It is requested that Council authorize the execution of a contract with Ovations Food Services, LP d/b/a Spectra Food Services & Hospitality (Philadelphia, PA) to provide all equipment and personnel necessary to provide alcohol (beer/wine/liquor) beverage management services at the Columbus Civic Center. The alcohol management services shall include the following:
C. Ovations Food Services will have the exclusive right to sell Alcoholic Beverages on the premises except where the Civic Center has approved a caterer for a catered private event. During catered events, the host or food caterer may ask the vendor to serve alcohol as part of the event; however the percentage identified for the Civic Center must remain intact.
D. Alcoholic beverages are to be offered for sale by Ovations Food Services to the extent permitted by applicable laws, and subject to the regulations by the Director of the Civic Center. The final decision, as to whether or not Alcoholic Beverages may be sold at an event, or in a designated area of the facilities, shall be the sole responsibility of the Director. The decision to serve or refuse service of Alcoholic Beverage to any individual shall be the sole responsibility of the Ovations Food Services
E. Ovations Food Services will demonstrate a process of auditing at each event the amount of alcohol sold, inventory controls and remediation in the event of loss.
The term of this contract shall be for three (3) years, with the option to renew for two (2) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.
Annual Contract History:
Previous contract was awarded to Ovations Food Service, LP (Lutz, FL) on September 9, 2014 per Resolution 289-14.
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on March 28, 2018. This RFP has been advertised, opened and evaluated. Proposals were received on April 27, 2018 from the following two (2) vendors:
Ovations Food Services L.P. d/b/a Spectra Food Services & Hospitality (Philadelphia, PA) B&B Bartending (Opelika, AL)
The following events took place after receipt of the proposals:
The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from The Trade Center, two (2) voting members from The Columbus Civic Center, one (1) non-voting advisory member from the Revenue Division, and one (1) non-voting advisory member from The Columbus Civic Center.
Award Recommendation:
§ Ovations is willing to make a $25,000.00 capital investment for the presentation and growth within the food and beverage department. This can also contribute towards marketing strategies to benefit both parties in the production, presentation, and selling of food and beverage items. The investment can assist with modernization of equipment throughout the building and should increase the quality of guest service.
§ Ovations has a team that is supported by years of skilled, communicative, and dedicated leadership throughout its chain of command. The team is very familiar with the needs and wants of patrons of Columbus and surrounding areas. Their dedication goes far and beyond the expectations of many patrons. For example, at each event a patron can have the choice of a nationally brewed beer or one of our local breweries, giving our local vendors a chance to promote their product. Another example is the signature drinks created to promote each event.
§ The organization plan was presented very professionally and provided a great snap shot on what to expect from the client. All management and team members who will be involved have had credible years of service in this industry and are local. Manager, Weezy Wingo, has already been managing the alcohol services since 2014.
§ The company operates 250 properties, including 57 arenas, 44 convention centers, and 22 performing arts centers.
§ The company has been providing food and beverage services to both the Columbus Civic Center and the Columbus Georgia Trade and Convention Center since 2014.
§ Augusta Entertainment Complex (Augusta, GA): Providing concessions, catering, alcohol service, merchandise, and premium services for a total average attendance of 200,000 guests per year for celebrity concerts, bands, and beer fests among others. Notable concerts include Elton John, Alan Jackson and the Zac Brown Band.
§ Durham Performing Arts Center (Durham, NC): Providing concessions, catering and alcohol service since 2016 for this 2,700 seat theater. The theater has been listed five times in the top 5 in Pollster’s annual worldwide theater attendance rankings and is currently the #4 ranked theater in the US, as well as, listed four consecutive years as the #1 performing arts organization in the region by the Triangle Business Journal.
§ Ocean Center (Daytona Beach, FL): Providing concessions and catering since 2007 for a total average attendance of 200,000 guests per year.
§ RP Funding Center (Lakeland, FL): Providing concessions, catering, facility design, marketing and branding, purchasing, and data and analytics since 2003 with a total average attendance of 225,000 guests per year.
Revenue will be deposited into the following Revenue Account: Civic Center Fund – Civic Center – Civic Center Operations – Food Service Contract; 0757-160-1000-4587.
(F) TASERS AND RELATED ACCESSORIES FOR MARSHAL’S OFFICE It is requested that Council approve the purchase of Tasers and related accessories from Axon Enterprise, Inc., (Scottsdale, AZ) in the amount of $20,518.00 for the Marshal’s Office. The Marshal’s Office is requesting to purchase 16 Tasers with related accessories, which will be used to replace outdated equipment. Tasers provide the option to temporarily incapacitate a violent or combative person, preventing the necessity for “deadly force.” Thereby possibly preventing serious injury to an officer, or a citizen taken into custody. Axon Enterprise, Inc., (formerly Taser International) is the manufacturer of the Taser cartridges. Therefore, this purchase is considered an only know source procurement, per the Procurement Ordinance, Section 3-114. Funds are available in the FY19 Budget as follows: Multi-Government Project Fund – Finance – 17 EBM Justice Assistance Grant – Operating Materials; 0216 - 200 – 4121 –LLEG – 6728 and General Fund – Municipal Court – Marshal – Operating Materials; 0101-530-3000-MRSH-6728.
It is requested that Council approve a five-year agreement to upgrade EnerGov, the Business Licensing/Occupation Tax and Permit Management System provided by Tyler Technologies (Plano, TX). The total cost of the five year agreement is estimated $1,022,613. Each year is denoted as follows:
(I) HEAVY DUTY CHAIRS FOR THE E911 CENTER
It is requested that Council approve the purchase of twelve (12) heavy duty chairs from Seating Inc, c/o Malone Office Environments (Columbus, GA), in the amount of $10,465.86, for the E911 Center. The purchase will be accomplished by Cooperative Purchase, via Georgia statewide contract # 99999‐001‐SPD0000100‐0079.
The chairs are needed to replace worn chairs in the E911 Center. Heavy duty chairs are required since E911 operators must sit for longer periods of time. This purchase is part of the upgrade to the E911 Center resulting from a cash donation, for Columbus 911 Dispatch and 911 Operators, from the estate of Ms. Melinda Melbourne; the donation was accepted per Resolution #106-18.
Funds are available in the FY19 Budget: Emergency Telephone Fund – Police – E911- Other Purchased Services; 0209 – 400 – 3220 – E911 – 6699.
_________________________________ __________________________ Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor
NO.________
A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH OVATIONS FOOD SERVICES, L.P. D/B/A SPECTRA FOOD SERVICES & HOSPITALITY (PHILADELPHIA, PA) TO PROVIDE ALL EQUIPMENT AND PERSONNEL NECESSARY TO PROVIDE ALCOHOL (BEER/WINE/LIQUOR) BEVERAGE MANAGEMENT SERVICES AT THE COLUMBUS CIVIC CENTER.
WHEREAS, an RFP was administered (RFP No. 18-0020) and two (2) proposals were received; and,
WHEREAS, the proposal submitted by Ovations Food Services, L.P., d/b/a Spectra Food Services & Hospitality met all proposal requirements and was evaluated responsive to the RFP; and,
WHEREAS, the term of this contract shall be for three years, with an option to renew for two additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
That the City Manager is hereby authorized to execute contracts for right of way acquisition services with Ovations Food Services, L.P., d/b/a Spectra Food Services & Hospitality (Philadelphia, PA) to provide all equipment and personnel necessary to provide alcohol (beer/wine/liquor) beverage management services at the Columbus Civic Center. Revenue will be deposited into the following Revenue Account: Civic Center Fund – Civic Center – Civic Center Operations – Food Service Contract; 0757-160-1000-4587.
NO. _______
WHEREAS, the contractors will provide agricultural chemicals to be used by Parks and Recreation to maintain athletic turf and Public Works to maintain City right of ways; and,
WHEREAS, the contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor(s).
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to purchase agricultural chemicals from Helena Chemical Company (Suwanee, GA), Howard Fertilizer and Chemical (Thomasville, GA), Delta Landscape Supply (Norcross, GA), and Site One Landscape (Cleveland, OH) for the estimated combined annual contract value of $408,023.45. Parks and Recreation has budgeted $64,000.00 each fiscal year for this ongoing expense: General Fund – Parks & Recreation – Park Services – Horticulture/Landscaping Supplies, 0101-270-2100-PSRV-6727; General Fund – Parks & Recreation – Park Services – Grounds Maintenance, 0101-270-2100-PSRV-6576. Public Works has budgeted $217,690.00 for this ongoing expense: Sewer Fund – Public Works–Sewer Maintenance – Horticulture/ Landscaping Supplies, 0202-260-3210-SRWM-6727; Paving Fund – Public Works – Right of Way Maintenance – Horticulture/Landscaping Supplies, 0203-260-3120-ROWM-6727.
Councilor Allen voting __________. Councilor Baker voting __________. Councilor Barnes voting __________. Councilor Davis voting __________. Councilor Garrett voting __________. Councilor House voting __________. Councilor Huff voting __________. Councilor Thomas voting __________. Councilor Turner Pugh voting __________. Councilor Woodson voting __________.
WHEREAS, the SITF is funded by assessments paid by self-insured employers and insurance carriers. The City should have been receiving a form each January asking for the City’s total claims expenses. The assessment is based on that figure, and every employer has to pay an assessment for the SITF, even if they have no SITF claims. When new SITF staff came on board they realized that not everyone was paying the assessments, and also realized that in some cases (such as the City’s) entities had never been asked to pay an assessment; and,
WHEREAS, Per O.C.G.A. 34-9-358, the SITF is permitted to go back only one year to recoup unpaid assessments. Consequently, the City has received an assessment invoice for 2016 and 2017 in the amount of $81,459.14.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to make payment to the Georgia Subsequent Injury Trust Fund (SITF) in the amount of $81,459.14 for the 2016 and 2017 Assessment. Funds are available in the FY19 Budget: Risk Management Internal Services Fund – Human Resources – Workers Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM – 6319.
WHEREAS, the chairs are needed to replace worn chairs in the E911 Center. Heavy duty chairs are required since E911 operators must sit for longer periods of time; and,
WHEREAS, this purchase is part of the upgrade to the E911 Center resulting from a cash donation, for Columbus 911 Dispatch and 911 Operators, from the estate of Ms. Melinda Melbourne; the donation was accepted per Resolution #106-18.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to purchase of twelve (12) heavy duty chairs from Seating Inc., c/o Malone Office Environments (Columbus, GA), in the amount of $10,465.86, for the E911 Center. The purchase will be accomplished by Cooperative Purchase, via Georgia statewide contract # 99999‐001‐SPD0000100‐0079. Funds are available in the FY19 Budget: Emergency Telephone Fund – Police – E911- Other Purchased Services; 0209 – 400 – 3220 – E911 – 6699.