Agenda Item # 2
Columbus Consolidated Government
Council Meeting

December 12, 2017

Agenda Report # 60

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) MUSCOGEE COUNTY JAIL KITCHEN FLOOR REFURBISHMENT – RFB NO. 18-0021

It is requested that Council authorize the execution of a construction contract with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $327,500.00 to refurbish the kitchen floor at the Muscogee County Jail and expand the Public Defender’s Office (Alternate #2), and to authorize the value-engineering negotiation process for modifications to Recorder’s Court (Alternate #1). Approval is also requested to use additional funds from OLOST contingency funds, in the amount of $89,045.00, to cover the balance of the Jail Kitchen Floor project.

The Muscogee County Jail project includes removal and reinstallation of all kitchen equipment as necessary to demolish existing floor and install new flooring system; connection of temporary kitchen trailers to utilities; construction of decking around temporary kitchens; and removal of existing jail floor and installation of new flooring system. Alternate #2 consists of adding (5) additional offices for the Public Defender’s Office by modifying the Annex Conference Room. The work includes all associated HVAC, electrical, and communication work.

Alternate #1 consists of bathroom modifications and the addition of teller windows and doors required to improve payment processing for fines at Recorder’s Court. Alternate #1 exceeds the estimated contract value for the project; therefore, the value engineer process will be used in an attempt to lower the cost.

Bid information was posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on October 23, 2017. A mandatory pre-bid conference/site visit was held on November 15, 2017; eight (8) vendors were represented at the pre-bid conference/site visit. Two bids were received on December 6, 2017. This bid has been advertised, opened and reviewed. The bidders were:


Description
C. T. Bone, Inc.
(Warner Robins, GA)
T & D Mechanical, Inc.
(Columbus, GA)
Base Bid: Jail Kitchen Floor Refurbishment
208,300.00
232,676.00
Alternate 1: Recorder’s Court Modifications
58,000.00
78,663.00
Alternate 2: Public Defender’s Office Expansion
$ 119,200.00
171,933.00
Total Award (Base Bid & Alternate 2)
$ 327,500.00
$404,609.00


Funding is available in the FY18 Budget: Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Jail Kitchen Floor Repairs;0508-660-1000-CPGF-7661-22950-20180, Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Recorder’s Court Renovations;0508-660-1000-CPGF-7661-22949-20180, and Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Public Defender’s Office Expansion;0508-660-1000-CPGF-7661-22951-20180.

* * * * * *
(B) FORT BENNING ROAD STREETSCAPES; RFB NO. 18-0011

It is requested that Council authorize the execution of a construction contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $2,487,283.98 to construct the proposed road and landscape improvements along Fort Benning Road between Shelby Avenue and the entrance to Fort Benning. The work primarily involves installation of sidewalk, street pavement, concrete curb, and landscaping.

Bid information was posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on August 30, 2017. Three (3) bids were received on October 25, 2017. This bid has been advertised, opened and reviewed. The bidders were:


Description
Total Bid
DBE Participation
Alexander Contracting Company, Inc. (Fortson, GA)
$ 2,487,283.98
14.16%
Southeastern Site Development, Inc. (Newnan, GA)
2,968,797.34
14.39%
Kiewit Infrastructure South (Peachtree City, GA)
4,486,850.50
15.61%


Funds are budgeted in the FY18 Budget:

Special Projects - Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – Ft. Benning Road Streetscapes GDOT TE and Ft. Benning Road Streetscapes; 0508-660-3000-CPPF-7661-21068-20130 and 24028-20180; and 2010 CBA Bonds – Road/Street Resurfacing/Construction – General Construction – Ft. Benning Road Streetscapes and Enterprise Zone; 0559-800-2160-BARS-7661-82058-20100 and 82070-20150; and 1999 SPLOST – Lake Oliver Recreation Improvements – General Construction – Ft. Benning Road Streetscapes Enterprise Zone; 0540-695-2130-TXEZ-7661-50607-20100.
* * * * * *

(C) WATERSHED FERTILIZATION (ANNUAL CONTRACT) - RFB NO. 18-0012

It is requested that Council approve the annual contract for watershed fertilization services from Burts Fertilizer (Columbus, GA) for the estimated annual contract value of $14,178.60.

This contract includes the fertilization of approximately 78.77 acres of watershed lakes to provide erosion control. The watershed lakes are as follows: Bull Creek - Psalmond Rd.; Cooper Creek-Gentian Blvd.; Smith-Schomburg Rd.; Charter Oaks-Papaya Dr.; Weems-Stinson St.; Pierce Chapel-Creekwood Ct.; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCP-Schatulga Rd.; Airport-Airport Thruway; and Heath-Heath Park.

The contract period is for two (2) years, with the option to renew for three (3) additional twelve-month periods. The renewal option is contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry on September 19, 2017. A Non-Mandatory Site Visit was held on October 31, 2017. Two (2) bids were received on November 3, 2017. This bid has been advertised, opened and reviewed. The bidders were:

Estimated
Annual Usage
Burts Fertilizer (Columbus, GA) $14,178.60
Hydro Green Erosion Control (Opelika, AL) $15,000.32

Funds will be budgeted each fiscal year for this ongoing expense: Sewer Fund - Public Works - Sewer Maintenance – Contractual Services; 0202-260-3210-SWRM-6319.
* * * * * *

(D) HVAC FOR COOPER CREEK CONCESSIONS BUILDING – PQ NO. 18-0003

It is requested that Council authorize the purchase and installation of HVAC equipment from Johnson Controls, Inc. (Columbus, GA), in the amount of $11,235.00.

The existing HVAC system of the Cooper Creek Concessions Building is broken and needs replacing. This is a replacement unit.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry on October 19, 2017. A Non-Mandatory Pre-Bid Site Visit was held on October 24, 2017. Three (3) bids were received on November 15, 2017. This bid has been advertised, opened and reviewed. The bidders were:

VENDORS
MANUFACTURER/
BRAND
EQUIPMENT COST
INSTALLATION
TOTAL PRICE
Johnson Controls
(Columbus, GA)
Thermazone
$7,835.00
$3,400.00
$11,235.00
NVS Building & Facilities Maintenance Services, LLC
(Fayetteville, GA)
Daikin
$8,500.00
$5,750.00
$14,250.00
Q. T. Contracting, Inc.
d/b/a Power Heating & Air
(Peachtree City, GA)
Carrier
$8,167.00
$6,487.00
$14,654.00
Funds are budgeted in the FY18 Budget as follows: General Fund – Public Works – Other Maintenance/Repairs – Bldg. Maint.-Parks & Recr.; 0101-260-3710-REPA-6527-17.

* * * * * * *

(E) BULK MAIL SERVICES (ANNUAL CONTRACT) – RFP NO. 18-0010

It is requested that Council approve the annual contract with TMR Mailing Services, Inc. (Columbus, GA) to provide bulk mail services. The Contractor will provide services for bulk mail projects exceeding one-thousand (1,000) pieces. These services will be utilized by various departments on an “as needed” basis.

The vendor will provide the following:

The initial term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal is contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:

The previous contract for First-Class Mail Pre-Sort Services, RFP 13-0030, was awarded to Columbus Presort on November 12, 2013, per Resolution No. 356-13. The contract was cancelled, effective March 20, 2017, due to the vendor being in arrears for property taxes.

On April 28, 2017, RFP 17-0020; Daily First-Class Mail Pre-Sort and Seasonal/Emergency Mailing Services was advertised. No vendor responses were received, and a survey was conducted. One vendor surveyed offered pre-sort services (Option 1), however this vendor indicated they could not meet the City’s timeline for pre-sort due to their location of Atlanta, Georgia. Vendors opting not to submit proposals for Seasonal/Emergency Mailing Services (Option 2) indicated reasons to include: insurance requirements in excess of coverages carried; difficulty of honoring postmark dates without price changes; inability to replicate many of the sample forms presented in the RFP.

Therefore, an RFP was solicited for Bulk Mail Services which covers the seasonal/emergency mailing option without the daily pre-sort option. The City has opted not to use an outside contractor for daily mail pre-sort.

RFP Advertisement and Receipt of Proposals:

RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on October 4, 2017. This RFP has been advertised, opened and evaluated. Proposals were received November 3, 2017 from the following two (2) vendors:

TMR Mailing Services, Inc. (Columbus, GA) The following events took place after receipt of the proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation
11/13/17
The Purchasing Manager advised evaluation committee of the RFP rules and process. The proposals were distributed to committee members for review.
Clarification Request
11/20/17
Clarification of information presented in the proposals was requested by committee. Letters sent to both vendors.
Clarifications Sent to Committee
11/27/17
Vendor responses forwarded to committee.
1st Evaluation
11/28/17
Committee members discussed the proposals from all vendors. Request for additional clarification was requested for TMR Mailing Services, Inc.
Clarifications Sent to Committee
11/30/17
Vendor response forwarded to committee. No further meetings were requested by committee members.
Evaluation Ballots Sent to Committee
12/04/17
Evaluation ballots forwarded to voting committee members.
Evaluation Ballots Completed by Committee Members
12/04/17
Committee members completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee
12/04/17
The Evaluation Results were compiled, completed and forwarded to Committee members for review and Recommendation
Recommendation Received
12/04/17
Via email, the committee members unanimously voted to award to TMR Mailing Services, Inc. (Columbus, GA).
Evaluation Committee:

The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from Parks & Recreation, one (1) voting member from Revenue, and one (1) voting member from the Tax Commissioner’s Office. A member from the City Manager’s Office and a member from the Board of Elections both served as non-voting committee members.

Award Recommendation:

The evaluation committee recommends award of the contract to TMR Mailing Services, Inc. (Columbus, GA), as reflected by their comments provided below:

Vendor Experience/Qualifications:

The City’s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals for the Procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening and no proposal responses are made public, due to the possibility of negotiated components of the proposals. If Council does not approve the recommended offeror, the RFP specifications will be re-advertised. The evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Various Accounts – Postage; 6625.
* * * * * * *


(F) TELEPHONE EQUIPMENT AND LICENSING FOR SIP VOICE UPGRADE


It is requested that Council approve the purchase of telephone equipment and licensing required for SIP Voice upgrade, from CPAK Technology Solutions (LaGrange, Ga), in the amount of $38,849.00. This purchase will be accomplished via Georgia statewide contract #99999-SPD-T20120501-0006.

This equipment and licensing is required for the final phase of the SIP project. The SIP project is moving the old VoIP telephone system to a new system, as the old system is being phased out by our vendor, AT&T. The equipment is needed in order is to replace telephones, conference phones and fix fax and analog lines. Additionally, the licensing is required for the new software. The PRI (old VoIP) was copper lines that come into the building. The SIP (new VoIP) is Internet based phones. Since PRI lines are being phased out, CCG needs this equipment in order for systems to continue to function properly.

Funds are available in the following FY18 budget sources: General Fund – Information Technology - Telephone, 0101-210-1000-ISS-6621; General Fund – Information Technology – Computer Supplies, 0101-210-1000-ISS-6712; General Fund – Information Technology – Software Lease, 0101-210-1000-ISS-6541; and LOST/Infrastructure Fund - Information Technology –Infrastructure/LOST -Communication Equipment -IT Storage Project; 0109 -210 -9901 -ISS -7733-90001-20160 & 20170.


“ITEM A”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH C. T. BONE, INC. (WARNER ROBINS, GA) IN THE AMOUNT OF $327,500.00 TO REFURBISH THE KITCHEN FLOOR AT MUSCOGEE COUNTY JAIL AND EXPAND THE PUBLIC DEFENDER’S OFFICE (ALTERNATE #2), AND TO AUTHORIZE THE VALUE-ENGINEER PROCESS FOR MODIFICATIONS TO RECORDER’S COURT (ALTERNATE #1). APPROVAL IS ALSO REQUESTED TO USE ADDITIONAL FUNDS FROM OLOST CONTINGENCY, IN THE AMOUNT OF $89,045.00, TO COVER THE BALANCE OF THE JAIL KITCHEN FLOOR PROJECT.

WHEREAS, the Muscogee County Jail project includes removal and reinstallation of all kitchen equipment as necessary to demolish existing floor and install new flooring system; connection of temporary kitchen trailers to utilities; construction of decking around temporary kitchens; and removal of existing jail floor and installation of new flooring system; and,

WHEREAS, Alternate #1 consists of bathroom modifications and the addition of teller windows and doors required to improve payment processing for fines at Recorder’s Court. Alternate #1 exceeds the estimated contract value for the project; therefore, the value engineer process will be used in an attempt to lower the cost; and,

WHEREAS, Alternate #2 consists of adding (5) additional offices for the Public Defender’s Office by modifying the Annex Conference Room. The work includes all associated HVAC, electrical, and communication work.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a contract with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $327,500.00 to refurbish the kitchen floor at the Muscogee County Jail and expand the Public Defender’s Office (Alternate #2), and to initiate the value-engineering negotiation process for modifications to Recorder’s Court (Alternate #1). Funding is available in the FY18 Budget: Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Jail Kitchen Floor Repairs;0508-660-1000-CPGF-7661-22950-20180, Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Recorder’s Court Renovations;0508-660-1000-CPGF-7661-22949-20180, and Special Projects - Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Public Defender’s Office Expansion;0508-660-1000-CPGF-7661-22951-20180. Additionally, the City Manager is hereby authorized to use additional funds from OLOST Contingency, in the amount of $89,045.00, to cover the balance of the Jail Kitchen Floor project.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”

A RESOLUTION

NO. ________

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF $2,487,283.98 TO CONSTRUCT THE PROPOSED ROAD AND LANDSCAPE IMPROVEMENTS ALONG FORT BENNING ROAD BETWEEN SHELBY AVENUE AND THE ENTRANCE TO FORT BENNING.

WHEREAS, the work primarily involves installation of sidewalk, street pavement, concrete curb, and landscaping.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $2,487,283.98 to construct the proposed road and landscape improvements along Fort Benning Road between Shelby Avenue and the entrance to Fort Benning. Funds are budgeted in the FY18 Budget: Special Projects - Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – Ft. Benning Road Streetscapes GDOT TE and Ft. Benning Road Streetscapes; 0508-660-3000-CPPF-7661-21068-20130 and 24028-20180; and 2010 CBA Bonds – Road/Street Resurfacing/Construction – General Construction – Ft. Benning Road Streetscapes and Enterprise Zone; 0559-800-2160-BARS-7661-82058-20100 and 82070-20150; and 1999 SPLOST – Lake Oliver Recreation Improvements – General Construction – Ft. Benning Road Streetscapes Enterprise Zone; 0540-695-2130-TXEZ-7661-50607-20100.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM C”
A RESOLUTION

NO._________


A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR WATERSHED FERTILIZATION SERVICES FROM BURTS FERTILIZER (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $14,178.60.

WHEREAS, this contract includes the fertilization of approximately 78.77 acres of watershed lakes to provide erosion control; and,

WHEREAS, the watershed lakes include Bull Creek-Psalmond Road; Cooper Creek-Gentian Blvd; Smith-Schomburg Rd.; Charter Oaks-Papaya Dr; Weems-Stinson St.; Pierce Chapel-Creekwood Court; DeBrabant-Macon Rd.; Anthony-Rockhurst; MCP-Schatulga Rd.; Airport-Airport Thruway and Heath-Heath Park.

WHEREAS, this contract period is for two years, with the option to renew for three additional twelve-month periods. The renewal option is contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract for watershed fertilization services from Burts Fertilizer (Columbus, GA) for the estimated annual contract value of $14,178.60. Funds will be budgeted each fiscal year for this ongoing expense: Sewer Fund - Public Works - Sewer Maintenance – Contractual Services; 0202-260-3210-SWRM-6319.

______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the ___________ day of ________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”

A RESOLUTION
NO. _________


A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF HVAC EQUIPMENT FROM JOHNSON CONTROLS, INC. (COLUMBUS, GA), IN THE AMOUNT OF $11,235.00.

WHEREAS, the existing HVAC equipment of the Cooper Creek Concessions Building no longer works and needs replacing. This is a replacement unit.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase HVAC equipment and installation services from Johnson Controls, Inc. (Columbus, GA), in the amount of $11,235.00. Funds are budgeted in the FY18 Budget as follows: General Fund – Public Works – Other Maintenance/Repairs – Bldg. Maint.-Parks & Recr.; 0101-260-3710-REPA-6527-17.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2017 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”

A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH TMR MAILING SERVICES, INC. (COLUMBUS, GA) TO PROVIDE BULK MAIL SERVICES ON AN “AS NEEDED” BASIS.

WHEREAS, an RFP was administered (RFP No. 18-0010) and two (2) proposals were received; and,

WHEREAS, the proposal submitted by TMR Mailing Services, Inc., met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the contract term shall be for two years, with an option to renew for three (3) additional twelve-month period, if agreeable to both parties.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with TMR Mailing Services, Inc. (Columbus, GA) to provide bulk mail services. Funds are budgeted each fiscal year for this ongoing expense: Various Accounts – Postage; 6625.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF TELEPHONE EQUIPMENT AND LICENSING REQUIRED FOR SIP VOICE UPGRADE, FROM CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA), IN THE AMOUNT OF $38,849.00. THIS PURCHASE WILL BE ACCOMPLISHED VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-T20120501-0006.

WHEREAS, this equipment and licensing is required for the final phase of the SIP project. The SIP project is moving the old VoIP telephone system to a new system, as the old system is being phased out by our vendor, AT&T; and,

WHEREAS, the equipment is needed in order is to replace telephones, conference phones and fix fax and analog lines. Additionally, the licensing is required for the new software; and,

WHEREAS, the PRI (old VoIP) was copper lines that come into the building. The SIP (new VoIP) is Internet based phones. Since PRI lines are being phased out, CCG needs this equipment in order for everything to continue working properly.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase telephone equipment and licensing required for SIP Voice upgrade, from CPAK Technology Solutions (LaGrange, Ga), in the amount of $38,849.00. This purchase will be accomplished via Georgia statewide contract #99999-SPD-T20120501-0006. Funds are available in the following FY18 budget sources: General Fund – Information Technology - Telephone, 0101-210-1000-ISS-6621; General Fund – Information Technology – Computer Supplies, 0101-210-1000-ISS-6712; General Fund – Information Technology – Software Lease, 0101-210-1000-ISS-6541; and LOST/Infrastructure Fund - Information Technology –Infrastructure/LOST -Communication Equipment -IT Storage Project; 0109 -210 -9901 -ISS -7733-90001-20160 & 20170.
_________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor