Agenda Item # 10
Columbus Consolidated Government
Council Meeting

September 8, 2015

Agenda Report # 29


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) ArcGIS SOFTWARE LICENSE AND MAINTENANCE

It is requested that Council approve payment to ESRI (Redlands, California) in the amount of $40,649.46, for the annual ArcGIS Software Maintenance and License covering the period from November 16, 2015 through November 15, 2016.

ESRI is the developer of various software packages used by the GIS Division, and other departments, for map generation, as well as, editing and maintaining the City’s tax parcels, streets zoning and land use databases. Consequently, the vendor is considered an Only Known Source for the maintenance and support of the software, per Section 3-114 of the Procurement Ordinance.

Funds are budgeted in FY16 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541.

* * * * * * * *

(B) SURPLUS EQUIPMENT

It is requested that Council declare the equipment shown on the attached lists as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; additionally approval is requested to declare any items as surplus, which may be added to the list prior to the auction(s). The equipment has either been replaced or placed out of service due to excess maintenance cost.

Police Property & Evidence 2015 Auction.xlsxPolice Property & Evidence 2015 Auction.xlsxMETRA City Auction 2015.xlsxMETRA City Auction 2015.xlsxMiscellaneous Surplus Equipment.docxMiscellaneous Surplus Equipment.docx

The surplus items will be disposed of by auction on Saturday, October 24, 2015. The Auction Way, the City’s contracted auctioneer, will conduct the auction. Some items may be sold, online, through GovDeals. GovDeals provides an online service to government agencies to facilitate the sale of surplus and confiscated items via the Internet.

Revenue from the auction will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.


“ITEM A”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING PAYMENT TO ESRI (REDLANDS, CALIFORNIA) IN THE AMOUNT OF $40,649.46, FOR THE ANNUAL ARCGIS SOFTWARE MAINTENANCE AND LICENSE COVERING THE PERIOD FROM NOVEMBER 16, 2015 THROUGH NOVEMBER 15, 2016.

WHEREAS, ESRI is the developer of various software packages used by the GIS Division, and other departments, for map generation, as well as, for editing and maintaining the City’s tax parcels, streets zoning and land use databases. Consequently, the vendor is considered an Only Known Source for the maintenance and support of the software, per Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to ESRI (Redlands, California) in the amount of $40,649.46, for the annual ArcGIS Software Maintenance and License covering the period from November 16, 2015 through November 15, 2016. Funds are budgeted in FY15 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541.

__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Buck voting .
Councilor Davis voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner Pugh voting .
Councilor Woodson voting .


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”

A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE DECLARATION OF EQUIPMENT SHOWN ON THE ATTACHED LIST AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; ADDITIONALLY APPROVAL IS REQUESTED TO DECLARE ANY ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION. THE EQUIPMENT HAS EITHER BEEN REPLACED OR PLACED OUT OF SERVICE DUE TO EXCESS MAINTENANCE COST.


WHEREAS, the list of items are as follows:

Police Property & Evidence 2015 Auction.xlsxMETRA City Auction 2015.xlsxMiscellaneous Surplus Equipment.docx

WHEREAS, the surplus items will be disposed of by auction on Saturday, October 24, 2015. The Auction Way, the City’s contracted auctioneer, will conduct the auction. Some items may be sold online through GovDeals. GovDeals provides an online service to government agencies to facilitate the sale of surplus and confiscated items via the Internet.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare the equipment shown on the attached list as surplus in accordance with Section 7-501 of the City Charter; the City Manager is further authorized to declare any items as surplus which may be added to the list prior to the auction. Revenue from the auction will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Buck voting .
Councilor Davis voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner Pugh voting .
Councilor Woodson voting .


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor