associated with applying for this grant. There is a match requirement of 40% ($14,000), that will be 100% funded by Friends of Historic Claflin though donations and in-kind labor and materials.

Legal Considerations: Council must approve all grant applications.

Recommendations: Authorize the City Manager to submit an application and to accept the funding if awarded, in partnership with Friends of Historic Claflin, to the Georgia Department of Natural Resources, Historic Preservation Division, in an amount up to $35,000 for the development of a preservation plan for the Claflin Restoration Project. The City Manager is further authorized to execute any and all documents necessary to apply for funding through this program, accept the funding, and to administer the program in compliance with the grant requirements.



A RESOLUTION
NO. ________

A RESOLUTION AUTHORIZING THE CITY MANAGER, IN PARTNERSHIP WITH THE FRIENDS OF HISTORIC CLAFLIN, TO SUBMIT AND ACCEPT IF AWARDED A GRANT APPLICATION, TO THE GEORGIA DEPARTMENT OF NATURAL RESOURCES, HISTORIC PRESERVATION DIVISION, IN THE AMOUNT OF UP TO $35,000 FOR THE DEVELOPMENT OF A PRESERVATION PLAN FOR THE CLAFLIN SCHOOL RESTORATION PROJECT, WITH A 40% CASH AND IN-KIND MATCH TO BE PROVIDED IN TOTAL BY FRIENDS OF HISTORIC CLAFLIN, AND TO AMEND THE MULTI-GOVERNMENTAL FUND BY THE AMOUNT OF THE AWARD.

WHEREAS, the Georgia Department of Natural Resources, Historic Preservation Division, is currently accepting applications for the 2016 Historic Preservation Fund; and,

WHEREAS, Friends of Historic Claflin desires to partner with the City of Columbus to pursue funding through this program to develop a preservation plan, to include hazardous materials testing and training for abatement and demolition workers, for Claflin School located at 1532 5th Avenue, Columbus, Georgia; and,

WHEREAS, Friends of Historic Claflin has agreed to work with a consultant in making application for this grant and will provide the required match of 40% ($14,000) utilizing cash donations and in-kind labor and materials; and,

WHEREAS, Claflin School is listed in the National Register of Historic Places which would make it an ideal project for this grant; and,

WHEREAS, this type of development is needed for the revitalization of this area within the community.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
I.

That the City Manager is hereby authorized to submit an application, in partnership with Friends of Historic Claflin, to the Georgia Department of Natural Resources, Historic Preservation Division, in an amount up to $35,000 for the development of a preservation plan, to include testing for hazardous materials and training for abatement and demolition workers, for the Claflin School Restoration Project, with local match provided by Friends of History Claflin; and.
II.

That the City Manager is further authorized to accept funding if awarded, amend the Multi-Governmental Fund by the amount of the award, execute any and all documents necessary to apply for the funding through this program, and to administer the program in compliance with the grant requirements.

___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2016 and adopted at said meeting by the affirmative vote of ____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor