AN ORDINANCE
NO._________


An ordinance amending Sections 3-104, 3-107, 3-108, 3-110, and 3-120 of Ordinance No. 09-24, related to procurement purchasing limits, emergency purchases and Risk Management settlements; and for other purposes.

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THE COUNCIL OF COLUMBUS, GEORGIA HEREBY ORDAINS:
SECTION 1.

Section 3-104 of Ordinance 09-24 is hereby amended by deleting paragraphs (3) and (4) in their entirety and substituting new paragraphs (3) and (4) to read as follows:

“(3) $5,001- $9,999 Competitive Sealed Quotations for purchases $5,001- $9,999

Any supply, material or contractual service, including construction, not under an annual contract, with an estimated total cost not less than $5,001 but not more than $9,999 shall be purchased on the open market, without regard for formal advertising by obtaining competitive sealed quotations. The competitive sealed quotation process will be administered by the Purchasing Division. This requirement shall apply to the purchase of any single item or single purchase of multiple items with an estimated total cost of $5,000 - $9,999. An official purchase order of the Columbus Consolidated Government issued to the awarded vendor(s) shall be used for the procurement.

Purchasing Authority - Finance Director or designee

(4) $10,000 + Formal Bid Process or Competitive Sealed Proposals (Negotiation)for purchases $10,000 and above

Any supply, material or contractual service, including construction, which has an estimated total cost of $10,000 or more shall be purchased through the formal sealed bid process or through the competitive sealed proposal process. These procurements shall be formally advertised. This requirement shall apply to the purchase of any single item or single purchase of multiple items with an estimated total cost of $10,000. The sealed bid process and the Request for Proposal process will be administered by the Purchasing Division. An official Purchase Order of the City shall be issued to the awarded vendor(s) for the procurement, or when applicable, a contract shall be executed.

In addition, any supply, material, or contractual service required under an annual contract, for any term length and regardless of the total cost, shall be procured through the use of the formal bid process or Competitive Sealed Proposal process.

Purchasing Authority: Columbus City Council

SECTION 2.

Section 3-107 of Ordinance 09-24 is hereby amended by deleting section 3-107 in its entirety and replacing it with a new Section 3-107 to read as follows:

3-107 Competitive Sealed Quotations- Purchases $5,001- $9,999
SECTION 3.

Section 3-108 of Ordinance 09-24 is hereby amended by deleting section 3-108 in its entirety and replacing it with a new Section 3-108 to read as follows:

3-108 Formal Competitive Sealed Bids- Purchases $10,000 and above
C. Invitation for Bids
a. Solicitations for Specialized Equipment/Supplies
b. Solicitations for Specialized Services
c. Re-bid of Solicitations where normal advertising procedures netted no responses.
SECTION 4.

Section 3-110 of Ordinance 09-24 is hereby amended by deleting section 3-110 in its entirety and replacing it with a new Section 3-110 to read as follows:

3-110 Competitive Sealed Proposals (Competitive Sealed Negotiations) For Equipment, Supplies
SECTION 5.

Section 3-115 of Ordinance No. 09-24 is hereby amended by deleting the fifth sentence in its entirety and by substituting a new fifth sentence to read as follows:

Section 3-120 of Ordinance No. 09-24 is hereby amended by deleting Section 3-120 in its entirety and replacing it with a new Section 3-120 to read as follows:

3-120 RISK MANAGEMENT
All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed.
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Introduced at a regular meeting of the Council of Columbus, Georgia held on the 25th day of October, 2016, introduced a second time at a regular meeting of said Council held on the ______ day of ________, 2016, and adopted at said meeting by the affirmative vote of ________ members of said Council.

Councilor Allen voting____________.
Councilor Baker voting____________.
Councilor Barnes voting___________.
Councilor Davis voting____________.
Councilor Garrett voting__________.
Councilor Henderson voting________.
Councilor Huff voting_____________.
Councilor Thomas voting___________.
Councilor Pugh voting_____________.
Councilor Woodson voting__________.

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TINY B. WASHINGTON, CLERK TERESA PIKE TOMLINSON, MAYOR