Agenda Item # 1

Columbus Consolidated Government
Council Meeting

May 8, 2018

Agenda Report # 114



TO: Mayor and Council

SUBJECT: Spring Fling Carnival Multi-Year Contract

INITIATED BY: Columbus Civic Center


Recommendation: Approval is needed to enter into a five-year agreement with Drew Exposition d/b/a Event Coordinators, Inc., of Augusta, GA, for the annual Spring Fling Carnival.
Background: The Spring Fling Carnival has been held since 2010 at the Columbus Civic Center. Before that time the Civic Center had attempted several other festivals without financial success. The Civic Center, in conjunction with Drew Exposition, created a free admission for the Spring Fling Carnival.

Analysis: The contract reflects all expenses associated with the Spring Fling Carnival. These include many expenses that would need to be paid by the Columbus Civic Center regardless of weather for the outdoor event. The Civic Center receives 20% of the gross receipts.

Financial Considerations: The Columbus Civic Center has generated more revenue while minimizing risk with the current financial agreement.

Legal Considerations: Any lease agreement involving this City requires Council approval.

Recommended /Actions: Approval is requested for the City Manager to enter into a Lease agreement with Drew Exposition d/b/a Event Coordinators, Inc., for the period of 2019 – 2023 ensuring the routed dated for Columbus, GA.


Drew Exposition contract.pdfDrew Exposition contract.pdf

A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR LEASE AGREEMENT BETWEEN THE COLUMBUS CIVIC CENTER AND DREW EXPOSITION d/b/a EVENT COORDINATORS, INC.

WHEREAS, Drew Exposition d/b/a Event Coordinators, Inc. has agreed to provide coordinating services for the Spring Fling Carnival at the Columbus Civic Center; and,

WHEREAS, Drew Exposition and the Columbus Civic Center shall uphold the recommended agreement.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a five-year Lease Agreement with Drew Exposition for coordinating services for the Spring Fling Carnival at the Columbus Civic Center.
_____________

Introduced at a regular meeting of the Council of Columbus. Georgia, held the _____ day of ________________ 2018, and adopted at said meeting by the affirmative vote of _______________ members of Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor