MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
AUGUST 25, 2015

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 5:32 P.M., Tuesday, August 25, 2015, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Evelyn Turner Pugh, Mayor Pro Tem, presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson was Councilors R. Gary Allen, Mike Baker, Tom B. Buck III, Glenn Davis, Berry H. Henderson, Bruce Huff, Judy W. Thomas and Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Mayor Pro Tem Turner Pugh took her seat at 5:44 p.m.
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ABSENT: Councilor Jerry “Pops” Barnes was absent, but was excused upon the adoption of Resolution Number 248-15.
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INVOCATION: Led by City Manager Isaiah Hugley.

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PLEDGE OF ALLEGIANCE: Led by students of the Rigdon Road
Elementary Afterschool Program.
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PRESENTATION:

Mr. Brian Anderson, President/CEO of the Chamber of Commerce came forward with an update on Small Business Efforts and Regional Prosperity Initiative. In his presentation, he provided an overview of the various programs and services that the Chamber of Commerce offers in the Columbus, Georgia region; which are outlined below.

ABOUT US:
The Greater Columbus Georgia Region is a model for private-public partnerships (P3) and regional economic development.

CHAMBER OVERVIEW
Greater Columbus Chamber Members
Greater Columbus Chamber Board
Greater Columbus Chamber CEO
Economic & Workforce Development - Bill Murphy
Community Development & Growth - Amy Bryan
Military Affairs & Public Policy - Gary Jones
Administration & Finance - Joe Sanders

ECONOMIC DEVELOPMENT

Business Growth
BusinessFirst Program
Property Development
Project Management

Workforce Solutions
PIE Program
Educational Outreach
Workforce Solutions
Project Management

Strategic Initiatives
RPI Initiative
Consultant Strategies
Resource Strategies
Marketing/PR
Project Management

Resource Support
CoStar/LoopNet/COLI
BusinessFirst Support
Small Business
PIE Support

Resource Support
Project Mgmt. Support
Authorities Support

SMALL BUSINESS DEVELOPMENT
Chamber of Commerce: Economic Development
Demographics
Business Data

Chamber of Commerce:Community Development
Networking
Events & Education

UGA Small Business Development Center (SBDC)
Training
Counseling

SCORE of Columbus
Training
Counseling

Columbus MakesIT!
Networking
Facility & Equipment

CSU Cunningham Center

REGIONAL PROSPERITY INITIATIVES

As it relates to the Regional Initiatives, Mr. Anderson talked about the Regional Prosperity Initiative, as well as the Grow Benning.com Initiative.

At the request of Mayor Tomlinson, Mr. Anderson talked a little about the Regional Prosperity Initiative and what their hopes are as it relates to this particular aspect.
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Mayor Tomlinson recognized the presence of Mr. Greg Markley, who brought some students from the Fort Benning and Central Texas College Satellite Campus, who are in the Under Graduate Government Courses. She said they are here to see how government works up close. She also recognized Ms. Jackie Hair, who is the Fort Benning Sight Director and who is also involved in that program.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND ITS CAPTION READ BY CITY ATTORNEY FAY AND AFTER MUCH DISCUSSION WAS DEFEATED BY THE COUNCIL ON SECOND READING: __________ _________________

An Ordinance – Amending the “Official Street Map, City of Columbus, Georgia,” by changing the official street name for the section of public roadway currently designated as Gunboat Drive to Chastain Drive, to be one street name consistent with the length of roadway; authorizing the replacement of existing street name signs labeled as Gunboat Drive to Chastain Drive.

Councilor Henderson said he was out of town during the last meeting, and said you were going to bring a resolution back and/or resolve the issue as to whether or not it needed to go before the Board of Honor. He then asked City Attorney Fay what did they determine on this matter, and said he still sees this as being very similar to; even the honorary street names.
He said he doesn’t have any problem with the name change, but said he just wants to make sure that we are being consistent. He said he wanted to know what was decided about the Board of Honor and the procedure for getting it to them.

City Attorney Fay said we were told at one or two meetings that the Board of Honor didn’t want to take an official position on the request so they remained neutral and that is the reason why it came back to the Council.

Councilor Henderson asked how can the Board of Honor remain neutral, either they endorse it or by lack of an endorsement.

City Attorney Fay said Ms. Washington read some details at a prior meeting, but basically, he thinks they didn’t feel that this was strictly a memorial designation and they looked at it as an official street name change and wanted the Council to make the final decision.

Mayor Tomlinson said the way it was explained to her is that apparently, Council always has the authority to change the name of a street; however, to honorary designate a street, there is a particular ordinance for that and it goes through the committee. She said that is the difference; whether it’s the honorary blue sign or if you are just changing the name of the street.

Councilor Henderson said he doesn’t object to the changing of the name, but for him, it’s a procedural issue. He said when we have just changed names, it has been for public safety, or for some other simplification of multiple named streets, and said this is being done and it is being requested by a family. He said he doesn’t object to the name change, but he just wants to make certain that we handle all of these requests the same way. He said if the lines are blurred, he would rather error on the side of caution.

After much discussion on this matter, Councilor Baker then made a motion to adopt the ordinance. Seconded by Mayor Pro Tem Turner Pugh and was defeated by a vote of six to three with Councilors Buck, Davis, Henderson, Huff, Thomas and Woodson voting no; Mayor Pro Tem Turner Pugh and Councilors Allen and Baker voting yes, with Councilor Barnes being absent from the meeting.

Councilor Davis said he doesn’t have a problem with an honorary designation, and he really doesn’t have a problem with changing the name, but in this case, it does create a hardship. He said it would be great if everybody was on the same page and everybody agreed to this name change; that would be the right way to do it. He said he thinks it is a matter of timing; and said he thinks it would be appropriate to make this request whenever there is a transition or when you have everybody on this street on board. He said when we have taken care of name changes in the past it has always been pertaining to public safety or public safety cleaning up matters where there is separation of streets to make it more beneficial for the public from the matter of public safety. He said he doesn’t have a problem with an honorary designation, he thinks that would be appropriate at this point and maybe in the future when everyone is on board.

Councilor Henderson said he would not be opposed to having this come back, and said he will personally reach out to some of the Board of Honor members to make sure that he understands their position. He said his recommendation is to send this back to the Board of Honor and said he will call them and try to clarify the intent of the Council; then maybe, we may be able to get some kind of a recommendation from them.

Councilor Woodson said her only reason for voting against it is the procedure. She said there have been several requests that we have brought here for name change and this Council chose not to vote on it and sent it to the Board of Honor. She said she just wants to be consistent in the matter because she doesn’t want to have her telephone to start ringing with individuals saying you did it for this person, but you didn’t do it for others. She said if it can go back and we can come forward with new procedures, she will be glad to look at it again; but based on the procedures today, she can’t support the request because we need to be consistent.
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THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED ON SECOND READING:
An Ordinance (15-38) – Rezoning properties located at 3535 Macon Road from an NC (Neighborhood Commercial) zoning district to GC (General Commercial) zoning district. The proposed use is detached general retail.

Councilor Baker moved the adoption of the ordinance. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.
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An Ordinance (15-39) – Rezoning properties located at 1140, 1130, 1126, 1122 & 1100 Floyd Road as well as 4909, 4917 & 4915 Buena Vista Road from an NC (Neighborhood Commercial), RMF2 ( Residential Multi-Family 2) & SFR2 (Single Family Residential 2) zoning district to GC (General Commercial) zoning district. The proposed use is grocery store/market.

Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by Councilor Allen and carried by a vote of seven to two with Mayor Pro Tem Turner Pugh and Councilors Allen, Baker, Buck, Henderson, Huff and Thomas voting yes and Councilors Davis and Woodson voting no, with Councilor Barnes being absent from the meeting.
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THE FOLLOWING THREE ZONING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC HEARING WAS HELD ON EACH AS ADVERTISED AND INTRODUCED ON FIRST READING:_ ___

An Ordinance – Rezoning properties located at 1301 6th Avenue from LMI (Light Manufacturing Industrial) zoning district to UPT (Uptown) zoning district. The proposed use is retail.

City Attorney Fay said we have received a letter from the applicant, Mr. Ernie Smallman requesting that this petition be sent back to the Planning Advisory Commission for a general commercial request, and said we would need a motion to allow that.

Councilor Henderson made a motion to send it back to the PAC. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.
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An Ordinance – Rezoning properties located at 4803 & 4811 13th Avenue from an SFR4 (Single Family Residential 4) zoning district to RMF1 (Residential Multi-Family 1) zoning district.

PROPONENTS & OPPONENTS:

Mr. David Fox, the petitioner was present, but he did not make a presentation, as there was no one present to oppose this proposed rezoning ordinance.
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An Ordinance – Rezoning properties located at 1120 Talbotton Road from NC (Neighborhood Commercial) zoning district to GC (General Commercial) zoning district.

PROPONENTS & OPPONENTS:

Mr. David Cummings, the petitioner was present and came forward and responded to a question of Councilor Thomas, and explained exactly what their plans were for this property. There was no one present to oppose this proposed rezoning ordinance.
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An Ordinance – Rezoning properties located at 5990 Warm Springs Road from NC (Neighborhood Commercial) zoning district to GC (General Commercial) zoning district.

PROPONENTS & OPPONENTS:

Mr. Ernie Smallman was present, but he did not make a presentation, as there was no one present to oppose this proposed rezoning ordinance.
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THE FOLLOWING ZONING ORDINANCE WAS ALSO
SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC HEARING WAS HELD AS ADVERTISED AND AFTER MUCH DISCUSSION WAS INTRODUCED ON FIRST READING: _
An Ordinance – Rezoning properties located south of and adjacent to 5700 and 5710 Warm Springs Road from an NC (Neighborhood Commercial) zoning district to SFR4 (Single Family Residential 4) zoning district with a variance for 20 foot rear setback and 45% lot coverage.

PROPONENTS:

Mr. Ben Billings, 6518 Billings Lake Drive, the petitioner and resident of Heritage Place came forward and said that Heritage Place was rezoned at the same time that this corner was rezoned in a land plan back in 1986.

He said in recent zonings they have attempted to move their zoning off of Warm Springs Road up to the J. R. Allen Parkway believing that the four-lane is probably a more appropriate place for some of these types of zonings.

Mr. Billings said the rezoning that they are requesting is rezoning from neighborhood commercial; and said when it was first rezoned back in 1986, it was rezoned to C-2, which would allow them to do full size gas stations with pumps, and grocery stores and the like, but said when the Unified Development Ordinance came along, the C-2 zoning went away and then neighborhood commercial came about; which restricted them to businesses of 5,000 square feet or less. He said what they are trying to do is to rezone this from commercial back to single-family and in the rezoning they have asked for conditions, which will make it appealing to them, to rezone back to this. He said any deviation from it, will take away the attractiveness of it, and they would lean more towards just going forward with the commercial use. He then asked if there were any questions of the Council, but there were none at this time.

OPPONENTS:

The following individuals then came forward to express their objections to this proposed rezoning ordinance. Mr. Robert Hutchinson, 6216 Bayonne Drive, came forward and said this is a massive shift for this area and said he would like to know what some of the provisions are before he can say whether or not this is a good idea. He said a provision has been included for 45% lot coverage and said he assumes that this is maximum lot coverage, as well as assumes that is the first floor. He then asked if there are any limitations on the number of floors. He also asked if two-story houses are to be allowed in this development.

Mr. Rick Jones, Director of the Planning Department then came forward and responded to the questions of Mr. Hutchinson as it relates to the two-story homes in this development, as well as the coverage of the lots themselves.

Mr. Hutchinson also raised concerns as it relates to the density of this proposed rezoning request.

Mr. Carlos (inaudible), who lives in Heritage Place, also expressed concerns regarding the density of the property.

Ms. Cicely Terry, 6525 Georgian Way, expressed concerns as it relates to the aesthetics of this neighborhood. She said they must be careful when the school buses come in their area. She also addressed concerns as to the traffic.

Mr. Rick Butler said he lives on Independence Drive in Heritage Place with his mother whenever he comes to Columbus. He said he can’t find any neighborhood in Columbus that is rezoned Residential Four; which is such a high density. He said the neighborhood that his mother lives in is zoned
R-3. He also made mention of the concerns of construction waste that has been in that area for over two years. He said the one major concern that he has is the density of this property.

Mr. Ben Billings then came forward and responded to those concerns expressed by those residents, as listed above expressing their opposition to this proposed rezoning request.

Director of the Planning Department, Rick Jones also responded to questions as it relates to the minimum lot size; which is 6,000 square feet. He said what we all need to remember is that the zoning process is not the end to this entire development. He said if the zoning is approved by this Council, it still has to go through steps in terms of being scrutinized by the staff to make sure that it meets the Unified Development Ordinance requirements; minimum lot size, in terms of how those lots will be set up, road conditions; how those roads are built, as well as making sure they can accommodate not only local traffic, but being able to provide emergency vehicles service to that area as well. He said the other thing that we want to keep in mind is that the way the ordinance is written, the maximum that a lot can be covered is 35% and there is a 30 foot setback on the back side. He said the condition that is included in the ordinance is asking for 45% with a 20 foot setback.

After Mr. Jones responded to those further concerns of the residents, he also responded to questions of members of the Council. Mr. Billings also responded to questions of the Council, which concluded discussion on this proposed rezoning ordinance.

City Attorney Fay said this concludes the public hearing on this matter and said this ordinance will be back before the Council in two weeks for a vote.
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THE FOLLOWING TWO ORDINANCES WERE ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST READING: ________ ___

An Ordinance – Amending the text to the Unified Development Ordinance (UDO) to add section 4.3.11(D) Bicycle Parking in Lieu of Minimum Parking. The Planning Advisory Commission and the Planning Department recommend approval.
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An Ordinance – Amending the Procurement Ordinance by adding a new Part D to Article 5 to incorporate procurement requirements applicable to construction projects using Federal Aid Highway Funding; and for other purposes.

Engineering Director Donna Newman came forward and responded to a question of Councilor Thomas. She said when we receive grant funds that includes funds from the Federal Highway, we have to follow a certain procurement procedure based on the Brooks Act that was passed. She said it is adding it to the ordinance so whenever we get those funds, we will have that process in place.

Councilor Thomas asked Ms. Newman to provide an example of what type of project that this might fall under. Ms. Newman said it is where we get Federal Highway funds on projects, such as the 14th Street Pedestrian Bridge.

Deputy City Manager Hodge also came forward and said that we have contracts for architectural and engineering services where we will have three architects or engineers on contract and said this will require us to bid out project specifics that involve Federal Highway money. She said we couldn’t use one of our vendors that we have on contract, but said we would have to go through the procurement process for all phases of the contract where there are Federal dollars involved.
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MS. ELISA ORTEGA & MS. MILLIE DEL TORO, RE: TRI-CITY LATINO FESTIVAL:

Ms. Elisa Ortega & Ms. Millie Del Toro came forward to invite the Mayor and Council, as well as the public to their 3rd Annual Tri-City Latino Festival, which will be held on Saturday, September 12th at the Columbus Civic Center from 12:00 p.m. to 11:00 p.m. Ms. Ortega said they will have a little something for everyone.

Ms. Ortega said this year the Festival will be in honor of Mr. Harold “Lefty” Encarnacion, as one of the founders of the Festival. She said this is all possible because of our sponsors, the vendors and the City partnership. She said if possible, they would like to donate to the 10-Year Plan to end Homelessness, if there are any funds left after paying all of the bills.

Ms. Del Toro said this event will be for everyone and it doesn’t matter if you speak Spanish or not. She said this Festival will show the diversity that we have here in our community.

Councilor Woodson said she just wants to let people know that being a Latino in Columbus, Georgia, this event brings a lot of pride to our community to see Columbus embracing the Tri-City Latino Festival.
She said it is not only about the Latino culture, but said it brings the entire community together. She said we talk about One Columbus, and Unity.
She said it is a multi-culture of people coming together. She said their Festival is bi-lingual, and said they have English and Spanish throughout the entire day. She said we even have a Kids Zone. She said we want to give back to our community.
CLOTHING COLLECTION: Mr. Kenneth Hethcox came forward and said he is here to talk to the Council about a foundation called Giving Back. He said what inspired him to do this, is that on July 31, 2015, he was going through a struggle and his finances weren’t being budgeted right. He said he needed some diapers for his children and went to the Family Dollar and was denied. He said he then went to Wal-Mart and got denied; after which he said he asked one of the managers there, if there was something he could do to help him out.
He said the manager pulled the money out of his wallet and purchased his daughter a packet of diapers. He said the very next day, he got paid and he was standing in line behind a couple who was shopping for school supplies for their children and said they didn’t have enough money to pay for all those supplies; therefore, he gave them the remainder of what they needed.
He said what he wants to do is to start the Foundation.

Mr. Hethcox said he has spoken with Councilor Pops Barnes and said that he supports his endeavors wholeheartedly. He then listed the items that are needed to assist him with his Foundation, which is outlined below.

Items Needed
Donation Bins
Flyers
Location to drop off
Hangers
Bags/Boxes
Volunteers
Heaven Sent Thrift Store

He said most of the items have been donated to them- flyers, hangers. He said what they are looking for are the bags/boxes that these items can be distributed in. Mr. Hethcox said they already have approximately 15 volunteers who will be working with him. He also said that he has a sponsor, Mr. Milton Brown, who is here with him on today, and he owns Heaven Sent Thrift Store; which is located in Phenix City, Alabama. He said he is donating clothing from this thrift store to get this started. He said not only will there be clothing, but there will be food as well.

Main Idea
To help those in need
Partner with other agencies
Set a date and time for pick-up
Pay It Forward

Mr. Hethcox said the main idea is to help those in need. He said he has been through the struggle, so he knows how it feels to be hungry, how it feels not to have clothing on his back, as well as knows what it feels like to be homeless. He said what he wants to do is to partner with these organizations to get the word out there because there are too many people in this community to see individuals go hungry, especially children. He said he wants to show the community that we can pay this forward and said if people can come together, we can solve this problem. He said that he can be reached at (706) 530-7764, Givingback777@yahoo.com
The office is located at 3640 Buena Vista Road, Columbus, Georgia

He said he wants to raise the awareness to people in the community of the problem that we are having, and said there are well too many people in the community to see anyone be in need.

Mayor Tomlinson asked Mr. Hethcox to contact Mr. Scott Ferguson, of United Way, who can possibly assist him in this effort and get some ideas and recommendations of how he can move forward.

City Manager Hugley said he would like to thank Mr. Hethcox for coming here tonight. He said he volunteers at our Information Desk in the Citizens Service Center and thanked him for his Volunteer Service.

Councilor Allen told Mr. Hethcox that he may also want to check with the Columbus Baptist Association and said he thinks that they will be willing to work with him on this endeavor.

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MR. RONZELL BUCKNER, REPRESENTING TURNAROUND COLUMBUS, RE: MARTIN LUTHER KING JUNIOR OUTDOOR LEARNING CENTER:_____________________ __

Mr. Ronzell Buckner, representing Turnaround Columbus, came forward and said he is here tonight to give the Council an update on the Martin Luther King Junior Outdoor Learning Center. He said he wanted the Council to know that as a community, we are still moving forward on trying to get the Outdoor Learning Center recognized and also get it up and running.

He said since his last appearance before the Council after getting the suggestions of looking for funding, he has talked with a non-profit organization, as well as some of the non-profit organizations having contacted him because they heard about the idea of the Outdoor Learning Center. He said the Community Foundation shows a very high interest in the Outdoor Learning Center. He said since being here at this Council, the School District has given a resolution stating the importance of this Outdoor Learning Center and how it would affect the children’s education in learning the history of our city and our community. He said they are working to try and get everything lined out as well as trying to get everything done.

Mr. Buckner said they have also gone before the Board of Honor and requested the honorary name for Dr. Martin Luther King Junior Outdoor Learning Center from Macon Road to Bay Street. He said hopefully, we can get this done and move forward, and as Mr. Anderson from the Chamber of Commerce stated, possibly bring tourists and revenue to our city, in order to make our city a better city; and also set the guidelines and standards in how Dr. King should be honored.

He said he would like to thank the Council for their suggestions, and said that some of the Council members had some concerns; however, he met with Mr. Doc Dorsey of the Engineering Department to address those concerns of the Council.

Mayor Pro Tem Turner Pugh thanked Mr. Buckner for sticking with this project.

Mr. Buckner said he would also like to thank the Drug Fighters for the work they have done in their communities and cleaning it up.

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MR. RAY TILLERY, REPRESENTING MS. MARIAN HOOD, RE: PROPERTY DAMAGE:
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:

A Resolution (238-15) – Declaring that there is a need and necessity to immediately acquire easements and lands under the provision of the Official Code of Georgia annotated, authorizing the Mayor to order the acquisition of said easements and lands for county road and/or municipal street purposes, and authorizing the filing of a declaration of taking by the City Attorney or his representatives for the acquisition of said easements and lands under the authority of the Official Code of Georgia annotated, Section 32-3-1, et. Seq.

Councilor Woodson moved the adoption of the resolution. Seconded by Councilor Davis and carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.
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A Resolution (239-15) – Authorizing the naming of the rails to trails project running from Torch Hill Road to Cusseta Road as the “Follow Me Trail”.

Councilor Woodson moved the adoption of the resolution. Seconded by Allen.

Councilor Thomas said when we had the presentation on this matter; we talked about finding some place along the trail to do something for the Wounded Warriors. She said she spoke with Mr. Ben Williams, President of the National Infantry Museum, and said he was very, very interested in making sure that happens; to the point that he is willing to help us coordinate that. She said if there is any additional cost that the original plans can’t cover, he will look at some private donations to assist in getting that done.
She said he agrees with her and many of the Council members that this is really a place that we want to have on this trail; maybe a rest area with a bench and a plaque that honors wounded warriors.

After discussion on this matter, the question was then called on the motion to adopt the resolution, which carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.
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A Resolution (240-15) – Authorizing the purchase of the Accountability Court Case Management System from Fivepoint Solutions, LLC and authorizing Presiding Judge Warner l. Kennon to sign the Statement of Work.

Councilor Huff moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.
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A Resolution (241-15) – Authorizing Columbus Parks and Recreation to accept donations in the form of gift certificates, checks and cash from sponsors and individuals for the Learn to Swim Program that is a current program held at the Columbus Aquatic Center.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.

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THE FOLLOWING PURCHASING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: _

A Resolution (242-15) – Authorizing the purchase of two (2) John Deere 5055E Utility Tractors with attachments, from Deere & Company (Cary, NC), at a unit price of $21,714.37, for a total amount of $43,428.74, by cooperative purchase, via Georgia State Contract #99999-001-SPD0000102-0027.

Councilor Woodson moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those nine members of Council present, with Councilor Barnes being absent from the meeting.
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THE FOLLOWING FIVE PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR WOODSON AND SECONDED BY MAYOR PRO TEM TURNER PUGH WHICH CARRIED UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR BARNES BEING ABSENT FROM THE MEETING: _
A Resolution (243-15) – Authorizing the execution of an annual contract with Occupational Medicine of Columbus (Columbus, GA) to provide employee physicals on an “as needed basis” for various departments.

A Resolution (244-15) – Authorizing the purchase of electrical fixtures, parts and supplies from Interstate Electrical Supply, Inc. (Columbus, GA) for the estimated annual contract value of $39,880.91.
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A Resolution (245-15) – Authorizing the purchase of facilities maintenance, repair & operation (MRO), industrial supplies and tools from Fastenal Company, MSC Industrial Supply Company, W.W. Grainger, Inc. and Acuity Specialty dba Zep Manufacturing Company, Inc., by cooperative purchase, via Georgia State Contract, SWC 99999-001-SPD-0000114 on an “As Needed Basis”.
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A Resolution (246-15) – Authorizing payment to Tyler Technologies, Inc., (Dallas, TX) in the amount of $34,416.21 for the annual software support and license renewal for Eagle Imaging Software. This payment will cover the period from August 1, 2015 through July 31, 2016.
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A Resolution (247-15) – Authorizing the purchase of twenty-five replacement computers, including accessories, from CPAK Technology Solutions (Lagrange, GA) in the amount of $45,359.02. The purchase will be made, by cooperative purchase, via Georgia Statewide Contract #99999-SPD-T20120702-0005, awarded to Lenovo, for whom CPAK is an authorized dealer.
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THE FOLLOWING PRESENTATIONS AND UPDATES WERE PROVIDED ON THE CITY
MANAGER’S AGENDA:__ ___

METRA –T-SPLOST:

Mr. Rick Jones, Director of Planning and Ms. Saundra Hunter, METRA Director came forward with an
update on METRA T-SPLOST.

Implementing Public Transit Needs through TIA

Introduction

Existing Fixed Route System Characteristics

Existing Fixed Route System Characteristics
Evaluation of Existing Services
Existing Dial-a-Ride System Characteristics
Evaluation of Existing Services
General Recommendations Fixed Route

General Recommendations Dial-a-Ride
Study Recommendations Short Range Service Plan (2016-2019)
Study Recommendations Long Range Service Plan (2018-2022)
Parameters for Implementation of Study
Full Implementation of Study
Blending the Best Ideas
Park and Ride Lots
Amenities
Proposed Implementation Budget (2016-2028)
Fixed Route Costs
8 Hybrid Buses $4,203,912
16 Drivers Salaries 8,244,061
Sub Total $12,447,973


Dial-a-Ride Costs
12 Dial-A-Ride Buses $ 1,674,860
4 Drivers Salaries 1,892,080
Sub Total $3,566,940

Staffing $ 1,975,363

Fuel/Maintenance $ 3,450,000

Amenities
(Shelters, ADA Ramps, etc.) $ 664,224

Consultant Fees $295,500

Total Service Plan Costs $22,400,000

Points to Remember
Next Steps
After the conclusion of Director Jones’s presentation, several members of the Council made comments regarding the presentation, after which
Mr. Jones, Ms. Saundra Hunter, METRA Director, as well as City Manager Hugley then responded to questions of members of the Council, as it relates to amenities, personnel costs, as well as maintenance costs, and Brookstone Centre Office Park route.

City Manager Hugley said if there are any areas that the Council would like for us to look at, to let us know and we can have the staff to take a look at that.

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HONORARY NAMING OF CITY AMENITIES & STREETS:

Ms. Lisa Goodwin, Deputy City Manager came forward to provide the Council with an update on the Board of Honor.

Board of Honor
Section 2-81(a): Oversees a continued memorial program under which public activities, buildings, bridges, and other facilities, may be named for citizens who distinguish themselves through service to the city.

Honorary Naming of City Amenities & Streets

Board of Honor
Section 2-81(a): Oversees a continued memorial program under which public activities, buildings, bridges, and other facilities, may be named for citizens who distinguish themselves through service to the city.

Current Ordinance
Recent Board Action
April 17, 2013:
Types of Requests:
Honorary Naming

Honoree
Rev. James Calvin Harris, Sr.

Designation Amenity
Honoree
Rev. Robert Holston & Oliver Holston

Designation Amenity
Radcliff Ave. designated as “Holston Way” (Feb. 12, 2013)

Honoree
Henry ‘Hank’ Pasko

Designation Amenity
Field #8 at South Commons designated as “The Henry Pasko Softball Field” (Dec. 13, 2011)

Honoree
Rev. J. H. Flakes, Jr.

Designation Amenity
5th Street designated as “Rev. J.H. Flakes, Jr. Way” (Oct. 11, 2011)

Honoree
Janice Davis

Designation Amenity
Installing Honorary Amenity or Street Designation Signage
Considerations
Should honorary designations honor: Should there be time limits on street or other designations?
Council Committee Selected
After the conclusion of Deputy City Manager Goodwin’s presentation, City Manager Hugley said
regarding the plaques where she indicated that there is administrative authority, whereby department
heads are makingthose decisions; said that he has some concerns with that process, and said we can
address that later. He said he didn’t want to put department heads in a position where they might approve
some of the requests and then not approve others. He said he would rather there be a resolution that would
come to the Council and you get to approve that plaque.

Mayor Tomlinson said she knows that it is the Council’s choice, but said she can give you the name of a couple of cities where they have named things after living individuals and then something has happened in that person’s life; and the city has spent a lot of money removing names and things. She said it is one of those things and something to be considered. She said she doesn’t think that we would have anybody in our community that would ever have something happen in their life that would cause us to remove it.

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COLUMBUS HIGH SCHOOL PARKING:

Ms. Donna Newman, Director of Engineering came forward to provide information regarding the matter of parking at Columbus High School. She said she knew that we had somewhat committed to bringing you back a draft ordinance, but said since that time, we have had a follow-up meeting with Dr. Lewis of the School District, and said they are considering some other options at this point in time. She said they also wanted to meet with the neighborhood regarding this matter. She then outlined the following information, as provided below.

Lakebottom Parking Management Timeline

Ms. Newman then showed photographs of cars parked on the various streets, as outlined below, with the numbers of cars being parked there.

Troup St - 2 cars
21 St - 3cars
20th Street- 2 cars
Sonora St- 4 cars
Cherokee Ave (S)-10 cars
Cherokee Ave (N)- 42 cars
Forest Ave- 35 cars
Wildwood Ave- 17 cars
Wildwood Ave/Leonard St-17 cars
Wildwood Ave/Sonora St
St. Paul Church Parking Lot- 20 cars

City Manager Hugley said we will meet with Dr. Lewis and staff, as well as hear from the neighborhood leadership and then we will come back to the Council after that meeting.

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TENTH STREET:

Director of Engineering Donna Newman said that at our last meeting, the City Manager discussed that we wanted to move forward primarily with setting the heads on the signals and in order to do that, we need to have the lane assignment. She said we are proposing to add bike lanes to a portion of 10th Street, and Councilor Thomas has asked that we coordinate with the Fire Department, which we have done so. She said they didn’t necessarily have a problem with the bike lanes, but said they had some other concerns with the signal, which they can address the issue. She said the concern is potentially being able to come out of the fire station and go east bound. She said we will work with them on that as well.

Ms. Newman said we just wanted to confirm with the Council to see if there are any other questions or concerns before we proceed forward with installing the signals.

City Manager Hugley said if there are no other concerns or questions, we just wanted to be clear about the bike lanes before we proceed forward. He said we did mention it at the last Council meeting and we wanted to come back at this meeting to see if you have any comments, and if not, we are going to move forward.
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CLERK OF COUNCIL’S AGENDA :

CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEMS AS INFORMATION FOR THE MAYOR AND COUNCIL:__________________ ________ __

(1) Biographical sketch of Mr. James Larry Dixon, who is interested in serving on the Board of Tax Assessors.

(2) Application of Cedric Montgomery to temporarily close 11th Avenue, from 13th Street to 12th Street, from Saturday, September 19, 2015, at 8:00 p.m. through Sunday, September 20, 2015, at 3:00 a.m., in connection with a motorcycle fundraiser.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:_

A Resolution (248-17) – Excusing Councilor Jerry “Pops” Barnes from the August 25, 2015 Council
Meeting.

Councilor Allen moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for this vote, and Councilor Barnes being absent from the meeting.

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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:________
Councilor Allen made a motion that these minutes be received. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for this vote and Councilor Barnes being absent from the meeting.

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BOARD APPOINTMENTS:

BOARD OF TAX ASSESSORS:

Clerk of Council Washington pointed out that Ms. Gail Kent has resigned from her seat on the Board of Tax Assessors and that Council will need to nominate someone for this seat. Councilor Huff then nominated Mr. James Larry Dixon for this seat.
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HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington pointed out that the Hospital Authority has selected Mr. Mike Welch to fill the unexpired term of Mr. Paul Todd who has resigned from his seat on the Hospital Authority. Councilor Henderson then made a motion that he be confirmed. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for this vote and Councilor Barnes being absent from the meeting.
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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington pointed out that Ms. Nicole de Vries, who represented Council District 7, has resigned from her seat on the Keep Columbus Beautiful Commission and that Councilor Woodson needs to nominate someone for this seat.
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REGION SIX ADVISORY COUNCIL:

Clerk of Council Washington pointed out we have two nominees for the seat of Mr. Frank Dunford that was declared vacant on the Region 6 Advisory Council. She said the two nominees are Ms. Annie Davis and Ms. Cynthia Smith. Mayor Pro Tem Turner Pugh then withdrew her nomination of Ms. Smith. Clerk of Council Washington then asked for a motion to confirm Ms. Annie Davis. Councilor Henderson so moved. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for this vote and Councilor Barnes being absent from the meeting.
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TAXICAB COMMISSION:

Clerk of Council Washington pointed out that we are still working on a replacement for Ms. Jodi Sears, who represented the Hotel/Motel Industry, as well as the late Mr. Billy Craft, who served as a taxicab driver representative on the commission.
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YOUTH ADVISORY COUNCIL:

Clerk of Council Washington pointed out that Councilor Henderson is nominating Berkleizh Davidson for his District Ten appointment on the Youth Advisory Council, and that she may be confirmed. Councilor Allen so moved. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for this vote and Councilor Barnes being absent from the meeting.

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With there being no other business to come before the Council, Councilor Allen made a motion for adjournment. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for this vote and Councilor Barnes being absent from the meeting.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia