Agenda Item # 3

Columbus Consolidated Government

Council Meeting

08/13/2013

Agenda Report # 13


TO: Mayor and Council

SUBJECT: FY 2014 Georgia DOT - Transportation Planning Contract

INITIATED BY: Planning Department

Recommendation: Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2014 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS).

Background: During June of each year, the Metropolitan Planning Organization (MPO) receives a contract on behalf of the City from the Georgia Department of Transportation (GDOT) for Federal Highway Administration (FHWA) Section 112 Funds to perform multi-modal transportation planning activities identified in the Columbus-Phenix City Unified Planning Work Program (UPWP). The Transportation Planning Division, which is housed within the MPO performs the planning work that includes items such as the Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP), Congestion Management Process (CMP), Site Impact Analysis, Traffic Modeling Networks, and additional planning activities. The City is required to provide the 20% local match for $62,785.48 to receive the Federal Funds.

Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the Metropolitan Planning Organization (MPO) for the urban area. The Transportation Planning Division is the designated MPO recipient and project administrator of Section 112 Transportation Planning Funds. The transportation Planning Funds are designated for the Columbus-Phenix City MPO for the performance of multi-modal transportation activities.

Financial Considerations: Transportation planning funds in the amount of $251,141.93 requested in the form of a contract with the Georgia Department of Transportation. The following is a breakdown of funding sources.



The City's 20% match of $62,785.48 is budgeted in the FY 14 Budget, General Fund.

Projected Annual Fiscal Impact Statement: This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% match.

Legal Considerations: The Columbus-Phenix City Transportation Study is in compliance with all applicable planning requirements and certifications necessary in order to receive the federal funds.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to execute contract to receive Federal Funding for the FY 2014 Transportation Planning Activities.


A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A CONTRACT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2014 TRANSPORTATION PLANNING ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY (C-PCTS).

WHEREAS, the FY 2014 Unified Planning Work Program (UPWP) of the Columbus-Phenix City Transportation Study has been reviewed and approved by the United States Department of Transportation (FHWA) and the Georgia Department of Transportation (GDOT); and,

WHEREAS, federal and local funds will be available to the Transportation Planning Division within the Metropolitan Planning Organization (MPO) to carry out the Section 112 Work Activities identified in the FY 2014 UPWP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

(1) That the Mayor, City Manager or designee is hereby authorized to execute said contract on behalf of the Consolidated Government of Columbus, Georgia and receive an amount up to $251,141.93 as may be necessary to carry out said contract; and,

(2) That the City gives assurance that, should such contract be executed, it is the intent of the Council to commit $62,785.48 for the local match of planning expenses; and,

(3) That the City Manager is authorized to execute (or to delegate to the Metropolitan Planning Organization) the execution of and file with such application and assurance, or, other documents required by GDOT in connection with the application, and to requisition state funds to reimburse the City for eligible expenses under any resulting grant contracts.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2013 and adopted at said meeting by the affirmative vote of
_____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.

_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor