CITY MANAGER'S AGENDA
February 12, 2019


I. 15th AVENUE CLOSURE AND ABANDONMENT: Database 'e-CAP ', View 'Pending', Document '15th Avenue Closure and Abandonment'


II. THE TOGETHER 2016 FUND, CFCV, MARTIN LUTHER KING, JR. OUTDOOR LEARNING TRAIL: Database 'e-CAP ', View 'Pending', Document 'The Together 2016 Fund, CFCV, Martin Luther King, Jr. Outdoor Learning Trail'

III. JEANETTE AVENUE CLOSURE AND ABANDONMENT: Database 'e-CAP ', View 'Pending', Document 'Jeanette Avenue Closure and Abandonment'

IV. PURCHASES: Database 'e-CAP ', View 'Pending', Document 'Purchase Authorizations'


Approval is requested of items "A" to "F":

A. Membership Dues for Georgia Municipal Association
B. Body Worn Cameras and Subscription Agreement for the Police Department
C. Dial-A-Ride Buses - Georgia Statewide Contract
D. Traffic Incident Management Services (Annual Contract) - DELAYED
E. Amendment 1 for Architectural and Engineering Services for Mott's Green Plaza Enhancement - DELAYED
F. Ford F-150 With Additional Options - GEMA 1122 Procurement Program

Emergency Purchases – Information Only

MUSCOGEE COUNTY JAIL SHOWER REPAIRS:


At the January 29, 2019 Council Work Session, the Engineering Department presented the following information regarding the current condition of the Muscogee County Jail Showers:

    There are 36 showers located in the south tower which was constructed in 2003.
    Showers are constructed of tile walls and floors with no waterproofing membrane.
    Anytime the showers are used, water leaks down the walls and from the ceiling into the showers below.
    Various repairs have been attempted but nothing has been successful in stopping the water leakage.
The proposed repairs include the following:

    Contractors will demolish the existing tile down to the concrete structure.
    New waterproofing membrane will be installed on top of existing structure to seal the area.
    New tile with epoxy grout will be used to finish the area.
    Plumbing and drain lines will be inspected and replaced as necessary.
    Project will also include work in the stockade to allow for the housing of inmates to create the necessary space in the jail to complete the shower repairs.
The Engineering Department received quotes from the following vendors:

C.T Bone Construction $594,655.20

Principal Construction $738,695.00

The total amount required will be $700,000. This will cover any unexpected costs such as plumbing repairs or issues when the Stockade work begins.

The City Manager approved the emergency purchase on February 5, 2019.

The funding source is OLOST Public Safety Reserves.


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A. J. MCCLUNG MEMORIAL STADIUM REPAIRS:


At the January 29, 2019 Council Work Session, the Engineering Department presented the following information regarding the current condition of the A. J. McClung Memorial Stadium:

    Existing concrete steps/bleachers are original to the stadium and over 100 years old.
    Stadium is used today for youth, high school, and collegiate football games.
    Most recent large renovation was completed in 1997 and included demolition of a portion of the existing bleachers, repair of expansion joints, ADA improvements, renovation of press box, restrooms, etc.
    In October 2018, Parks and Recreation requested the Engineering and Public Works Departments review soil erosion around existing stairwells. During this review, it was noticed that there was soil loss from under the concrete bleachers.
    In December 2018, Public Works completed selective demolition at the stairwells and bleachers to allow for investigation of the soil loss.
    Upon completion of the demolition, it was discovered that there are voids underneath the concrete bleachers and the slab between the press box and bleachers.
    The voids are anywhere from 1’ to 7’ deep and range in total volume.
    Two stairwells were also found to have large voids underneath.
    Overall size and amount of voids raises significant questions about the overall structural condition of the stadium bleachers.
The proposed repairs include the following:

    All existing joints (cracks, expansion joints, etc.) need to be resealed to prevent water infiltration. This is approximately 10,000LF of joints.
    Additional demolition of the area between the press box and bleachers will be completed to fill large voids with suitable backfill material. Compromised stairwells will also be demolished and replaced.
    Holes will be cored in the bleachers to allow for voids to be filled with a flowable material. There is an estimated 300cy of voids underneath the bleachers.
The Engineering Department recommends using Brasfield and Gorrie for the project as the vendor is already working at South Commons and will be able to use the same subcontractors to complete the stadium work. The estimated cost is $236,825.00; however, $300,000 is required for any unforeseen items.

The City Manager approved the emergency purchase on February 5, 2019.

The funding source is OLOST Infrastructure Reserves.


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PURCHASE OF FORKLIFT FOR RECYCLING CENTER:


The Public Works Department reported that in July 2018, the Recycling Center Forklift, #11200, stopped working due to transmission issues and the Department began to lease a forklift on a month-to-month basis to take its place.

Pratt provided one forklift, per their Recycling Marketing contract, with the City. When the Recycling Center began operation, Public Works discovered it takes two (2) forklifts to operate the facility due to the volume of recycling material. Consequently, Public Works moved an old forklift used at the Victory Drive location to the new Recycling Center.

In November of 2018, Pratt removed the forklift they were providing. Now, the City’s forklift, #11200, has became non-operational. The entire transmission needs to be repaired, and the forklift is also making a knocking noise from the engine. The Doosan dealer will charge extra to take apart the forklift to determine what is making this noise or if it needs new baring’s.

Public Works is currently leasing a forklift to handle the loss of the non-operational forklift, so the facility is still down one forklift. The monthly lease cost is $1,364.00.

The average life of a forklift is 5 years – 12,000 hours. Public Work’s forklift is 9 years old and has well over 12,000 hours of use. The Department has consistently requested a new forklift in previous years’ budgets, but has been denied during the budget process.

Public Works obtained quotes from the following vendors:

Doosan - $37,225.00

Manitou - $40,000.00

Other vendors contacted could not meet specifications.

The Public Work’s forklift is a Doosan and it has served well. Outside of standard maintenance the Department had no major problems with this make/model of forklift. All staff are very familiar with this make/model of forklift and there will be no training curve for staff.

The City Manager approved the emergency purchase on January 25, 2019.

Funds are available in the FY19 Budget: Integrated Waste Management Fund – Public Works – Recycling – Operating Materials; 0207 – 260 – 3520 – RCYL – 6728.




V. UPDATES AND PRESENTATIONS:

-- Census Update - Rick Jones, Planning Director

-- Transportation Update - Pam Hodge, Deputy City Manager

-- Road Maintenance/Pothole Repair/Workorder Process - Kyle McGee, Assistant Public Works Director

-- Trails Update - Pam Hodge, Deputy City Manager

-- Uptown Entertainment District Update - Rick Jones, Planning Director

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