Agenda Item # 9
Columbus Consolidated Government
Council Meeting

May 28, 2013

Agenda Report # 88


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) LEGAL SERVICES FOR REAL ESTATE CLOSINGS & HOME PROGRAM (ANNUAL CONTRACT) – RFP NO. 13-0006

It is requested that Council approve contracts for Legal Services for Real Estate Closings with The Beil Law Firm and Nicolson, Ray & Turner, LLC. Council is also requested to approve a contract for Legal Services for HOME Program with Posey, Moye & Cartledge, LLP. The City is administering programs and various projects involving land acquisition and disposition. The legal services are required on an “as needed basis”, and will be performed in accordance with all applicable Georgia Laws.

Two qualified attorneys will be utilized on a rotation basis for legal services for real estate closings, governed by cost and availability. One attorney will be utilized for Legal Services for HOME Program Residential and Commercial Loans. The contractors shall provide the following services at various locations:

The term of the contract shall be for two years, with an option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

The RFP postcard invitations were mailed to sixty-five (65) vendors and specifications were posted on the City’s website, Georgia Procurement Registry and DemandStar. This RFP has been advertised, opened and evaluated. Four proposals were received October 19, 2012, from the following offerers:

The Beil Law Firm (Columbus, GA)
Nicholson, Ray & Turner, LLC (Columbus, GA)
Posey, Moye & Cartledge, LLP (Columbus, GA)
Richardson & Associates Consulting (Bethel Park, PA)

The proposals were reviewed by the Evaluation Committee members, which consisted of representatives from the Community Reinvestment Department and the Planning Department. Representatives from Community Reinvestment and the ROW Acquisition & Transportation Planning Coordinator served in advisory positions and were not voting members

The City’s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offerers, no proposal responses or any negotiated components are made public until after the award of the contract. If Council does not approve the recommended offerer(s), this contract must be re-advertised. Evaluation results and cost information have been submitted to the City Manager in a separate memo for information purposes.

Funds are budgeted each fiscal year for this on-going expense; Community Development Block Grant – Various Accounts; Right-of –Way Acquisition, 1999 SPLOST - Various accounts, Capital Improvement Projects; HOME Program - Various Accounts – General Fund – Real Estate.
* * * * * *

(B-1) RECYCLE GARBAGE TRUCKS

It is requested that Council authorize the purchase of eight (8) Recycle Garbage Trucks (2013 Peterbilt 320 cab and chassis/New Way 25-yd King Cobra Rear Loader body), from Consolidated Disposal Systems, Inc., (Smyrna, GA) in the amount of $188,786.00 per unit, for a total of $1,510,288.00. Each truck will be outfitted with a 4.0 yd Glass, High Dump, Split Compartment Recycle Glass Bin and two (2) Rotary Cart Flippers, for the additional cost of $17,473.00 per unit, for a total additional cost of $139,784.00. The cost of each Garbage Recycle Truck outfitted with recycle glass bin and flipper arms is $206,259.00 each, for a grand total of $1,650,072.00.

These vehicles were approved via the FY12 Midyear and FY13 Integrated Waste Capital Purchases. The Waste/Recycling Collection Division will use these replacement vehicles.

The purchase will be accomplished by cooperative purchasing, utilizing an IFB awarded by the Harris County Board of Commissioners. The IFB was released for bid on May 18, 2012, with a deadline to receive bids of June 7, 2012. Consolidated Disposal Systems, Inc., was deemed the most responsive bidder, and was awarded the bid on June 19, 2012. The bid process utilized by Harris County meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the GMA Direct Lease Program.

(B-2) GMA LEASE FOR EIGHT (8) RECYCLING GARBAGE TRUCKS

It is requested that Council authorize the City Manager to execute a Supplement Lease under the GMA Direct Lease Program for the purchase of the eight (8) Recycle Garbage Trucks, cited above in item B-1, in the amount of $206,259.00 each, for a grand total of $1,650,072.00

* * * * * * * *

(C) ROTARY FLIPPERS FOR RECYCLE/GARBAGE TRUCKS

It is requested that Council authorize the purchase of seven (7) pairs of Rotary Flippers, furnished and installed, from Consolidated Disposal Systems, Inc., (Smyrna, GA) in the amount of $6,975 per unit, for a total of $48,825. Installation will be performed on existing 25-yd garbage trucks.

The flippers were approved via the FY12 Midyear and FY13 Integrated Waste Capital Purchases. Equipment to be installed includes: dual lifter diverter valve, hand valve, hoses, fittings; two (2) Barker rotary flippers Model HB14-45; double hydraulic valve, hoses and handles; includes installation of units, as well as, fabrication of flipper protection stops from commercial rear load containers. The equipment will be used by the Waste/Recycling Collection Division. The flippers are needed on the garbage trucks to allow the trucks to also be used for the new recycling program. The flippers will enable the trucks to pick up and empty the 96-gallon recycling carts that will be used in the City’s eight pilot areas, and in other areas of the City as the program expands. New trucks are being ordered with flippers installed and the existing fleet is being retrofitted as funding allows. This is new equipment.

The existing garbage trucks were purchased from Consolidated Disposal Systems, Inc., and modifications to the trucks are proprietary in nature. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

Funds are budgeted in the FY13 Budget: Integrated Waste Fund – Public Works – Recycling Collection – Capital Expenditures Over $5,000; 0207-260-3520-RCYL-7761.

* * * * * * * * * *

(D) SURPLUS VEHICLE TRADE WITH MUSCOGEE COUNTY SCHOOL DISTRICT

It is requested that Council approve the trade of six (6) surplus sedans in exchange for four (4) surplus school buses from the Muscogee County School District.

The Public Works Department currently uses three (3) old school buses received from the School District via a previously approved trade, per Resolutions #462-08 and #331-04. These buses were converted to transport inmates to and from the Muscogee County Prison to the Solid Waste Collection Division and the Fleet Shop. These buses have now become too costly to maintain and need major mechanical repairs. They meet the requirements for salvage in both miles and years. Therefore, it would not be cost effective to repair these vehicles.


Per Resolution #98-13, Council declared the following vehicles as surplus:


VMO #
Year
Model
Vin #
Mileage
9960
2000
Ford Crown Victoria
2FAFP71W9YX162424
170,222
10286
2003
Chevrolet Impala
2G1WF55K539385896
95,677
10402
2004
Chevrolet Impala
2G1WF55K349402390
111,583
17208
2003
Chevrolet Impala
2G1WF55K739380523
108,166
18004
2005
Ford Crown Victoria
2FAFP71W25X172532
203,660
17024
1999
Ford Crown Victoria
2FAFP73W4XX190515
158,165

Therefore, with Council approval, the surplus vehicles cited above will be traded for four (4) surplus school buses from the Muscogee County School District.
* * * * *

(E) STATE MANDATED SOLID WASTE DISPOSAL FEES

It is requested that Council approve payment to Georgia Department of Natural Resources, for the state mandated solid waste disposal fees in the amount of $54,933.88. A total of 74,739.98 tons of solid waste was disposed, at Pine Grove Landfill, between January 1, 2012 and December 31, 2013.

Funds are budgeted in the FY13 Budget: Integrated Waste Management Fund - Public Services - Pine Grove Landfill – State Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.
* * * * * * *

(F) WORKERS COMPENSATION MANAGED CARE SERVICES

It is requested that Council authorize the negotiation and execution of a contract with Amerisys/USIS and Public Risk Underwriters (Oviedo, FL) to provide Workers Compensation Managed Care Services. The cost projections are as follows: (1) Estimated first year administrative cost for medical management and adjusting services in the amount of $385,000; (2) Loss control services, which would include some services not currently available, would be an additional $24,000 the first year, decreasing thereafter.

This contract will be accomplished by cooperative purchasing using Georgia State Wide Contract #40300-222-DAS0000030. The contract term will begin September 1, 2013. Additionally, the contract term will continue in accordance with the Georgia State Contract and any forthcoming contract renewals/extensions.

The 51% increase in workers compensation claims expense over the last five years, combined with the changing face of healthcare nationally, has made it necessary for the City to look at switching its program from a panel system of doctors to a Managed Care Organization (MCO) system. The additional considerations of providing better service to our employees while managing claims in a more directed manner to reduce overall costs support this change to our program. Our current provider’s administrative charges for FY13 are greater than $451,000. Some services available to the City through the change are not offered by our current provider. It is anticipated that workers compensation claims costs for FY13 will approach $3.5 million. Dramatic reductions in costs cannot be achieved overnight, but without this change in the City’s direction the dramatic rise in claims costs will continue. The best interests of CCG, its taxpayers and its employees will be served by making this change.

Funds are budgeted each fiscal year for this ongoing expense as follows: Risk Management Internal Service Funds – Human Resources – Worker’s Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.
* * * * * * *

(G) F&E FOR THE RECYCLING CENTER – RFB NO. 13-0040

It is requested that Council authorize the purchase of furniture for the Recycling Center from Malone Office Environments (Columbus, GA) in the amount of $42,583.88 (which equates to the actual bid amount of $45,892.73 minus the $3,308.85 savings shown below).

The furniture consists of a desk, a credenza, various types of chairs, various types of tables to be used in the education/training area, lobby, breakrooms and contractor’s office at the facility.

The attachment below lists the furniture required at the Recycling Center. Furniture currently being utilized has been identified to replace some of the furniture requested to be purchased for the Recycling Center. This furniture will become available after departments move to the Citizens Service Center. The potential savings amount to $3,308.85.



Postcard invitations were mailed to sixty-five vendors, and bid specifications were posted on the websites of the City, Georgia Procurement Registry, and DemandStar. This bid has been advertised, opened and reviewed. One bid was received on February 27, 2013 from the Malone Office Environments.

The Purchasing Division performed a research to determine why other vendors did not submit a bid. The reasons were the other vendors did not provide the specified brands and/or the vendors were tied up on other bids of this nature. On March 5, 2013, the Purchasing Division opened the bid from Malone Office Environments.

Funds are budgeted in the FY13 Budget: 2010 CBA Bonds – Recycling/Sustainability Center – General Construction – Recycling Center; 0559-800-2150-BARE-7661-82005-20100.


“ITEM A”
A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING TO EXECUTE CONTRACTS FOR LEGAL SERVICES FOR REAL ESTATE CLOSINGS WITH THE BEIL LAW FIRM AND NICHOLSON, RAY & TURNER, LLC; AND EXECUTE A CONTRACT FOR LEGAL SERVICES FOR HOME PROGRAM WITH POSEY, MOYE & CARTLEDGE, LLP ON AN “AS NEEDED BASIS”.

WHEREAS, an RFP was administered (RFP 13-0006) and proposals were received from four qualified offerers; and,

WHEREAS, the proposals submitted by The Beil Law Firm; Nicholson, Ray & Turner, LLC and Posey, Moye & Cartledge, LLP met all proposal requirements and were deemed responsive to the RFP; and,

WHEREAS, the term of contract shall be for two years, with an option to renew for three additional twelve-month periods. Contract renewal is contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute contracts for legal services for Real Estate Closings with The Beil Law Firm and Nicolson, Ray & Turner, LLC; and execute a contract for legal services for HOME Program with Posey, Moye & Cartledge, LLP on an “as needed basis”. Funds are budgeted each fiscal year for this on-going expense; Community Development Block Grant – Various Accounts; Right-of –Way Acquisition, 1999 SPLOST - Various accounts, Capital Improvement Projects; HOME Program - Various Accounts – General Fund – Real Estate.
______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B (1)”


A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF EIGHT (8) RECYCLE GARBAGE TRUCKS (2013 PETERBILT 320 CAB AND CHASSIS/NEW WAY 25-YD KING COBRA REAR LOADER BODY), FROM CONSOLIDATED DISPOSAL SYSTEMS, INC., (SMYRNA, GA) IN THE AMOUNT OF $188,786.00 PER UNIT, FOR A TOTAL OF $1,510,288.00. EACH TRUCK WILL BE OUTFITTED WITH A 4.0 YD GLASS, HIGH DUMP, SPLIT COMPARTMENT RECYCLE GLASS BIN AND TWO (2) ROTARY CART FLIPPERS, FOR THE ADDITIONAL COST OF $17,473.00 PER UNIT, FOR A TOTAL ADDITIONAL COST OF $139,784.00. THE COST OF EACH GARBAGE RECYCLE TRUCK OUTFITTED WITH RECYCLE GLASS BIN AND FLIPPER ARMS IS $206,259.00 PER UNIT, FOR A GRAND TOTAL OF $1,650,072.00.


WHEREAS, these vehicles were approved via the FY12 Midyear and FY13 Integrated Waste Capital Purchases. They will be used by the Waste/Recycling Collection Division. They are replacement vehicles; and,

WHEREAS, the purchase will be accomplished by cooperative purchase, utilizing an IFB awarded by the Harris County Board of Commissioners; and,

WHEREAS, Consolidated Disposal Systems, Inc., was the awarded vendor and has agreed to provide the vehicles for the FY12 bid price of $188,786.00 per unit. The vendor has also agreed to provide the additional recycle glass bin and two (2) rotary cart flippers for the additional cost of $17,473.00 per unit.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase eight (8) Recycle Garbage Trucks, from Consolidated Disposal Systems, Inc., (Smyrna, GA) in the amount of $1,510,288.00, and the additional recycle glass bin and rotary cart flippers, in the amount of $139,784.00, for a grand total of $1,650,072.00. Funds are budgeted in the GMA Direct Lease Program.
.

_____________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM B (2)”
A RESOLUTION

NO.________
RESOLUTION FOR SUPPLEMENTAL LEASES

A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM; TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City has entered into a Master Lease (the “Master Lease”) dated as of ______________________, with Georgia Municipal Association, Inc. for the leasing from time to time of certain equipment, machinery or other personal property pursuant to Supplemental Leases;

NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF THE CITY:

(check box if applicable)

An appropriation from unappropriated and unreserved funds in the City’s current operating budget is hereby made for the “Rentals” and the “Termination Payment” during the “Starting Term” under such Lease Supplements, and the budget of the City is hereby amended to reflect such appropriation to the extent necessary.
CLERK’S CERTIFICATE

The undersigned hereby certifies that he or she is the Clerk of the Columbus, Georgia (the “City”), and that the foregoing is a true copy of the Resolution or Ordinance [Check One] adopted by the governing body of the City at a meeting duly held on the _______________, 20___, at which a quorum was present and acting throughout, and that the same has not been rescinded or modified and is now is in full force and effect. Given under the seal of the City, this ___________________, 20______.



(SEAL) __________________________________
City Clerk



Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN (7) PAIRS OF BARKER ROTARY FLIPPERS, FURNISHED AND INSTALLED, FROM CONSOLIDATED DISPOSAL SYSTEMS, INC., (SMYRNA, GA) IN THE AMOUNT OF $6,975 PER UNIT, FOR A TOTAL OF $48,825.

WHEREAS, the flippers were approved via the FY12 Midyear and FY13 Integrated Waste Capital Purchases. The equipment will be mounted on existing 25-yd garbage trucks used by the Waste/Recycling Collection Division. The flippers are needed on the garbage trucks to allow them to also be used for the new recycling program. The flippers are needed on the garbage trucks to allow the trucks to also be used for the new recycling program. The flippers will enable the trucks to pick up and empty the 96-gallon recycling carts that will be used in the City’s eight pilot areas, and in other areas of the City as the program expands. New trucks are being ordered with flippers installed and the existing fleet is being retrofitted as funding allows. This is new equipment; and,


WHEREAS, the existing 25-yd garbage trucks were purchased from Consolidated Disposal Systems, Inc., and modifications to the trucks are proprietary in nature. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase seven (7) pairs of Barker Rotary Flippers, furnished and installed, from Consolidated Disposal Systems, Inc., (Smyrna, GA) in the amount of $48,825.00. Funds are budgeted in the FY13 Budget: Funds are budgeted in the FY13 Budget: Integrated Waste Fund – Public Works – Recycling Collection – Capital Expenditures Over $5,000; 0207-260-3520-RCYL-7761.

___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”
A RESOLUTION

NO. ___________

A RESOLUTION AUTHORIZING THE TRADE OF SIX (6) SURPLUS SEDANS IN EXCHANGE FOR FOUR (4) SURPLUS SCHOOL BUSES FROM THE MUSCOGEE COUNTY SCHOOL DISTRICT.

WHEREAS, the Public Works Department currently uses three (3) old school buses received from the School District via a previously approved trade, per Resolutions #462-08 and #331-04. These buses were converted to transport inmates to and from the Muscogee County Prison to the Solid Waste Collection Division and the Fleet Shop. These buses have now become too costly to maintain and need major mechanical repairs. They meet the requirements for salvage in both miles and years. Therefore, it would not be cost effective to repair these vehicles; and,

WHEREAS, per Resolution #98-13, Council declared the following vehicles as surplus:


VMO #
Year
Model
Vin #
Mileage
9960
2000
Ford Crown Victoria
2FAFP71W9YX162424
170,222
10286
2003
Chevrolet Impala
2G1WF55K539385896
95,677
10402
2004
Chevrolet Impala
2G1WF55K349402390
111,583
17208
2003
Chevrolet Impala
2G1WF55K739380523
108,166
18004
2005
Ford Crown Victoria
2FAFP71W25X172532
203,660
17024
1999
Ford Crown Victoria
2FAFP73W4XX190515
158,165


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES: That the City Manager is hereby authorized to trade six (6) surplus sedans in exchange for four (4) surplus school buses from the Muscogee County School District.

_________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”

A RESOLUTION

NO.________


A RESOLUTION AUTHORIZING PAYMENT TO GEORGIA DEPARTMENT OF NATURAL RESOURCES FOR THE STATE MANDATED SOLID WASTE DISPOSAL FEES IN THE AMOUNT OF $54,933.88.

WHEREAS, a total of 74,739.98 tons of solid waste was disposed, at Pine Grove Landfill, between January 1, 2012 and December 31, 2012.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Georgia Department of Natural Resources for the state mandated solid waste disposal fees in the amount of $54,933.88. Funds are budgeted in FY13 Budget: Integrated Waste Management Fund - Public Services - Pine Grove Landfill – State Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.

_____________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F ”
A RESOLUTION

NO._____________

A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF A CONTRACT WITH AMERISYS/USIS AND PUBLIC RISK UNDERWRITERS (OVIEDO, FL) TO PROVIDE WORKERS COMPENSATION MANAGED CARE SERVICES. THE COST PROJECTIONS ARE AS FOLLOWS: (1) ESTIMATED FIRST YEAR ADMINISTRATIVE COST FOR MEDICAL MANAGEMENT AND ADJUSTING SERVICES IN THE AMOUNT OF $385,000; (2) LOSS CONTROL SERVICES, WHICH WOULD INCLUDE SOME SERVICES NOT CURRENTLY AVAILABLE, WOULD BE AN ADDITIONAL $24,000 THE FIRST YEAR, DECREASING THEREAFTER.

WHEREAS, this contract will be accomplished by cooperative purchasing using Georgia State Wide Contract #40300-222-DAS0000030. The contract term will begin on September 1, 2013. Additionally, the contract term will continue in accordance with the Georgia State Contract and any forthcoming contract renewals/extensions; and,

WHEREAS, the 51% increase in workers compensation claims expense over the last five years, combined with the changing face of healthcare nationally, has made it necessary for the City to look at switching its program from a panel system of doctors to a Managed Care Organization (MCO) system. The additional considerations of providing better service to our employees while managing claims in a more directed manner to reduce overall costs support this change to our program.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate and enter into contract with Amerisys/USIS and Public Risk Underwriters (Oviedo, FL) to provide Workers Compensation Managed Care Services. The cost projections are as follows: (1) Estimated first year administrative cost for medical management and adjusting services in the amount of $385,000; (2) Loss control services, which would include some services not currently available, would be an additional $24,000 the first year, decreasing thereafter. Funds are budgeted each fiscal year for this ongoing cost as follows: Risk Management Internal Service Funds – Human Resources – Worker’s Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.

_______________________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”


A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF FURNITURE FOR THE RECYCLING CENTER FROM MALONE OFFICE ENVIRONMENTS (COLUMBUS, GA) IN THE AMOUNT OF $42,583.88.

WHEREAS, the furniture consists of a desk, a credenza, various types of chairs, various types of tables to be used in the education/training area, lobby, breakrooms and contractor’s office at the facility.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase furniture for the Recycling Center from Malone Office Environments (Columbus, GA) in the amount of $42,583.88. Funds are budgeted in the FY13 Budget: 2010 CBA Bonds – Recycling/Sustainability Center – General Construction – Recycling Center; 0559-800-2150-BARE-7661-82005-20100.

_______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________ 2013, and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor