Agenda Item # 4
Columbus Consolidated Government
Council Meeting

03/08/2016

Agenda Report # 91





TO: Mayor and Council

SUBJECT: Contract between CCG and Board of Regents of the University System of Georgia

INITIATED BY: Cooperative Extension



Recommendation: Approval is requested to have the Board of Regents of the University System of Georgia on behalf of University of Georgia (UGA) Cooperative Extension Service and Columbus Consolidated Government to enter into a contract to pay salary, optional retirement and social security/medical cost for one County Extension Agent. The employee is currently paid a portion from the city and a portion from UGA. After March 1, 2016, the employee will be paid by UGA and the city will be billed for the city's portion.

Background: All employees of the University of Georgia employees who work a total of at least 50% time in one or more "regular" positions are required by the Act of the General Assembly of the State of Georgia to participate in a retirement program.

Two plans are available: Teachers Retirement System (TRS - defined benefit plan) and the Optional Retirement Plan (ORP - defined contribution plan).

Faculty and all benefit-eligible staff in exempt positions have the option of participating either in the Teachers Retirement System of Georgia or an Optional Retirement Plan.

Analysis: Anne Randle has chosen the Optional Retirement Plan of the two choices. ORP will not allow College of Agriculture to pay without it going through UGA. Since it has to be paid by main campus UGA, it has to be on a contract.

Financial Considerations: There will not be any change in the amount funded by the City. The ORP Retirement is 9.24% which is less than Teacher’s Retirement of 11.27%. Therefore, this will be a cost-savings. The contract is for salary, ORP Retirement and SS/Med cost only.


Salary
51110 Monthly Payroll (list annual salary) $13,008 a year
51940 FICA OASDI (Soc Sec) 6.2% 806
51942 FICA-HI (Medicare) 1.45% 189
51971 ORP Retirement 9.24% 1,202
*Total Salary & Benefit $ 15,205

March- June 30, 2016

51110 Monthly Payroll Salary 4,336
51940 FICA OASDI (Soc Sec) 6.2% 269
51942 FICA-HI (Medicare) 1.45% 63
51971 ORP Retirement 9.24% 401

New prorated total 5,069

The difference is that UGA will bill CCG for Anne’s salary, FICA and retirement monthly.

Legal Considerations: Any contract involving the City requires Council approval.

Recommendations/Actions: Approval is requested for the Columbus Consolidated Government to enter into contract with the Board of Regents of the University System of Georgia on behalf of University of Georgia Cooperative Extension Service for March 1, 2016 - June 30, 2016 for salary of a County Extension Agent.


Columbus- Muscogee  new City Council cont Randle.pdfColumbus- Muscogee new City Council cont Randle.pdf


A RESOLUTION
NO. ______

A RESOLUTION AUTHORIZING TO HAVE THE BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA ON BEHALF OF UNIVERSITY OF GEORGIA COOPERATIVE EXTENSION SERVICE AND COLUMBUS CONSOLIDATED GOVERNMENT TO ENTER INTO A CONTRACT FOR THE SALARY OF ANNE RANDLE, COUNTY EXTENSION AGENT.

WHEREAS, Board of Regents of the University System of Georgia on behalf of University of Georgia Cooperative Extension Service and Columbus Consolidated Government City Council enter into a contract for the salary of Anne Randle; and,

WHEREAS, the purpose of the contract is for the City to pay salary, ORP Retirement and Social Security/Medical cost only for one County Extension Agent, Anne Randle to University of Georgia; and,

WHEREAS, the University of Georgia will bill the City monthly for the actual salary, ORP Retirement and Social Security/Medicare cost ONLY for Anne Randle; and,

WHEREAS, the executed contract agreement will become part of this resolution by reference and will be filed with the Clerk of Council.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES:

That the City Manager is hereby authorized to enter into contract for the period March 1, 2016-June 30, 2016 with the Board of Regents of the University System of Georgia on behalf of University of Georgia Cooperative Extension Service for the salary, ORP Retirement and Social Security/Medical cost for one County Extension Agent, Anne Randle.

__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _______ day of ________________ 2016, and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.

_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor