Agenda Item #6
Columbus Consolidated Government
Council Meeting

January 9, 2018

Agenda Report #66


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) PREQUALIFICATION FOR STORM DRAIN REHABILITATION THROUGH INTERNAL PIPE LINING, PRIORITY 1 PIPES – CONTRACT 5 – LOCATED THROUGHOUT COLUMBUS, GA – RFQ NO. 17-0001

It is requested that Council authorize the prequalification of Insituform Technologies, LLC (Chesterfield, MO), IPR Southeast LLC (Stone Mountain, GA), Lanzo Trenchless Technologies (Deerfield Beach, FL), Layne Inliner, LLC (Tucker, GA), SAK Construction, LLC (O’Fallon, MO), Southeast Pipe Survey, Inc. (Patterson, GA) and Spiniello Companies (Baltimore, MD) to bid on Cured-in-Place Pipe Rehabilitation projects; and IPR Southeast LLC (Stone Mountain, GA) and Utility Asset Management (Perry, GA) to bid on Centrifugally Cast Cementious or Geopolymenr Lining Systems Rehabilitation projects, for priority 1 pipes located throughout the City.

The projects include the installation of cured in-place pipe (CIPP) for approximately 5,100 feet of varying material type storm sewer pipe, ranging in size from 10-inch VCP to 60-inch CMP in diameter. Additionally, the project includes the installation of centrifugally cast cementitious or geo-polymer lining (CC) for approximately 2,500 linear feet of storm sewer pipe varying in sizes and material type from 36-inch brick to 46-inch by 72-inch CMP, located throughout Columbus.

The prequalified Contractors will be requested to submit bids in the future for installation of CIPP or CC for rehabilitation of other portions of the storm sewer system. The length, diameter, and scope of CIPP or CC rehabilitation per contract will be at the discretion of the City.

Request for Qualifications information was posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on April 10, 2017. Ten (10) prequalification applications were received on May 12, 2017. This RFQ has been advertised, opened and reviewed. The contractors were:

The City’s Procurement Ordinance, Article 3-112 (Request for Qualifications) governs the RFQ Process, which allows the City to receive qualification statements from interested vendors prior to bidding projects. Engineering staff and the City’s contracted engineering firm of Barge Waggoner Sumner & Cannon, Inc. reviewed the submissions and determined the vendors meeting the prequalification requirements. Cost estimates are not required.
* * * * * *

(B) PRESSURE WASHING SERVICES (ANNUAL CONTRACT) – RFB NO. 18-0022

It is requested that Council approve the annual contract with Express Pressure Washing (McDonough, GA), to provide pressure washing services for the estimated annual contract value of $4,000.

The contractor will provide pressure washing services for the ultraply78+ membrane roof of the Columbus Civic Center two (2) times per year. The term of this contract will be for two (2) years, with the option to renew for three (3) additional 12-month periods.

Bid information was posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on November 1, 2017. Four (4) bids were received on December 6, 2017. This bid has been advertised, opened and reviewed. The bidders were:

Express Pressure Washing
(McDonough, GA)
Wrightway Pressure Washing, LLC
(Upatoi, GA)
*Hot Springs Pressure Washing, LLC
(Atlanta, GA)
*Dawson Construction
(Opelika, AL)
Total Cost Per Cleaning:
$ 2,000.00
$ 2,550.00
$ 2,250.00
$ 11,875.00
Work Will be Completed Within ___ Days After Notice to Proceed:
2
2 – 3
10
7

* Hot Springs Pressure Washing, LLC and Dawson Construction were both deemed “non-responsive” due to submitting incomplete E-Verify forms.

Funds are budgeted each fiscal year for this on-going expense: Civic Center Fund – Civic Center – Civic Center Operations – Contractual Services; 0757-160-1000-CIVC-6319.
* * * * * *

(C) ANNUAL MEMBERSHIP DUES FOR ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA (ACCG)

It is requested that Council approve payment to the Association County Commissioners of Georgia (ACCG) in the amount of $17,606.07 for the 2018 annual membership dues.

ACCG serves as the consensus building, training, and legislative organization for all county governments in the State of Georgia.

Funds are budgeted in the FY18 Budget: General Fund – Legislative – City Council – Membership Dues and Fees; 0101-100-1000-CNCL-6657.

* * * * * *

(D) ANNUAL SUPPORT FOR PARATRANSIT SCHEDULING AND ROUTING SYSTEM

It is requested that Council approve the annual payment to RouteMatch Software (Atlanta, GA) for the basic technical software support in the amount of $14,378.73, for the paratransit scheduling and routing system utilized by METRA. This payment covers the period from February/2018 – January/2019.

As a result of RFP No. 04-0023, per Resolution #366-04, Council approved the contract with RouteMatch Software to provide a paratransit scheduling and routing system. The contract included the provision of a turnkey paratransit scheduling system, which included all software, computers, printers and required services for a fully operational system.

Funds are budgeted in the FY18 Budget: Transportation Fund – Transportation – FTA – Software Lease; 0751 – 610 – 2400 – MFTA – 6541.
* * * * * *

(E) CHANGE ORDER 4 FOR MACON ROAD FIRE TRAINING CENTER – RFB NO. 17-0020

It is requested that Council authorize the execution of Change Order 4 with Graddy Construction, Inc. (Columbus, GA) in the amount of $44,000.00 for the Macon Road Fire Training Center.

Per Resolution No. 374-16, Council authorized the construction of the Macon Road Fire Training Center. The primary need for Change Order 4 is the addition of gutters to the pavilion and paving of the parking lot per the request of Columbus Fire and EMS. The work includes:
Document
Description
Amount
Original ContractSite work, pre-fabricated 5-story fire training tower, control room construction, and all civil, paving, landscaping, mechanical, electrical and plumbing.
$ 748,000.00
Change Order 1Additional work including removal and replacement of unsuitable soils, providing electrical and gas service to burn tower, and adding site lighting per the request of Columbus Fire & EMS.
51,693.00
Change Order 2Additional work including removal and replacement of unsuitable soils, installation of French drain as directed, and replacing concrete pad for ladder training as requested by Columbus Fire & EMS.
20,502.00
Change Order 3The addition of a 60'x100' pre-engineered pole barn that is open on all sides with one corner extended 25'x30' for storage
204,520.00
Change Order 4The addition of gutters to the pavilion and paving of the parking lot per the request of Columbus Fire and EMS.
44,000.00
New Contract Amount
$ 1,068,715.00

Funding is available in the FY18 Budget: Special Projects-Capital Projects Fund – Capital Projects – General Fund Supported Capital Project – General Construction – Burn Building; 0508-660-1000-CPGF-7661-22941-20150.
* * * * * *

(F) ANNUAL SUBSCRIPTION FOR GMA CABLE AND TELECOMMUNICATIONS MANAGEMENT SERVICES

It is requested that Council approve payment to Georgia Municipal Association (GMA), in the amount of $10,000, for the annual subscription for Cable and Telecommunications Management Services. This payment will cover the period from January 1, 2018 – December 31, 2018.

GMA's Cable and Telecommunications Management Services program provides full-service consulting assistance on all aspects of cable and telecommunications franchising that helps Georgia local government keep pace with changes in federal and state law, and Federal Communications Commission (FCC) rule changes.

Funds are budgeted in the FY18 Budget: General Fund – Miscellaneous – Non-Categorical – Special & Ongoing Projects; 0101-590-3000-NCAT-6694

* * * * * *

(G) MASTER SERVICES AND PURCHASING AGREEMENT FOR BODY CAMERAS AND ACCESSORIES FOR MUSCOGEE COUNTY SHERIFF’S OFFICE

It is requested that Council approve the Master Services and Purchasing Agreement for Body Cameras and Accessories from Axon Enterprises (Scottsdale, AZ), in the amount of $53,834.61. The agreement will cover the period from February 1, 2018 – January 31, 2021.

Body cameras play an important role in providing for the protection of deputies, the public, and the agency as it relates to interactions between law enforcement and the public. The Sheriff’s Office has been offered a Master Services and Purchasing Agreement from Axon which will provide a total of thirty-four (34) body cameras at no charge, with the Sheriff’s Office purchasing accessories to include: docking stations, license fees, assurance plan (maintenance), and data storage. In addition, the plan provides an extended warranty, two additional back-up cameras, and replacement of all cameras in thirty months.

These new Body Cameras will integrate with the Axon Tasers currently used by the Sheriff’s Office. Under this agreement, the Taser becomes a Taser Smart Weapon which can wirelessly report its status, such as being armed or a trigger pull, so the body camera can sense specific events and begin recording during critical situations. Consequently, the vendor is considered the only known source for agreement per the City’s Procurement Ordinance.

Funds are budgeted in the FY18 Budget: LOST/Public Safety – Sheriff – Public Safety/LOST – Capital Expenditures/Over $5,000; 0102-550-9900-LOST-7761.


* * * * * *

(H) ROOFING SERVICES AT NORTH PRECINCT – RFB NO. 18-0023

It is requested that Council authorize the execution of a construction contract with RYCARS Construction, LLC (Atlanta, GA) in the amount of $139,880.00 for roofing services at the North Precinct of the Columbus Police Department.

The work includes but is not limited to providing all labor, equipment and materials to remove the existing roofs down to the wood and metal decks and replace with fully adhered fleece-back thermoplastic polyolefin (TPO) roof system directly over new lightweight insulating concrete roof deck system; and install specified flashing, gutters, downspouts and accessories.

Bid information was posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on November 16, 2017. A Mandatory Pre-Bid Conference/Site Visit was held on December 6, 2017; eleven (11) vendors were represented at the conference/site visit. Four (4) bids were received on December 20, 2017. This bid has been advertised, opened and reviewed. The bidders were:


CONTRACTORS
BASE BID
¹ALTERNATE
TOTAL BID
RYCARS Construction, LLC (Atlanta, GA)
138,230.00
1,650.00
$ 139,880.00
Pittman Waller Roofing Company (Macon, GA)
149,011.00
5,000.00
$ 154,011.00
Horizon Roofing (Monroe, GA)
159,777.00
3,500.00
$ 163,277.00
Jenkins Roofing, Inc. (Tallahassee, FL)
167,992.00
4,240.00
$ 172,232.00
Funds are budgeted in the FY18 Budget: LOST-Infrastructure – Public Works – Facilities Maintenance – General Construction – North Precinct Roof Repair; 0109-260-9901-MNTN-7661-96052-20180 and Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – N. Police Station Improvements OLOST;0508-660-1000-CPGF-7661-22944-20160.
* * * * * *

(I) MASONRY PRODUCTS (ANNUAL CONTRACT) - RFB NO. 18-0020

It is requested that Council approve the annual contract for the purchase of masonry products from D.A.T. Trucking, Inc., (Smith, AL), Ferguson Waterworks (Columbus, GA) and Acme Brick & Tile (Columbus, GA) for the estimated annual contract value of $142,786.00.

Masonry products will consist of: portland cement, concrete ready mix w/gravel, brick sand, concrete sand, sand (medium grade washed river sand), brick 3 hole, brick 8", brick 8" fire brick, concrete building brick and concrete blocks. Public Works will use the masonry products on an "as needed" basis. The contract period is for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal is contingent upon mutual agreement of the City and Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Three (3) bids were received on November 29, 2017. This bid has been advertised, opened and reviewed. The low bidders per line-item were:

VENDOR/DESCRIPTION
EST
QTY
UNIT PRICE
TOTAL COST
D.A.T. Trucking, Inc (Smiths, AL)
Brick Sand
Concrete Sand
Sand (Medium Grade Washed River Sand)
30 Tons
50 Tons
500 Tons
$20.00
$22.00
$19.00
$600.00
$1,100.00
$9,500.00
$11,200.00
Acme Brick & Tile (Columbus, GA)
Brick 3 Hole Common, Grade SW Conform with ASTM C-55 Federal SS-663B
Brick, 8” Smooth Select Red, Grade SW Conform with ASTM C-216-75A
Brick, 8” Fire Brick
Concrete Blocks, Type I, Grade “N” Conform with ASTM Spec. C-90”
20 Each

20 Each

10,000 Each
2,000 Each
$265.00

$420.00
$1.60
$1.50
$5,300.00

$8,400.00

$16,000.00
$30,000.00
$59,700.00
Ferguson Waterworks (Columbus, GA)
Portland Cement – Type I
Concrete Ready Mix w/Gravel (40lb Bag Only)
7,200 Bags
3,000 Bags
$8.13
$4.45
$58,536.00
$13,350.00
$71,886.00
TOTAL ESTIMATED CONTRACT VALUE
$142,786.00

The full bid tabulation is attached below:
[Bid Tab for Masonry Products].doc[Bid Tab for Masonry Products].doc



Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund – Public Works – Sewer Maintenance – Operating Materials, 0202-260-3210-SWRM-6728; Paving Fund – Public Works – Repairs and Maintenance – Horticulture/Landscaping Supplies, 0203-260-3110-REPR-6727.
* * * * * *

(J) GARBAGE TRUCK REPAIR SERVICES

It is requested that Council approve repair services from Rush Truck Center (Columbus, GA), in the amount $25,481.12, for the repair of a 2007 Peterbilt Garbage Truck utilized by Parks and Recreation, Vehicle #11039.

The truck is in need of a new engine. The current engine has 267,575 miles, and due to normal wear and tear is no longer operational. The Public Works Department is requesting Council’s approval to have the vehicle repaired at a cost of $25,481.12. Rush Truck Center is the selected vendor because they are the only certified Peterbilt Repair Center in the local area for this type of heavy duty equipment.

Funds are available in the FY18 Budget: Integrated Waste Fund – Public Works – Solid Waste Collection – Auto Parts and Supplies; 0207-260-3510-GARB-6721.


* * * * * *

(K) ADDITIONAL SERVICES ADDENDUM - DATABASE ADMINISTRATIVE (DBA) SERVICES FOR THE IASWORLD ORACLE DATABASE

It is requested that Council approve the Additional Services Addendum from Tyler Technologies (Moraine, OH) to provide (DBA) Database Administrative Services, in the amount of $26,640.00 for one year. The addendum may be renewed for four (4) additional years at Tyler’s current DBA Service Fee at the time of renewal.
IasWorld runs on an Oracle database. CCG runs SQL databases. No one from CCG has adequate training on Oracle databases, and an Oracle Database Administrator would be very costly to keep on staff full time. From the beginning of the project, the intent of the IT Department was to hire the Oracle Database services from Tyler. Now that the system is going from Implementation to Production, Oracle Database Administrative Services are needed. The services are required to keep the program up and running efficiently. The City has similar agreements with other venders on their software products where the maintenance services are beyond the scope of CCG staff.

Per Resolution #301-14, Tyler was approved to provide the upgrade the City’s Oasis system, which is now IasWorld. Consequently, the vendor is considered the only known source to provide the database administrative services.

Funds are available in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101-210-1000-ISS-6541 for the first year of services. Funding will be budgeted in the subsequent appropriate fiscal years, if the addendum is renewed.

“ITEM A”
A RESOLUTION

NO.

A RESOLUTION AUTHORIZING THE PREQUALIFICATION OF INSITUFORM TECHNOLOGIES, LLC (CHESTERFIELD, MO), IPR SOUTHEAST, LLC (STONE MOUNTAIN, GA), LANZO TRENCHLESS TECHNOLOGIES (DEERFIELD BEACH, FL), LAYNE INLINER, LLC (TUCKER, GA), SAK CONSTRUCTION, LLC (O’FALLON, MO) SOUTHEAST PIPE SURVEY, INC. (PATTERSON, GA) AND SPINIELLO COMPANIES (BALTIMORE, MD) TO BID ON CURED-IN-PLACE PIPE REHABILITATION PROJECTS; AND IPR SOUTHEAST, LLC (STONE MOUNTAIN, GA) AND UTILITY ASSET MANAGEMENT (PERRY, GA) TO BID ON CENTRIFUGALLY CAST CEMENTIOUS OR GEOPOLYER LINING SYSTEMS REHABILITATION PROJECTS, FOR PRIORTY 1 PIPES LOCATED THROUGHOUT THE CITY.

WHEREAS, the projects include the installation of cured in-place pipe (CIPP) for approximately 5,100 feet of varying material type storm sewer pipe, ranging in size from 10-inch VCP to 60-inch CMP in diameter. Additionally, the project includes the installation of centrifugally cast cementitious or geo-polymer lining (CC) for approximately 2,500 linear feet of storm sewer pipe varying in sizes and material type from 36-inch brick to 46-inch by 72-inch CMP, located throughout Columbus; and,

WHEREAS, the prequalified Contractors will be requested to submit bids in the future for installation of CIPP or CC for rehabilitation of other portions of the storm sewer system. The length, diameter, and scope of CIPP or CC rehabilitation per contract will be at the discretion of the City.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to prequalify Insituform Technologies, LLC (Chesterfield, MO), IPR Southeast LLC (Stone Mountain, GA), Lanzo Trenchless Technologies (Deerfield Beach, FL), Layne Inliner, LLC (Tucker, GA), SAK Construction, LLC (O’Fallon, MO), Southeast Pipe Survey, Inc. (Patterson, GA) and Spiniello Companies (Baltimore, MD) to bid on Cured-in-Place Pipe Rehabilitation projects; and IPR Southeast LLC (Stone Mountain, GA) and Utility Asset Management (Perry, GA) to bid on Centrifugally Cast Cementious or Geopolymenr Lining Systems Rehabilitation projects, for priority 1 pipes located throughout the City.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM B”
A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT WITH EXPRESS PRESSURE WASHING (MCDONOUGH, GA), TO PROVIDE PRESSURE WASHING SERVICES FOR THE COLUMBUS CIVIC CENTER, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $4,000.00.

WHEREAS, the contractor will be required to pressure wash the ultraply 78+ roof of the Columbus Civic Center two (2) times per year; and,

WHEREAS, the contract period shall be for two years, with option to renew for three (3) additional twelve-month periods. Contract renewal shall be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into contract with Express Pressure Washing (McDonough, GA), to provide pressure washing services for the Columbus Civic Center, for the estimated annual contract value of $4,000.00. Funds are budgeted each fiscal year for this on-going expense: Civic Center Fund – Civic Center – Civic Center Operations – Contractual Services; 0757-160-1000-CIVC-6319.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING PAYMENT TO THE ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA (ACCG) IN THE AMOUNT OF $17,606.07 FOR THE 2018 ANNUAL MEMBERSHIP DUES.

WHEREAS, ACCG serves as the consensus building, training, and legislative organization for all county governments in the State of Georgia.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the Association County Commissioners of Georgia (ACCG) in the amount of $17,606.07 for the 2018 annual membership dues. Funds are budgeted in the FY18 Budget: General Fund – Legislative – City Council – Membership Dues and Fees; 0101-100-1000-CNCL-6657.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”

A RESOLUTION

NO. _______

A RESOLUTION AUTHORIZING THE PAYMENT TO ROUTEMATCH SOFTWARE (ATLANTA, GA) FOR THE BASIC TECHNICAL SOFTWARE SUPPORT IN THE AMOUNT OF $14,378.73, FOR THE PARATRANSIT SCHEDULING AND ROUTING SYSTEM UTILIZED BY METRA. THIS PAYMENT COVERS THE PERIOD FROM FEBRUARY/2018 – JANUARY/2019.

WHEREAS, as a result of RFP No. 04-0023, per Resolution #366-04, Council approved the contract with RouteMatch Software to provide a paratransit scheduling and routing system. The contract included the provision of a turnkey paratransit scheduling system, which included all software, computers, printers and required services for a fully operational system.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to RouteMatch Software (Atlanta, GA) for the basic technical software support in the amount of $14,378.73, for the paratransit scheduling and routing system utilized by METRA. This payment covers the period from February/2018 – January/2019. Funds are budgeted in the FY18 Budget: Transportation Fund – Transportation – FTA - Software Lease; 0751 – 610 – 2400 – MFTA – 6541.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




“ITEM E”

A RESOLUTION
NO. ______

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 4 WITH GRADDY CONSTRUCTION INC. (COLUMBUS, GEORGIA) IN THE AMOUNT OF $44,000.00 FOR THE MACON ROAD FIRE TRAINING CENTER.

WHEREAS, per Resolution No. 374-16, Council authorized the construction of the Macon Road Fire Training Center; and,

WHEREAS, Change Order 3 is for the addition gutters to the pavilion and paving of the parking lot per the request of Columbus Fire and EMS.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 4 with Graddy Construction, Inc. (Columbus, GA) in the amount of $44,000.00 for the Macon Road Fire Training Center. Funding is available in the FY18 Budget: Special Projects-Capital Projects Fund – Capital Projects – General Fund Supported Capital Project – General Construction – Burn Building; 0508-660-1000-CPGF-7661-22941-20150.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM F”

A RESOLUTION

NO. _____

A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA MUNICIPAL ASSOCIATION (GMA), IN THE AMOUNT OF $10,000, FOR THE ANNUAL SUBSCRIPTION FOR CABLE AND TELECOMMUNICATIONS MANAGEMENT SERVICES. THIS PAYMENT WILL COVER THE PERIOD FROM JANUARY 1, 2018 – DECEMBER 31, 2018.

WHEREAS, GMA's Cable and Telecommunications Management Services program provides full-service consulting assistance on all aspects of cable and telecommunications franchising that helps Georgia local government keep pace with changes in federal and state law, and Federal Communications Commission (FCC) rule changes.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to render payment to Georgia Municipal Association (GMA), in the amount of $10,000, for the annual subscription for Cable and Telecommunications Management Services. This payment will cover the period from January 1, 2018 – December 31, 2018. Funds are budgeted in the FY18 Budget: General Fund – Miscellaneous – Non-Categorical - Special & Ongoing Projects; 0101-590-3000-NCAT-6694.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”

A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING the MASTER SERVICES AND PURCHASING AGREEMENT FOR BODY CAMERAS AND ACCESSORIES FROM AXON ENTERPRISES (SCOTTSDALE, AZ), IN THE AMOUNT OF $53,834.61. THE AGREEMENT WILL COVER THE PERIOD FROM FEBRUARY 1, 2018 – JANUARY 31, 2021.

WHEREAS, body cameras play an important role in providing for the protection of deputies, the public, and the agency as it relates to interactions between law enforcement and the public. The Sheriff’s Office has been offered a Master Services and Purchasing Agreement from Axon which will provide a total of thirty-four (34) body cameras at no charge, with the Sheriff’s Office purchasing accessories to include: docking stations, license fees, assurance plan (maintenance), and data storage. In addition, the plan provides an extended warranty, two additional back-up cameras, and replacement of all cameras in thirty months; and,

WHEREAS, these new Body Cameras will integrate with the Axon Tasers currently used by the Sheriff’s Office. Under this agreement, the Taser becomes a Taser Smart Weapon which can wirelessly report its status, such as being armed or a trigger pull, so the body camera can sense specific events and begin recording during critical situations. Consequently, the vendor is considered the only known source for this agreement per the City’s Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to accept the Master Services and Purchasing Agreement for Body Cameras and Accessories from Axon Enterprises (Scottsdale, AZ), in the amount of $53,834.61. The agreement will cover the period from February 1, 2018 – January 31, 2021. Funds are budgeted in the FY18 Budget: LOST/Public Safety – Sheriff – Public Safety/LOST – Capital Expenditures/Over $5,000; 0102 – 550 – 9900 – LOST – 7761.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM H”
A RESOLUTION

NO. _______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH RYCARS CONSTRUCTION, LLC (ATLANTA, GA) IN THE AMOUNT OF $139,880.00 FOR ROOFING SERVICES AT THE NORTH PRECINCT OF THE COLUMBUS POLICE DEPARTMENT.

WHEREAS, the work includes but is not limited to providing all labor, equipment and materials to remove the existing roofs down to the wood and metal decks and replace with fully adhered fleece-back thermoplastic polyolefin (TPO) roof system directly over new lightweight insulating concrete roof deck system; and install specified flashing, gutters, downspouts and accessories; and,

WHEREAS, the alternate consists of the contractor providing and installing a new prefabricated metal canopy.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with RYCARS Construction, LLC (Atlanta, GA) in the amount of $139,880.00 for roofing services at the North Precinct of the Columbus Police Department. Funds are budgeted in the FY18 Budget: LOST-Infrastructure – Public Works – Facilities Maintenance – General Construction – North Precinct Roof Repair; 0109-260-9901-MNTN-7661-96052-20180 and Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – N. Police Station Improvements OLOST;0508-660-1000-CPGF-7661-22944-20160.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM I”
A RESOLUTION
NO._________
A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF MASONRY PRODUCTS FROM D.A.T. TRUCKING, INC.S (SMITH, AL), FERGUSON WATERWORKS (COLUMBUS, GA) AND ACME BRICK & TILE (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $142,786.00.


WHEREAS, masonry products will consist of: portland cement, concrete ready mix w/gravel, brick sand, concrete sand, brick 3 hole, brick 8", brick 8" fire brick, concrete building brick and concrete blocks. The masonry products will be used by Public Works Department on an "as needed" basis; and,

WHEREAS, the contract period is for two (2) years with option to renew for three (3) additional twelve month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract to purchase masonry products from D.A.T. Trucking, Inc. (Smith, AL), Ferguson Waterworks (Columbus, GA) and Acme Brick & Tile (Columbus, GA) for the estimated annual contract value of $142,786.00. Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund – Public Works – Sewer Maintenance – Operating Materials, 0202-260-3210-SWRM-6728; Paving Fund – Public Works – Repairs and Maintenance – Horticulture/Landscaping Supplies, 0203-260-3110-REPR-6727.

______________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM J”
A RESOLUTION

NO._________
A RESOLUTION AUTHORIZING REPAIR SERVICES FROM RUSH TRUCK CENTER (COLUMBUS, GA), IN THE AMOUNT $25,481.12, FOR THE REPAIR OF A 2007 PETERBILT GARBAGE TRUCK UTILIZED BY PARKS AND RECREATION, VEHICLE #11039.

WHEREAS, the truck is in need of a new engine. The current engine has 267,575 miles, and due to normal wear and tear is no longer operational; and,

WHEREAS, the Public Works Department is requesting Council’s approval to have the vehicle repaired at a cost of $25,481.12. Rush Truck Center is the selected vendor because they are the only certified Peterbilt Repair Center in the local area for this type of heavy duty equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to have repair services performed by Rush Truck Center (Columbus, GA), in the amount $25,481.12, for the repair of a 2007 Peterbilt Garbage Truck utilized by Parks and Recreation, Vehicle #11039. Funds are available in the FY18 Budget: Integrated Waste Fund – Public Works – Solid Waste Collection – Auto Parts and Supplies; 0207-260-3510-GARB-6721.

__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”
A RESOLUTION

NO._________
A RESOLUTION AUTHORIZING the ADDITIONAL SERVICES ADDENDUM FROM TYLER TECHNOLOGIES (MORAINE, OH) TO PROVIDE (DBA) DATABASE ADMINISTRATIVE SERVICES, IN THE AMOUNT OF $26,640.00 FOR ONE YEAR. THE ADDENDUM MAY BE RENEWED FOR FOUR (4) ADDITIONAL YEARS AT TYLER’S CURRENT DBA SERVICE FEE AT THE TIME OF RENEWAL.

WHEREAS, IasWorld runs on an Oracle database. CCG runs SQL databases. No one from CCG has adequate training on Oracle databases, and an Oracle Database Administrator would be very costly to keep on staff full time. From the beginning of the project, the intent of the IT Department was to hire the Oracle Database services from Tyler; and,

WHEREAS, now that the system is going from Implementation to Production, Oracle Database Administrative Services are needed. The services are required to keep the program up and running efficiently. The City has similar agreements with other venders on their software products where the maintenance services are beyond the scope of CCG staff; and,

WHEREAS, per Resolution #301-14, Tyler was approved to provide the upgrade the City’s Oasis system, which is now IasWorld. Consequently, the vendor is considered the only known source to provide the database administrative services.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to accept the Additional Services Addendum from Tyler Technologies (Moraine, OH) to provide (DBA) Database Administrative Services, in the amount of $26,640.00 for one year. The addendum may be renewed for four (4) additional years at Tyler’s current DBA Service Fee at the time of renewal. Funds are available in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101-210-1000-ISS-6541 for the first year of services. Funding will be budgeted in the subsequent appropriate fiscal years, if the addendum is renewed.
__________________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor