Created on 02/02/2016

CITY MANAGER'S AGENDA
February 9, 2016

I. UPDATED MEMORANDUM OF UNDERSTANDING-TRANSPORTATION ENHANCEMENT GRANT FOR FORT BENNING ROAD:

Approval is requested to enter into an updated Memorandum of Understanding (MOU) between the city and the Georgia Department of Transportation (GDOT) for the Fort Benning Road Transportation Enhancement (TE) project. The original agreed completion date of 2014 has expired and an updated agreement is needed to extend this time until June 2019 with funding to still remain $500,000 with a 20% match from the city.

II. UTILITIES RELOCATION FOR FOLLOW ME TRAIL - COLUMBUS WATER WORKS:

Approval is requested to enter into an agreement with the Columbus Water Works for the relocation of their utilities near the proposed bridge on Victory Drive for the Follow Me Trail, at a cost not to exceed $81,000. Funding is available under the South Lumpkin Multi-Use Facility project, which is part of the Transportation Investment Act program.

III. SHIRLEY WINSTON PARK CELL TOWER LEASE RENEWAL:

Approval is requested to

execute a five (5) year property lease renewal with Tower Development Corporation for the purpose of leasing space at the entrance of Shirley Winston Park to operate and maintain an existing telecommunications tower. The lease renewal amount will increase this term by 15% to $6,900 per year which is received in quarterly payments.

IV. 8889 RIVER ROAD CELL TOWER LEASE RENEWAL:

Approval is requested to

execute a five (5) year property lease renewal with T-Mobile USA for $32,850.90 per year for the purpose of leasing space at 8889 River Road to operate and maintain an existing telecommunications tower.

CITY MANAGER'S AGENDA
February 9, 2016
Page 2

V. LEASE AGREEMENT - COLUMBUS SPORTS COUNCIL:

Approval is requested to

enter into a new Lease Agreement for $1 per year for five additional years with the Columbus Sports Council for use of office space at Golden Park.

The Columbus Sports Council will be responsible for the upkeep of the interior of the building to include the payment of the cable, internet, telephone, and alarm costs, as well as the cleaning of the building for the duration of the lease.

VI. LEASE AGREEMENT - 4505 BUENA VISTA ROAD:

Approval is requested to sign a lease renewal with Columbus Bank and Trust (CB&T) for the police precinct located at 4505 Buena Vista Road for $1 per year for a period of five (5) years. The funds will be paid out of the general fund budget.

VII. PROPERTY DISPOSITION – VACANT PROPERTY AT 3645 ST. MARYS ROAD:

Approval is requested to declare vacant property at 3645 St. Marys Road, as surplus and authorize the sale of .27 acres +/- in Columbus, Muscogee County, Georgia. The property will be sold at Fair Market Value and the city has no current or future use or plans for said property.

VIII. STREET ACCEPTANCE - THAT PORTION OF PINE RIDGE DRIVE LOCATED IN SECTION SEVEN, TURTLE CREEK:

Approval is requested for the acceptance of a deed to that portion of Pine Ridge Drive located in Section Seven, Turtle Creek. The street has been improved and meets the specifications for acceptance by the City. No city funds are involved until maintenance is assumed after the two year warranty.

IX. 2016 NATIONAL CRIME VICTIMS' RIGHTS WEEK COMMUNITY AWARENESS PROJECTS FUNDING OPPORTUNITY:

Approval is requested to authorize the District Attorney's Victim-Witness Assistance Program to accept a grant for $5,000 from the National Association of VOCA Assistance Administrators, in cooperation with the Office for Victims of Crime. At least 60 communities throughout the nation will be awarded up to $5,000 each in reimbursement for approved NCVRW public awareness activities through the NCVRW Community Awareness Project. If approved, the local Victim-Witness Assistance Program will utilize the funds to hold specific events aimed at reaching the public to raise awareness of services for victims while also bringing attention to general information of NCVRW. It is recommended that the Multi-Governmental Fund be amended by the amount of the award, if approved.

X. 2016 HISTORIC PRESERVATION FUND CLG SURVEY & PLANNING GRANT:

Approval is requested to apply for and accept, if awarded, a State Historic Preservation grant for funds up to $20,000 and amend the Multi-Governmental Fund by the amount of the award for the purpose of updating the City's Uptown Facade Board Design Guidelines.

CITY MANAGER'S AGENDA
February 9, 2016
Page 3

XI. PURCHASES:

Approval is requested of items "A" thru "F":

A. Change Order 3 for JR Allen Off Ramp Widening Project, Adams Farm Road Lane Extension and Ramp Extension on SR22/US80
B. Expansion of Metra's Transit Scheduling and Routing Software
C. Vendor Name Change for Custodial Supplies (Annual Contract)
D. Declaration of Surplus and Donation of Pick-Up Truck
E. Purchase of Stream Mitigation Credits for South Lumpkin Multi-Use Trail (Follow Me Trail)
F. Change Order 1 Outdoor Pool Repairs

XII. PRESENTATIONS AND UPDATES:

--Facilities Maintenance, Pat Biegler, Public Works Director

--Technology Update (Finance, HR & Payroll), Pam Hodge, Deputy City Manager, Reather Hollowell, HR Director, and Forrest Toelle, IT Director

--Capital Projects Update, Pam Hodge, Deputy City Manager

--Integrated Waste Options, Pam Hodge, Deputy City Manager and Pat Biegler, Public Works Director

--Aquatic Center Options, Dr. James Worsley, Parks and Recreation Director

--Insurance Service Organization (ISO)/Building Code Grading Effectiveness Schedule, Pam Hodge, Deputy City Manager and John Hudgison, Interim Inspections & Codes Director

(Delayed)

Bid Advertisements
(Schedule opening bid dates)

February 24, 2016

Employee Service Award Pins (Annual Contract) – RFB No. 16-0025

Scope of Bid

Provide employee service award pins to the Human Resources Department on an “as needed” basis. The contract period will be for two years with the option to renew for three additional twelve-month periods.

March 2, 2016

Low Floor ADA Minivan – RFB No. 16-0026

Scope of Bid

Provide one (1) Low Floor ADA Minivan to be used by METRA Department of Transportation staff to transport transit customers using fixed route or paratransit service.

March 4, 2016

Landfill Gas Development Partner – Landfill Gas to Beneficial Use Project – RFP No. 16-0010

Scope of RFP

Columbus Consolidated Government (the City) is soliciting proposals from qualified firms to act as the City’s Landfill Gas Development Partner (LGDP). The successful LGDP will develop a Landfill Gas to Beneficial Use (LFGE) Project at the Pine Grove Municipal Solid Waste (MSW) Landfill and the closed Schatulga Road MSW Landfill that provides financial and other benefits to the City.