MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
MAY 10, 2016

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 9:00 A.M., Tuesday, May 10, 2016, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors R. Gary Allen, Mike Baker, Tom B. Buck III, Berry H. Henderson, Judy W. Thomas and Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay and Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Glenn Davis took his seat at 9:03 a.m.
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ABSENT: Councilors Jerry Barnes and Bruce Huff were absent.
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INVOCATION: Led by Reverend Grace Burton-Edwards of St. Thomas Episcopal Church.
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PLEDGE OF ALLEGIANCE: Led by students of Wesley Heights
Elementary School.
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PRESENTATION- HOUSING AUTHORITY REDEVELOPMENT ACTIVITES:____ ________ __________________

Mr. Len Williams, CEO, Housing Authority of Columbus came forward to provide the Mayor and Council with a presentation on the Housing Authority of Columbus Georgia’s plans for rehabilitation of Warren Williams-Rivers Homes located at 1200 Warren Williams Road under HUD’s Rental Assistance Demonstration (RAD) program. He said last week we were fortunate enough to have the grand opening of Patriot Point, which is the first phase of the BTW renovation. He said Patriot Point is 100 units for seniors and is located at the old Chapman Homes site.

He then showed some photos of the Complex for those Councilors who were not able to attend the grand opening could see what the facility looks like. He said for those wasn’t able to attend, they would be glad to give them a private tour. He said most of the units are one bedroom, but said they do have some two bedroom units, as well.

Mr. Williams said this was about a $16illion dollar redevelopment project and then thanked the Mayor and Council for their contribution to the project.

He said Columbus Commons will be the second phase of the BTW Project and said that the City will also be contributing to that project as well, which they are very thankful for. He said we should start seeing some construction by the end of May. He then showed the drawings of what Columbus Commons will look like.

Mr. Williams said what he is here to talk about today is the RAD- Rental Assistance Demonstration Program. He said if you will recall, he was here a year or so ago to tell you about this program.

He then presented the following information, as outlined below, as it relates to this program.

Mr. Williams said there is no increase in the HUD budget, but said it does allow them to access tax credits and other things that they cannot do with traditional public housing. He said they have an aggressive timeline to convert all of their public housings into this program, and then went into details in outlining the timeline, as highlighted below.

HACG RAD Program

Property Public Housing Units Closing

Arbor I (148 units) 18 2016
Arbor II (148 units) 18 2016
Arbor III (120 units) 19 2016
Ashley Station I (183 units) 73 2016
Ashley Station II (184 units) 73 2016
Wilson 289 2016
Nicholson Terrace 100 2016
EJ Knight 92 2016
Farley Homes 102 2016
Warren Williams 184 2017
Chase (City Village) 108 2018
Canty I 153 2018
Canty II 96 2019


Mr. Williams said they have already converted a number of those properties, which he outlined as listed below.

HACG RAD 1 2015-16

Mr. Williams said they have already converted a total of 784 units that are not public housing, but project based vouchers and said they will be converting the rest of the portfolio over the next few years.


HACG RAD 1 – 2015-16

} FARLEY HOMES
UNIIT COUNT 102 units
TOTAL DEVELOPMENT COST $7.2 million
CONSTRUCTION START May 2016
UNIIT COUNT 92 units
TOTAL DEVELOPMENT COST $4.9 million
CONSTRUCTION START May 2016

UNIIT COUNT 100 units
TOTAL DEVELOPMENT COST $6.1 million
CONSTRUCTION START May 2016

UNIIT COUNT 289 units
TOTAL DEVELOPMENT COST $18.8 million
CONSTRUCTION START May 2016


HACG RAD 2 – 2016-17

Warren Williams-Rivers
UNIIT COUNT 184 units
ESTIMATED TOTAL DEVELOPMENT COST $10.0 million

Mr. Williams showed photos of what the new Warren Williams-Rivers apartments would look like.

After the conclusion of his presentation, he then offered to answer questions of the Council, but there were none.
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Ms. Rebecca Myers, Forensic Auditor came forward to present the
Transition Audit Report for the Office of Dispute Resolution.

Audit Request & Authorization


BACKGROUND & HISTORY

Audit Scope
Audit Process


Audit Findings


Audit recommendations

Management response

After the conclusion of her presentation, Ms. Rebecca Meyers then responded to questions of the Council regarding the audit that was performed.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING TWO ORDINANCES AMENDING THE ZONING ATLAS OF COLUMBUS, GEORGIA WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC HEARING WAS HELD ON EACH AS ADVERTISED:____________________________

An Ordinance – Rezoning property located at 4429 3rd Avenue (parcel 010-007-003) from RMF1 (Residential Multi-family 1) zoning district to GC (General Commercial) zoning district.

PROPONENTS AND OPPONENTS:

City Attorney Fay recognized the presence of the petitioner; however, there were no presentations made since no one came forward in opposition.
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An Ordinance – Rezoning properties located at 4651 & 4647 Milgen Road (parcels 083-044-002 & 083-044-001A) is proposed for rezoning from LMI (Light Manufacturing & Industrial) zoning district to GC (General Commercial) zoning district.

PROPONENTS AND OPPONENTS:

The petitioner was not present to make a presentation and no one came forward in opposition.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE
COUNCIL: _

A Resolution (137-16) – Requesting a Special Exception Use (EXCP)-04-16-0722) is proposed for properties located at 101 & 107 Bascom Court on a parcel less than two acres but more than one acre. Properties are located within the RO (Residential Office) zoning district.

Councilor Davis moved the adoption of the resolution. Seconded by Councilor Buck and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
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MEETING TIMES:

Councilor Thomas said our meeting time on May 24, 2016 is scheduled for an evening meeting, which is an election day. She said several of us have talked this morning and it is our opinion that we may be better served if we change the time of the Council Meeting from 5:30 p.m. to 9:00 a.m. She said we are scheduled to have a budget meeting at 2:00 p.m. but we would do as we normally do, which is have the budget meeting immediately following the Council Meeting.

Councilor Thomas made a motion to change the meeting time from 5:30 p.m. to 9:00 a.m. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
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EXECUTIVE SESSION:

City Attorney Fay requested an executive session to discuss property acquisition and disposal.
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PUBLIC AGENDA
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CITY MANAGER’S AGENDA:

Councilor Davis said he would like to make it known, publicly and for the record that he would be abstaining from item #3 on the City Manager’s Agenda.

Prior to any motions being made to adopt the resolutions, as listed below, Councilor Henderson made a motion to allow Councilor Davis to abstain from voting on TAD District #3. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.

Councilor Thomas said she would like to make sure that she is clear on what is being done. She said as I understand these resolutions, it’s a proposed agreement between the City and the School District and it says that the School District will allow their portion of the property taxes to be used in the TAD for those kinds of projects that are approved for use in TADs.

City Manager Hugley said that is correct.
Councilor Thomas then asked if the School Board has discussed this issue.

City Manager Hugley said this issue will be going before the School Board at their next meeting. He said they will have to vote on the Intergovernmental Agreement as well.

City Attorney Fay advised that this issue was discussed in the School Board’s Work Session last night.

Councilor Thomas then asked if the School Board decides not to agree to this, what would be the next step.

City Manager Hugley said we would proceed forward with the TAD with our portion only. He said they typically get 60% of property tax and we get 40% so they would just not participate.

Councilor Thomas said if they decide to participate in some and not others, could we go back to them later and request their participation.

City Manager Hugley said yes.

THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:______________________________________________

A Resolution (138-16) – Executing an Intergovernmental Agreement between the Columbus Consolidated Government and the Muscogee County School District for Tax Allocation District # 1 Benning Technology Park consenting to the inclusion of certain school district ad valorem taxes in the computation of the Tax Allocation Increments with respect to the TAD.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
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A Resolution (139-16) – Executing an Intergovernmental Agreement between the Columbus Consolidated Government and the Muscogee County School District for Tax Allocation District # 2 6th Avenue/Liberty District consenting to the inclusion of certain school district ad valorem taxes in the computation of the Tax Allocation Increments with respect to the TAD.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.

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A Resolution (140-16) – Executing an Intergovernmental Agreement between the Columbus Consolidated Government and the Muscogee County School District for Tax Allocation District # 3 Uptown consenting to the inclusion of certain school district ad valorem taxes in the computation of the Tax Allocation Increments with respect to the TAD.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Barnes and Huff being absent from the meeting and Councilor Davis abstaining from the vote.
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A Resolution (141-16) – Executing an Intergovernmental Agreement between the Columbus Consolidated Government and the Muscogee County School District for Tax Allocation District # 4 2nd Avenue/City Village consenting to the inclusion of certain school district ad valorem taxes in the computation of the Tax Allocation Increments with respect to the TAD.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.

City Attorney Fay said Mr. Bishop is here and he will inform the School District of the action take this morning by Council.
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A Resolution (142-16) – Authorizing the filing of the 2017 - 2021 Five Year Consolidated Plan, the FY 2017 Annual Action Plan, the Citizens Participation plan, and applications for entitlement funding for the Community Development Block Grant (CDBG) and Home Investment Partnership Program (home).
Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
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THE FOLLOWING TWO PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR WOODSON AND SECONDED BY MAYOR PRO TEM TURNER PUGH, WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT, WITH COUNCILORS BARNES AND HUFF BEING ABSENT FROM THE MEETING: ____

A Resolution (143-16) Amending Resolution #22-16 (approved January 26, 2016) to change the name of the awarded vendor from Newell South, LLC (East Point, GA) to Newell Recycling SE, LLC (East Point, GA) to continue providing services for the removal & recycling/reuse, scrap metal, bulky items and similar material from the Columbus Landfill and other locations.

A Resolution (144-16) – Amending Resolutions #183-15 & #68-16 (approved June 23, 2015 & March 8, 2016) to change the name of the awarded vendor from Georgia Elevator Company d/b/a Elevator Service Company (Columbus, GA) to Oracle Elevator Company (Columbus, GA) to continue providing elevator maintenance services.
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THE FOLLOWING TWO PURCHASING RESOLUTIONS WERE ALSO SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:____ _ __

A Resolution (145-16) – Authorizing the purchase of an upgrade to elevator cars #1 & #2 from Oracle Elevator Company (Columbus, GA), in the amount of $273,000.

Councilor Woodson moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
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A Resolution (146-16) – Authorizing Contract Amendment 2 with Mullin & Lonergan Associates (Pittsburgh, PA) in the amount of $7,500.00 for a HOME Program Policies and Procedures Manual.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen.

Councilor Davis asked if the City Manager would clarify the need for the contract amendment.

Ms. Laura Johnson came forward and said in 2013 HUD passed new home regulations, which requires that we have a home policies and procedures manual. She said the manual would be created to outline all of the programs that we use home funding for and determine the policies and procedures that we follow for each of those programs. She said it would also outline fair housing and other federal mandated regulations as well.

Councilor Davis asked if this had anything to do with the plan that was just passed.

Ms. Johnson said yes, it’s basically the consolidated plan, the annual action plan and the citizen’s participation.



At this time the item was called for a vote Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
-------------------------------------*** *** ***--------------------------------- CLERK OF COUNCIL’S AGENDA:

CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEMS AS INFORMATION FOR THE MAYOR & COUNCIL: ________________________________________________

(1) Memorandum from Clerk of Council Washington, Re: Convention & Visitors Board of Commissioners.

(2) Memorandum from Clerk of Council Washington, Re: Golf Course Authority.

(3) Application of Rebecca Zajac to temporarily close 11th Street, from Broadway to 1st Avenue, on Saturday, May 14, 2016, from 8:00 a.m. to 11:00 a.m., in connection with the Uptown Teen Challenge 5K finish line.

(4) Application of Rebecca Zajac to temporarily close the 1000 block of Broadway, on Saturday, May 14, 2016, from 3:00 p.m. to 3:30 p.m. & 6:00 p.m. to 7:00 p.m., in connection with Uptown Pedaling for Kids.

(5) Application of Rick McKnight to temporarily close the northbound lane of Broadway, from 9th Street to 10th Street, and the eastbound lane of 10th Street, from 1st Avenue to Broadway, from 5:00 p.m. to 11:00 p.m., in connection with the I ♥ Media Old School Block Party, on the following dates: (6) Application of Rose Williams to temporarily close 6th Avenue, from 8th Street to 9th Street, on Friday, June 10, 2016, from 5:00 p.m. to 8:00 p.m., in connection with the Friendship Baptist Church Vacation Bible School Activity.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL: _______ _____ Recreation Advisory Board, April 27, 2016.

Councilor Allen made a motion that these minutes be received. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.
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BOARD APPOINTMENTS:

BOARD OF FAMILY & CHILDREN SERVICES:

Clerk of Council Washington pointed out that Dr. Deepali S. Agarwal was nominated to succeed herself for another term of office and that she may now be confirmed. Councilor Woodson made a motion that she be confirmed. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent.

Clerk of Council Washington also pointed out that Mrs. Mattie K. Wright has resigned from her seat on the Family & Children Services Board and that the Council must nominate someone else to fill this unexpired term of office.
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CIVIC CENTER ADVISORY BOARD:

Clerk of Council Washington pointed out that Mr. Walter Lewis, Sr., who represents Council District One is not eligible to succeed himself for another term of office and that Councilor Barnes is working on a nominee for someone to serve.

She also pointed out that Mr. Jim Irwin, who represents Council District 7 is not eligible to succeed himself for another term of office, as well and that Councilor Woodson is working on a nominee for someone to serve.

Clerk of Council Washington pointed out that Mr. Richie Grantham, who represents Council District Nine and Councilor Thomas is working on a replacement for this seat as well.
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COLUMBUS GOLF COURSE AUTHORITY:

Clerk of Council Washington pointed out that Mr. Sam Warren has been nominated for a second term of office to succeed himself and that he may now be confirmed. Councilor Woodson then made a motion that he be confirmed. Seconded by Councilor Thomas and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent.

She further pointed out that Ms. Rhudine Nelson is not eligible to succeed herself and the Council must nominate someone to fill this seat. Councilor Davis nominated Mr. Ricky Wright.

Clerk of Council Washington also pointed out that Ms. Nelson was the only female serving on this board.

She also pointed out that Judge John Allen has been nominated to succeed Mr. Carl L. Williams, Jr. and that he may now be confirmed. Councilor Henderson so moved. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent.
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COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIAISON ENCOUNTERS (C.I.R.C.L.E.):_____________

Clerk of Council Washington pointed out that the seat of Mr. Pedro Diaz-Agosto has be declared vacant and that the Council must nominate someone to fill this seat. There was no nominations.
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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Clerk of Council Washington pointed out that Mr. Jack Hayes’s term of office on the Community Development Advisory Council has expired and that he is not eligible to succeed himself and that Councilor Davis is working on a replacement for this Council District 2 appointment.

She also pointed out that the term of office of Mr. Zaki Shahid, who represents Council District Eight and Mr. Colin Martin, who represents Council District 9 have expired and that they are both eligible to succeed themselves for another term of office; however, they do not wish to serve again.
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DEFERRED COMPENSATION BOARD:

Clerk of Council Washington pointed out that the Council will need to nominate someone for this new position on the newly created Deferred Compensation Board and that his individual must be a plan expert in this particular area.

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HISTORIC & ARCHITECTURAL REVIEW BOARD:

Clerk of Council Washington pointed out that Ms. Libby Smith has been nominated to fill the unexpired term of Ms. Rebecca Antrobius, as the Historic District Resident appointee and that she may now be confirmed. Councilor Henderson so moved. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.

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RECREATION ADVISORY BOARD:

Clerk of Council Washington pointed out that Ms. Tracy Belt has resigned from her seat on the Recreation Advisory Board and that Councilor Woodson is working on a replacement for someone to succeed her.
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EXECUTIVE SESSION:

Regarding an earlier request of City Attorney Fay, Mayor Tomlinson entertained a motion for the Council to go into an executive session to discuss a litigation matter. Councilor Allen then made a motion to go into executive session to discuss a litigation matter. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Barnes and Huff being absent from the meeting.

At 9:55 a.m., the Council adjourned its meeting to go into executive session. At 10:58 .m. the meeting was reconvened.
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With there being no other business to come before the Council, Councilor Allen made a motion for adjournment. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilors Barnes and Huff being absent from the meeting, with the time being 10:59 a.m.
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Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia