Agenda Item # 5

Columbus Consolidated Government

Council Meeting

August 12, 2014

Agenda Report # 15


TO: Mayor and Councilors

SUBJECT: FY15 Public Defender Contract

INITIATED BY: Finance Department


Recommendation: Approval is requested to enter into an agreement for Indigent Defense Services between Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $1,378,444 from July 2014 to June 2015 and authorize payment to Georgia Public Defender Standards Council (GPDSC) for $871,917 and for $43,596, 5% administrative fee (GPDSC payment is included in the total amount of $1,378,444); authorize the Mayor and/or City Manager to have signature authority.

Background: The Circuit Public Defender will provide public defender personnel in Superior and Juvenile Court totaling $1,378,444 of which $871,917 and an administrative fee of $43,596 is paid in monthly installments to the GPDSC for a total of $915,513. These services include payroll, fringe benefits, training, travel, computer hardware, computer software and legal research software. Support staff and operational expenses are funded in the FY15 budget for a total of $462,931. Included in this contract are two additional Assistant Public Defenders funded from the new 2009 Other Local Option Sales Tax. In the contract, the prorated share of all costs are outlined as follows: Muscogee - $1,233,552; Chattahoochee - $5,000; Harris - $100,506; Marion - $11,896; Talbot - $11,922; Taylor - $15,568 for a total of $1,378,444. Muscogee County acts as the fiscal agent for the Circuit Public Defender.

Analysis: The Circuit Public Defender, City Attorney’s Office and the Finance Department have reviewed this contract.

Financial Considerations: The agreement is budgeted in the FY15 Adopted Budget.

Projected Annual Fiscal Impact Statement: This is an annual contract.

Legal Considerations: The Columbus Consolidated Government is eligible to enter into this contract.

Recommendations/Actions: Approval is requested to enter into an agreement for Indigent Defense Services between Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $1,378,444 from July 2014 to June 2015 and authorize payment to Georgia Public Defender Standards Council (GPDSC) for $871,917 and for $43,596, 5% administrative fee (GPDSC payment is included in the total amount of $1,378,444); authorize the Mayor and/or City Manager to have signature authority.



FY15 Contract Public Defender Final.docx

A RESOLUTION

NO____

A RESOLUTION AUTHORIZING TO ENTER INTO AN AGREEMENT FOR INDIGENT DEFENSE SERVICES BETWEEN CIRCUIT PUBLIC DEFENDER'S OFFICE OF THE CHATTAHOOCHEE JUDICIAL CIRCUIT AND MUSCOGEE COUNTY IN THE AMOUNT OF $1,378,444 FROM JULY 2014 TO JUNE 2015 AND AUTHORIZE PAYMENT TO THE GEORGIA PUBLIC DEFENDER STANDARDS COUNCIL (GPDSC) IN THE AMOUNT OF $871,917 AND FOR $43,596, 5% ADMINISTRATIVE FEE (GPDSC PAYMENT IS INCLUDED IN THE TOTAL AMOUNT OF $1,278,444); AUTHORIZE THE MAYOR AND/OR CITY MANAGER TO HAVE SIGNATURE AUTHORITY.

PAID IN MONTHLY INSTALLMENTS OF WHICH IS INCLUDED IN THE TOTAL AMOUNT.

WHEREAS, the Circuit Public Defender's Office of the Chattahoochee Judicial Circuit was created in January 2005 by the Georgia Indigent Defense Act of 2003 and provides that a consolidated government may contract with the circuit public defender for the provision of criminal defense for indigent persons in Superior and Juvenile courts; and,

WHEREAS, the Circuit Public Defender will provide public defender personnel in Superior and Juvenile Court

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the Mayor and the City Manager are hereby authorized to enter into an agreement for Indigent Defense Services between Circuit Public Defender's Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $1,378,444 from July 2014 to June 2015 and authorize payment to the Georgia Public Defender Standards Council (GPDSC) for $871,917 and for $43,596, 5% administrative fee (GPDSC payment in the total amount of $1,378,444); and authorize the Mayor and/or City Manager to have signature authority.
_______________________


Introduced at a regular meeting of the Council of Columbus, Georgia held on the____ day of _____, 2014 and adopted at said meeting by the affirmative vote of ____ members of said Council.


Councilor Allen voting ____________.
Councilor Baker voting ____________.
Councilor Barnes voting ____________.
Councilor Davis voting ____________.
Councilor Henderson voting ____________.
Councilor Huff voting ____________.
Councilor McDaniel voting ____________.
Councilor Thomas voting ____________.
Councilor Turner Pugh voting ____________.
Councilor Woodson voting ____________.

________________________________ ________________________
Sandra T. Davis, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor