Agenda Item # 3

Columbus Consolidated Government
Council Meeting

12/15/2015

Agenda Report # 62


TO: Mayor and Council

SUBJECT: Electronic Fee Payments Agreement

INITIATED BY: Juvenile Court


Recommendation: Approval is requested to enter into an agreement with FivePoint Solutions, LLC to allow electronic payment processing of Juvenile Court fees.

Background: Resolution 240-15, signed by Council on August 25, 2015, authorized the purchasing of the FivePoint Solutions Case Management System. Juvenile Court Judges order fees to be paid by parents. Currently, only cash and money order are accepted forms of payment. FivePoints will set up a website specific to Juvenile Court for parents to make secure on-line payments.

Analysis: Juvenile Court is requesting authorization for the City Manager enter into an agreement with FivePoint Solutions, LLC to allow electronic payment processing of Juvenile Court fees.

Financial Considerations: An increase of revenue from fee payments with the availability of electronic payments is expected.

Projected Annual Fiscal Impact Statement: There will be no expenses on behalf of the City but a convenience fee of $3 or 5% (whichever is greater) will be charged to the individual making the payment.

Legal Considerations: Council must approve this agreement.

Recommendations/ Actions: Approve a resolution for the City Manager to enter into an agreement with FivePoint Solutions, LLC to allow electronic payment processing of Juvenile Court fees.

A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FIVEPOINT SOLUTIONS, LLC TO ALLOW ELECTRONIC PAYMENT PROCESSING OF JUVENILE COURT FEES.

WHEREAS, the Juvenile of Columbus/Muscogee County is currently only accepting cash and money order payment; and,

WHEREAS, requests to make payments using a debit/credit card are frequently received; and,

WHEREAS, FivePoint Solutions Accountability Court Case Management System software was purchased pursuant to Resolution 240-15; and,

WHEREAS, FivePoint Solutions, LLC will create a website specific to Juvenile Court for parents to make secure payments online; and,

WHEREAS, the initial term of the agreement shall be for twelve months and shall automatically renew for twelve months on an annual basis thereafter. Either party shall have the right to terminate the service with thirty (30) days written notice.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an agreement with FivePoint Solutions, LLC to allow electronic payment processing of Juvenile Court fees.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2015 and adopted at said meeting by the affirmative vote of
_____________ members of said Council.



Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor