MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR SESSION
MARCH 11, 2014

The meeting of the Council of Columbus, Georgia was called to order at 9:00 A.M., Tuesday, March 11, 2014, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia. Honorable Teresa Pike Tomlinson, Mayor, and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.

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PRESENT: Present other than Mayor Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors R. Gary Allen Mike Baker, Jerry Barnes, Glenn Davis, Berry Henderson, Bruce Huff, Judy W. Thomas, and Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Tiny B. Washington and Administrative Secretary Lindsey Glisson were also present.
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ABSENT: Councilor Charles E. McDaniel, Jr., was absent. Deputy Clerk of Council Sandra Davis was also absent.
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INVOCATION: Led by Pastor Vince Allen, of The Bridge Church.

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PLEDGE: Led by Joyful Journeys.
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GEORGIA POWER – ENERGY EFFICIENCIES /AUDITS OF CCG
BUILDING PRESENTATION:

Ms. Karon Henderson came forward with Georgia Power currently has
residential and commercial energy efficiency programs going on that would allow
the City to receive rebates. She said the deadlines on these can come
up very quickly and with all of the improvements and change outs that the City
makes, it could become quite cumbersome. She said Pat Beigler has stayed on top
of it with her staff and worked with Georgia Powers ICF Representative to get all
of the rebates that she could. She then presented a rebate check to the City of
Columbus in the amount of $13,500.

Ms. Pat Beigler, Director of Public Works came forward and expressed her
appreciation to Georgia Power. She said Georgia Power has done audits on
several of our other buildings and highlighted some areas where the City could
make improvements. She said the Facilities Department has been working very
hard, changing out light bulbs, light fixtures and installing any kind of energy
device that it within the budget. She said that is where a good chunk of the rebates
has come from the work that has been done by the Facilities Department in the
Government Center. She said we will continue to pursue any energy saving that we
possibly can.
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MINUTES OF COUNCIL MEETINGS: Minutes of the January 21 & February 4, 2014 Special Call Meetings of the Council of the Consolidated Government of Columbus, Georgia were submitted and approved upon the adoption of a motion made by Mayor Pro Tem Turner Pugh and seconded by Councilor Woodson, which carried unanimously by those nine members of Council being present for this meeting, with Councilor McDaniel being absent for this meeting.
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CITY ATTORNEY'S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING:__________________________________

An Ordinance
(14-6) – Rezoning property located at 8451, 8461 and 8501 Fortson Road from an RE1/GC with conditions (Residential Estate 1/General Commercial with conditions) to GC (General Commercial) zoning district. (Richard E. Catrett, owner) The purpose of the relocation of Flatrock Sand & Gravel. Councilor Thomas moved the adoption of the ordinance. Seconded by Councilor Allen and carried unanimously by those nine members of Council present for this meeting, with Councilor McDaniel being absent for this meeting.

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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING:__________ __________ _

An Ordinance (14-7) – Rezoning located at 8800 Veterans Parkway from an RE1 (Residential Estate 1) to a PUD (Planned Unit Development) Zoning District. (Karen B. Clarke, owner) The purpose of the rezoning is for single family home.
Councilor Thomas moved the adoption of the ordinance. Seconded by Councilor Allen and carried by a vote of six to three with Councilors Baker, Huff and Thomas voting no and all other six Members of Council voting yes: Mayor Pro Tem Turner Pugh and Councilors, Barnes, Davis, Henderson, McDaniel and Woodson, with Councilor Allen being absent for this meeting.

City Attorney Clifton Fay called attention to the handout that was distributed amongst the Council Members highlighting condition #9 that was approved last week. He said we also have a condition #10 that Councilor Allen would like to propose. He said we need a motion to amend to get the 10th condition in and we also have discussion on a couple more proposals from a developer.

Councilor Allen said He met with Mr. Dave Erickson and some of the neighbors and Mr. Erickson offered some conditions that he would be glad to agree to. He said some of the things that we talked about were planting large maturing trees 3inches in caliber and planting them 30 feet apart on center rather than 50 feet apart. He said there is a TDU requirement on this property that starts with RE1 and its 10 but the developers asked that it be reduced to 5.




PROPONENT

Mr. Dave Erickson, President of Tiger Creek Development, came forward and said Councilor Allen has requested an additional buffer along the boundary of the promenades, which is not a requirement. He said he is agreeable to doing so but asks in return that the TDUs (Tree Density Units) be at 5. He said he spoke with Planning Director Rick Jones and they reached a consensus that 5 TDUs is a reasonable request. He said he was also going to request a definition on sign monuments but Mr. Jones has asked that I table that request until a later date.

Mr. Rick Jones, Planning Director came forward and said he did speak with Mr. Erickson in regards to the TDUs and he understands his concerns. He said the main objective is to ensure that there is a development that preserves, protects and encourage the trees. He said he is not clear on the aspect of 5 being the magic number. He said our intent is to maintain the integrity of the area. He said he is not sure that 5 is an adequate number but surely we could live with something along those lines.

Councilor Allen asked Mr. Erickson at what point in the development, would he be able to go in and install the buffering against the promenade.

Mr. Erickson responded in saying the request in the condition is that all of the trees be planted at the start of the process before the houses get processed. He said that is a significant concession and it would require a drip watering system to be installed, the trees would have to be installed ahead of time and we would also have to make sure that the grade of the dirt in exactly right. He said we would have to go to a lot of extra trouble to do that but he is prepared to do it.

Councilor Allen said with the conversation that we have had at the table with Mr. Erickson and Mr. Jones, he is ok with the 5 TDU’s.

Councilor Allen then made a motion to put conditions 10 and 11 in the ordinance. Seconded by Councilor Davis and carried unanimously by those eight members of Council present at the time with Councilor Henderson being absent for this vote and Councilor McDaniel being absent for the meeting.

At this time, City Attorney Clifton Fay advised that Council could vote on the entire ordinance as amended.

Councilor Davis made a motion to adopt the ordinance as amended. Seconded by Councilor Allen.

Councilor Allen made a motion to allow the neighbors to be heard. Second by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Henderson being absent for this vote and Councilor McDaniel being absent for the meeting.
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OPPONENTS

Mr. Allred Thomas, 8715 Palazzo Place appeared before Council requesting that Japanese cedar trees be planted in this area. He said this tree would serve as a good buffer. He also expressed concerns in regards to the entering and exiting of the promenades. He posed several questions regarding the curve that is located near the development property. He raised concerns about speeding and also stated that there have been several accidents at this particular curve on Veterans Parkway.

Planning Director Rick Jones came forward to address the concerns of Mr. Thomas. He said it is a requirement that the area be cleared out to provide adequate sight distance for this project. He said by 2019 the GDOT will have to deal with widening this section of Veterans Parkway.

Mr. Ron Hamlet, Traffic Engineer came forward and said we coordinated with the GDOT and the easement line will satisfy the requirement for 60mph traffic. He said that line will be cleared and the easement requires that it be maintained clear. He said this should solve any issues with intersection sight distance.

Mayor Tomlinson requested a study from the Georgia Department of Transportation on the speed limit of the curved roadway located near 8800 Veterans Parkway.

Councilor Thomas requested that when road improvements in the area are overseen by the Georgia Department of Transportation, the Traffic Engineers with CCG would voice the concerns of citizens who reside in those areas during the process. Examples being speed limits, sight distances, etc.

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Mr. Winfield Flanagan, 8603 Blackmon Road came forward and said at the
last Hearing pertaining to this property, the amendment was made to ensure that
there was a 100ft undisturbed natural buffer on the East side. He said he would
like to make sure that this is still one of the conditions in the ordinance.

City Attorney Clifton Fay said this would be condition #9 in the ordinance.

Councilor Allen argued that Mr. Erickson had agreed not to place windows on
the back side of the houses in this development project.
Mr. Erickson argued that there was not an agreement made in relation to
windows; there was only an agreement about the buffer.

After several more minutes of discussion regarding this ordinance, with
Councilor Allen and Mayor Pro Tem Turner Pugh expressing strong opposition to
windows being placed on the back side of the houses that are to be developed,
there was no condition put in the ordinance pertaining to the placement of
windows.

Mayor Tomlinson called attention to the motion that was previously made by Councilor Davis to approve the ordinance as amended, which was second by Councilor Allen and carried by a vote of six to two with Mayor Pro Tem Turner Pugh and Councilor Woodson voting no and Councilors Allen, Baker, Barnes, Davis, Huff and Thomas voting yes, with Councilor Henderson being absent for this vote and Councilor McDaniel being absent for the meeting.
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THE FOLLOWING ORDINANCE DELAYED FROM THE FEBRUARY
11 & 25, 2014 COUNCIL MEETINGS WERE AGAIN SUBMITTED AND
EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST
READING: ________________________________________________________

An Ordinance – Rezoning property located at 1030 Illges Road and 1044
Rigdon Road from NC (Neighborhood Commercial) to an RO (Residential Office)
zoning district. (Jerry Jackson, owner) The purpose of the rezoning is for
multifamily apartments and offices.

PROPONENTS & OPPONENTS:

Mr. Jerry Jackson was present, but he did not make a presentation as there was no one present to oppose this proposed rezoning ordinance.

City Attorney Fay then asked if there was anyone who wanted to be heard regarding this matter, but there were none. He then pointed out this ordinance will be voted on at the next Council meeting.
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THE FOLLOWING THREE ZONING ORDINANCES WERE ALSO SUBMITTTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC HEARING WAS HELD ON EACH AS ADVERTISED:__________

An Ordinance – Rezoning property located at 3071 Williams Road from an RO (Residential Office) to PUD (Planned Unit Development) Zoning District. (Cheyenne Partners, LLP, owner) (REZN-11-13-3412) (District 2–Councilor Davis) The purpose of the rezoning is for multi-family dwellings (individual rental units.

PROPONENTS & OPPONENTS:

A representative from Cheyenne Partners, LLP was present, but did not make a presentation as there was no one present to oppose this proposed rezoning ordinance.

City Attorney Fay then asked if there was anyone who wanted to be heard regarding this matter, but there were none. He then pointed out this ordinance will be voted on at the next Council meeting.
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An Ordinance – Rezoning property located at 2020 Fort Benning Road from an NC (Neighborhood Commercial) to GC (General Commercial) Zoning District. (William P. Cliatt, owner) The purpose of the rezoning is for pet grooming, pet daycare and boarding/barber shop.

PROPONENTS & OPPONENTS:

A representative from A Loving Touch Grooming & Boarding, LLC./Raymond C. Bullock was present, but did not make a presentation as there was no one present to oppose this proposed rezoning ordinance.
City Attorney Fay then asked if there was anyone who wanted to be heard regarding this matter, but there were none. He then pointed out this ordinance will be voted on at the next Council meeting.
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An Ordinance – Rezoning property located at 2728 and 2730 Manchester Expressway; 4400 and 4408 Armour Road from an NC (Neighborhood Commercial) to GC (General Commercial) Zoning District. (Lion Properties of Columbus, LLC., owner) The purpose of the rezoning is for general restaurants with drive-thru(s). Mr. Jim Cheney was present, but did not make a presentation as there was no one present to oppose this proposed rezoning ordinance.

City Attorney Fay then asked if there was anyone who wanted to be heard regarding this matter, but there were none. He then pointed out this ordinance will be voted on at the next Council meeting.
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THE FOLLOWING TWO ORDINANCES WERE ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRSTREADING:__________________________________________________ An Ordinance – Regulating vehicular traffic in Columbus, Georgia by amending Section 20-7.2. One-way Streets and Alleys of the City Code of Columbus to delete Tenth Street as a one-way street for westbound traffic from the westerly line of Sixth Avenue to the easterly line of Bay Avenue; to delete Twelfth Street as a one-way street for westbound traffic from the westerly line of Sixth Avenue to the easterly line of Veterans Parkway; authorizing the modification and installation of new traffic signals, traffic signs and pavement markings required to convert Tenth Street to two-way traffic from the westerly line of Sixth Avenue to the easterly line of Bay Avenue; authorizing the modification and installation of new traffic signals, traffic signs, and pavement markings required to convert Twelfth Street to two-way traffic from the westerly line of Sixth Avenue to the easterly line of Veterans Parkway; requiring certain notification by the City Manager before traffic modifications are effective; and for other purposes.

Councilor Thomas said one of the issues that we have been dealing with on 10th street is the fire equipment coming out of the fire station at 10th Street and 2nd Avenue. She then asked if there would be any signals as the truck comes out to turn left on 10th Street.

Traffic Engineer Ron Hamlett said there is currently a flasher for westbound traffic but we will also be adding one for eastbound traffic.

Councilor Thomas said one of the things in the ordinance says that the City Manager will notify the public of the streets changing from one-way to two-way.

Director of Engineering Donna Newman said we are intending to do a process if the ordinance is approved to notify the business owners on 10th and 12th. She said we would also notify the business owners 30 days prior to the actual changeover of the street. She said we have message boards in place to notify the general public of the date of the change.

Councilor Thomas said she is concerned about the cost of the project and then asked where the money would be coming from.

Director Newman said the money is currently budgeted in this year’s capital improvement budget. She then said that she believes the money is located in the paving fund.

Councilor Thomas what is the urgency of doing this project right now.

Deputy City Manager David Arrington came forward and said with the improvements in the uptown area and the increase in activity in that area, we have had some Public Safety concerns with getting people off of the Front Avenue/Bay Avenue area with the large public events that are held downtown. He explained that if there is an emergency, there would be difficulty in getting emergency resources in that area. He said in addition to that, once these events conclude there becomes an issue with traffic.

An Ordinance – Amending Section 3-1 of the Columbus Code to revise requirements for a traditional restaurant by deleting subsection 3-1(ee)(10), repealing any ordinances in conflict therewith; and for other purposes.
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THE FOLLOWING TWO RESOLUTIONS WERE ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL: ________________________________________________________

A Resolution ( 89-14) – Giving preliminary authorization to pursue the issuance of Columbus, GA, Water and Sewerage Revenue Bonds, Series 2014 A, in accordance with the request of the Columbus, Georgia Board of Water Commissioners.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Thomas being absent for this vote and Councilor McDaniel being absent for the meeting.

A Resolution (90-14) – Authorizing the issuance of Revenue Bonds by the Downtown Development Authority of Columbus, Georgia for the Benefit of Schoolhouse Road Estates, Inc.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Thomas being absent for this vote and Councilor McDaniel being absent for the meeting.
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EXECUTIVE SESSION:

City Attorney Fay said he would like to have an executive session at the end of tonight’s meeting to discuss some litigation matters.
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PUBLIC AGENDA:

Mr. Paul Olson, Re: OLOST, Tax Abatement, Medical Center Contract and Crime Prevention Program________________________ _____________

Mr. Paul Olson came forward and expressed his concerns regarding the OLOST (Other Local Option Sales Tax). He made reference to Resolution 228-08, which promised 70% of the OLOST to go towards Public Safety and the remaining 30% to go towards infrastructure. He also made comments regarding tax abatement and hotel/motel tax and also expressed opposition to the Crime Prevention Program.

Mr. Mike Turner, representing Gala Inventors Group, Re: Introducing and seeking support for a nonprofit organization that helps middle and high school student become inventors and innovators in our community_ ___

Mr. Mike Turner came forward and expressed his appreciation to the Mayor and Council for the proclamation that proclaimed May 7, 2013 as “The Education and Innovation Day”. He provided Council with some history of the Columbus/Phenix City Inventors Group. He pointed out that last year the group was involved with the Columbus Regional Science and Engineering Fair. He said there would be another contest held at the end of the month, in which 2 students would be participating. He expressed concerns relating to the cost of these events and also the lack of resources to participate in these events. He pointed out that the Gala Inventors Group was formed in an effort to provide funds to organizations to allow students to attend the state competition fair. He expressed that the Gala Inventors Group is in need of donations and volunteers to support this effort.

Ms. Ashley Sweeney, representing Live Healthy Columbus Coalition, Re: The community involvement of Live Healthy Columbus Coalition__ _______

Ms. Ashley Sweeney, Director of Live Healthy Columbus Coalition came forward and expressed that common goal of the Coalition is to work on a healthier Columbus. She made several comment in regards to the Coalition advising Council of current and future projects.

Ms. Eddream Lawrence, representing J.O.Y. Behind Bars, Re: Follow up information on her organization_________________________ ________

Ms. Eddream Lawrence, Executive Administrator of J.O.Y. Behind Bars came forward and stated that she came at the request of the Council to follow up in providing information regarding her organization. She then gave a brief synopsis of what the organization does. She indicated that the organization focuses on going behind bars and spreading the gospel and also helping the youth. She expressed deep concern for the youth of Columbus and the importance of the community coming together to keep the youth out of jails and prisons.





Mr. Tom Bryan & Mr. Marty Flournoy, representing Thunder in the Valley Air Show, Re: Upcoming March air show _____ ____________________

Mr. Tom Bryan came forward and expressed gratitude to the Council for their support to the Thunder in the Valley Air Show. He showed a brief video pointing out different acts that would be taking place at the Thunder in the Valley Air Show.

Ms. Carmen Solomon, representing Greater Beulah Baptist Church, Re: 3rd Annual Women’s Conference at Greater Beulah Baptist Church__ _

Ms. Carmen Solomon came forward and provided the Council with information regarding the 3rd Annual Women’s Conference at Greater Beulah Baptist Church. She expressed that the Conference is for the uplifting of women but is open to all genders, races and economic levels. She said the conference would be held March 28 & 29, 2014 at Greater Beulah Baptist Church.

Mr. Cleophus Hope, Jr., representing Hope’s Scholastics, Re: Information on mentoring activities and services________________ __________________

Mr. Cleophus Hope, Jr. cancelled his scheduled appearance before the Council.

------------------------------------------*** *** ***-----------------------------------CITY MANAGER'S AGENDA:


THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution (91-14) – Authorizing the approval of the FY2015 Holiday Schedule for 2015 Budget Year recommending designating Friday, December 26, 2014 as the floating holiday.

Councilor Davis moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution (92-14) – Authorizing the approval of a "Complete Streets" Policy as recommended by the Georgia Department of Transportation Complete Streets Design Guidelines, Chapter 9, stating guiding principles and practices so transportation improvements are planned, designed and constructed to encourage walking, bicycling and transit use while promoting safe operations for all users.

Mayor Pro Tem Turner Pugh made a motion to adopt the resolution. Seconded by Councilor Woodson.
Councilor Huff expressed some concerns as it relates to Martin Luther King Boulevard. City Manager Hugley informed Councilor Huff that the Complete Streets Policy is not addressing Martin Luther King Boulevard. He said the Martin Luther King Boulevard project would be brought back before the Council separately.

Councilor Huff requested that it be recorded in the minutes that the Martin Luther King Boulevard project would be brought back before the Council separately.

After a few more minutes of discussion regarding Martin Luther King Boulevard, Mayor Tomlinson called attention to the motion that was previously made by Mayor Pro Tem Turner Pugh to adopt the resolution, which was second by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.
Councilor Davis requested that anytime plans are made concerning streets, if staff could contact the Councilor for that District so that they may be involved in the process.

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THE FOLLOWING FIVE PURCHASING RESOLUTIONS, SUBMITTED WITH THE CITY MANAGER’S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGHAND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY THOSE EIGHT MEMBERS OF COUNCIL PRESNET FOR THIS MEETING, WITH COUNCILOR BAKER BEING ABSENT FOR THIS VOTE AND COUNCILOR MCDANIEL BEING ABSENT FOR THE MEETING:______________ _________

A Resolution (93-14) – Authorizing the approval it is requested that Council approve the continuation of cellular telephone services with Verizon Wireless, via Georgia State Contract, GTA794-V. Verizon was the awarded the contract with the State of Georgia Contract on January 1, 2014 through June 30, 2017

Alltel was awarded the contract to provide wireless communication services to Columbus Consolidated Government, per Resolution No. 413-07 (RFP No. 07-0012), on September 18, 2007. On July 11, 2009, Alltel services officially transitioned from Alltel Wireless to Verizon Wireless. Verizon Wireless agreed to honor the terms of the contract, and Council approved to continue the contract with Verizon Wireless, per Resolution No. 481-09.

The City’s contract term has ended. However, Verizon Wireless is one of the contractors awarded the Georgia State contract for Wireless communications. Verizon Wireless has agreed to continue the same plan, monthly access charge and any eligible discounts. Therefore, it is in the City’s best interest to continue with Verizon Wireless under the new State Contract.

A Resolution (94-14) – Authorizing the approval of payment to Tyler Technologies, Inc., Appraisal and Tax Division (Dallas, TX), in the amount of $98,795.00, for the annual renewal fee for OASIS Maintenance Support, covering the period January 2014 through December 2014. Payment will be made in two installments in the amount of $49,397.50; the first payment upon approval of this resolution, and the second payment after July 1st.

This maintenance provides Information Technology Department, the Tax Assessor's Office and the Tax Commissioner's Office with software enhancements, documentation updates, Users Group Support and Hotline Support for the OASIS property tax and appraisal system. Maintenance has been budgeted and approved annually since the OASIS software system was purchased in 1985. The vendor is the developer of the software, and is therefore, the only known source to provide the maintenance support.

A Resolution (95-14) – Authorizing the execution of a contract with Fabco Fabrication, Inc. (Valdosta, GA) to provide refurbishing services for refuse truck bodies, which will be used on an “as needed” basis.

Fabco Fabrication, Inc. will provide the following services:
The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

A Resolution (96-14) – Authorizing the approval to purchase industrial, medical and special gases from Airgas USA, LLC, via Georgia State Contract, SWC 9999-SPD-SPD0000054. The gas products will be purchased by Columbus Fire & EMS and other departments on an “as needed basis”. The term of the contract effective date is August 1, 2011 through July 31, 2014, with the option to renew.

Purchases of medical gas products such as acetylene, oxygen and etc… from Airgas USA, LLC, under the State Contract, will eliminate the need to request price quotes and provide better pricing due to the Statewide Contract discounted pricing.

A Resolution (97-14) – Authorizing the purchase of a used generator system from Cummins Power South (Atlanta, GA) in the amount of $149,570.00.

On Saturday, June 15, 2013, during a load test of the diesel generator located in the Government Center, internal problems were encountered and the block cracked. The Facilities Maintenance Division located a vendor, Cummins Power South, who could rent a generator to the City, on the same day of the incident, until a decision could be made regarding the purchase of a new generator.

The purchase is requested because the City must have a permanent generator system in place as a back-up power source. The Purchasing Division attempted to let a bid for a new generator system but the process did not continue for the following reasons:
Since the requirements to purchase a new unit proved too costly. The Public Works Department determined that the rented generator is the size and type required for the City to continue to use long-term. Therefore, Cummins Power South was requested to provide a discounted quote based on the amount of rent previously paid on the unit since June (approximately $10,000 per month). Cummins Power South quoted a price of $149,570.00 for the City to purchase the rented generator. The generator is a diesel-powered 2008 unit.
A new generator will cost over $250,000 total, with a life expectancy of 30,000 hours, in addition to a $30,000 rebate on the used unit. This unit has only used 1090 hours, which leaves 28,010 hours of service. Purchasing the used unit will save the City over $100,000.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND DELAYED BY THE COUNCIL:________________________________________________________

A Resolution – Authorizing the approval to enter into an agreement with the Georgia Department of Transportation to accept a High Priority Project (HPP) grant for $195,088.80 with a 20% local match of $48,772.80 for total grant amount of $243,861.60 for construction of restrooms on the River Walk under the Martin Memorial Bridge.

Mayor Pro Tem made a motion to adopt the resolution. Seconded by Councilor Woodson.


At the request of Mayor Tomlinson, City Manager Hugley began to explain the payment structure and the cost of the restrooms. He indicated that the total cost of the restrooms would be $243,861.60 and the Georgia Department of Transportation (GDOT) would be providing $195,088.80 and the City would be matching the GDOT funds in the amount of $48,772. He said the $48,772 would be coming from the paving fund. He stated that the City has received a lot of money from the GDOT to construct portions of the River Walk and the 14th Street Pedestrian Bridge now known as the Frank Martin Bridge, in an effort to complete the pedestrian walk way on the bridge.

Mayor Tomlinson requested that Deputy City Manager David Arrington come forward to explain why the State is willing to pay that type of money for the restrooms.

Deputy City Manager David Arrington came forward and explained that Planning Department had originally planned for the restrooms to go in when the approach section of the 14th Street Pedestrian Bridge was constructed, however the authorization from DOT did not come through in time. He stated that the amount of the construction of the restrooms would cost about $160,000 and this amount is consistent to other restroom constructions that have been priced, so the cost is not out of the norm for this type of facility. He said the balance of the project, which is about $80,000, has to do with bringing infrastructure to this site and connect it to the other facilities in the area. He said it is not all just the construction of the restrooms.

Councilor Thomas said she has looked at the information that she was given and what she has seen is that there are not multiple restrooms to be constructed; there is only one restroom that is to be constructed. She then expressed some concerns as it relates to the contractors receiving most of the money for the construction of the bathroom. She pointed out that $198,000 is going to the contractors. She said $200,000 to the contractors on a 900sq ft bathroom seems to be fairly excessive. She also pointed out that the contract says that it is going to take a year to construct the restroom. She said she understands the need for restrooms on the River Walk but there are some restrooms that are already there. She then asked Deputy City Manager Arrington to explain how the City has the authorization to use paving money for this project.

Deputy City Manager Arrington said this is an enhancement to an alternative transportation project. He said it has been authorized by the Department of Transportation to use these funds and they concur that this is an enhancement to an alternative transportation project. He said then addressed the concern regarding $160,000 going to the contractor. He said that is the money to construct the facility, it’s going to a subcontractor that will do the construction of the restrooms.

Councilor Davis requested an itemized list of estimated costs associated with the construction of the restrooms on the Riverwalk under the Martin Memorial Bridge.

After several more minutes of discussion regarding this matter, this item was delayed.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution (98-14) – Authorizing the approval to submit an application and, if approved, accept funding of $45,000 from the Georgia Department of Human Services, Division of Family and Children Services, Promoting Safe and Stable Families program to educate expecting parents and parents of newborns on preventing childhood maltreatment by providing evidence based home visitation program for parenting education.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution (99-14) – Authorizing the approval to submit an application and, if approved, accept $52,000 from the Criminal Justice Coordinating Council for operation of the Muscogee County Juvenile Drug Court.

Councilor Woodson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:________________________________________________________ A Resolution (100-14) – Authorizing the approval for the acceptance of a deed to Nicole Court located in Billings Crossing II. The Department of Engineering has inspected this street and recommends the acceptance.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.
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FINANCE/HEALTH INSURANCE UPDATE:

FY14 Health Insurance Fund
Year to Date
Actuals (thru March 7, 2014)

FY13 FUND BALANCE - ACTUAL

GENERAL FUND 68.73 days

OLOST 5.35 days

TOTAL 74.08 days

FY14 FUND BALANCE PROJECTION

GENERAL FUND 46.07 days

OLOST 10.71 days

TOTAL 56.78 days

FY14 FUND BALANCE PROJECTION

FY15 FUND BALANCE PROJECTION

GENERAL FUND 37.98 days

OLOST 18.50 days

TOTAL 56.48 days

FY15 IMPACT

HISTORY OF THE GENERAL FUND

DECLINING FUND BALANCE

FISCAL YEAR
AMOUNT SAVED OR (USED) in millions
DAYS
2006
$6.4
109.15
2007
$9.9
131.95
2008
($5.4)
102.11
2009
($5.3)
94.86
2010
($2.0)
89.73
2011
($3.3)
79.84
2012
($3.8)
71.57
2013
($1.5)
68.73
TOTAL
($5.0)

= 11.90 DAYS
City Manager Hugley requested that Finance Director Pam Hodge look into Sheriff Darr’s budget and make recommendations to help with the yearly overages. He also requested that she provide the information and recommendations that she has to give Sheriff Darr, to Mayor and Council also.

Mayor Pro Tem Turner Pugh requested that Finance Director Pam Hodge provide a list of the vacant positions within CCG and the total cost of the salaries for those positions.

During a recent Council Meeting, Sheriff John Darr made the statement that the overages in his department’s budget are due to the cost of inmate healthcare. Mayor Pro Tem Turner Pugh requested that Director Hodge do an analysis to see if this is the cause. City Manager Hugley clarified that this information could be provided after Director Hodge has looked over the Sheriff’s Budget.

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Human Resource Director Reather Hollowell came forward to give the Council an update in relation to health care. She said we have been talking to our benefits consultant in an effort to deal with the budget deficit that we continue to have in healthcare.

Director Hollowell said Muscogee Manor’s employees are on the City’s health plan. She said many years ago Muscogee Manor had less than 200 employees but because they have been business savvy, they have acquired additional healthcare facilities, which means they have additional employees. She said currently they roughly have well over 400 employees. She said this is something that we have considered as an option to limit our liability by asking Muscogee Manor to provide their own health insurance to their employees. She said another recommendation that we have is to exclude the spouses that have access to healthcare insurance through another employer. She said there are currently 305 employees that have spouses who could get coverage elsewhere, so we are considering excluding those 305 from the healthcare coverage. She said if we took that action it would save about 1.1 million dollars.

Director Hollowell said another option that we are looking at is eliminating one of our three plans. She advised that currently we have three plans which are: the Health and Wellness Center plan, HMO plan and PPO plan. She said we believe we would be able to do without one of those plans but we do not know what the cost affect would be at this time. She said if eliminating one of those plans nets us a significant savings, we feel that it would be very prudent to consider.

Director Hollowell said another option that we are considering is increasing the cost sharing with those retirees who are under 65 years of age. She said currently we pay about 65% of those of the premiums of those who are under 65. She said we are considering reducing it to %50. She said for those retirees who are under 65 years of age that have spouses or dependents on their plan; we are considering paying 40% of their premium and spreading it out over a five year period.

Councilor Huff asked if CCG could legally change the healthcare insurance structure for coverage of the Pre-65 Retirees. Councilor Huff and Mayor Tomlinson requested that Director Hollowell go over this information with Northwestern and City Attorney Clifton Fay.

Councilor Thomas requested that Director Hollowell provide demographics of the number of CCG retirees that have spousal coverage and how long until they reach 65 years of age.

Mayor Pro Tem Turner Pugh said there are some cities that design a healthcare plan and put it out for bid instead of having the provider tell them what they are going to give them. She then asked that Director Hollowell check with other Cities to see how they are handling their healthcare issues.

Director Hollowell said just as we are looking at the retirees who have not reached 65, we are also looking at the retirees who are 65 and older and are on the fully funded Medicare Advantage Plan. She said we currently pay 25% of health insurance but we are proposing that we continue to pay that 25% but as it relates to their dependents, we are proposing that we reduce it to 20%. She said we will continue to reduce the amount over a 4-5 year time period until we eliminate the City’s portion of the cost of the dependents.
Councilor Davis said before we start internally changing the structure that we have, it would be prudent to see what other opportunities are out there when it comes to a healthcare model.

Director Hollowell said we are still continuing to look at our deductable, co-pays and out of pocket maximums, as well as our premium rates. She said we did adopt the cost sharing plan, and we are continuing to look at the rates to see how we can adjust the cost sharing ratio.
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SPECIAL CALLED MEETING:

City Attorney Clifton Fay advised that if a special meeting is going to be called there has to be a vote.

Mayor Pro Tem Turner Pugh made a motion to schedule a Special Called Meeting for March 18th at 9:00 a.m. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.

Mayor Tomlinson informed Council that there would be a presentation of the Mayor’s recommended budget on Tuesday, March 28th at 9:00 a.m., which would be a special called meeting as well.

Mayor Pro Tem Turner Pugh made a motion to schedule a Special Called Meeting to present the Mayor’s budget for Friday, March 28th at 9:00 a.m. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.

After the vote was taken on the Special Call Meetings for March, Councilor Thomas asked to include on the next Work Session’s Agenda, for a discussion on the Council Meeting Schedule, since Council has been meeting almost every week.
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FOP DISCUSSION:

#17 Transfer the process of applying for employment from the Columbus Consolidated Government to the Georgia Department of Labor.

Human Resources Director Reather Hollowell indicated that although the Georgia Department of Labor does post the job announcements for the Columbus Consolidated Government, there is an in-house system that was brought online back in 2010, which is called a neo-gov application management process. She said it tracks applications and is a very good reporting system. She said this process is very user friendly. She said what we have built in-house, far exceeds the capabilities that we would be able to accomplish with the Department of Labor. She said allowing the application to go through the Department of Labor would set us back a spell.

Eliminate all CCG issued cellular phones and data cards.

City Manager Hugley said the elimination of CCG issued cellular phones would limit our ability to communicate, one employee to another and it would also reduce out level of efficiency. He said we were able to reduce the number of radios once we began to invest in cellular phones. He said radios are very expensive and they are also expensive to repair. He said we currently have roughly about 343 cell phones throughout the government.

#23 Eliminate all clothing allowances.

Finance Director Pam Hodge came forward and said this addresses the clothing allowance of Public Safety Departments. She said the Muscogee County Prison, the Sheriffs Office, the Marshals Office, the Police Department and the Coroner provide us with which specific people will be allocated a clothing allowance and it’s typically for those individuals who do not receive a uniform. She said the total is $82,500.

#27 Re-evaluation of 800 Mhz Radio System used by Public Safety.

Mr. Ron Hamlett came forward and said we have gone through upgrades with our radio system, which not only covers Columbus but covers Harris County, Lagrange, Troop County, Columbus Water Works and Muscogee County School District. He said from a stand point of a radio systems, every since 9/11, one of the biggest pushes nationwide has been to be able to communicate with one another during the state of emergency, which is the primary thing that we would lose with this change. He said the value of our entire radio system is about $12,750,000 and for us to take that and basically throw it in the trash does not seem very responsible. He said it is set up to where other law enforcement such as: Sheriffs, FBI, State Patrol can communicate with us when they come in from out of town. He said the other issue is that we license our frequencies on multiples sites and this technology does it a little differently.

#34 Columbus Civic Center Management and promotions.

Mr. Russ Horner came forward and said during the past two fiscal years the Civic Center has reduced staffing and its reliance on the City’s general fund while adding the Ice Rink. These operations are being run efficiently and to-date this fiscal year has not used any general fund money. At this rate the Civic Center will be able to continue to provide a public good in local and national programming.

#35 Healthcare Plans
#36 Healthcare Plans

Human Resources Director Hollowell said this pre-dates Council’s adoption of the proposed healthcare plan that was adopted in February. She said what this asks us to do is adopt the cost sharing plan that Council had approved in 2012 and we have done that. She said #35 and #36 speak to that.

#37 Medical Prescriptions being offered by the Employee Health Clinic

Human Resources Director Hollowell said this question was asked, if the Health and Wellness Center could provide prescriptions for all employees. She said the Health and Wellness Center is not set up as a pharmacy, but it does distribute medication to employees are on the Health and Wellness Center plan. She said the Health Wellness Center would not be able to provide prescriptions for all employees because they are not a retail pharmacy.

#40 Tobacco Use

Human Resources Director Hollowell said this asks about eliminating tobacco in city buildings and city vehicles. She said we do have policies already in place that prohibit use of tobacco in public buildings as well as in city vehicles.

#41 Pre-hire Physical

Human Resources Director Hollowell said Police Department responded on this one because the request was to have the Police Department to conduct physicals for all new hires. She said there are some legal implications as to why you would not want to do that. She said we follow the guidelines established by the Federal Government in terms of physicals or pre-hire physicals.

#42 Telecommuter Based Physician Service

Human Resources Director Hollowell said this is something that can be added to our benefit plan. She said telecommuter services is something that is available in our area but it is not necessarily something that would save us any money but it would be a benefit if added to the healthcare plan.
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CLERK OF COUNCIL’S AGENDA

THE FOLLOWING ITEMS WERE SUBMITTED AS INFORMATION TO THE MAYOR & COUNCIL BY CLERK OF COUNCIL WASHINGTON: _

(1) Memorandum from Clerk of Council Washington, Re: Civic Center Advisory Board.

(2) Memorandum from Clerk of Council Washington, Re: Building Authority of Columbus.

(3) Memorandum from Clerk of Council Washington, Re: Community Development Advisory Board.

(4) Memorandum from Clerk of Council Washington, Re: Crime Prevention.

(5) Memorandum from Clerk of Council Washington, Re: Planning Advisory Commission.

(6) Memorandum from Clerk of Council Washington, Re: Board of Zoning Appeals.

(7) Letter from Mr. Cleveland Ashley, opponent of the Rezoning for 8451, 8461 and 8501 Fortson Road, listed on 1st Reading from the February 25, 2014 meeting.

(8) Biographical Sketch of Ms. Rabia S. Siddique, Councilor Baker’s nominee for a seat on the Commission of International Relations and Cultural Liaison Encounters (C.I.R.C.L.E.).

(9) Application of Joanne Gibson to temporarily close the southern lane of Broadway from 5th Street to the southern part of 4th Street under Oglethorpe Bridge, on Saturday, March 8, 2014 from 12:30 p.m. to 2:30 p.m., in connection with the Memorial for Reverend Blanchard Thomas.

(10) Application of Elizabeth Hurst to temporarily close the 1000 block of Broadway, in connection with the “Uptown Spring Concert Series” for the following dates:

(11) Application of Elizabeth Hurst to temporarily close the 1100 block of Broadway, on Friday, April 25, 2014 from 6:00 p.m. to 10:30 p.m.; Saturday, April 26, 2014 from 6:00 p.m. to 10:30 p.m.; and Sunday, April 27, 2014 from 7:00 a.m. to 5:00 p.m., in connection with the “World Record BBQ Attempt”.

(12) Application of Elizabeth Hurst to temporarily close the 1000 block of Broadway, on Sunday, April 27, 2014 from 6:00 a.m. to 7:00 p.m., in connection with the “Children’s Miracle Network Bike Ride and Concert”.

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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED
BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY
RECEIVED BY THE COUNCIL:________________________________

Airport Commission, October 30, 2013.
Airport Commission, January 22, 2014.
Board of Tax Assessors, 06-14
Civic Center Advisory Board, January 16, 2014.
Columbus Golf Authority, November 26 & December 24, 2013.
Columbus Golf Authority, January 28 & February 25, 2014.
Columbus Iron Works Convention & Trade Center, January 23, 2014
Hospital Authority, January 28, 2014.
Housing Authority, December 18, 2013.

Councilor Allen made a motion that these minutes are received. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Huff being absent for this vote, and Councilor McDaniel being absent for the meeting.
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BOARD APPOINTMENTS:

AIRPORT COMMISSION:

Clerk of Council Washington advised that Mr. Winfield Flanagan has been appointed as Chairperson of the Airport Commission and he has been recommended for reappointment. Mayor Pro Tem Turner Pugh made a motion to reappoint Mr. Winfield Flanagan to the Airport Commission. Seconded by Councilor Allen and carried unanimously by those nine members of Council present at the time, with Councilor McDaniel being absent for the meeting.

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BOARD OF HONOR:

Clerk of Council Washington said we have spoken with some potential candidates for the seat of Mr. Jack Rodgers and this will be brought back before Council once we receive an answer.

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COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIASISON ENCOUNTERS (C.I.R.C.L.E):______________________________

Clerk of Council Washington advised that Ms. Catherine Ross cannot succeed herself, Mr. Yuri Totskiy is eligible to succeed himself and Ms. Rabia Siddique is not eligible to succeed herself on the C.I.R.C.L.E.

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COMMUNITY DEVELOPMENT ADVISORY BOARD:

Clerk of Council Washington advised that Ms. Sally Haskins has resigned from the Community Development Advisory Board, therefore a nominee is needed to fill her unexpired term.

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EMPLOYEES’ PENSION BOARD OF TRUSTEES:

Clerk of Council Washington advised that Ms. Elizabeth R. James,
Business Community Rep. has resigned from the Employees’ Pension Board of Trustees; therefore a nominee is needed to fill her unexpired term.

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HISTORIC & ARCHITECTURAL REVIEW BOARD:

Clerk of Council Washington advised that the Uptown Business Association has recommended Mr. Alex Griggs for another term and he can now be confirmed.
Councilor Henderson moved confirmation. Seconded by Councilor Allen and carried unanimously by those nine members of Council present at the time, with Councilor McDaniel being absent for the meeting.
She further pointed out that the term of office for Ms. Stacy Fahrenburch has expired and she is not eligible to succeed herself. She said we are also waiting to hear back from the Board of Realtors as to whether or not they are going to reappoint Ms. Saundra Green.

Clerk of Council Washington advised that Mr. David Mitchell is eligible to succeed himself. At this time, Councilor Henderson nominated Mr. Mitchell for another term of office.

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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington advised that Mr. John Loomis has resigned from the Keep Columbus Beautiful Commission, therefore a nominee is needed to fill
his unexpired term.

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PUBLIC SAFETY ADVISORY COMMISSION:

Clerk of Council Washington advised that Councilor Baker is working on a replacement for Mr. Andrew Hollomon.

Councilor Woodson nominated Mr. Willie Phillips to succeed Ms. Margaret Shafer in the Public Safety Advisory Board. Councilor Henderson moved confirmation. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Baker being absent for this vote and Councilor McDaniel being absent for the meeting.

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TAXICAB COMMISSION:

Clerk of Council Washington advised that we are still working to get a replacement for the unexpired term of Mr. K. Matthew Probst on the Taxicab Commission.

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EXECUTIVE SESSION:

Regarding an earlier request by City Attorney Clifton Fay, Councilor Henderson made a motion to allow the Council to go into an executive session to discuss litigation. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those nine members of Council present at the time, with Councilor McDaniel being absent for the meeting.

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At 1:29 p.m. the regular session was adjourned to allow the Council to go into an executive session.

At 1:35 p.m. the meeting was called back to order, at which time Mayor Tomlinson pointed out that the Council met in an executive session to discuss litigation, but no action was taken.

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With there being no other business to come before the Council, Mayor Tomlinson then entertained a motion for adjournment. Councilor Woodson so moved. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those nine members of Council present at the time, with Councilor McDaniel being absent for the meeting, with the time of adjournment being 1:36 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia