Agenda Item # 7
Columbus Consolidated Government
Council Meeting

06/13/2017

Agenda Report # 148

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department
________________________________________________________________________________________________________________


(A) HERBICIDE TRUCK WITH SPRAYER – GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of one (1) Herbicide Truck with Sprayer in the amount of $55,252.20; from Wade Ford (Smyrna, GA), via Georgia State Contract #99999-SPD-SPD0000039-0003.

The vehicle will be used by the staff of the Urban Forestry and Beautification Division to spray all needed areas in a timely manner. This is a replacement vehicle.

Funds are budgeted in the FY17 Budget as follows: Paving Fund – Public Works – Forestry & Beautification – Light Trucks; 0203-260-3120-ROWM-7722.
* * * * * * * *

(B) REPAIR OF 2009 PETERBILT GRAB-ALL

It is requested that Council approve payment to Rush Truck Centers (Columbus, GA), in the amount of $32,086.46, for the repair of a grab-all, Vehicle #6903.

The vehicle was towed to the City Shop for engine related problems. Once at the shop the vehicle was inspected and found to have raw coolant being pumped out of the exhaust pipe. Upon further inspection it was determined that the truck had run hot, which caused the head to crack and the cylinder to be scratched. The only logical course of repair was to replace the engine with a factory-remanufactured unit.

This is a front-line vehicle used daily to pick up leaves and debris on the City’s right-of-way. Therefore, immediate repairs were needed. The vehicle was taken to Rush Truck Centers, who is authorized by the manufacturer, Peterbilt, to perform the required repairs. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

Funds are available in the FY17 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection - Auto Parts and Supplies; 0207 – 260 – 3510 – GARB - 6721.


“ITEM A”
A RESOLUTION
NO.____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HERBICDE TRUCK WITH SPRAYER, FROM WADE FORD (SMYRNA, GA), IN THE AMOUNT OF $55,252.20, VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0003.

WHEREAS, the vehicle will be used by the staff of the Urban Forestry and Beautification Division to spray all needed areas in a timely manner. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Herbicide Truck with Sprayer in the amount of $55,252.20, from Wade Ford (Smyrna, GA) via Georgia State Contract #99999-SPD-SPD0000039-0003. Funds are budgeted in the FY17 Budget as follows: Funds are budgeted in the FY17 Budget as follows: Paving Fund – Public Works – Forestry & Beautification – Light Trucks; 0203-260-3120-ROWM-7722.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the __________ day of ____________________, 2017, and adopted at said meeting by the affirmative vote of _______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.




_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

"ITEM B”
A RESOLUTION
NO. ____

A RESOLUTION AUTHORIZING PAYMENT TO RUSH TRUCK CENTERS (COLUMBUS, GA), IN THE AMOUNT OF $32,086.46, FOR THE REPAIR OF A GRAB-ALL, VEHICLE #6903.

WHEREAS, the vehicle was towed to the City Shop for engine related problems. Once at the shop the vehicle was inspected and found to have raw coolant being pumped out of the exhaust pipe. Upon further inspection it was determined that the truck had run hot, which caused the head to crack and the cylinder to be scratched. The only logical course of repair was to replace the engine with a factory-remanufactured unit; and,

WHEREAS, this is a front-line vehicle used daily to pick up leaves and debris on the City’s right-of-way. Therefore, immediate repairs were needed. The vehicle was taken to Rush Truck Centers, who is authorized by the manufacturer, Peterbilt, to perform the required repairs. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Rush Truck Centers (Columbus, GA), in the amount of $32,086.46, for the repair of a grab-all, Vehicle #6903. Funds are available in the FY17 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection - Auto Parts and Supplies; 0207 – 260 – 3510 – GARB - 6721.



_______________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.




_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor