Agenda Item # 5

Columbus Consolidated Government

Council Meeting

5/27/2014

Agenda Report # 125

TO: Mayor and Council

SUBJECT: ACCG Civic Affairs Foundation - Georgia County Internship Program (GCIP) Grant

INITIATED BY: Planning Department


Recommendation: Approval is requested to submit an application and, if approved, accept $2,173 or as otherwise awarded from the Association of County Commissioners of Georgia Civic Affairs Foundation to hire an intern to update forms used in the Records Management System for a ten week period of the fall of 2014, with no local match requirement, and to amend the Multi-Governmental Fund by the amount of the award.

Background: The Association of County Commissioners of Georgia’s Civic Affairs Foundation provides summer and fall grants to hire college interns to work for ten weeks on various projects for its member counties.

Analysis: The Planning Department maintains, manages, and interprets statistical and geographical information pertaining to projected-conceptual projects as well as updating data for current projects. The Planning Department professional staff requires in-depth research to collect pertinent project-specific information and implement public participation programming. This process in turn supports various planning project decisions.

Research data collection and management performed by the intern will allow other professional staff members to move forward with current projects such as City Village and the Fall Line Trace Overlay.

Financial Considerations: The grant amount requested is $2,173 for the Planning Department. There is no financial obligation for the City.

Projected Annual Fiscal Impact Statement: The Columbus Consolidated Government will not be required to continue this internship when the grant funds have been expended.

Legal Considerations: The Columbus Consolidated Government is a member of the Association of County Commissioners of Georgia and as such is eligible to apply for funds from the organization.

Recommendation: Approve a resolution authorizing the City Manager to submit a grant application and, if approved, accept funds from the Association of County Commissioners of Georgia Civic Affairs Foundation for the 2014 Summer Georgia County Internship Program and to amend the Multi-governmental Fund by $2,173.


A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE CITY TO SUBMIT AN APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF $2,173, OR OTHERWISE AWARDED, FROM THE ASSOCIATION COUNTY COMMISSIONERS OF GEORGIA FOR THE ACCG 2014 FALL INTERNSHIP GRANT PROGRAM TO FUND A COLLEGE INTERN TO WORK IN THE PLANNING DEPARTMENT FROM THE DATE OF HIRE UNTIL DECEMBER 31, 2014, TO PAY UP TO $2,173 FOR UP TO 200 HOURS, WITH NO LOCAL MATCH REQUIREMENT AND TO AMEND THE MULTI-GOVERNMENTAL FUND BY THE APPLICABLE AMOUNT.

WHEREAS, the ACCG 2014 Summer Internship Grant Program is funded by the Georgia Department of Labor and is for the purpose of funding the wages, worker’s comp insurance, and FICA for one intern per county through the Georgia County Internship Program, for work to be performed between August 1, 2014 and December 31, 2014; and,

WHEREAS, the Planning Department requests permission to apply for the ACCG Civic Affairs Foundation - GCIP Grant 2014; and,

WHEREAS, the purpose of this program is to provide eligible college or graduate students the opportunity to perform substantive work projects and learn about the operations of county government, while performing a service for the county government, at no cost to the county government.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager or his designee is hereby authorized to submit an application and if approved, accept funds from the ACCG Civic Affairs Foundation for GCIP Grant purpose for $2,173.00 which will cover the cost of hiring one summer intern for up to 200 internship hours at a pay rate of $10.00 per hour to work in the Planning Department, or otherwise awarded, with no local match required, and to amend the Multi-Governmental Fund by the amount of the grant awarded.
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the __________ day of __________, 2014 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.

_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor