Agenda Item # 3

Columbus Consolidated Government
Council Meeting
04/12/2016
Agenda Report #105

TO: Mayor and Council

SUBJECT: FEMA Disaster Assistance

INITIATED BY: Finance Department


Recommendation: Approval is requested to submit an application and if approved, accept Public Assistance funds from the Federal Emergency Management Agency (FEMA) as administered by the Georgia Emergency Management Agency (GEMA) for reimbursement of disaster response and recovery expenses associated with the Presidentially declared disaster caused by heavy rains and resulting erosion and flooding from December 22, 2015 through January 13, 2016, and to amend the budget by the amount reimbursed. The public assistance funding will range from 75% of eligible expenditures to 100% of eligible expenditures, depending on the type of expenditure and the time reported. There is no cost to the city other than those incurred costs that will be reimbursed.

Background: Heavy rains during the period of December 22, 2015 through January 13, 2016 caused severe flooding and erosion in the Chattahoochee Valley area and resulted in a Presidentially declared disaster for Columbus/Muscogee County as well as 32 other local counties. As a result of the declaration, Columbus is eligible for federal reimbursement of expenditures incurred for the response to and damages caused by this flooding and erosion.

Analysis: Preliminary estimates conclude that the city has incurred and will incur expenses totaling in excess of a million dollars for debris removal, emergency services, building and structural repairs, road repairs, dam repairs, damage to equipment and vehicles, and damages to park facilities. The City has six months from the date of the disaster (December 22) to report expenditures incurred for debris removal, six months from the date of the declaration (February 26) to report expenditures incurred for emergency work, and eighteen months from the date of the declaration to report expenditures incurred for permanent work.

Financial Considerations: The public assistance funding will range from 75% of eligible expenditures to 100% of eligible expenditures, depending on the type of expenditure and the time reported. There is no cost to the city other than those incurred costs that will be reimbursed.

Projected Annual Fiscal Impact Statement: There will be no annual fiscal impact, as this funding is to restore funds spent for a one-time declared disaster.

Legal Considerations: The City will have to comply with federal procurement guidelines for the procurement of contracted services, as well as federal cost principles, audit requirements, environmental regulations, equal opportunity legislation, and other regulations required in federal contracting.

Recommendations/ Actions: Approval is requested to submit an application and if approved, accept Public Assistance funds from the Federal Emergency Management Agency (FEMA) as administered by the Georgia Emergency Management Agency (GEMA) for reimbursement of disaster response and recovery expenses associated with the Presidentially declared disaster caused by heavy rains and resulting erosion and flooding from December 22, 2015 through January 13, 2016, and to amend the budget by the amount reimbursed. The public assistance funding will range from 75% of eligible expenditures to 100% of eligible expenditures, depending on the type of expenditure and the time reported. There is no cost to the city other than those incurred costs that will be reimbursed.
A RESOLUTION
No. _____

A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPLY FOR AND ACCEPT, IF AWARDED, FEDERAL EMERGENCY MANAGEMENT (FEMA) FUNDS ADMINISTERED THROUGH THE GEORGIA EMERGENCY MANAGEMENT AGENCY (GEMA) FOR SUPPLEMENTAL ASSISTANCE FOR RESPONSE AND RECOVERY COSTS IN A PRESIDENTIALLY DECLARED DISASTER, AND TO AMEND THE BUDGET FOR THE RECEIPT OF THESE FUNDS, WHICH WILL REIMBURSE THE CITY FOR DAMAGES RESULTING FROM HEAVY RAINS AND FLOODING BETWEEN DECEMBER 22, 2015 AND JANUARY 13, 2016.

WHEREAS, heavy rains experienced by the valley area between December 22, 2015 and January 13, 2016 caused severe flooding and erosion damage to Columbus and the surrounding area; and,

WHEREAS, as a result of this flooding, Columbus, along with 32 other local counties, was issued a Presidential Declaration, FEMA-4259-DR-GA, on February 26, 2016, making the area eligible for public assistance; and,

WHEREAS, preliminary estimates place the cost of damages to the city at over a million dollars; and,

WHEREAS, these costs include the cost of debris removal, emergency services, and repairing or replacing equipment, vehicles, buildings, other structures, roads, parks and dams; and,

WHEREAS, the city will enter into a sub-recipient agreement with GEMA, which will coordinate reporting activities and pass through FEMA funding.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager or his designee is hereby authorized to submit an application for and if awarded, accept reimbursement for expenses incurred in the response to and recovery from damages incurred as a result of the presidentially declared disaster of December 22, 2015 through January 13, 2016 due to heavy rains and resultant erosion and flooding, and to amend the budget by the amount of allowable expenditures reimbursed.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________ 2016, and adopted at said meeting by the affirmative vote of _____________ members of said Council.


Councilor Allen voting __________.

Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Buck voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.

_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor