CITY MANAGER'S AGENDA
May 9, 2017
I. REDEVELOPMENT PROPOSAL FOR CLAFLIN SCHOOL:
Approval is requested to revise the current lease agreement with Friends of Historic Claflin to allow for the conversion of the school into 44 (*/-) units of affordable housing. Staff is recommending that the lease agreement and any other agreements between the parties be revised as follows:
Change the scope of the project to include the conversion of the school into 44 (+/-) units of affordable housing, with a portion of the school to remain set-aside for educational programs and to display the school’s history.
- Allow FHC to enter into an agreement, the terms of which shall be approved by the City, with Developer to carry out the redevelopment utilizing Low-Income Housing Tax Credits and Historic Tax Credits.
- In a separate letter of understanding address to the City, Developer will confirm that the previous Memorandum of Agreement it entered into with FHC on February 8, 2017 is no longer of any force or effect. In that letter, Developer shall also assume full financial responsibility for any loss it incurs as a result of any expenditures it makes for the benefit of the project in the event that the project cannot proceed because the Federal Government does not lift the deed restriction or because Developer is unsuccessful in obtaining the tax credits necessary for the project.
- The current lease between the City and FHC will be extended to 45 years due to the requirements of the tax credit programs.
- The amendment to the lease will also provide that the lessee, FHC agrees to submit annual audits prepared by a CPA, financial statements and tax returns as well as an outline of its educational programming for the year and that an update of the results of such required reporting will be made to the Council annually.
- The amended lease will contain a mechanism for replacing the current non-profit lessee with another non-profit or governmental entity in the event that lessee is non-compliant with the terms of the lease.
II. FY18 INMATE CAPACITY AGREEMENT:
Approval is requested to enter into an Inmate Capacity Agreement with Georgia Department of Corrections for a minimum of five hundred and twenty eight (528) State inmates to be housed at the Muscogee County Prison.
III. STAIR EGRESS ENCROACHMENT OF RIGHT-OF-WAY:
requested to approve the attached resolution authorizing a permanent encroachment at 1032 Broadway to construct a stair egress that will extend three feet four inches into the public right-of-way from the existing building face. The Engineering and Inspections and Code Departments have reviewed the architectural drawings and have no objection to the request.
GEORGIA HIGH DEMAND CAREER INITIATIVE SECTOR PARTNERSHIP CAPACITY BUILDING GRANT PROPOSAL:
Approval is requested to accept grant funds set aside for Region 8 in the amount of $250,000 with a 10% in-kind match requirement, awarded through Georgia Department of Economic Development Workforce Division and to authorize the City Manager to approve any contract documentation on behalf of the City; authorize capacity building purchases for educational/industrial training and to amend the WIOA Department/Job Training fund by the applicable amount.
Approval is requested of items "A" thru "M":
A. Hazard Mitigation Plan Update
B. Backhoe Loader Rental (Annual Contract)
D. Alternative Fuel and Highway Impact Fees
E. Payment for Inmate Pharmacy Services
F. Upgrade of the Firearms Training Simulator (F.A.T.S.) For Police Department
G. Surplus Vehicle Exchange with Muscogee County School District
H. Mobile Computers for Fire/EMS Department
I. Additional Email Accounts and Advance Threat Protection
J. Window Server Licenses for New Cad System
K. Malware Licenses
L. Licenses for VMWare Servers
M. Replacement Computers for Police Department Funded by OLOST Salary Savings
VI. UPDATES AND PRESENTATIONS:
- Special Enforcement and Inspections/Codes Update, John Hudgison, Inspections and Codes Director and Drale Short, Special Enforcement Manager
- Claflin Update, Laura Johnson, Community Reinvestment Director
- Monthly Finance Update, Angelica Alexander, Finance Director
(Schedule opening bid dates)
May 10, 2017
Roofing Services at Public Services Building E – RFB No. 17-0039
Scope of Bid
Provide all labor, equipment and materials to remove the existing roof system to the wooden decks, and replace with an Asphalt Shingle System.
Requests for substitution will be accepted until 1:00 PM on Monday, May 1, 2017. Contractors shall email substitution requests, as outlined on page 11, Section II, Item B of the specifications.
May 12, 2017
Pre-qualification for Storm Drain Rehabilitation through Internal Pipe Lining – Priority 1 Pipes – Contract 5 Located throughout Columbus, GA – RFQ No. 17-0001
Scope of RFQ
Columbus Consolidated Government (CCG) requests vendors to apply for pre-qualification for Storm Sewer Rehabilitation through Internal Pipe Lining. The project includes the installation of cured in-place pipe (CIPP) for approximately 5,100 feet of varying material type storm sewer pipe, ranging in size from 10-inch VCP to 60-inch CMP in diameter. Additionally, the project includes the installation of centrifugally cast cementitious or geo-polymer lining (CC) for approximately 2,500 linear feet of storm sewer pipe varying in sizes and material type from 36-inch brick to 46-inch by 72-inch CMP, located throughout Columbus.
Contractors who are deemed pre-qualified in this RFQ process will be requested to submit bids in the future for installation of CIPP or CC for rehabilitation of other portions of the storm sewer system. The length, diameter, and scope of CIPP or CC rehabilitation per Contract will be at the discretion of CCG. Minimally, CCG desires to qualify three (3) contractors.
May 26, 2017
First-Class Mail Pre-Sort and Emergency/Seasonal Mailing Services (Annual Contract) – RFP No. 17-0020
Scope of RFP
Columbus Consolidated Government is seeking proposals from vendors to provide one, or both, of the following services:
Option 1: Daily first-class mail pre-sort services.
Option 2: Seasonal or emergency mailing services for projects exceeding one thousand (1,000) pieces.
Household Hazardous Waste Sorting & Disposal Services (Annual Contract) – RFP No. 17-0023
Scope of RFP
Columbus Consolidated Government is seeking to contract with a qualified vendor to provide household hazardous waste sorting & disposal services for up to two (2) events per year.
May 31, 2017
Carbon Dioxide for Columbus Aquatic Center (Annual Contract) – RFP No. 17-0040
Scope of RFB
Provide bulk liquid carbon dioxide to the Columbus Consolidated Government Department of Parks and
Recreation on an “as needed” basis for use at the Columbus Aquatic Center.