MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
JULY 28, 2015

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 5:30 P.M., Tuesday, July 28, 2015, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson was Councilors R. Gary Allen, Mike Baker, Tom B. Buck III, Glenn Davis, Berry H. Henderson and Judy W. Thomas. Deputy City Manager Lisa Goodwin, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Jerry Barnes took his seat at 5:32 p.m. Councilor Evelyn Woodson took her seat at 5:34 p.m. Councilor Bruce Huff took his seat at 5:54 p.m.

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ABSENT: Mayor Pro Tem Evelyn Turner Pugh was absent. City Manager Isaiah Hugley was also absent.

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INVOCATION: Pastor Jeremy Rands of Grace Baptist Church.

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PLEDGE OF ALLEGIANCE: Led by Girls Inc.

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PRESENTATIONS:

GARY JONES, CHAMBER OF COMMERCE: FT. BENNING UPDATE

Mr. Gary Jones representing the Chamber of Commerce came forward
with an update on Fort Benning, entitled the Department of Defense (DOD)
Transformation Bi-State Regional Update.

Mr. Jones stated there are approximately 41,000 employees on Fort
Benning. Mr. Jones further stated that there are approximately 9,000 to 12,000 persons that are attending training on the base at any given time. In the past these numbers brought in $5.5 billon in revenue.

By the end of September of 2015, the Army will have gone from 570,000 troops to 490,000. During Phase 2, the military will have another reduction down to 450,000; there are still efforts that can be made to possibly prevent this, but it is a budgetary issue.

There was further discussion on the steps that could be taken by the citizens of Columbus to aid in putting a halt to this process in order to protect against the economic impact that it would have on the City.
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BETSY COVINGTON, COMMUNITY FOUNDATION OF THE CHATTAHOOCHEE VALLEY: PATH FOUNDATION UPDATE

Ms. Betsy Covington, Community Foundation representing the Chattahoochee Valley came forward with an update on the PATH Foundation.

Ms. Covington stated the Community Foundation is a $120 million public foundation geared towards helping people to use the tools of philanthropy to improve their communities. The City’s investments over the past 30 years are paying off in higher property values, central gathering places and a civic identity; for example, the Downtown and Riverwalk areas.

According to a Regional Prosperity Report that was recently published, Columbus faces enormous challenges related to education, generational poverty and connectivity.

Mr. Ken Henson came to the podium and stated a year prior the Knight Foundation sent a group from Columbus to a Doable Cities Conference in Chicago. The purpose of this trip was to see how other cities were connecting their civic assets and civic commons to make it a more usable and friendly place to live. After this trip, several people began to have meetings, to include Mayor Tomlinson. After a few meetings, a group got together and decided that they wanted to get the ball rolling. This group began to look at other cities to see how they accomplished this vision, what they found was that these cities had been involved with an organization called the PATH Foundation.

Mr. Henson further explained that a group of 4 people went to meet with representatives of PATH, and invited them to come to Columbus to assess the possibilities that Columbus has to offer. After 90 days, PATH came up with a draft of a plan that they have named Columbus River Links.

Ms. Covington then took to the podium to give a presentation on the proposed draft by PATH. The information was given as follows:
Why partner with the PATH Foundation?
How the PATH Foundation partners
PATH Columbus
River Link Trail System
Next Steps

In response to a question asked by Councilor Allen, Ms. Covington stated the total cost of this project is not certain, but that they are estimating the cost to be in the range of $25 million.

Councilor Allen explained that at some point these areas would become linear parks, where the City would be asked to take on ownership, which would then transfer the cost of maintaining the area over to the City. He further explained that at the meeting he had asked for consideration in raising additional funds, so as to help cushion the City with the cost of maintenance.

After further discussion amongst Council, Deputy City Manager Lisa Goodwin stated that an agreement for a master plan is being passed around for Council’s consideration, though it would not be voted on at this time.

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MINUTES: Minutes of the June 9, 2015 Executive Session of the Consolidated Government were submitted and approved upon the adoption of a motion made by Councilor Buck. Seconded by Councilor Allen and carried unanimously by those nine members of Council present for this meeting, with Mayor Pro Tem Turner Pugh being absent from the meeting.

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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON_FIRST READING: ______

An Ordinance – Revising Columbus Code Sections 16B-15-5(a) (7) Annual Leave (vacation), and 16B-15-6(a)(4) Sick Leave to provide that such leave may be taken in minimum increments of one hour, to confirm the administrative policy implementing the Columbus Police Department Pay Reform and Restructure Plan, and for other purposes.
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An Ordinance – Amending the “Official Street Map, City of Columbus, Georgia,” by changing the official street name for the section of public roadway currently designated as Gunboat Drive to Chastain Drive, to be one street name consistent with the length of roadway; authorizing the replacement of existing street name signs labeled as Gunboat Drive to Chastain Drive.

City Attorney Fay stated that this item had previously been sent to the Board of Honor, where the members took no position on the approval of this item.

There was a question for clarification asked by Councilor Woodson. In response, the applicant and representative of Chastain Property, Mr. Joel Lewis, of 5779 Warm Springs Road, Suite 9, stated they were not aware that a neighbor to the property had an issue with the name change. These neighbors were present at the Board of Honor meeting, to which the board members decided that they wished for these citizens to be given an opportunity to speak on the matter.

After much discussion between Councilor Woodson and members of Council on the specifics of what is to be approved by the Board of Honor and what is to be approved by Council, Mayor Tomlinson asked Mr. Lewis to explain the reason for the request.

Mr. Lewis explained the company is trying to rebrand Milgen Road Shopping Center, located at the corner of Milgen Road and Gunboat Drive. He stated that the Thomas’ are the owners of a property on Gunboat Drive, which has been in their family for 40 years, and their elderly mother currently lives there. The concerns that the Thomas’ had was that the elderly mother will be forced to change her address and inform other family members of the change in address.

Engineering Director, Donna Newman stated that her department received the concerns from the Thomas’ after the initial meeting on the 23rd, due to a mix-up on the date that was printed on the actual survey and letter that was sent out.

Mr. Mike Thomas, owner of the duplex located at 5500 Gunboat Drive, and his sister Ms. Cindy Tharp, children of the resident, Ms. Joanna Thomas, who lives at 5500 Gunboat Drive, spoke to Mayor and Council on the negative repercussions that their mother would have to deal with as a result of the name change.

After some discussion, City Attorney Fay stated this item will come back for a vote at the August 11th meeting.
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An Ordinance – Regulating vehicular traffic in Columbus, Georgia by establishing a “No Parking Anytime” zone along the eastern and western curbs of Billings Road; authorizing the installation of official traffic control signs indicating these parking restrictions; repealing any conflicting ordinances and for other purposes.

In response to questions asked by Councilor Thomas, Engineering Director Donna Newman explained that this request originated by concerns of citizens utilizing the Fall Line Trace, which has been an ongoing issue.

After some discussion, City Attorney Fay stated this item will be brought back for a vote in August.
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An Ordinance – Regulating vehicular traffic in Columbus, Georgia by establishing a “No Parking Anytime” zone along the western curb of Talokas Lane authorizing the installation of official traffic control signs indicating these parking restrictions; repealing any conflicting ordinances and for other purposes.

There was a brief discussion on where tractor trailer trucks will ignite their engines in that area with making this a no parking zone, so as to not disturb the peace of the area.
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THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:

A Resolution (205-15) – Expressing condolences to the family of longtime Columbus State University basketball coach Herbert Greene who died on July 13, 2015.

Councilor Davis read this resolution into the record, as well as a post that was made online by one of Coach Greene’s former basketball players in remembrance of him.

Councilor Davis moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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A Resolution (206-15) – Expressing condolences to the family of Mr. James Kyle Spencer who died on July 12, 2015.

Mayor Tomlinson read the resolution into the record, honoring the late Mr. James Kyle Spencer.

Councilor Buck moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY
THE COUNCIL: _____ _____

A Resolution (207-15) – Whereas, the Council is willing to make the Internal Auditor available to conduct an audit of the Hospital Authority of Columbus, Georgia, in order to assure that the financial interests of the CCG are protected.

City Attorney Fay explained the resolution to Mayor and Council, and stated that the Hospital Authority had consented the same day to the audit.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen.

In response to questions asked by Councilor Thomas, Mayor Tomlinson explained that the City has issued bonds for the Hospital Authority, last cycle the authority’s financial statements were missed, and currently the City does not have a waiver for this cycle as well. She further stated that the State of Georgia only allows one waiver, which means if the financials are not submitted in a timely manner this time, the City risks losing their GFOA certification.

After some discussion, another motion was made by Councilor Baker to adopt the resolution. Seconded by Council Henderson and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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EXECUTIVE SESSION:

City Attorney Fay requested a brief executive session after the adjournment of today’s meeting to discuss a litigation matter.

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PUBLIC AGENDA

NO ONE REQUESTED TO BE LISTED ON THE PUBLIC AGENDA. -------------------------------------*** *** ***--------------------------------

CITY MANAGER’S AGENDA:

THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY DEPUTY CITY MANAGER LISA GOODWIN AND ADOPTED BY THE COUNCIL: ____________________________

A Resolution (208-15)– Authorizing the City Manager to enter into a written agreement with Neighborworks Columbus, Inc. to award Home Investment Partnership Program (HOME) CHDO set-aside funds in the amount of $123,442.14 to acquire and rehabilitate a housing unit for resale to an income eligible household.

With no discussion, Councilor Davis moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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A Resolution (209-15)– Authorizing the City Manager to enter into a written agreement with Neighborworks Columbus, Inc. to administer the Columbus Cottage Program and to award Home Investment Partnership Program (HOME) funds in the amount of $252,624 to demolish and reconstruct four (4) housing units for elderly homeowners currently living in substandard housing.

With no discussion, Councilor Barnes moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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A Resolution (210-15) – Authorizing the City Manager to enter into a written agreement with Open Door Community House to administer Tenant Based Rental Assistance (TBRA) Program and to award Home Investment Partnership Program (Home) funds in the amount of $262,350 to provide rental assistance to homeless individuals and families.

With no discussion, Councilor Barnes moved the adoption of the resolution. Seconded by Councilor Thomas and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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A Resolution (211-15) – Authorizing the Mayor or her designee to apply for and accept a Hazard Mitigation grant from the Georgia Emergency Management Agency in the amount of $32,000, or as otherwise awarded, to update the existing pre-disaster Hazard Mitigation Plan currently in effect for Columbus, Ga/Muscogee County as required by the Federal Emergency Management Agency and to amend the Multi-Governmental Fund budget fund by like amount. This plan is due for review and revision in keeping with the accepted time table for the revision. This grant requires a local match of 25% totaling $8,000. The 25% local match will not be in cash but will be “in kind”, meaning, the local match will consist of the hours put in by local personnel toward the coordination and guidance with the eventual selected vendor. This grant shall be administered by the emergency management division of the Columbus Fire and Emergency Medical Services.

With no discussion, Councilor Davis moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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A Resolution (212-15) – Authorizing the City to submit an application for, and if awarded, accept an Augmentation grant from the Corporation for National & Community Service in the amount of $3,000 for the RSVP grant, with an in-kind match of 30% met by Parks and Recreation salaries and benefits, and amend the Multi-Governmental Fund by the amount of the award.

With no discussion, Councilor Davis moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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THE FOLLOWING PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY DEPUTY CITY MANAGER LISA GOODWIN AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY COUNCILOR BARNES WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR WOODSON BEING ABSENT FOR THE VOTE AND MAYOR PRO TEM TURNER PUGH BEING ABSENT FROM THEMEETING:_

A Resolution (213-15) – Authorizing the purchase of the following fire apparatus from Fireline, Inc., (Winder, GA), for the total amount of $2,916,995.00.
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A Resolution (214-15) – To authorize and direct the City Manager to execute one or more Lease Supplements for a Lease of Leases, under the GMA Direct Lease Program; to designate such leases as qualified tax exempt obligations; to provide an effective date and for other purposes.
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A Resolution (215-15) – For Declaration of Official Intent to reimburse costs of acquiring (2) E-One Custom Typhoon Side-Mount 1500 GPM Pumpers, an E-One Custom Cyclone II 20’ Non Walk-In Rescue Truck and an E-One Custom Cyclone II 100’ rear mount aerial with tax-exempt financing.
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A Resolution (216-15) – Authorizing the purchase of two (2) 2015 Type I Ford F350 Demers MXP-150E modular ambulances in the amount of $211,769.79 each, for a total of $423,539.58; and two (2) 2013 Type I Ford F350 Demers MXP-150E modular ambulances in the amount of $208,769.79 each, for a total of $417,539.58 from Affordable Ambulance, LLS (Tyrone, GA). The Grand total purchase amount will be $841,079.16.
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A Resolution (217-15) – To authorize and direct the City Manager to execute one or more Lease Supplements for a Lease of Leases, under the GMA Direct Lease Program; to designate such leases as qualified tax exempt obligations; to provide an effective date and for other purposes.
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A Resolution (218-15) – Authorizing the execution of a construction contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $325,891.00 for Victory Drive intersection improvements. The scope of work includes but is not limited to site preparation and grading, erosion control, demolition, base and paving, and concrete sidewalk and curb.
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A Resolution (219-15) – Authorizing the purchase of twenty-one (21) 2016/Chevrolet Impala/Sedans Limited, from Hardy Chevrolet (Dallas, GA), at a unit price of $18,377.00, for the total amount of $385,917.00, via Georgia State Contract #99999-SPD-ES40199373-0005.
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A Resolution (220-15) – Authorizing the purchase of one (1) pick-up truck (2016 Ford F250 Crew Cab 4X4, ton), from Allan Vigil Ford (Morrow, GA), in the amount of $30,917.00, via Georgia State Contract #99999-SPD-ES40199373-002.

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THE FOLLOWING ITEMS WERE SUBMITTED AS INFORMATION FOR THE MAYOR AND COUNCIL BY CLERK OF COUNCIL WASHINGTON:____ _____

CLERK OF COUNCIL’S AGENDA :

1. Memorandum from Clerk of Council Washington, Re: Board of Honor Recommendations.

2. Biographical sketch of Ms. Annie Davis, who has expressed an interest in serving on the Region Six Advisory Council.

3. Biographical sketch of Ms. Carolyn Edwards Golden, who has expressed an interest in serving on the Region Six Advisory Council.

4. Biographical sketch of Ms. Rebecca W. Rumer, Councilor Thomas’ nominee for the Board of Water Commissioners.

5. Application of LeAnn Cline to temporarily close 7th Street, from 2nd Avenue to Broadway, on Tuesday, August 4, 2015, from 4:30 p.m. to 9:00 p.m., in connection with the “National Night Out”.

6. Application of Denitra Hardnett to temporarily close Boxwood Place, from Boxwood Blvd to Midtown Loop, on Friday, August 7, 2015, from 6:00 p.m. to 8:30 p.m., in connection with the “Back to School Block Party & School Supply Giveaway”.

7. Application of Rebecca Zajac to temporarily close Bay Avenue, from 10th Street to 11th Street, on Saturday, August 8, 2015, from 9:00 a.m. to 11:00 p.m., in connection with the “Uptown The Grand 2.0 Concert”.

8. Application of Rebecca Zajac to temporarily close the 1100 block of Broadway, on Friday, August 28, 2015, from 7:30 p.m. to 10:00 p.m., in connection with the “Uptown Run for Wishes College Colors 5K”.
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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:____ ___________________________

A Resolution (221-15) – Excusing Mayor Pro Tem Evelyn Turner Pugh from the July 28, 2015 Council Meeting.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilors Barnes and Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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THE FOLLOWING ITEM WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND APPROVED BY THE COUNCIL:____

Email correspondence from Ms. Nicole de Vries, resigning from her seat on the Keep Columbus Beautiful Commission.

Councilor Allen made a motion that this resignation be received with regrets. Seconded by Councilor Buck and carried unanimously by those seven members of Council present, with Councilors Barnes and Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:________ ____________ ______________________
Councilor Allen made a motion that these minutes be received. Seconded by Councilor Henderson and carried unanimously by those seven members of Council present, with Councilors Barnes and Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.

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NOMINATIONS AND/OR CONFIRMATION OF BOARD MEMBERS WERE MADE TO THE FOLLOWING BOARDS BY THE COUNCIL OF
COLUMBUS, GEORGIA _________________________________________________________________________________________________________

BOARD OF WATER COMMISSIONERS:

Clerk of Council Washington explained to Mayor and Council that the seat of Ms. Carol Rutland on the Board of Water Commissioners was still in need of a nominee, due to Ms. Rutland not being eligible to succeed herself for another term of office.
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CONVENTION & VISITORS BOARD OF COMMISSIONERS:

Councilor Allen made a motion to confirm the appointment of Ms. Shelly Dean, Mayor Tomlinson’s nominee, to succeed herself for another term of office on the Convention & Visitors Board of Commissions. The motion was seconded by Councilor Huff, and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for the vote and Mayor Pro Tem Turner Pugh being absent for this meeting.

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TAXICAB COMMISSION:

Clerk of Council Washington explained to Mayor and Council that the term of office by Ms. Gloria Brown has expired, and she is eligible to succeed herself. At this time, Councilor Barnes nominated Ms. Brown to serve another term of office on the Taxicab Commission.

After the nomination, Clerk of Council Washington stated that the seats of Ms. Jodi Sears, as the Hotel/Motel Industry Representative, and the seat of the late Billy Craft, who was the Taxicab Driver Representative on the Taxicab Commission, were still vacant.

Councilor Henderson made a comment in reference to the new State of Georgia regulations concerning Taxicab Commissions.
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YOUTH ADVISORY COUNCIL:

Councilor Allen made a single motion to confirm the appointment of Juwon John of Fort Middle School’s 7th Grade as the District One Representative, Josiah Robinson of East Columbus Magnet Academy’s 8th Grade as the District Three Representative, Taylor Whitten of Fort Middle School’s 8th Grade as the District Seven Representative, Mary Chen as the District Eight Representative, and Kyla Mims of Columbus High School’s 10th Grade as the Mayor’s Representative. Seconded by Councilor Huff, and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for the vote and Mayor Pro Tem Turner Pugh being absent for this meeting.

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EXECUTIVE SESSION:

Mayor Tomlinson entertained a motion to go into executive session to discuss a litigation matter. Councilor Allen made a motion to go into executive session to discuss a litigation matter. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting.

At 7:40 p.m., the Council adjourned its meeting to go into executive session. At 8:12 p.m., the meeting was reconvened.
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With there being no other business to come before the Council, Councilor Henderson made a motion for adjournment. Seconded by Councilor Henderson and carried unanimously by those seven members of Council present, with Councilor Woodson being absent for this vote and Mayor Pro Tem Turner Pugh being absent from the meeting and Councilor Buck having left immediately after the adjournment of the Executive Session with the time being 8:13 p.m.




Lindsey A. Glisson
Deputy Clerk of Council
The Council of Columbus, Georgia