Agenda Item #5
Columbus Consolidated Government
Council Meeting

05/09/17

Agenda Report #128



TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department
___________________________________________________________________________________________________________________________________

(A) HAZARD MITIGATION PLAN UPDATE – RFP NO. 17-0016

It is requested that Council authorize the execution of a contract with Lux Mitigation and Planning Corporation (Shady Dale, GA) to provide an updated County Hazard Mitigation Plan for the Emergency Management Division of Columbus Fire and EMS Department.

Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, enacted under the Disaster Mitigation Act of 2000, (DMA of 2000), provides new and revitalized approaches to mitigation planning. This section continues the requirement for a Standard County Mitigation plan as a condition of disaster assistance.

A Hazard Mitigation Plan (HMP) is created to protect the health, safety and economic interests of residents by reducing the impacts of natural hazards through mitigation planning, awareness and implementation of mitigation alternatives. Hazard mitigation is any action taken to permanently eliminate or reduce the long-term risk to human life and property from natural hazards. It is an essential element of emergency management along with preparedness, response and recovery. The Columbus Consolidated Government’s Hazard Mitigation Plan was approved by FEMA in 2012.

The required plan update must be reviewed and revised as needed to reflect changes in development, progress in countywide mitigation efforts, and changes in funding priorities. The plan update will be submitted to the FEMA Region IV for approval.

Lux Mitigation and Planning Corporation will perform the following required tasks:

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on February 15, 2017. This RFP has been advertised, opened and evaluated. Two proposals were received by April 11, 2017 from the following vendors:

Lux Mitigation and Planning Corporation (Shady Dale, GA)
Taylor-Vaughn Solutions, LLC d/b/a Asfalis (Charlotte, NC)



The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
04/17/17
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
04/25/17
Committee members discussed the proposals; no clarifications were needed.
Evaluation Forms Sent
04/25/17
Evaluation forms were forwarded to voting committee members.
Evaluation Forms/Results
04/28/17
Evaluation forms were completed and returned to Purchasing for compilation results. The results were sent to the Evaluation Committee members.
Recommendation Received
05/01/17
Via email, the committee members unanimously voted to award to Lux Mitigation and Planning Corporation (Shady Dale, GA)


Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (2) voting members from the Emergency Management Division of Columbus Fire and EMS and (1) voting member from the Police Department.

Award Recommendation:
The evaluation committee deemed the proposal from Lux Mitigation and Planning Corporation most responsive to the RFP specifications. Therefore, the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Lux Mitigation and Planning for the following reasons:



Vendor Experience/Qualifications: The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funding is budgeted in the FY17 Budget: Multi-Government Project Fund – Fire & EMS – Hazard Mitigation Grant Program – Pre-Disaster Mitigation Grant – Contractual Services; 0216-410-PDMG-3928-6319.

* * * * * *

(B) BACKHOE LOADER RENTAL (ANNUAL CONTRACT) - RFB NO. 17-0034

It is requested that Council approve the annual contract for the rental of a backhoe loader from Sunbelt Rentals (Fort Mill, South Carolina). Fleet Management has budgeted $18,000 for this contract. The rental will be provided on an “as needed” basis to the Public Works department for various projects to include: tree planting, storm cleanup, and laying storm drain pipes.

The initial contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. The Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Four (4) bids were received on March 10, 2017. This bid has been advertised, opened and reviewed. The bidders were:

Description
Sunbelt Rentals
(Fort Mill, SC)
United Rentals
(Columbus, GA)
Atlanta JCB*
(Marietta, GA)
Blueline Rental
(The Woodlands, TX)
Make / Model
John Deere 310
(K model)
John Deere 310J
JCB 3CX
Volvo BL60B
Rental Cost Per Month / Per Unit
$ 1,300.00
$ 1,425.00
$ 887.76*
$ 1,726.00

*Atlanta JCB price is based on a two (2) year lease, with twelve-month option. Fleet Management anticipates the end user will rent the backhoe loader for a period of three (3) to six (6) months per year, however the department has budgeted $18,000.00 for this project.

Funds are budgeted each fiscal year for this ongoing expense: General Fund - Public Works – Various Divisions - Equipment Rental/Lease; 0101-260-Various Divisions-6543.
* * * * * *

(C) CAMERAS - RFB NO. 15-0028


It is requested that Council authorize the purchase of one-hundred (100) Maxsur/Shield/IV Body Worn Cameras, from Maxsur, LLC (Liberty Hill, TX) in the amount of $262.12 per unit, for a total cost of $26,212.00.

Maxsur, LLC was the awarded vendor, for RFB No. 15-0028, Option 1: Body Worn Cameras. Per the bid, the unit price of $299.98 is protected for additional purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017). The vendor has agreed to provide the additional units at the reduced price of $262.12 per unit, for a total cost of $26,212.00.

The cameras will be used by police officers in their official duties. This is new equipment.

Funds are budgeted in the FY17 Budget as follows: General Fund – Police – Support Services – Operating Materials; 0101-400-2200-STAF-6728.

* * * * * *

(D) ALTERNATIVE FUEL AND HIGHWAY IMPACT FEES

It is requested that Council approve payment to the Georgia Department of Revenue/Cash Management in the amount of $18,554.20 for the 2016 alternative fuel and highway impact fees.

The annual payment is required in accordance with The Transportation Funding Act of 2015 (HB 170), effective July 1, 2015, which created new annual alternative fuel vehicle fees and highway user impact fees. The City’s assessed fees for 2016 was $18,554.20, which is based on the number and weight of vehicles over 15,500 lbs. and greater.

The payment will be made from the FY17 Budget: General Fund – Auto Parts and Supplies Balance Sheet Account; 0101 -1562; and charged back to the various departments/divisions impacted.

* * * * * *
(E) PAYMENT FOR INMATE PHARMACY SERVICES

It is requested that Council approve payment to Diamond Drugs, Inc., (Pittsburgh, PA), in the amount of $39,243.91, for pharmacy services utilized for inmates at the Muscogee County Jail. This payment will cover services provided during the month of April.

Funds are budgeted in the FY17 Budget: General Fund – Sheriff – Medical – Pharmacy Services; 0101 – 550 – 2650 – MEDD – 6323.
* * * * * *

(F) UPGRADE OF THE FIREARMS TRAINING SIMULATOR (F.A.T.S.) FOR POLICE DEPARTMENT

It is requested that Council approve the purchase of an upgrade to the Firearms Training Simulator (F.A.T.S.), in the amount of $34,987.86, from Meggitt Training Systems, Inc., (Suwanee, GA).

Per Resolution #321-09, Council approved the purchase of the training simulator from Meggitt Training Systems, which is used to train new Police officers, as well as, for officer recertification. The F.A.T.S. system consists of computer programs covering judgmental shooting, skill-builders and use of the force continuum from verbal commands through the use of deadly force. Additionally, the judgmental shooting includes Taser technology.

The upgrade will include the following: 1) a digital system package which will allow the system to run the latest features and functions available; and 2) flashlight option with cables, which can convert any daylight judgmental (video) scenario to one requiring flashlight usage.

Since the vendor provided the original system, the purchase of the upgrade is considered an only known source, per the Procurement Ordinance. However, the vendor is offering Federal Contract GSA pricing, per GSA contract #GS-00F-113DA.

Funds are budgeted in the FY17 Budget: General Fund – Police – Administrative Services – Capital Expenditures Over $5,000; 0101 – 400 – 2800 – ADMS – 7761.
* * * * * *

(G) SURPLUS VEHICLE EXCHANGE WITH MUSCOGEE COUNTY SCHOOL DISTRICT

It is requested that Council declare the five (5) sedans, listed below, as surplus, in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; and approve the acceptance of one (1) 72-passenger school bus from the Muscogee County School District (MCSD) in exchange for the five (5) CCG surplus sedans.

VMO
YEAR
MODEL
VIN
Mileage
17705
2010
Police Pursuit, CV
2FABP7BV5AX103431
116,919
17706
2010
Police Pursuit, CV
2FABP7BV3AX103427
96,553
17563
2009
Police Pursuit, CV
2FAHP71V79X123266
133,450
17550
2009
Police Pursuit, CV
2FAHP71V29X128097
123,694
17626
2010
Police Pursuit, CV
2FABP7BV8AX101222
126,938

Nearly two years ago (May 2015), Fleet Management received approval from Council to exchange three (3) city-owned salvaged vehicles for one (1) Muscogee County School District (MCSD) salvaged bus (Resolution #131-15). The bus was used to transport up to 148 inmates to and from the Muscogee County Prison (MCP), each week-day, to the worksite. The vehicle now has major mechanical issues, which would not be cost effective to repair and has been placed out of service. The vehicle being out of service has caused a tremendous burden on the Waste Collection Division getting inmates to and from the job site.

The Fleet Maintenance Division contacted MCSD to see if they had any buses scheduled for salvage, and the MCSD, Maintenance Shop, has requested, through their chain of command, to exchange one (1) 72 passenger bus, which is in excellent condition and still transporting students on the road, for five (5) salvaged CCG sedans.

Therefore, with Council approval, the City will accept the one (1) salvaged bus from the School District in exchange for the five (5) CCG sedans.
* * * * * * * * * * *

(H) MOBILE COMPUTERS FOR FIRE/EMS DEPARTMENT

It is requested that Council approve the purchase of two (2) Panasonic Toughbook Touchscreen Hybrid Netbooks from Motorola Solutions, Inc. (Atlanta, GA), in the amount of $11,950.00 ($5,975.00 each), by cooperative purchase utilizing State of Georgia Contract #SWC980-2800008.

The computers will be placed in two new Battalion vehicles purchased for the Fire/EMS Department. Normally, computers are transferred from an old vehicle to a new vehicle. However, the new vehicles cannot accommodate the older computers due to the size of the computers. Additionally, Motorola has advised that parts and equipment are no longer available for the older computers. New mounting brackets are also required because of the difference in the interior of the vehicle.

Funds are budgeted in the FY17 Budget: General Fund – Fire/EMS – Fire/EMS Special Operations –Operating Materials: 0101 – 410 – 2600 – SPCO – 6728.
* * * * * * * * * * *

(I) ADDITIONAL EMAIL ACCOUNTS AND ADVANCE THREAT PROTECTION

It is requested that Council approve the purchase of additional email accounts and advance threat protection from SHI (Somerset, NJ), in the amount of $106,267.50, by cooperative purchase utilizing Georgia Statewide Contract #99999-SPD-SPD0000060-0003.

The Information Technology Department recommends the purchase of the additional email accounts in order that all full time employees have an email account. The advance threat protection is required to protect City emails from malware and other viruses. The email accounts will be covered for the period from 6/1/17 – 5/31/18.

Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Computer Software; 0101 – 210 – 1000 – ISS – 6713.
* * * * * * * * * * *

(J) WINDOW SERVER LICENSES FOR NEW CAD SYSTEM

It is requested that Council approve the purchase of window server licenses for the new CAD system from SHI (Somerset, NJ), in the amount of $24,123.44, by cooperative purchase utilizing Georgia Statewide Contract #99999-SPD-SPD0000060-0003.

The window server licenses are required for the new CAD system utilized by the Police Department. This purchase/payment will cover the period from 6/1/17 – 5/31/18

Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Computer Software; 0101 – 210 – 1000 – ISS – 6713.
* * * * * * * * * *

(K) MALWARE LICENSES

It is requested that Council approve the purchase of malware licenses from CPAK (LaGrange, GA), in the amount of $12,714.00, by cooperative purchase utilizing Georgia Statewide Contract #99999-SPD-T20120501-0006.

The malware licenses are needed for the City’s firewalls in order to provide additional network protection against malware/ransomware attacks.

Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
* * * * * * * * * * *

(L) LICENSES FOR VMWARE SERVERS

It is requested that Council approve the purchase of licenses for Vmware servers from CPAK (LaGrange, GA), in the amount of $19,768.20, by cooperative purchase utilizing Federal GSA, Schedule 70, Contract #GS-35F-303DA.

The licenses are needed to add the servers to Vmware in order to use the servers at full functionality and to be able to continue to upgrade security.

Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
* * * * * * * * * * *

(M) REPLACEMENT COMPUTERS FOR POLICE DEPARTMENT FUNDED BY OLOST SALARY SAVINGS

It is requested that Council authorize the purchase of 116 Lenovo T470 Computers and installation services, in the amount of $311,112.00, funded by OLOST Salary Savings. The computers will be purchased from Virtucom, through an existing annual contract (Resolution #53-16); and the installation services will be performed by Columbus Communications, through an existing annual contract (Resolution #14-13). The computers will be installed in police vehicles currently equipped with mobile data devices running Window XP operating systems.

The Police Department’s mobile data fleet currently has 282 computers that are equipped with the Windows XP operating system. The XP Operating System is four generations old and is no longer supported by Microsoft. The Police Department’s software programs such as Computer Aided Dispatch, Georgia Electronic Accident Reporting System, Records Management System and assorted other applications are all being upgraded by the respective vendors to take into account the obsolescence of Windows XP. The computers in the police vehicles must be replaced with newer equipment that will support the new Operating System requirements, in order to continue utilizing the various software packages.

This purchase is the first phase of the Police computer fleet modernization project. The second phase of this project will take place as funding is identified in FY18.

Council approval is required because this purchase will be funded from Police OLOST Salary Savings.


ITEM A”

A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE EXECUTION OF contract with lux mitigation and planning corporation (shady dale, ga) for an update to the county hazard mitigation plan for the emergency management division of columbus fire and ems department.

WHEREAS, an RFP was administered (RFP No. 17-0016) and two proposals were received; and,

WHEREAS, the proposal submitted by Lux Mitigation and Planning Corporation met all proposal requirements and was evaluated most responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS
FOLLOWS:

That the City Manager is hereby authorized to execute a contract with Lux Mitigation and Planning Corporation (Shady Dale, GA) to provide an updated County Hazard Mitigation Plan for the Emergency Management Division of Columbus Fire and EMS Department. Funding is budgeted in the FY17 Budget: Multi-Government Project Fund – Fire & EMS – Hazard Mitigation Grant Program – Pre-Disaster Mitigation Grant – Contractual Services; 0216-410-PDMG-3928-6319.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”

A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR BACKHOE LOADER RENTAL SERVICES FROM SUNBELT RENTALS (FORT MILL, SC). FLEET MANAGEMENT HAS BUDGETED $18,000.00 FOR THIS CONTRACT.

WHEREAS, the rental will be provided on an “as needed” basis to be used by the Public Works Department for various projects to include: tree planting, storm cleanup, and laying storm drain pipes; and,

WHEREAS, the Fleet Management Division anticipates renting the backhoe loader for three (3) to six (6) months per year; and,

WHEREAS, the initial contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. The Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract for backhoe loader rental services with Sunbelt Rentals, for the estimated annual contract value of $18,000.00. Funds are budgeted each fiscal year for this ongoing expense: General Fund - Public Works – Various Divisions - Equipment Rental/Lease; 0101-260-Various Divisions-6543
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) BODY WORN CAMERAS, FROM MAXSUR, LLC (LIBERTY HILL, TX), AT A UNIT PRICE OF $262.12, FOR THE TOTAL AMOUNT OF $26,212.00.

WHEREAS, Maxsur, LLC was the awarded vendor, for RFB No. 15-0028, to provide body-worn cameras for the Columbus Police Department; and,

WHEREAS, per the bid, the unit price of $299.99 is protected for additional purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017); and

WHEREAS, the cameras will be purchased at a reduced price of $262.12 per unit, for a total reduced cost of $26,212.00. The cameras will be used by police officers in their official duties. This is new equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one hundred (100) Maxsur/Shield/IV Body Worn Cameras, from Maxsur, LLC (Liberty Hill, TX), at a unit price of $262.12, for the total cost of $26,212.00. Funds are budgeted in the FY17 Budget as follows: General Fund – Police – Support Services – Operating Materials; 0101-400-2200-STAF-6728.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2017 and adopted at said meeting by the affirmative vote of ______members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF REVENUE/CASH MANAGEMENT IN THE AMOUNT OF $18,554.20 FOR THE 2016 ALTERNATIVE FUEL AND HIGHWAY IMPACT FEES.

WHEREAS, the annual payment is required in accordance with The Transportation Funding Act of 2015 (HB 170), effective July 1, 2015, which created new annual alternative fuel vehicle fees and highway user impact fees. The City’s assessed fees for 2016 was $18,554.20, which is based on the number and weight of vehicles over 15,500 lbs. and greater.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the Georgia Department of Revenue/Cash Management in the amount of $18,554.20 for the 2016 alternative fuel and highway impact fees. The payment will be made from the FY17 Budget: General Fund – Auto Parts and Supplies Balance Sheet Account; 0101 -1562; and charged back to the various departments/divisions impacted.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM E”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA), IN THE AMOUNT OF $39,243.91, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE MUSCOGEE COUNTY JAIL. THIS PAYMENT WILL COVER SERVICES PROVIDED DURING THE MONTH OF APRIL.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Diamond Drugs, Inc., (Pittsburgh, PA), in the amount of $39,243.91, for pharmacy services utilized for inmates at the Muscogee County Jail. Funds are budgeted in the FY17 Budget: General Fund – Sheriff – Medical – Pharmacy Services; 0101 – 550 – 2650 – MEDD – 6323.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF AN UPGRADE TO THE FIREARMS TRAINING SIMULATOR (F.A.T.S.), IN THE AMOUNT OF $34,987.86, FROM MEGGITT TRAINING SYSTEMS, INC., (SUWANEE, GA).

WHEREAS, per Resolution #321-09, Council approved the purchase of the training simulator from Meggitt Training Systems, which is used to train new Police officers, as well as, for officer recertification. The F.A.T.S. system consists of computer programs covering judgmental shooting, skill-builders and use of the force continuum from verbal commands through the use of deadly force. Additionally, the judgmental shooting includes Taser technology; and,
WHEREAS, the upgrade will include the following: 1) a digital system package which will allow the system to run the latest features and functions available; and 2) flashlight option with cables, which can convert any daylight judgmental (video) scenario to one requiring flashlight usage; and,

WHEREAS, since the vendor provided the original system, the purchase of the upgrade is considered an only known source, per the Procurement Ordinance. However, the vendor is offering Federal Contract GSA pricing, per GSA contract #GS-00F-113DA.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase an upgrade to the Firearms Training Simulator (F.A.T.S.), in the amount of, $34,987.86, from Meggitt Training Systems, Inc., (Suwanee, GA). Funds are budgeted in the FY17 Budget: General Fund – Police – Administrative Services – Capital Expenditures Over $5,000; 0101 – 400 – 2800 – ADMS – 7761.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM G”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE DECLARATION OF THE FIVE (5) SEDANS, LISTED BELOW, AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; AND APPROVE THE ACCEPTANCE OF ONE (1) 72-PASSENGER SCHOOL BUS FROM THE MUSCOGEE COUNTY SCHOOL DISTRICT (MCSD) IN EXCHANGE FOR THE FIVE (5) CCG SURPLUS SEDANS.

VMO
YEAR
MODEL
VIN
Mileage
17705
2010
Police Pursuit, CV
2FABP7BV5AX103431
116,919
17706
2010
Police Pursuit, CV
2FABP7BV3AX103427
96,553
17563
2009
Police Pursuit, CV
2FAHP71V79X123266
133,450
17550
2009
Police Pursuit, CV
2FAHP71V29X128097
123,694
17626
2010
Police Pursuit, CV
2FABP7BV8AX101222
126,938

WHEREAS, nearly two years ago (May 2015), Fleet Management received approval from Council to exchange three (3) city-owned salvaged vehicles for one (1) Muscogee County School District (MCSD) salvaged bus (Resolution #131-15). The bus was used to transport up to 148 inmates to and from the Muscogee County Prison (MCP), each week-day, to the worksite. The vehicle now has major mechanical issues, which would not be cost effective to repair and has been placed out of service. The vehicle being out of service has caused a tremendous burden on the Waste Collection Division getting inmates to and from the job site; and,

WHEREAS, the Fleet Maintenance Division contacted MCSD to see if they had any buses scheduled for salvage, and the MCSD, Maintenance Shop, has requested, through their chain of command, to exchange one (1) 72 passenger bus, which is in excellent condition and still transporting students on the road, for five (5) salvaged CCG sedans.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare five (5) sedans, listed above, as surplus, in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; and accept one (1) 72-passenger school bus from the Muscogee County School District (MCSD) in exchange for the five (5) CCG surplus sedans.



____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _______________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM H”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) PANASONIC TOUGHBOOK TOUCHSCREEN HYBRID NETBOOKS FROM MOTOROLA SOLUTIONS, INC. (LAWRENCEVILLE, GA), IN THE AMOUNT OF $11,950.00 ($5,975.00 EACH), BY COOPERATIVE PURCHASE UTILIZING STATE OF GEORGIA CONTRACT #SWC980-28000.

WHEREAS, the computers will be placed in two new Battalion vehicles purchased for the Fire/EMS Department; and,

WHEREAS, normally, computers are transferred from an old vehicle to a new vehicle. However, the new vehicles cannot accommodate the older computers due to the size of the computers. Additionally, Motorola has advised that parts and equipment are no longer available for the older computers. New mounting brackets are also required because of the difference in the interior of the vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Panasonic Toughbook Touchscreen Hybrid Netbooks from Motorola Solutions, Inc. (Lawrenceville, GA), in the amount of $11,950.00 ($5,975.00 each), by cooperative purchase utilizing State of Georgia Contract # SWC980-2800008. Funds are budgeted in the FY17 Budget: General Fund – Fire/EMS – Fire/EMS Special Operations –Operating Materials: 0101 – 410 – 2600 – SPCO – 6728.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor





“ITEM I”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL EMAIL ACCOUNTS AND ADVANCE THREAT PROTECTION FROM SHI (SOMERSET, NJ), IN THE AMOUNT OF $106,267.50, BY COOPERATIVE PURCHASE UTILIZING GEORGIA STATEWIDE CONTRACT #99999-SPD-SPD0000060-0003.

WHEREAS, the Information Technology Department recommends the purchase of the additional email accounts in order that all full time employees have an email account; and,

WHEREAS, the advance threat protection is required to protect City emails from malware and other viruses. The email accounts will be covered for the period from 6/01/17 – 5/31/18.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase additional email accounts and advance threat protection from SHI (Somerset, NJ), in the amount of $106,267.50, by cooperative purchase utilizing Georgia Statewide Contract #99999-SPD-SPD0000060-0003. Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Computer Software; 0101 – 210 – 1000 – ISS – 6713.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM J”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF WINDOW SERVER LICENSES FOR THE NEW CAD SYSTEM FROM SHI (SOMERSET, NJ), IN THE AMOUNT OF $24,123.44, BY COOPERATIVE PURCHASE UTILIZING GEORGIA STATEWIDE CONTRACT #99999-SPD-SPD0000060-0003.

WHEREAS, the window server licenses are required for the new CAD system utilized by the Police Department. This payment will cover the period from 6/1/17 – 5/31/18

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase window server licenses for the new CAD system from SHI (Somerset, NJ), in the amount of $24,123.44, by cooperative purchase utilizing Georgia Statewide Contract #99999-SPD-SPD0000060-0003. Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Computer Software; 0101 – 210 – 1000 – ISS – 6713.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

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Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




“ITEM K”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF MALWARE LICENSES FROM CPAK (LAGRANGE, GA), IN THE AMOUNT OF $12,714.00, BY COOPERATIVE PURCHASE UTILIZING GEORGIA STATEWIDE CONTRACT #99999-SPD-T20120501-0006.

WHEREAS, the malware licenses are needed for the City’s firewalls in order to provide additional network protection against malware/ransomware attacks.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase malware licenses from CPAK (LaGrange, GA), in the amount of $12,714.00, by cooperative purchase utilizing Georgia Statewide Contract #99999-SPD-T20120501-0006. Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




“ITEM L”

A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF LICENSES FOR VMWARE SERVERS FROM CPAK (LAGRANGE, GA), IN THE AMOUNT OF $19,768.20, BY COOPERATIVE PURCHASE UTILIZING FEDERAL GSA, SCHEDULE 70, CONTRACT #GS-35F-303DA.

WHEREAS, the licenses are needed to add the servers to Vmware in order to use the servers at full functionality and to be able to continue to upgrade security.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase licenses for Vmware servers from CPAK (LaGrange, GA), in the amount of $19,768.20, by cooperative purchase utilizing Federal GSA, Schedule 70, Contract #GS-35F-303DA. Funds are budgeted in the FY17 Budget: General Fund –Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




“ITEM M”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF 116 LENOVO T470 COMPUTERS AND INSTALLATION SERVICES, IN THE AMOUNT OF $311,112.00, FUNDED BY OLOST SALARY SAVINGS. THE COMPUTERS WILL BE PURCHASED FROM VIRTUCOM, THROUGH AN EXISTING ANNUAL CONTRACT (RESOLUTION #53-16); AND THE INSTALLATION SERVICES WILL BE PERFORMED BY COLUMBUS COMMUNICATIONS, THROUGH AN EXISTING ANNUAL CONTRACT (RESOLUTION #14-13). THE COMPUTERS WILL BE INSTALLED IN POLICE VEHICLES CURRENTLY EQUIPPED WITH MOBILE DATA DEVICES RUNNING WINDOW XP OPERATING SYSTEMS.

WHEREAS, the Police Department’s mobile data fleet currently has 282 computers that are equipped with the Windows XP operating system. The XP Operating System is four generations old and is no longer supported by Microsoft. The Police Department’s software programs such as Computer Aided Dispatch, Georgia Electronic Accident Reporting System, Records Management System and assorted other applications are all being upgraded by the respective vendors to take into account the obsolescence of Windows XP. The computers in the police vehicles must be replaced with newer equipment; that will support the new Operating System requirements, in order to continue utilizing the various software packages; and,

WHEREAS, this purchase is the first phase of the Police computer fleet modernization project. The second phase of this project will take place as funding is identified in FY18; and,

WHEREAS, Council approval is required because this purchase will be funded from Police OLOST Salary Savings.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase of 116 Lenovo T470 Computers and installation services, in the amount of $311,112.00, funded by Police OLOST Salary Savings
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor