Agenda Item # 8
Columbus Consolidated Government
Council Meeting

October 23, 2018

Agenda Report # 46

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) FIRE SPRINKLER SERVICE & INSPECTIONS (ANNUAL CONTRACT) – RFB NO. 18-0025

It is requested that Council approve the contract with Pro-Tech Fire Protection Systems, Inc. (Columbus, GA). The contractor will replace the current contracted vendor in providing fire sprinkler service and inspections at various City locations. The Facilities Maintenance Division budgets approximately $13,500.00, per fiscal year, for these services.

The current Fire Sprinkler Service & Inspections contract, approved per Resolution 179-18 on May 22, 2018, was awarded to Delta Fire Protection Company, LLC (Tucker, GA). The vendor went out of business, effective September 2018. Pro-Tech Fire Protection Systems, Inc., submitted the second lowest bid and has provided written confirmation of their willingness to fulfill the remaining term of the contract.

The contract is currently in the first term, ending June 10, 2020, with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

Bid information was posted on the web pages of the Purchasing Division and the Georgia Procurement Registry. Three (3) bids were received on April 25, 2018. This bid has been advertised, opened and reviewed. The bidders were:

Pro-Tech

(Columbus, GA)

Delta Fire

(Tucker, GA)

Johnson Controls/

Simplex Grinnell

(Atlanta, GA)

Revised 4/18/18 Bid Form
      REGULAR WORK HOURS
A. Visual Inspection – Yearly (per hour/per inspector)
$ 78.00
$ 60.00
$ 126.00
B. Sprinkler Testing – Quarterly (per hour/inspector)
$ 78.00
$ 60.00
$ 126.00
C. Helper Rate (per hour/per helper)
$ 52.00
$ 22.00
$ 126.00
D. Fire Pump Testing
$ 700.00
$ 700.00
$ 550.00
      OUTSIDE REGULAR HOURS
E. Visual Inspection
$ 109.00
$ 70.00
$ 189.00
F. Sprinkler Testing
$ 109.00
$ 70.00
$ 189.00
Materials (Cost + _____%)
7.2 %
8 %
15 %

Funds are budgeted each fiscal year for this ongoing expense: General Fund – Public Works – Other Maintenance/Repairs – Building Maintenance-Gen. Gov’t; 0101-260-3710-REPA-6529.
* * * * * * * *

(B) SELF-PROPELLED SCISSOR LIFT – SOURCEWELL CONTRACT (FORMERLY NATIONAL JOINT POWERS ALLIANCE)

It is requested that Council approve the purchase of one (1) self-propelled scissor lift from Yancey Brothers Company (Fortson, GA), by cooperative purchasing through Sourcewell (formerly NJPA), per contract number 032515-CAT, for the amount of 26,296.00.

The equipment will be used by the Facilities Maintenance Division of Public Works to inspect, replace and install maintenance equipment suspended above ground, i.e., replace parking garage lights, install and remove holiday decorations, replace and install gym lights, etc. It will allow each individual to apply safety equipment to their person in the event of an accident, which is a major concern with the existing lift.

The purchases will be accomplished via Request for Proposal (RFP) Contract #032515-CAT, initiated by Sourcewell, whereby Yancey Brothers Company was one of the successful vendors contracted to provide Heavy Construction Equipment with Related Accessories, Attachments, and Supplies. The contract, which commenced March 19, 2015, is good through March 19, 2020. Sourcewell (formerly National Joint Powers Alliance) is a self-supporting government organization, partnering with education, government, and nonprofits to boost student and community success. Created in 1978 as one of Minnesota’s nine service cooperatives, they offer training and shared services to central-Minnesota members. Throughout North America, they offer a cooperative purchasing program with over 200 awarded vendors on contract. Sourcewell is driven by service and the ability to strategically reinvest in member communities. The bid process utilized by Sourcewell meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY19 Budget: General Fund – Public Works – Facilities Maintenance – Machinery; 0101-260-2700-MNTN-7715.


* * * * * *

(C) CONTRACT EXTENSION FOR LONG DISTANCE TELEPHONE SERVICES (ANNUAL CONTRACT) – RFP NO. 12-0001

It is requested that Council authorize the extension of the Long Distance Telephone Services contract with AT&T (Atlanta, GA) for an additional six-month period. The estimated cost for the six-month extension is $12,000.00.

Per Resolution No. 50-12, dated February 28, 2012, Council authorized a five-year contract with AT&T. The contract was due to expire on February 27, 2017; however, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance and at the request of the Information Technology Department, the contract was extended for one year, through February 27, 2018.

Per Resolution No. 283-17, dated August 8, 2017, Council authorized an agreement with AT&T to upgrade the City’s current CCG PRI VoIP telephone system to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow phone services to be delivered via the internet instead of PRI lines. It was anticipated that it would take approximately six (6) months until the system is fully implemented. To prevent the long distance services from going to a higher month-to-month rate before the SIP trunking is completed, Council authorized the extension of the contract for an additional six (6) months (per Resolution No. 43-18, dated February 13, 2018).

The Information Technology Department documents AT&T has not finished porting the telephone numbers. Therefore, it is necessary to extend the contract for an additional six (6) month period; Council approval is required for extensions beyond the one year period.

Funds are budgeted each fiscal year for this ongoing expense: General Fund – Information Technology – Long Distance; 0101-210-1000-ISS-6628.
* * * * * *

(D) PAYMENT FOR LOCAL PHONE SERVICE BILLING

It is requested that Council approve payment to AT&T for local phone service billing in the approximate amount of $25,000, per month, through July 2019, for account numbers: 706-U03-7470-470, approximately $5,500.00 per month and 706-U03-8869-869, approximately, $18,500.00 per month

This local phone service billing includes the following: Ambulance service, PRI lines, T-1 lines, the actual phone number blocks, (prefix 225 and 653 etc…), analogue fax lines, and other analogue lines, and includes connections to places like the landfills and other specialized buildings.

Resolution #202-03 authorized the purchase of a telephone system upgrade from AT&T (formerly Bellsouth/BSFS) via a five-year lease contract, while also renewing the contract with the vendor for a ten (10) year period to guarantee the current rate for the phone system. That 10-year contract has expired. Consequently, approval for the continued payments is required through July 2019.

Funds are budgeted in FY19 Budget: General Fund - Information Technology – Telephone; 0101-210-1000-ISS-6621.

* * * * * * * *

(E) SERVICE/MAINTENANCE PLAN FOR FIRE/EMS BURN BUILDING

It is requested that Council approve a three-year service/maintenance plan from Pro-Safe Fire Training Systems, Inc., (Hamilton Ontario, Canada), in the amount of $21,290.00, for the required inspections and maintenance of the burn building, mandated by the National Fire Protection Association.

Per Resolution #204-15, Council approved the purchase of a Burn Building from WHP Training and purchase of the required props for the burn building from Global Enterprise, Inc. The burn building and props are used to certify new firefighters to meet the annual live fire training through the Georgia Firefighters Standards and Training Council, as well as, train current firefighters under the Insurance Services office fire suppression rating schedule Section 580.

Global Enterprises, sub-contracted with Pro-Safe Fire Training Systems to install the props for the burn building. These props use propane gas along with a control room, live monitors and control panel. Gas lines in the burn building are equipped with sensors to control and observe live burns to insure that the fire does not become uncontrollable or explosive resulting in a threat to life. Pro Safe does not guarantee safety of the props without yearly inspections. Also, according to the National Fire Protection Agency, yearly inspections must be performed to ensure the safety of personnel involved. Consequently, Pro-Safe is the only known source for service/maintenance since they manufactured and installed the props.

Funds are budgeted in the FY19 Budget: LOST/Public Safety Fund – Fire & EMS – Public Safety/Lost – Service Contracts; 0102 – 410 -9900 – LOST – 6513.
* * * * * * * *

(F) REPAIRS AND ASSOCIATED SERVICES/EQUIPMENT REQUIRED DUE TO THE GOVERNMENT CENTER FLOODING

It is requested that Council approve the purchase of repairs and associated services/equipment, required due to the Government Center Flooding, from various vendors, in accordance with insurance claims estimated at $1,094,458.17.

The repairs and associated services and equipment shall include, but not limited to, the following: Building Repairs, Mechanical/Electrical/Plumbing, plus, Cameras, Furniture/Equipment contents and Moving expenses.

Repairs are required to be completed by Spring of 2019 to accommodate the judicial offices of the City. In order to meet that completion date, the purchases will be expedited and will be made via the City’s appropriate annual contracts, cooperative purchases and other expeditious means.

Payment for the repairs and associated services/equipment will be made from the insurance proceeds.
* * * * * * * *

(G) STATEMENT OF WORK NO. 3 FOR CGI ADVANTAGE 360 SOFTWARE AS A SERVICE AGREEMENT (SAAS) – HRM IMPLEMENTATION – ANNUAL/SICK LEAVE PROCESS AND REPORTING AND AS NEEDED TECHNICAL/CONSULTING SERVICES

It is requested that Council approve Statement of Work No. 3 from CGI, Inc (Fairfax, VA), for the estimated amount of $16,000.00, for required enhancements needed to facilitate the City’s annual/sick leave rollover process to include the sick leave bonus check process and reporting as well as provisions for additional technical/consulting services from CGI on an as needed basis.

Per Resolution #85-16, Council approved the upgrade of the Finance/Payroll/Budget and Human Resources System to Advantage 360 Software as a Service Agreement (SaaS) from CGI.

During the implementation of the Human Resources System, it was found additional enhancements were needed to facilitate the City’s annual/sick leave rollover process to include the sick leave bonus check process.

The following general project assumptions apply to this Statement of Work:


Funds are available in the FY19 Budget: Special Projects – Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – Software Lease – LGFS/GHRS Conversion; 0508-660-1000-CPGF-6541-22187-20070.


“ITEM A”
A RESOLUTION
NO.

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR PROVISION OF FIRE SPRINKLER SERVICE & INSPECTIONS FROM PRO-TECH FIRE PROTECTION SYSTEMS, INC. (COLUMBUS, GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $13,500.00.

WHEREAS, the current Fire Sprinkler Service & Inspections contract, approved per Resolution 179-18 on May 22, 2018, was awarded to Delta Fire Protection Company, LLC (Tucker, GA).; and,

WHEREAS, the current vendor has gone out of business, effective September 2018; and,

WHEREAS, Pro-Tech Fire Protection Systems, Inc., submitted the second-lowest bid and has provided written confirmation of their willingness to fulfill the remaining term of the contract; and,

WHEREAS, the contract is currently in the first term, ending June 10, 2020, with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract for the provision of fire sprinkler service & inspections from Pro-Tech Fire Protection Systems, Inc. (Columbus, GA), for the estimated annual contract value of $13,500.00. Funds are budgeted each fiscal year for this on-going expense: General Fund - Public Works, Other Maintenance/Repairs – Building Maintenance-Gen. Gov’t; 0101-260-3710-REPA-6529.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM B”

A RESOLUTION

NO._______


A RESOLUTION AUTHORIZING THE PURCHASE OF SELF-PROPELLED SCISSOR LIFT FROM YANCEY BROTHERS COMPANY (FORTSON, GA), BY COOPERATIVE PURCHASING THROUGH SOURCEWELL CONTRACT, FORMERLY NATIONAL JOINT POWERS ALLIANCE (NJPA), PER CONTRACT NUMBER 032515-CAT, FOR THE AMOUNT OF, $26,296.00.

WHEREAS, the equipment will be used by the Facilities Maintenance Division of Public Works to inspect, replace and install maintenance equipment suspended above ground, i.e., replace parking garage lights, install and remove holiday decorations, replace and install gym lights, etc. It will allow each individual to apply safety equipment to their person in the event of an accident, which is a major concern with the existing lift. This is new equipment; and,

WHEREAS, Sourcewell, formerly National Joint Powers Alliance (NJPA), is a self-supporting government organization, partnering with education, government, and nonprofits to boost student and community success. Created in 1978 as one of Minnesota’s nine service cooperatives, they offer training and shared services to central-Minnesota members. Throughout North America, they offer a cooperative purchasing program with over 200 awarded vendors on contract. Sourcewell is driven by service and the ability to strategically reinvest in member communities; and,

WHEREAS, Contract #032515-CAT, adopted by Sourcewell, is a cooperative contract available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase self-propelled scissor lift from Yancey Brothers Company (Fortson, GA), by cooperative purchasing through Sourcewell, per contract number 032515-CAT, for the amount of $26,296.00. Funds are budgeted in the FY19 Budget: General Fund – Public Works – Facilities Maintenance – Machinery; 0101-260-2700-MNTN-7715.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM C”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE EXECUTION OF THE LONG DISTANCE TELEPHONE SERVICES CONTRACT WITH AT&T (ATLANTA, GA) FOR AN ADDITIONAL SIX-MONTH PERIOD. THE ESTIMATED COST FOR THE SIX-MONTH EXTENSION IS $12,000.00.

WHEREAS, per Resolution No. 50-12, dated February 28, 2012, Council authorized a five-year contract with AT&T. The contract was due to expire on February 27, 2017; however, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance and at the request of the Information Technology Department, the contract was extended for one year, through February 27, 2018; and,

WHEREAS, per Resolution No. 283-17, dated August 8, 2017, Council authorized an agreement with AT&T to upgrade the City’s current CCG PRI VoIP telephone system to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow phone services to be delivered via the internet instead of PRI lines. It was anticipated that it would take approximately six (6) months until the system is fully implemented. To prevent the long distance services from going to a higher month-to-month rate before the SIP trunking is completed, Council authorized the extension of the contract for an additional six (6) months (per Resolution No. 43-18, dated February 13, 2018); and,

WHEREAS, the Information Technology Department documents AT&T has not finished porting the telephone numbers. Therefore, it is necessary to extend the contract for an additional six (6) month period; Council approval is required for extensions beyond the one year period.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an extension of the Long Distance Telephone Services contract with AT&T (Atlanta, GA) for an additional six-month period. The estimated cost for the six-month extension is $12,000.00. Funds are budgeted each fiscal year for this ongoing expense: General Fund – Information Technology – Long Distance; 0101-210-1000-ISS-6628.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.



___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING PAYMENT TO AT&T FOR LOCAL PHONE SERVICE BILLING IN THE APPROXIMATE AMOUNT OF $25,000, PER MONTH, THROUGH JULY 2019, FOR ACCOUNT NUMBERS: 706-U03-7470-470, APPROXIMATELY $5,500.00 PER MONTH AND 706-U03-8869-869, APPROXIMATELY $18,500.00 PER MONTH.

WHEREAS, this local phone service billing includes the following: Ambulance service, PRI lines, T-1 lines, the actual phone number blocks, (prefix 225 and 653 etc…), analogue fax lines, and other analogue lines, and includes connections to places like the landfills and other specialized buildings; and,

WHEREAS, Resolution #202-03 authorized the purchase of a telephone system upgrade from AT&T (formerly Bellsouth/BSFS) via a five-year lease contract, while also renewing the contract with the vendor for a ten (10) year period to guarantee the current rate for the phone system. That 10-year contract has expired. Consequently, approval for the continued payments is required through July 2019.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to AT&T for local phone service billing in the approximate amount of $25,000, per month, through July 2019, for account numbers: 706-U03-7470-470, approximately $5,500.00 per month, and 706-U03-8869-869, approximately $18,500.00 per month. Funds are budgeted in FY19 Budget: General Fund - Information Technology – Telephone; 0101-210-1000-ISS-6621.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM E”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING A THREE-YEAR SERVICE/MAINTENANCE PLAN FROM PRO-SAFE FIRE TRAINING SYSTEMS, INC., (HAMILTON ONTARIO, CANADA), IN THE AMOUNT OF $21,290.00, FOR THE REQUIRED INSPECTIONS AND MAINTENANCE OF THE BURN BUILDING, MANDATED BY THE NATIONAL FIRE PROTECTION ASSOCIATION.

WHEREAS, per Resolution #204-15, Council approved the purchase of a Burn Building from WHP Training and purchase of the required props for the burn building from Global Enterprise, Inc. The burn building and props are used to certify new firefighters to meet the annual live fire training through the Georgia Firefighters Standards and Training Council, as well as, train current firefighters under the Insurance Services office fire suppression rating schedule Section 580; and,

WHEREAS, Global Enterprises, sub-contracted with Pro-Safe Fire Training Systems to install the props for the burn building. These props use propane gas along with a control room, live monitors and control panel. Gas lines in the burn building are equipped with sensors to control and observe live burns to insure that the fire does not become uncontrollable or explosive resulting in a threat to life. Pro Safe does not guarantee safety of the props without yearly inspections. Also, according to the National Fire Protection Agency, yearly inspections must be performed to ensure the safety of personnel involved. Consequently, Pro-Safe is the only known source for service/maintenance since they manufactured and installed the props.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into a three-year service/maintenance plan from Pro-Safe Fire Training Systems, Inc., (Hamilton Ontario, Canada), in the amount of $21,290.00, for the required inspections and maintenance of the burn building, mandated by the National Fire Protection Association. Funds are budgeted in the FY19 Budget: LOST/Public Safety Fund – Fire & EMS – Public Safety/Lost – Service Contracts; 0102 – 410 -9900 – LOST – 6513.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM F”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF REPAIRS AND ASSOCIATED SERVICES/EQUIPMENT, REQUIRED DUE TO THE GOVERNMENT CENTER FLOODING, FROM VARIOUS VENDORS, IN ACCORDANCE WITH INSURANCE CLAIMS ESTIMATED AT $1,094,458.17.

WHEREAS, the repairs and associated services/equipment shall include, but not limited to, the following: Building Repairs, Mechanical/Electrical/Plumbing, plus, Cameras, Furniture/Equipment contents and Moving expenses.

WHEREAS, repairs are required to be completed by Spring of 2019 to accommodate the judicial offices of the City. In order to meet that completion date, the purchases will be expedited and will be made via the City’s appropriate annual contracts, cooperative purchases and other expeditious means.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase repairs and associated services/equipment, required due to the Government Center Flooding, from various vendors, in accordance with insurance claims estimated at $1,094,458.17. Payment for the repairs and associated services/equipment will be made from the insurance proceeds.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM G”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE AGREEMENT FOR STATEMENT OF WORK NO. 3 FROM CGI, INC (FAIRFAX, VA), FOR THE ESTIMATED AMOUNT OF $16,000.00, FOR REQUIRED ENHANCEMENTS NEEDED TO FACILITATE THE CITY’S ANNUAL/SICK LEAVE ROLLOVER PROCESS TO INCLUDE THE SICK LEAVE BONUS CHECK PROCESS AND REPORTING AS WELL AS PROVISIONS FOR ADDITIONAL TECHNICAL/CONSULTING SERVICES FROM CGI ON AN AS NEEDED BASIS.

WHEREAS, per Resolution #85-16, Council approved the upgrade of the Finance/Payroll/Budget and Human Resources System to Advantage 360 Software as a Service Agreement (SaaS) from CGI; and,

WHEREAS, during the implementation of the Human Resources System, it was found additional enhancements were needed to facilitate the City’s annual/sick leave rollover process to include the sick leave bonus check process.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into the agreement for Statement of Work No. 3 from CGI (Fairfax, VA), for the estimated amount of $16,000.00, for required enhancements needed to facilitate the city’s annual/sick leave rollover process to include the sick leave bonus check process and reporting as well as provisions for additional technical/consulting services from CGI on an as needed basis. Funds are available in the FY19 Budget as: Special Projects – Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – Software Lease – LGFS/GHRS Conversion; 0508-660-1000-CPGF-6541-22187-20070.

_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.



___________________________________ __________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor