MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
NOVEMBER 17, 2015

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 5:37 P.M., Tuesday, November 17, 2015, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors Mike Baker, Tom B. Buck III, Berry H. Henderson, Judy W. Thomas and Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Jerry Barnes took his seat at 5:42 p.m. Councilor Glenn Davis took his seat at 5:43 p.m.

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ABSENT: Councilors R. Gary Allen and Bruce Huff were absent.
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INVOCATION: Offered by Deputy City Manager Lisa Goodwin. ----------------------------------*** *** ***------------------------------------

PLEDGE OF ALLEGIANCE: Led by Mayor Teresa Tomlinson.
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RAPID RESOLUTION PROGRAM:

District Attorney Julia Slater, Public Defender Moffett Flournoy and Mr. Steve Craft appeared before the Mayor and Council to provide an update on the Rapid Resolution Program.

District Attorney Julia Slater came forward and said she wanted to thank the Mayor and Council for allowing them to be here on tonight to come back and talk to you about the Rapid Resolution Program that you allowed them to put in place. She said that you will hear a lot of numbers and statistics about how the program has being going. She said these figures will be presented by Mr. Steve Craft of the Public Defender’s Office. She said she wanted to let you know from her prospective, as the District Attorney in this Circuit, that it has not only allowed them to handle cases in a more efficient manner within her office, but it has also allowed them to clear some of those cases so that the trial attorneys could concentrate on the more complicated cases; those that might go to trial. She stated that since the program has started 147 of those have been victim cases; which means that where there has been a named victim of a crime, that because of the Rapid Resolution Program, that victim has been able to move into closure. She said if there is restitution that is owed, they can get an order on those cases. She said it has not only helped their office, but the citizens of the Circuit as well.
Ms. Slater then introduced the assistant district attorneys who work with the program from the District Attorney’s office, which includes Mr. Michael Craig and Mr. Dallas Cox.

Mr. Moffett Flournoy of the Public Defender’s Office then came forward and introduced those employees who work with the program from his office, to include Ms. Rachelle Hunter, Ms. Catherine Rhoades, Ms. Robin King, attorneys who worked in the courts on this program; and Mr. Steve Craft, who oversees the program and will come forward and present the report to the Mayor and Council.

Mr. Moffett Flournoy, Circuit Public Defender said he wants to thank the Mayor and Council for their support, as this program has had a huge impact, not only on their clients, but the community, as well. He said he think it is the right thing for everybody.

Public Defender, Steve Craft said he wanted to point out that this is the Rapid Resolution Program, and not the Rapid Release Program. He said their goal was to reduce the timeframe from incarceration to case disposition. He said there are two factors that we all talked about and agreed upon, which is the cost factor; to calculate that and the average time in jail. He then stated that most of the cases are resolved within two weeks. He said there was a 240-day average of cases being resolved, now we have gotten it down to a 43-day average. He said with the average cost of jail costing $10 a day we have saved over $406,000 in 4 ½ months. He said we have moved as many as 43 cases in one day.

Mr. Craft then gave the following snapshot of the program as of November 10, 2015, to include the following information.

Total MCI Inmates 296
Released Same Day 123
Released Later 51
Sent to Prison 66
RSAT/PDC 12
Other Pending Charges 7
Returned to Jail (BLO) 22
Holds other juris 16


Original 156
Transfer 135
Total Jail Defendants 285
Days Served 40,643
Total Saving $406.643
Average Days to Disp 53
Original 43
Transfer 62
Warrant Dismissed 7
Private Attorney 18
Total Jail Census Reduction 5%
Pending Felony Jail Census Reduction 12%

The savings is based on old average of 240-days (8 months) and $10 instant jail savings. However, this does not include high medical cost savings, i.e. chemo, surgery, dialysis, etc.

After Mr. Craft concluded his presentation, members of the Council expressed their views on this program, and afterwards, Mr. Craft then responded to question of Mayor Tomlinson and members of the Council.

Councilor Thomas asked did they anticipate an increase in the program and its saving.

Mr. Craft stated that, yes it will be a plateau with the program but he believes that we still have room to grow, and if we add in the medical cost we can average about $125,000 to $150,000 per month.

Councilor Thomas asked, how has the legal community responded to this Rapid Resolution Program.

Mr. Craft stated that at first there was some push back, because they thought it would be ran like a catch and release program, but that is not the case; so far, we have had less than 1% of our cases come back.

Mayor Tomlinson requested to have someone who is a statistician get the average number for the soft cost of the program. She said she think that would be interesting. Mr. Craft said he could probably work on that.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:_ _

An Ordinance (15-55) – Amending the text of the Unified Development Ordinance (UDO) to create a new permitted use, new parking requirements, and a new definition: Recreational Establishment. The amendment will permit recreational establishments (crossfit, rock climbing, batting cages, tennis centers, etc.) to locate in the following zoning classifications: GC (General Commercial), LMI (Light Manufacturing/Industrial), and MROD (Mill Restoration Overlay District).

Councilor Henderson moved the adoption of the ordinance. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Allen and Huff being absent from the meeting.
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An Ordinance (15-56) –Rezoning properties located at 1301 6th Avenue from LMI (Light Manufacturing Industrial) zoning district to GC (General Commercial) zoning district. The proposed use is retail.

Councilor Henderson moved the adoption of the ordinance. Seconded by Councilor Buck and carried unanimously by those eight members of Council present, with Councilors Allen and Huff being absent from the meeting.
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An Ordinance (15-57) –Amending the budgets for the Fiscal Year 2015 beginning July 1, 2014 and ending June 30, 2015, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund for various activities; and for other purposes.

Councilor Henderson moved the adoption of the ordinance. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present, with Councilors Allen and Huff being absent from the meeting.
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An Ordinance (15- 58) –Amending Ordinance No. 15-24, the budget for the Fiscal Year 2016 beginning July 1, 2015 and ending June 30, 2016, for certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes..

Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Allen and Huff being absent from the meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST READING: ____

An Ordinance – Amending Section 3-5 of the Columbus Code pertaining to Prohibited Locations so as to remove all distance restrictions for off premises sales of alcohol by grocery stores in certain zoning districts.

Councilor Henderson stated that any time we have a request to amend an Ordinance regarding the alcohol sales that it should be ran by the police department first.

Councilor Henderson said he would like for this be sent to the Police Department and Yvonne Ivey before it is voted on next week.

Councilor Thomas said she want to thank the City Attorney’s office for working with them to get this ordinance to this point. She stated that when this first started 85% of the grocery store had to sale food, but that ended up being not as air tight as we thought. She said that is why we now want to go by the State definition where the store has to be at least 10,000 square feet.

Mayor Pro Tem Turner Pugh said she would like to make sure that in the future, any time we have an ordinance that deals with alcohol, let’s make sure that the staff would add a staff report to any Ordinance that deals with alcohol. City Attorney Fay said that they will do that.
REQUEST FOR A RESOLUTION:

Councilor Barnes requested the City Attorney to prepare a resolution for Ms. Miriam Halic.
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PUBLIC AGENDA

MR. JERRY JACKSON & MR. JOHN RIVERS, REPRESENTING FORREST ROAD CHURCH OF CHRIST, RE: HARDSHIP:________

Mr. Jerry Jackson and Mr. John Rivers, representing Forrest Road Church of Christ, came forward to address an issue that they have been experiencing with parking at their church; which they stated was a hardship.

Mr. Jackson stated that in March of 2014 he spoke to Mr. Rick Jones and Mr. David Arrington. Mr. Jackson stated that when he spoke to Mr. Arrington at the time, Mr. Arrington stated that it was a hardship because the church would be losing parking spaces and that he would give them more funds. He also stated that in June of 2014 that the church was served with papers stating that they would get a certain amount of money. Mr. Rivers stated that on the tax map information that they have, it is showing both plots belonging to the church, but once they finished the design documents and submitted them for permit we found out that we needed to replat the parcel and merge them all into one address. He said 5A had been discovered that it was the property of the City and not the church. He said the church would like the City to enter into a long term agreement with them with the appraised value of the land. Mr. Jackson stated that the proposed long term lease be set at $1 per year for the next 50 years. After Mr. Jackson and Mr. Rivers concluded their presentation, City Manager Isaiah Hughley then gave an account of what transpired as far as the City has done. He stated that he had the Community Reinvestment Manager, Laura McCool go out to the property to assess it and seen that they had only lost about 1,400 square feet of space and they were compensated at 1.60 per sq. ft and the total amount that they received was $8,000 dollars and that they would lose only one space on the side of the church. Mr. Jackson and Mr. Rivers responded to questions of members of the Council. Councilor Davis stated that he does not see this situation as a hardship. He said the request that you are making is a request to control that city property for 50-years. He said you will only have a hardship from construction.

Mr. Rivers said the 8-ft acquisition across the front of the church would reduce the parking spaces.

Discussion continued on this matter, with Community Reinvestment Manager also responding to questions of the Mayor and Council, as well as Mr. Rivers. City Manager Hugley stated that he would like for the staff to go back out and look over what the church was compensated for and if there was something missing the City could consider it. He said if we missed something, we want to make it right. Mayor Tomlinson asked the City Attorney to look up the legal process of lease. She stated that she wanted the legal process on lease agreements also what type of hardship would this fall under.

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MR. ALEX THOMPSON, RE: SUMMERVILLE BAPTIST CHURCH THANKSGIVING EVENT:____________________________

Mr. Alex Thompson, representing Summerville Road Baptist Church came forward and pointed out that WYBU Christian TV Station is serving the city Thanksgiving dinner. He said they would like to invite the homeless or anyone that might have fallen on hard times, to come to the event. He said it will be held on Wednesday November 25th, which will be a sit down dinner and transportation will also be provided to those who may need a ride. He said the telephone number to contact for transportation is
(334) 298-5916.
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CITY MANAGER’S AGENDA:

THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: _

A Resolution (329-15) – Authorizing the approval of payment of $395,000 from the FY- 16 budget to employees for unused sick leave in accordance with 16B-15-6(2) of the Columbus Code of Ordinances.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Allen and Huff being absent from the meeting.

Councilor Woodson asked wouldn’t it be easier if we would roll over sick time verses cashing it out, in case someone got really sick.

City Manager Hugley stated that we already have that, sick leave that employees would use rolls over into a catastrophic bank, so they can carry over 30 days or any amount that they may lose.
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A Resolution (330-15) – Authorizing the approval to apply for the Roadside Enhancement and Beautification Grant (REBC) in the amount of $32,656.50 for the purpose of landscaping the northwest corner of 2nd Avenue and 18th Street and enter into a Mowing and Maintenance Agreement between the City and Georgia Department of Transportation with no local match required. The City would be responsible for the maintenance of this site, which has been estimated at $8,420.00.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Allen and Huff being absent from the meeting.

Councilor Thomas asked is the maintenance of $8,400 an annual amount.

City Manager stated yes it is an annual amount. Private dollars will fund an additional $36,000 dollars.

Councilor Thomas stated that this is right on the edge of the City Village that we were talking about so how does that fit, and will we have to remove this once we start on the City Village.

City Manager Hughley stated that on the report he got back it stated that, that will not happen.
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COLUMBUS AQUATIC CENTER UPDATE:

Dr. James Worsley, Parks and Recreation Director came forward with an update on the Aquatic Center and provided the following information, as outlined below.

RFP PROCESS:
Third Party Management Results
Third Party Management Results: Company A

The Committee deemed Company A the most responsive to the RFP specifications for the following reasons:
Third Party Management Results 89 Hours

Description Cost
Personnel (Managerial/Salaried) $336,646.00
Personnel (Part Time/Hourly) $377,200.00
Personnel Pro Shop & Concessions $62,014.00
Accounting Function $29,250.00
Chemicals/Supplies $78,187.00
Other: Marketing, Insurance ect. $213,750
Utilities (paid by Parks & Recreation) $170,000
Total Cost $1,267,047
Revenue Projection $525,000


Third Party Management Results 56 Hours
Description Cost
Personnel (Managerial/Salaried) $263,666
Personnel (Part Time/Hourly) $255,386
Personnel Pro Shop & Concessions $0
Accounting Function $2,000
Chemicals/Supplies $54,200
Other: Marketing, Insurance ect. $303,604
Utilities (paid by Parks & Recreation) $170,000
Total Cost $1,048,877
Revenue Projection 343,000.00


Third Party Management Results 45 Hours
Description Cost
Personnel (Managerial/Salaried) $263,666
Personnel (Part Time/Hourly) $195,528

Operations $64,600
Accounting Function (Hardware, Software,
Training, Installation); Chemical/Supplies

Reserves for potential overages $126,206
(guard wages and chemicals)


Utilities (paid by Parks & Recreation) $170,000
Total Cost $820,000
Revenue Projection $219,500


Company A and Parks and Recreations Comparison

Company A Cost Parks & Recreation
Councilor Thomas asked Dr. Worsley why there was such a difference in revenue between Company A and Company B.

Dr. Worsley stated that he is not sure why there is such a big difference but Parks and Recreation does feel that it is an over project on the part of Company A.

City Manager Isaiah Hugley stated that with the previous company the projected way over on the revenue, and once they got over there they realized this.

Mayor Tomlinson asked, what were the prior vendor’s projections, and how much were they over?

Dr. Worsley stated that they projected about $600,000 plus but only brought in about $196,000.

Mayor Pro Tem Turner Pugh asked Dr. Worsley that when he come back with a 56 hour plan, could you give us a list of things that you would have to cut out.

Dr. Worsley stated that it would mainly be operational hours, but there are also programs that they have not been able to have. The only program they were able to keep going while Parks and Recreation was running the facility was the summer time swimming lessons.

Councilor Davis stated that the Council would like to have a detailed marketing plan for these companies. Councilor Henderson also stated that he is trying to understand the variance in the cost.

City Manager Isaiah Hugley stated that he and Dr. Worsley will get together and make a spreadsheet so that the Councilor could see the difference between the hours open.

Councilor Thomas also asked to have an example of hours of operation for the new hours open proposal.

COOPER CREEK EXPANSION:

Dr. James Worsley came forward and gave the following presentation on the Cooper Creek Expansion, which is outlined below.
Project Highlights
Project Updates

2015
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Ms. Donna Newman, Engineering Director came forward with an update on Radio Maintenance.

Privatization of Columbus Radio Communications


Radio Communications

Radio system serves Fire/EMS, Police, Sheriff, Marshal, Public Works, Metra, Engineering, Inspections & Codes, and Parks & Recreation.
Radio system supports Columbus Airport, Columbus Water Works, Muscogee Co. School District, Health Department, Columbus State University, and Medical Emergency Rooms

Radio Communications
Radio Communications
The Radio Communications Section is at a crossroads for maintaining/repairing new P25 radios. Several one-time costs are looming, such as new equipment to optimize radio operation ($150,000) and staff training to maintain/repair P25 radios ($75,000).
Manufacturer recommends all radios receive annual optimization check @ one hour/radio.
Motorola Proposal
24/7/365 customer support.
Motorola Proposal
Motorola has also agreed to absorb the following P25 migration costs as part of accepting their proposal:
1. Structural modifications at Garfield tower site ($78,500).
2. UPS and generator repairs at Garfield tower site ($21,500).
3. Initial performance check for all 1,800 mobile and handheld radios ($111,000).

Motorola Proposal
Motorola’s proposal does not include the following:
1. Energy costs at three tower sites.
2. Incidental maintenance of radios (batteries, antennas, belt clips).

Proposed Personnel Transition

Reasons for Recommendation
Next Step
Councilor Henderson asked to see whether or not there were other companies with the same dependability.

Director Jones stated that with the type of equipment and the reliability of the public safety that’s why we are still using it.
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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEM WAS SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS INFORMATION TO THE MAYOR AND COUNCIL:_____ __ ______
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BOARD OF FAMILY & CHILDREN SERVICES:

Clerk of Council Washington submitted an email correspondence from Mr. Charles H. Redd, forwarding the resignations of Ms. Tamika Luttrell and Mr. Samuel Rumer from the Family & Children Board.

Councilor Henderson moved the resignations be received. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilor Buck being absent for the vote and Councilors Allen and Huff being absent from the meeting.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:________ _____
Councilor Henderson made a motion that these minutes be received. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilor Buck being absent for the vote and Councilors Allen and Huff being absent from the meeting.

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THE FOLLOWING ADD-ON RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL: _________________________________

A Resolution (331-15) – Excusing Councilor R. Gary Allen from the November 17, 2015 Council meeting.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilor Buck being absent for the vote and Councilors Allen and Huff being absent from the meeting.

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BOARD APPOINTMENTS:

AIRPORT COMMISSION:

Clerk of Council Washington pointed out that the term of office of
Mr. Thomas Forsberg on the Airport Commission will expire on December 31, 2015; however, he is eligible to succeed himself for another term of office. She further pointed out that we are waiting to hear back from the Airport Commission with the nominees from which Council will select the individual.

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ANIMAL CONTROL ADVISORY BOARD:

Clerk of Council Washington pointed out that the term of office of
Dr. Scott McDermott on the Animal Control Advisory Board expired back in October and that we are waiting to hear back from the Veterinary Association to determine if they want Dr. McDermott to continue as their representative on this board.

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BOARD OF HEALTH:

Clerk of Council Washington pointed out that the term of office of Ms.. Yasmine Cathright on the Board of Health will expire on December 31, 2015 and that she is eligible to succeed herself for another term of office. Councilor Woodson nominated Ms. Cathright to succeed herself for another term of office.

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COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIAISON ENCOUNTERS_(C.I.R.C.L.E)____ __________

Clerk of Council Washington pointed out that the seats of Mr. Jong Yoon, Mr. Vincent Sneed, Mr. Pedro Diaz-Agosto, and Ms. Mary Renteria) on the C.I.R.C.L. E. has been declared vacant. She further pointed out that Mayor Tomlinson has nominated Ms. Merlina F. Salamanca to succeed Mr. Vincent Sneed and that she may now be confirmed. Councilor Henderson so moved. Seconded by Councilor Woodson and carried unanimously by those
seven members of Council present, with Councilor Buck being absent for the vote and Councilors Allen and Huff being absent from the meeting.
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HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington pointed out that the terms of office of
Mr. Edward Gaffney, III, and Mr. Ernest Smallman, IV on the Hospital Authority will expire on November 14, 2015, but they are both eligible to succeed themselves and have been nominated for another term of office. She further pointed out that we need one additional nominee to send these over to the Authority, from which the Authority will select someone.
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PERSONNEL REVIEW BOARD:

Clerk of Council Washington pointed out that the terms of office of
Mr. Charles Harp, who serves as the regular Member, Mr. Charles Little, Jr., who serves an alternate member, as well as Mr. Ron Mahoney, who serves as a regular member are all eligible to succeed themselves for another term of office. She also pointed out that Mr. Gerald Wyatt’s term will also expire, but he is not eligible to succeed himself for another term of office.

Councilor Thomas nominated Mr. Harp, Mr. Little and Mr. Mahoney for another term of office. Clerk of Council Washington said she would bring this back at our next regular meeting for the Council’s confirmation.
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RECREATION ADVISORY BOARD:

Clerk of Council Washington pointed out that Dr. Robert S. Johnson, who represents Council District 2, and Ms. Tracy Belt, who represents Council District 7, have both resigned their seats on the Recreation Advisory Board and that the district Councilors are working on a replacement for these two seats.

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TAXICAB COMMISSION:

Clerk of Council Washington pointed out that we are still working to get
another replacement for someone to fill the unexpired term of the late
Mr. Billy Craft, who served as a taxicab driver on the Taxicab Commission.
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TREE BOARD:

Clerk of Council Washington pointed out that the terms of office of
Mr. William Consoletti, Ms. Anne M. Wright, Mr. Chris Coakley, and Mr. Steve Smith, on the Tree Board will expire on December 31, 2015. She further pointed out that Ms. Wright has been nominated to succeed herself for another term of office and that she may now be confirmed. Councilor Woodson so moved. Seconded by Councilor Henderson and carried
unanimously by those seven members of Council present, with Councilor Buck being absent for the vote and Councilors Allen and Huff being absent from the meeting.

She further pointed out that Mr. Consoletti is also eligible to succeed himself for another term of office, but we haven’t heard from him as to whether or not he would like to continue to serve. She also pointed out that Mr. Coakley and Mr. Smith are not eligible to succeed themselves.
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UPTOWN FAÇADE BOARD:

Clerk of Council Washington pointed out that the term of office of
Mr. Scott H. Allen and Mr. Fred Green on the Uptown Façade Board expired back in October and that we are waiting to hear back from Uptown Business Association and Uptown Columbus on their recommendations for someone to succeed both Mr. Allen and Mr. Green, as they are not eligible to succeed themselves for another term of office.

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REQUEST FOR A RESOLUTION:

Councilor Henderson requested that a resolution be done for the Columbus High School Girls Volleyball team for winning the State Championship.
RECOGNITION OF COLUMBUS PARKS & RECREATION:

Councilor Woodson said she has received a letter from GHSA recognizing our Parks & Recreation Department thanking them for doing a great job.

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With there being no other business to come before the Council, Councilor Barnes made a motion for adjournment. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present, with Councilors Buck being absent for the vote and Councilors Allen and Huff being absent for the meeting, with the time being 8:38p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia