Agenda Item # 5
Columbus Consolidated Government

Council Meeting

October 8, 2013

Agenda Report # 40


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) STATEMENT OF QUALIFICATIONS FOR PROFESSIONAL DESIGN SERVICES FOR THE RENOVATION AND ADDITIONS TO THE MUSCOGEE COUNTY JAIL – RFP NO. 13-0025

It is requested that Council authorize the negotiation and execution of a contract with Pond & Company (Norcross, GA) for professional design services for the renovation and additions to the Muscogee County Jail.

Pond & Company will provide programming, or program verification, and the complete schematic, design development, and construction documents required for all upgrades and modifications to existing buildings and the work for the addition to the Muscogee County Jail. The services provided by Pond & Company will include: architectural, structural, mechanical, electrical, plumbing, security design, as-built drawings, and FF&E requirements. In addition, Pond & Company will provide construction contract administration services.

There are four buildings, a parking lot, an exercise yard, and a secure shipping and delivery area currently located on the jail property. One of the buildings is a stand-alone structure that is on the national historic register and is referred to as the Columbus Stockade. This building will remain in its current condition. The other three buildings were constructed at different times. They are, however, connected to one another. These buildings are referred to as the Old Jail, North Tower, and the South Tower. These four structures make up the entire Muscogee County Jail facility currently housing approximately 1,069 inmates.

A two-phase approach will be used for this project. One phase includes the construction of a multi-storied housing unit and the second phase involves replacing existing out dated systems in the North and South Towers. Additional parking, outdoor exercise yards, etc. are not expected to be provided in this project.

The Muscogee County Jail desires to increase the current inmate housing capacity by four hundred to five hundred beds. It is assumed that the best means of reaching this goal is to demolish the Old Jail, a multi storied building, located on the West side of the property and facing 6th Avenue and then constructing a three to four story tower at this location. The proposed tower should also be connected or attached to the North and/or South towers. The new tower would constitute the Jail Addition portion of this project. It is anticipated that the addition would include individual cells, dormitory blocks, day areas, indoor exercise areas, elevators, control rooms and a floor configuration to allow for direct supervision by the staff. Pond & Company shall give special consideration to the proposed Tower’s H/VAC systems, roof design, security issues, toilet and shower areas, and the use of up to date technologies for operation and communications by staff, all in order to provide the most efficient and durable systems for the facility. The safety and well being of the supervisor’s and inmate’s environment shall also be of major concern Pond & Company. All mechanical units should be placed and constructed in a manner that will allow for easy servicing and replacement. Building interior finishes should be surfaces that are durable and easily cleanable. Exterior surfaces should be made of durable material that requires little or no maintenance.

The renovation portion of this project may include, but not limited to the following issues currently faced in the North and South Towers of the existing facility:

Request for proposal invitations were mailed to two hundred and twenty-four vendors and specifications were posted on the web pages of the City, Georgia Procurement Registry and DemandStar Onvia. The RFP has been advertised, opened and evaluated. Proposals were received on April 5, 2013 from the following eight offerors:
With 2WR of Georgia (Columbus, GA)
Proposals were reviewed by the Evaluation Committee members, which consisted of representatives from the Muscogee County Sheriff’s Office, the Engineering Department, the Public Works Department and the Housing Authority of Columbus, GA. Additional representatives of the Muscogee County Sheriff’s Office and the Engineering Department served in a non-voting advisory capacity.

The RFP process is governed by the City’s Procurement Ordinance, Articles 3-111, Competitive Sealed Proposals for the procurement of Architectural/Engineering and Land Surveying Services. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. If Council does not approve the recommended offeror, negotiations will begin with the next responsive offeror or the RFP specifications may be re-advertised.

Evaluation results have been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted in the FY14 Budget: OLOST Public Safety Reserve Funds.
* * * * * *


(B) SCHATULGA ROAD / CORPORATE RIDGE PARKWAY ROUNDABOUT – RFB NO. 14-0010

It is requested that Council authorize the execution of a construction contract with McMath-Turner Construction Company (Columbus, GA) in the amount of $575,641.45 for the construction of a roundabout at Schatulga Road and Corporate Ridge Parkway.

The work includes all drainage structures; concrete curb and gutters; asphaltic concrete paving; and splitter islands. The work also includes pavement markings, traffic signs, and landscaping.

Bid postcard invitations were mailed to one hundred twenty-five vendors and bid specifications were posted on the web pages of the Purchasing Division, Georgia Procurement Registry, and DemandStar. Five bids were received on September 11, 2013. This bid has been advertised, opened and reviewed. The bidders were:

Bidders
Total Bid
DBE
Participation
McMath-Turner Construction Co. (Columbus, GA)
$ 575,641.45
10%
Landmark Grading Company (Ft. Mitchell, AL)
609,219.54
4%
Alexander Contracting Company, Inc. (Fortson, GA)
640,577.81
7%
Robinson Paving Company (Columbus, GA)
669,440.00
5%
Southeastern Site Development (Newnan, GA)
797,309.50
10%


Funds are budgeted in the FY14 Budget: 1999 SPLOST – Road/Street/Bridge – General Construction – Corporate Ridge Intersection; 0540-695-2126-TXRB-7661-53037-20120.


(C) ASPHALT ROLLER – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) Asphalt Roller [Caterpillar Inc., Model CB54B Paving Compaction] from Yancey Bros. Company, (Fortson, GA) in the amount of $119,456.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #060311-CAT.

The asphalt roller will be used by the staff of the Street Division of the Public Works Department to roll gravel base and asphalt for road maintenance, as well as, to build parking lots.

The purchase will be accomplished via Request for Proposal (RFP) Contract #060311-CAT, initiated by the National Joint Powers Alliance (NJPA), whereby Caterpillar, was one of the successful vendors contracted to provide Heavy Construction Equipment. The contract, which commenced July 19, 2011, is good through July 19, 2015. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY14 Budget: Paving Fund – Public Works – Repairs and Maintenance – Machinery; 0203-260-3110-REPR-7715.
* * * * * *

(D) TRAILER-MOUNTED VACUUM DEBRIS COLLECTORS W/COLLECTION BOXES – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of four (4) trailer-mounted vacuum debris collectors with collection boxes (XtremeVac Model XV600/XV500) from Old Dominion Brush Co., Inc., (Richmond, VA), in the amount of $115,253.12 ($28,813.28 per unit), by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #060612-ODB.

The equipment is new and will be used by the staff of the Rainwater Division and the Forestry & Beautification Division, of the Public Works Department, to remove leaves from curb gutters and around storm water inlets.

The purchase will be accomplished via Request for Proposal (RFP) Contract #060612-ODB, initiated by the National Joint Powers Alliance (NJPA), whereby Old Dominion Brush Company was one of the successful vendors contracted to provide Waste Collection and Recycling Related Equipment. The contract, which commenced July 17, 2012, is good through July 17, 2014. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY14 Budget as follows: Rainwater Division: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Heavy Trucks; 0202-260-3210-SWRM-7723; Forestry & Beautification: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.
* * * * * *

(E) HYBRID LOW FLOOR ELECTRIC BUSES (ANNUAL CONTRACT) – RFB NO. 14-0004

It is requested that Council authorize the annual contract to purchase hybrid low floor electric buses from New Flyer of America, Inc. (Winnipeg, MB Canada). METRA anticipates purchasing approximately 0-5 buses per year over a five (5) year period. The unit price, per contract year, is as follows: Year 1: $517,733.00; Year 2: $525,489.00; Year 3: $533,265.00; Year 4: $541,031.00; Year 5: $548,797.00. The City will allow for negotiating the bid price, if such things as EPA, FTA or regulatory legislative guidelines are changed and bus manufacturers are required to adhere to the new regulation. The hybrid low floor electric buses will be used for both suburban express service and general service on urban arterial streets.

The hybrid low floor electric buses are replacement units for the existing buses utilized by Department of Transportation/METRA. The annual contract will enable METRA to replace old buses on an “as needed” basis for the next five years.

The term of contract shall be for two (2) years, with option to renew for three (3) additional twelve (12) month periods. The contract renewal will be based solely upon the mutual agreement of the City and the Contractor.

Forty-six postcard invitations were mailed and specifications were posted on the City’s website. Two bids were received September 11, 2013. This bid has been advertised, opened and reviewed. The bidders were:
Funds will be budgeted each fiscal year for this ongoing expense: Transportation Fund-METRA – MFTA - Buses; 0751-610-2400-MFTA-7724 (City 10%, State 10% and Federal 80%).
* * * * * *

(F) 35 FT LOW FLOOR TRANSIT BUS (ANNUAL CONTRACT) – RFB NO. 14-0003

It is requested that Council authorize the annual contract to purchase 35’ low floor buses, from Gillig, LLC (Hayward, CA). METRA anticipates purchasing approximately 0-5 buses during the contract term, as needed, to replace for the older buses. The unit price, per contract year, is as follows: Year 1: $373,319.00; Year 2: $382,652.00; Year 3: $393,175.00; Year 4: $404,970.00; Year 5: $417,119.00. The City will allow for negotiating the bid price, if such things as EPA, FTA or regulatory legislative guidelines are changed and bus manufacturers are required to adhere to the new regulation.

The term of contract shall be for one (1) year, with option to renew for four (4) additional twelve (12) month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. Postcard invitations were mailed to forty-eight (48) vendors, and specifications were posted on the City’s website, Georgia Procurement Registry and DemandStar. Three bids were received on September 11, 2013. This bid has been advertised, opened and reviewed. The bidders were:

Vendor/Description
Gillig Corporation
(Hayward, CA)

Unit Price

National Bus Sales
(Marietta, GA)

Unit Price

New Flyer Industries (Winnipeg Manitoba, CN)

Unit Price

Unit Cost – First Year
$373,319.00
$393,752.00
$399,990.00
Unit Cost – Second Year
$382,652.00
$401,406.00
$405,990.00
Unit Cost – Third Year
$393,175.00
$409,212.00
$411,990.00
Unit Cost – Fourth Year
$404,970.00
$418,173.00
$417,990.00
Unit Cost – Fifth Year
$417,119.00
$416,293.00
$423,990.00
Funds will be budgeted each fiscal year for this ongoing expense: Transportation Fund-METRA – MFTA - Buses; 0751-610-2400-MFTA-7724 (City 10%, State 10% and Federal 80%).
* * * * * *

(G) DIAL-A-RIDE BUSES (ANNUAL CONTRACT) – RFB NO. 14-0008

It is requested that Council authorize the annual contract to purchase 26' low-floor medium-duty paratransit (Dial-A-Ride) buses, from Champion Bus, Inc. (Imlay City, MI). Two (2) buses were approved in the FY14 Budget to be purchased during the first year of the contract at a unit price of $130,320.00, for total price of $260,640.00. The unit price for the remaining years of the contract are as follows: Year 2/FY15 - $132,820.00, and Year 3/FY16 - $135,320.00. Additional units will be purchased as needed.

The buses are replacement units and will be used by the METRA Department of Transportation to provide ADA Complementary Paratransit Service to eligible persons with disabilities who are, because of their disability, unable to board, ride or disembark from an accessible vehicle in METRA's regular bus service. Service is provided with special lift-equipped buses on a curb-to-curb, shared ride basis.

The term of contract shall be for one (1) year, with option to renew for two (2) additional twelve (12) month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid postcard invitations were mailed to one hundred one (101) vendors and bid specifications were posted on the City’s website, the Georgia Procurement Registry, and DemandStar. Two bids were received on September 18. This bid has been advertised, opened and reviewed. The bidders were:



          Vendors
Manufacturer/Model
Year 1 / FY14
Unit Price
Total Price
(2 Units)
Year 2 / FY15
Unit Price
Year 3 / FY16
Unit Price
Champion Bus, Inc.
(Imlay City, MI)
Champion Bus, Inc.
Model U.L.F. (GM)
$130,320.00
$260,640.00
$132,820.00
$135,320.00
National Bus Sales & Leasing
(Marietta, GA)
ARBOC Mobility LLC
Model SOM23G
$134,777.00
$269,554.00
$137,473.00
$140,222.00

Funds will be budgeted each fiscal year for this ongoing expense: Transportation Fund – METRA FTA (UMTA) – Buses; 0751-610-2400-MFTA-7724 (City 10%, State 10% and Federal 80%).


* * * * * *


(H) FINANCIAL SERVICES: OPTION 1 – BANKING SERVICES (ANNUAL CONTRACT) – RFP NO. 13-0031

It is requested that Council authorize the negotiation and execution of a contract with Columbus Bank & Trust (Columbus, GA) for banking services. It is expected that the qualified banking institute will offer the highest quality service at the best cost to the taxpayers, and will maintain efficient operation and optimal return on investment of idle cash for the benefit of the City. Contracting with Columbus Bank & Trust will enable the City to invest balances overnight and receive revenue from the money invested overnight.

Columbus Bank & Trust received the highest ranking and met and/or exceeded the minimum qualifications of the RFP specifications listed below:

The term of this contract shall be for a period of five (5) years, beginning November 1, 2013 through October 31, 2018. The contract will be contingent upon annual appropriations of funds by the Columbus Council in accordance with Official Code of Georgia Annotated Section 36-60-13, which states the contract will terminate at the close of each fiscal year but will automatically renew absent any positive action by the City.

Request for proposal invitations were mailed to eighty-five vendors and specifications were posted on the City’s website, Georgia Procurement Registry and DemandStar. The RFP has been advertised, opened and evaluated. Two (2) proposals were received May 17, 2013, from the following offerors:
SunTrust Bank (Macon, GA)

Proposals were reviewed by the Evaluation Committee, which consisted of representatives from Information Technology, Finance, Civic Center, and Internal Auditor who were voting members. Additional representatives from Finance and Information Technology served as non-voting advisory members. The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offeror(s), no proposal responses or any negotiated components are made public until after the award of the contract. If Council does not approve the recommended offeror, negotiations will begin with the next highest ranked, responsive offeror. The cost information and evaluation results have been submitted to the City Manager in a separate memo for informational purposes.

Funds are available each fiscal year for this on-going expense: General Fund – Finance Department – Revenue-Occupation Tax – Contractual Services; 0101-200-2200-REVS-6319.
* * * * * * * *
(I) FINANCIAL SERVICES: OPTION 3 – MERCHANT SERVICES (ANNUAL CONTRACT) – RFP NO. 13-0031

It is requested that Council authorize the negotiation and execution of a contract with Merchant e-Solutions (Columbus, GA) for merchant services. It is expected that the qualified banking institute will provide the highest quality merchant services for credit card payment processing at the best cost to the taxpayers, and will maintain efficient operation for the benefit of the City.

Merchant e-Solutions received the highest ranking and met and/or exceeded the minimum qualifications of the RFP specifications listed below:

Option 3: Merchant Services
The term of this contract shall be for a period of five (5) years, beginning November 1, 2013 through October 31, 2018. The contract will be contingent upon annual appropriations of funds by the Columbus Council in accordance with Official Code of Georgia Annotated Section 36-60-13, which states the contract will terminate at the close of each fiscal year but will automatically renew absent any positive action by the City.

Request for proposal invitations were mailed to eighty-five vendors and specifications were posted on the City’s website, Georgia Procurement Registry and DemandStar. The RFP has been advertised, opened and evaluated. Six (6) proposals were received May 17, 2013, from the following offerors:
SunTrust Merchant Services (Atlanta, GA) [via SunTrust Bank (Macon, GA)]
BB&T (Montgomery, AL)
Elavon, Inc. (Atlanta, GA)
TSYS Merchant Services LLC (Atlanta, GA)
Banc of America Merchant Services LLC (Atlanta, GA)

Proposals were reviewed by the Evaluation Committee, which consisted of representatives Information Technology, Finance, Civic Center, and Internal Auditor who were voting members. Additional representatives from Finance and Information Technology served as non-voting advisory members. The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offeror(s), no proposal responses or any negotiated components are made public until after the award of the contract. If Council does not approve the recommended offeror, negotiations will begin with the next highest ranked, responsive offeror. The cost information and evaluation results have been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this on going expense: Various Departments – Contractual Services; 6319
* * * * * * * *

(J) FORREST ROAD BRIDGES: COOPER CREEK AND BULL CREEK – RFB NO. 14-0007

It is requested that Council authorize the execution of a construction contract with Southeastern Site Development, Inc., (Newnan, GA) in the amount of $5,277,780.00 for the replacement of Cooper Creek Bridge and Forrest Road Bridge on Forrest Road.

The work also includes some roadway improvements, which consists of all drainage structures, concrete curb and gutters, and asphalt paving. Additionally, Southeastern Site Development will provide pavement markings, traffic signs and signalization, and sidewalks.

Bid postcard invitations were mailed to twenty-three vendors and bid specifications were posted on the web pages of the Purchasing Division, Georgia Procurement Registry, and DemandStar. Two bids were received on August 28, 2013. This bid has been advertised, opened and reviewed. The bidders were:

Bidders
Total Bid
DBE
Participation
Southeastern Site Development, Inc. (Newnan, GA)
$ 5,277,780.00
10%
Robinson Paving Company (Columbus, GA)
5,315,000.00
7%


Funds are budgeted in the FY14 Budget: 2010 CBA Bonds Road/Street – Road Improvements – Forrest Road Bridge Bull Creek and Forrest Road Bridge Cooper Creek; 0559-800-2160-BARS-7643-82053 & 82054-20100.
* * * * * * * *

(K) SURPLUS VEHICLES AND EQUIPMENT

It is requested that Council declare the vehicles and various equipment shown on the attached list as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; additionally approval is requested to declare any items as surplus, which may be added to the list prior to the auction.

20131004151948544.pdf

The vehicles and equipment have either been replaced or placed out of service due to excess maintenance cost.

The surplus items will be disposed of by auction on October 26, 2013. The Auction Way, the City’s contracted auctioneer, will conduct the auction. In addition, approximately ten sedans, as well as, other equipment will be sold online later this year through GovDeals, on a trial basis. GovDeals provides services to various government agencies allowing the sell of surplus and confiscated items via the Internet.

Revenue from the auction will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.


“ITEM A”
A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF A CONTRACT WITH POND & COMPANY (NORCROSS, GA) FOR PROFESSIONAL DESIGN SERVICES FOR THE RENOVATIONS AND ADDITIONS TO THE MUSCOGEE COUNTY JAIL.

WHEREAS, an RFP was administered (RFP 13-0025) and proposals were received from eight offerors; and,

WHEREAS, the proposal submitted by Pond & Company met all proposal requirements and was evaluated most responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate and execute a contract with Pond & Company for professional design services for the renovation and additions to the Muscogee County Jail. Funds are budgeted in the FY14 Budget: OLOST Public Safety Reserve Funds
_______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM B”


A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH MCMATH-TURNER CONSTRUCTION COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $575,641.45 FOR THE CONSTRUCTION OF A ROUNDABOUT AT SCHATULGA ROAD AND CORPORATE RIDGE PARKWAY.

WHEREAS, the work includes all drainage structures; concrete curb and gutters; asphaltic concrete paving; and splitter islands. The work also includes pavement markings, traffic signs, and landscaping.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with McMath-Turner Construction Company (Columbus, GA) in the amount of $575,641.45 for the construction of a roundabout at Schatulga Road and Corporate Ridge Parkway. Funds are budgeted in the FY14 Budget: 1999 SPLOST – Road/Street/Bridge – General Construction – Corporate Ridge Intersection; 0540-695-2126-TXRB-7661-53037-20120.
_______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ______________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”
A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) ASPHALT ROLLER [CATERPILLAR, INC., MODEL CB54B PAVING COMPACTION], FROM YANCEY BROS. COMPANY (FORTSON, GA), IN THE AMOUNT OF $119,456.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #060311-CAT.

WHEREAS, the asphalt roller will be used by the staff of the Street Division of the Public Works Department to roll gravel base and asphalt for road maintenance, as well as, to build parking lots.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) asphalt roller [Caterpillar Inc., Model CB54B Paving Compaction] from Yancey Bros. Company, (Fortson, GA) in the amount of $119,456.00. Funds are budgeted in the FY14 Budget: Paving Fund – Public Works – Repairs and Maintenance – Machinery; 0203-260-3110-REPR-7715.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”
A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) TRAILER-MOUNTED VACUUM DEBRIS COLLECTORS WITH COLLECTION BOXES [XTREMEVAC MODEL XV600/XV500], FROM OLD DOMINION BRUSH CO., INC., (RICHMOND, VA), IN THE AMOUNT OF $115,253.120 ($28,813.28 PER UNIT), BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #060612-ODB.

WHEREAS, the equipment is new and will be used by the staff of the two (2) divisions of Public Works (Rainwater, and Forestry & Beautification) to remove leaves from curb gutters and around storm water inlets.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase four (4) trailer-mounted vacuum debris collectors with collection boxes (XtremeVac Model XV600/XV500) from Old Dominion Brush Co., Inc., (Richmond, VA) in the amount of $115,253.12 ($28,813.28 per unit). Funds are budgeted in the FY14 Budget as follows: Rainwater Division: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Heavy Trucks; 0202-260-3210-SWRM-7723; Forestry & Beautification: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.
___________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM E"
A RESOLUTION

NO. _______


A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE HYBRID LOW FLOOR ELECTRIC BUSES FROM NEW FLYER INDUSTRIES (WINNIPEG MANITOBA, CN). METRA ANTICIPATES PURCHASING APPROXIMATELY 0-5 BUSES PER YEAR OVER A FIVE (5) YEAR PERIOD. THE UNIT PRICE, PER CONTRACT YEAR, IS AS FOLLOWS: YEAR 1: $517,733.00; YEAR 2: $525,489.00; YEAR 3: $533,265.00; YEAR 4: $541,031.00; YEAR 5: $548,797.00. WHEREAS, the City will allow for negotiating the bid price, if such things as EPA, FTA or regulatory legislative guidelines are changed and bus manufacturers are required to adhere to the new regulation. The hybrid low floor electric buses will be used for both suburban express service and general service on urban arterial streets; and,

WHEREAS, the hybrid low floor electric buses are replacement units. The annual contract will enable METRA to replace old buses, on an “as needed” basis, for the next five years; and,

WHEREAS, the term of contract shall be for two (2) years, with option to renew for three (3) additional twelve (12) month periods. Contract renewal is contingent upon the City and the Contractor. NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager, is hereby authorized to enter into an annual contract to purchase hybrid low floor electric buses from New Flyer Industries (Winnipeg Manitoba, CN). Metra anticipates purchasing approximately 0-5 buses per year over a five (5) year period. The unit price, per contract year, is as follows: Year 1: $517,733.00; Year 2: $525,489.00; Year 3: $533,265.00; Year 4: $541,031.00; Year 5: $548,797.00. Funds will be budgeted each fiscal year for this ongoing expense: Transportation Fund-METRA – MFTA - Buses; 0751-610-2400-MFTA-7724 (City 10%, State 10% and Federal 80%).
____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM F"

A RESOLUTION

NO._________


A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE 35’ LOW FLOOR BUSES FROM GILLIG LLC (HAYWARD, CA). THE UNIT PRICE, PER CONTRACT YEAR, IS AS FOLLOWS: YEAR 1: $373,319.00; YEAR 2: $382,652.00; YEAR 3: $393,175.00; YEAR 4: $404,970.00; YEAR 5: $417,119.00. METRA ANTICIPATES PURCHASING APPROXIMATELY 0-5 BUSES DURING THE CONTRACT TERM, AS NEEDED, TO REPLACE FOR THE OLDER BUSES. WHEREAS, vendors were required to include option years’ prices as part of bid response. It is the City’s intent to allow for negotiating the bid price if such things as EPA, FTA or regulatory legislative guidelines are changed and bus manufacturers are required to adhere to the new regulations; and, WHEREAS, the term of contract shall be for one (1) year, with option to renew for four (4) additional twelve (12) month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract to purchase 35’ low floor buses from Gillig LLC (Hayward, CA). The unit price, per contract year, is as follows: Year 1: $373,319.00; Year 2: $382,652.00; Year 3: $393,175.00; Year 4: $404,970.00; Year 5: $417,119.00. Funds will be budgeted each fiscal year for this ongoing expense: Transportation Fund-METRA – MFTA - Buses; 0751-610-2400-MFTA-7724 (City 10%, State 10% and Federal 80%).
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM G”


A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT TO PURCHASE 26' LOW-FLOOR MEDIUM-DUTY PARATRANSIT (DIAL-A-RIDE) BUSES, FROM CHAMPION BUS, INC. (IMLAY CITY, MI). TWO (2) BUSES WERE APPROVED IN THE FY14 BUDGET TO BE PURCHASED DURING THE FIRST YEAR OF THE CONTRACT AT A UNIT PRICE OF $130,320.00, FOR A TOTAL PRICE OF $260,640.00. THE UNIT PRICE FOR THE REMAINING YEARS OF THE CONTRACT ARE AS FOLLOWS: YEAR 2/FY15 - $132,820.00, AND YEAR 3/FY16 - $135,320.00. ADDITIONAL UNITS WILL BE PURCHASED AS NEEDED.

WHEREAS, vendors were required to include option years’ prices as part of bid response; and,

WHEREAS, the term of contract shall be for one (1) year, with option to renew for two (2) additional twelve (12) month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract to purchase 26' low-floor medium-duty paratransit (Dial-A-Ride) buses from Champion Bus, Inc. (Imlay City, MI). Two (2) buses were approved in the FY14 Budget to be purchased during the first year of the contract at a unit price of $130,320.00, for total price of $260,640.00. The unit price for the remaining years of the contract are as follows: FY15 - $132,820.00, and FY16 - $135,320.00. Additional units will be purchased as needed. Funds will be budgeted each fiscal year for this ongoing expense: Transportation Fund – METRA FTA (UMTA) – Buses; 0751-610-2400-MFTA-7724 (City 10%, State 10% and Federal 80%).
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM H”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF A CONTRACT WITH COLUMBUS BANK & TRUST (COLUMBUS, GA) TO PROVIDE BANKING SERVICES.

WHEREAS, an RFP was administered (RFP No. 13-0031) and two (2) proposals were received; and,

WHEREAS, the proposal submitted by Columbus Bank & Trust met all proposal requirements and is deemed most responsive to the RFP; and,

WHEREAS, the term of this contract shall be for five years beginning November 1, 2013 through October 31, 2018.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate and execute a contract with Columbus Bank & Trust to provide Banking Services. Funds are available each fiscal year for this on-going expense: General Fund – Finance Department – Revenue-Occupation Tax – Contractual Services; 0101-200-2200-REVS-6319.
_____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM I”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE NEGOTIATION AND EXECUTION OF A CONTRACT WITH MERCHANT E-SOLUTIONS (COLUMBUS, GA) TO PROVIDE MERCHANT SERVICES.

WHEREAS, an RFP was administered (RFP No. 13-0031) and six (6) proposals were received; and,

WHEREAS, the proposal submitted by Merchant e-Solutions met all proposal requirements and is deemed most responsive to the RFP; and,

WHEREAS, the term of this contract shall be for five years beginning November 1, 2013 through October 31, 2018.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate and execute a contract with Merchant e-Solutions to provide Merchant Services. Funds are budgeted each fiscal year for this on going expense: Various Departments – Contractual Services; 6319
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM J”


A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH SOUTHEASTERN SITE DEVELOPMENT, INC., (NEWNAN, GA) IN THE AMOUNT OF $5,277,780.00 FOR THE REPLACEMENT OF COOPER CREEK BRIDGE AND BULL CREEK BRIDGE ON FORREST ROAD.

WHEREAS, the work also includes some roadway improvements, which consists of all drainage structures, concrete curb and gutters, and asphalt paving. Additionally, Southeastern Site Development will provide pavement markings, traffic signs and signalization, and sidewalks.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Southeastern Site Development, Inc. (Newnan, GA) in the amount of $5,277,780.00 for the replacement of Cooper Creek Bridge and Bull Creek Bridge on Forrest Road. Funds are budgeted in the FY14 Budget: 2010 CBA Bonds Road/Street – Road Improvements – Forrest Road Bridge Bull Creek and Forrest Road Bridge Cooper Creek; 0559-800-2160-BARS-7643-82053 & 82054-20100.
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM K
A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE DECLARATION OF VEHICLES AND VARIOUS EQUIPMENT SHOWN ON THE ATTACHED LIST AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; ADDITIONALLY APPROVAL IS REQUESTED TO DECLARE ANY ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION.

WHEREAS, the list of items are as follows:

20131004151418509.pdf

WHEREAS, the surplus items will be disposed of by auction on October 26, 2013. The Auction Way, the City’s contracted auctioneer, will conduct the auction. In addition, approximately ten sedans, as well as, other equipment will be sold online later this year through GovDeals, on a trial basis. GovDeals provides services to various government agencies allowing the sell of surplus and confiscated items via the Internet.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare the vehicles shown on the attached list as surplus in accordance with Section 7-501 of the City Charter; the City Manager is further authorized to declare any items as surplus which may be added to the list prior to the auction. Revenue from the auction will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.
_____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor