Agenda Item # ___




Columbus Consolidated Government

Council Meeting

6/23/2015

Agenda Report # ____


TO: Mayor and Council

SUBJECT: Adult Drug Court

INITIATED BY: Columbus Office of Crime Prevention


Recommendation: Approval is requested to enter into a one-year contract with Muscogee County Adult Drug Court to award funding for Crime Prevention initiatives.

Background: Columbus Office of Crime Prevention has agreed to recommend the funding of $10,000.00 to the Adult Drug Court toward the reduction of recidivism and continued drug use among Adult offenders.

Analysis: The four avenues include Conditional Discharge, First Offender Act, Probation Revocation and a Straight Guilty Plea. Participants are required to complete five different phase before they are eligible for graduation. Participants with felony charges must complete an 18 month program and those with misdemeanor charges are required to complete a 12 month program. The target population is non-violent offenders between the ages of 18 and 60 who reside in our circuit.

Financial Considerations: These funds are appropriated from the Other Local Option Sales Tax, Crime Prevention Program and do not require a match.

Recommendations/ Actions: Approve the resolution authorizing the Mayor and City Manager to enter a one year contract with Adult Drug Court to provide funding for The four avenues include Conditional Discharge, First Offender Act, Probation Revocation and a Straight Guilty Plea.





A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH ADULT DRUG COURT FOR $10,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF ADULT DRUG COURT.

WHEREAS, Adult Drug Court has the Adult Drug Court Program to impact the lives of adults to reduce the rate of continued drug usage and,

WHEREAS, the Columbus Office of Crime Prevention has authorized funding under the Crime Prevention Program for this project in the amount of $10,000.00 to the Adult Drug Court Program.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

The Mayor is hereby authorized to enter into a one-year contract through the Columbus Office of Crime Prevention with the Adult Drug Court for $10,000.00 for funding the Adult Drug Court Program. Funds are budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.



Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.



__________________________________ ______________________________________
TINY B. WASHINGTON TERESA PIKE TOMLINSON
CLERK MAYOR

Local Assistance Grant Agreement



Grant Program Name: Columbus Office of Crime Prevention

Fiscal Agent: Muscogee County

Administering Agency: Columbus Office of Crime Prevention

Grant Recipient: Adult Drug Court

Amount: $10,000.00

Budget: Personnel – $10,000.00
Total - $10,000.00

Program Contact Information

Name: Judge Frank Jordan Title: Director

Address: 308 10th Street, Columbus, GA 31901

Phone #: 706-653-4464

Project Description

The Muscogee County Adult Drug Court is a post-sentencing program that provides four means by which parties may enter into Drug Court. The four avenues include Conditional Discharge, First Offender Act, Probation Revocation and a Straight Guilty Plea. Participants are required to complete five different phase before they are eligible for graduation. Participants with felony charges must complete an 18 month program and those with misdemeanor charges are required to complete a 12 month program. The target population is non-violent offenders between the ages of 18 and 60 who reside in our circuit. All participants must complete specific key concepts offered throughout five levels of treatment. The five key concepts levels correspond to the programs five phases of required treatment. Clients who are unable to maintain sobriety/abstinence may be referred to residential treatment facilities.
During the weekly staff meeting the status of each participant is reviewed and appropriate action is recommended based on their compliance or noncompliance. The Drug Court Docket is called and each participant appears before the judge at which time they are given rewards or sanctions based upon their actions during the previous week. All participants are randomly drug tested during the time they are enrolled in Drug Court. Participants are required to attend treatment classes, Twelve Step Programs and Drug Court throughout this program.

I, Frank Jordan the duly authorized representative of the above named Grant Recipient, do hereby agree to the following terms that outline the requirements of Columbus, Georgia for organizations/agencies receiving funds from the Columbus Office of Crime Prevention. I have been given the opportunity to ask questions regarding these terms and fully understand my organization’s obligations incurred by accepting this grant. I understand that prior to the disbursements of any funds the following criteria must be met:

      1. The above named Grant Recipient represents the beneficiaries of the Grant and the above named individual is authorized to act in the name of Adult Drug Court as the Grant Recipient.
      2. The subject matter of this Agreement is primarily the provision of services in the form of individualized offender-focused rehabilitation.
      3. When reimbursement is sought, the name of the person providing the service shall be provided along with the type of service provided. The Grant Recipient shall immediately notify the Agency if any of their service providers are arrested. At the time Grant Recipient learns that one of its service providers has been arrested, then Grant Recipient shall cease to use such service provider in connection with programs funded by this Grant.

      4. In the initial report submitted to the Administering Agency, Grant Recipient shall provide: (a) the name of the chairman and the secretary of the advisory committee; (b) the times and dates that the Grant programs are available – essentially a schedule of services; (c) the number of participants in the program; (d) Description of the process used to identify individuals for which services will be provided; (e) provide specifics on the evaluation process that addresses how the process will work, how the statistical data will be gathered, how it will be analyzed.
      5. Grant Recipient shall provide an accounting system that shall separate Grant Funds from other funds. The accounting system shall also separate Grant related expenses from other expenses.

      6. Grant Recipient shall submit to Agency a monthly report on the progress of the programs. The annual report shall provide statistical data that supports the projects goals of reducing the recidivism rates of the participants within the program.

      7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in the Grant. Any changes to the programs must be submitted in writing to Columbus Office of Crime Prevention for approval or the funding may be jeopardized.
      8. Grant Recipient shall identify the members of its Board of Directors which will assume liability if the Georgia Criminal Justice Coordinating Council determines the funds have been misused.

      9. The Grant Recipient shall use generally accepted accounting principles (“GAAP”) to account for all financial transactions used to substantiate the fulfillment of this Grant.
      10. The Grant Recipient shall maintain all records of Grant-related financial transactions for a minimum of three years after the completion of the Grant and to make all records available for inspection and fully cooperate with any audit or investigation requested or undertaken by the Criminal Justice Coordinating Council, the State Auditor, the Internal Auditor for Columbus, Georgia, or any other officials of the state or federal government who have the authority to conduct audits.
      11. The Grant Recipient shall comply at all times with the provisions of Article I, Section II, and Paragraph VII of the Georgia Constitution regarding the prohibition against Sectarian Aid.
      12. The Grant Recipient hereby releases Columbus, Georgia from any liability whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and all claims for damages, bodily injury or death arising from any of the activities contemplated by this Agreement raised by any person. Grant Recipient shall provide to Columbus, Georgia a certificate of insurance that shows general liability coverage in the amount of at least $1,000,000 per occurrence and which shows that Columbus, Georgia is named as an additional insured.

      13. All services must be provided by properly certified or licensed personal.
      14. In the event there is any discrepancy in the language of the project description and these numbered paragraphs, the language in the numbered paragraphs shall control.













      __________________________________________________________________________
      Signature of City Manager, Isaiah Hugley Date


      ___________________________________________________________________________
      Approved as to form by City Attorney Date

      __________________________________________________________________________
      Signature of Director of Finance, Pam Hodge Date

      __________________________________________________________________________
      Signature of Grant Recipient Representative, Frank Jordan Date
- 15 -






Columbus Office of Crime Prevention


Crime Prevention Grant Program
Application Guidance Kit









Office of Crime Prevention
100 Tenth Street
3rd Floor, Government Center Tower
Columbus, Georgia 31901

(706) 225-4615

Mayor Teresa Tomlinson
Seth Brown, Director Office of Crime Prevention






















PURPOSE

Funding Priorities
MANDATORY Applicant Criteria

What activities are not elligible for funding?






























Application for Columbus Office of Crime Prevention Grant
Admission/Ticket income: $500.00 Administrative Fee spread out over at least 18 month period ($5600 to serve as matching funds)

Other Revenue: N/A

2. Support (indicate with * if already committed)_____

Corporate support: N/A

Foundation support: N/A

Other private support: N/A

Government support

Federal: N/A

State: $310,678.00 (Requested)

Other County agency: DATE $14,000.00; JAG $25,000.00

Organizations cash applied to project___________________________________

3. TOTAL PROJECT REVENUE AND SUPPORT: 349,678.00

Project expenses

4. Personnel (give as much detail as possible):

Subtotal, Consultants and professional fees: $41,000 (29 hours a week for 2 part time employees at $14/ hour) Subtotal, Supplies and equipment: $6,000.00

Subtotal, Travel: $1,000.00

8. Printing and copying:

Subtotal, Printing and copying:

9. Marketing and publicity: N/A

10. Mailing/postage: N/A

11. Telephone/fax: Cell phones for Coordinator and 2 case managers

Subtotal, Other: $3,000.00

12. TOTAL PROJECT EXPENSE: $400,678.00



D. PROJECT SUMMARY/NARRATIVE

Goal 2-Develop and implement a program that is specific to the treatment need of each
participant. Goal 3- Reduce recidivism among drug court participants.
Graduation Criteria: Sanctions

Treatment Protocol 5. Expected outcome:










E. CHECKLIST

Include one original signed copy of the application and all supplementary materials. In addition include ten photocopies of the application and supplementary material. Staple each copy packet together.

____ IRS letter certifying tax-exempt status,(exempt if a government agency of the CCG)

____ Name and qualifications of people administering and/or participating in the project

____ Board list, showing officers, professional titles and telephone numbers

____Annual Report if available

____Letters of agreement from collaborating organizations

____ Any other desired support material AUTHORIZATION

All organizations receiving Columbus Funds will be required:

By signing this application, we understand and agree to the terms included on the application and certify that the information in the application is true and accurate and that the undersigned is authorized to apply on behalf of the applicant.



___________________________________________ ______________________
Signature of Authorizing Official Date


Name and Title of Authorizing Official (print/type)__________________________________

Daytime Telephone ( )_____________________________


___________________________________________ ______________________
Signature of Board President/Chair Date


Name and Title of Board President/Chair (print/type)_______________________________

Daytime Telephone ( )_____________________________