Agenda Item # 5
Columbus Consolidated Government

Council Meeting

June 24, 2014

Agenda Report # 150


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) COMMERCIAL PROPERTY & CRIME INSURANCE (ANNUAL CONTRACT)

It is requested that Council approve the continuation of the contracts with J. Smith Lanier & Company for commercial property insurance coverage, and Hamby & Aloisio, Inc., for crime insurance coverage. Insurance services are needed to provide commercial property and crime insurance for Columbus Consolidated Government. Property insurance covers real and personal property, park lighting, catastrophic vehicle damage, boiler and machinery. Crime insurance covers employee dishonesty, disappearance and destruction inside and outside the premises.

J. Smith Lanier & Company and Hamby & Aloisio, Inc., were awarded the contract to provide property and crime insurance to Columbus Consolidated Government, per Resolution 281-08 (RFP No. 08-0021) on June 17, 2008. On June 30, 2014, the contract will expire. However, J. Smith Lanier & Company and Hamby & Aloisio, Inc., have agreed to continue the current contract/insurance policy through June 30, 2015, under the existing terms and conditions. On March 11, 2014, RFP No. 14-0014 was issued for Commercial, Property & Crime Insurance. Numerous questions were received from vendors about the RFP. After discussion and research with the City Attorney, it was determined to re-issue the RFP for broker services as opposed to specific insurance to allow for a more competitive broker services process. Therefore, the RFP was canceled on March 19, 2014. It is in the City’s best interest to continue the insurance services with J. Smith Lanier & Company and Hamby & Aloisio, Inc. until the RFP for Broker Services can be issued by the end of the calendar year 2014.

Funding will be budgeted each fiscal year for this ongoing service: Risk Management Fund – Human Resources – Unfunded Claims – Property & Casualty Insurance, 0860-220-3830-RISK-6611.
“ITEM A”
A RESOLUTION

NO._____

A RESOLUTION AUTHORIZING THE CONTINUATION OF THE ANNUAL CONTRACTS WITH J. SMITH LANIER & COMPANY FOR COMMERCIAL PROPERTY INSURANCE COVERAGE, AND HAMBY & ALOISIO, INC., FOR CRIME INSURANCE COVERAGE.

WHEREAS, J. Smith Lanier & Company and Hamby & Aloisio, Inc., were awarded the contract to provide property and crime insurance to Columbus Consolidated Government, per Resolution 281-08 (RFP No. 08-0021) on June 17, 2008. On June 30, 2014, the contract will expire. However, J. Smith Lanier & Company and Hamby & Aloisio, Inc., have agreed to continue current contract/insurance policy through June 30, 2015, under the existing terms and conditions. On March 11, 2014, RFP No. 14-0014 was issued for Commercial, Property & Crime Insurance. Numerous questions were received from vendors about the RFP. After discussion and research with the City Attorney, it was determined to re-issue the RFP for broker services as opposed to specific insurance to allow for a more competitive broker services process. Therefore, the RFP was canceled on March 19, 2014. It is in the City’s best interest to continue the insurance services with J. Smith Lanier & Company and Hamby & Aloisio, Inc. until the RFP for Broker Services can be issued by the end of the calendar year 2014; and,

WHEREAS, the term of the contract shall be for one year.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to continue the annual contracts with J. Smith Lanier & Company for the provision of commercial property insurance coverage, and Hamby & Aloisio, Inc., for the provision of crime insurance coverage. Funding will be budgeted each fiscal year for this ongoing service: Risk Management Fund – Human Resources – Unfunded Claims – Property & Casualty Insurance, 0860-220-3830-RISK-6611.
___________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ___________, 2014 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor