Agenda Item # ___




Columbus Consolidated Government

Council Meeting

6/23/2015

Agenda Report # ____


TO: Mayor and Council

SUBJECT: Columbus Parks and Recreation Boxwood Project

INITIATED BY: Columbus Office of Crime Prevention


Recommendation: Approval is requested to enter into a one-year contract with Columbus Parks and Recreation to award funding for Crime Prevention initiatives.

Background: Columbus Office of Crime Prevention has agreed to recommend the funding of $30,000.00 to Columbus Parks and Recreation effort to provide quality programming for juveniles during the summer, after school as well as provide a resource and location for community efforts to enrich the neighborhood.

Analysis: Funds will be used to pay for quality programming for juveniles during the summer, after school as well as provide a resource and location for community efforts to enrich the neighborhood.

Financial Considerations: These funds are appropriated from the Other Local Option Sales Tax, Crime Prevention Program and do not require a match.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to enter into a one-year contract with Columbus Parks and Recreation to provide funding for quality programming as well as mentoring for juveniles and adults within the Boxwood Recreation Center area.







A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH COLUMBUS PARKS AND RECREATION FOR $30,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF COLUMBUS PARKS AND RECREATION.

WHEREAS, Columbus Parks and Recreation has the Boxwood Project to impact the lives of juveniles and the surrounding community and,

WHEREAS, the Columbus Office of Crime Prevention has authorized funding under the Crime Prevention Program for this project in the amount of $30,000.00 to Columbus parks and Recreation.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

The Mayor is hereby authorized to enter into a one-year contract through the Columbus Office of Crime Prevention with Columbus Parks and Recreation for $30,000.00 for funding the Boxwood Project. Funds are budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.



Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.



__________________________________ ______________________________________
TINY B. WASHINGTON TERESA PIKE TOMLINSON
CLERK MAYOR

3
Local Assistance Grant Agreement



Grant Program Name: Columbus Office of Crime Prevention

Fiscal Agent: Muscogee County

Administering Agency: Columbus Office of Crime Prevention

Grant Recipient: Columbus Parks and Recreation - Boxwood Project

Amount: $30,000.00

Budget: Personnel – $30,000.00

Total - $30,000.00

Program Contact Information

Name: Dr. James Worsley Title: Director

Address: 3720 5th Ave., Columbus, Georgia 31904

Phone #: 706-225-4651

Project Description

Columbus Parks and Recreation will be partnering with the Office of Crime Prevention to provide after school mentoring and activities. The purpose of this venture is to establish a presence in the Decatur Court area. The program will give the children and even the families a place to study, recreate and mobilize. Our vision is that this is the first step in ridding the area of the current criminal activity. This is also the pilot program for future programs throughout Columbus.










I, James Worsley the duly authorized representative of the above named Grant Recipient, do hereby agree to the following terms that outline the requirements of Columbus, Georgia for organizations/agencies receiving funds from the Columbus Office of Crime Prevention. I have been given the opportunity to ask questions regarding these terms and fully understand my organization’s obligations incurred by accepting this grant. I understand that prior to the disbursements of any funds the following criteria must be met:

      1. The above named Grant Recipient represents the beneficiaries of the Grant and the above named individual is authorized to act in the name of Columbus Parks and Recreation as the Grant Recipient.
      2. The subject matter of this Agreement is primarily the provision of services in the form of individualized after school programming through after school tutoring, activities and mentoring.
      3. The Grant Recipient shall immediately notify the Agency if any of their service providers are arrested. At the time Grant Recipient learns that one of its service providers has been arrested, then Grant Recipient shall cease to use such service provider in connection with programs funded by this Grant.

      4. In the initial report submitted to the Administering Agency, Grant Recipient shall provide: (a) the name of the chairman and the secretary of the advisory committee; (b) the times and dates that the Grant programs are available – essentially a schedule of services; (c) the number of participants in the program; (d) Description of the process used to identify individuals for which services will be provided; (e) provide specifics on the evaluation process that addresses how the process will work, how the statistical data will be gathered, how it will be analyzed.
      5. Grant Recipient shall provide an accounting system that shall separate Grant Funds from other funds. The accounting system shall also separate Grant related expenses from other expenses.

      6. Grant Recipient shall submit to Agency a monthly report on the progress of the programs. The monthly report shall provide statistical data that supports the projects goals of reducing the recidivism rates of the participants within the program.

      7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in the Grant. Any changes to the programs must be submitted in writing to Columbus Office of Crime Prevention for approval or the funding may be jeopardized.

        8. Grant Recipient shall identify the members of its Board of Directors which will assume liability if the CCG determines the funds have been misused.
        9. Monthly report must be submitted to Seth Brown electronically by the 10th day of the month. Once the report is approved it will be submitted to the Office of Crime Prevention Board for evaluation.

        10. The Grant Recipient shall use generally accepted accounting principles (“GAAP”) to account for all financial transactions used to substantiate the fulfillment of this Grant.
        11. The Grant Recipient shall maintain all records of Grant-related financial transactions for a minimum of three years after the completion of the Grant and to make all records available for inspection and fully cooperate with any audit or investigation requested or undertaken by the CCG, the State Auditor, the Internal Auditor for Columbus, Georgia, or any other officials of the state or federal government who have the authority to conduct audits.
        12. The Grant Recipient shall comply at all times with the provisions of Article I, Section II, and Paragraph VII of the Georgia Constitution regarding the prohibition against Sectarian Aid.
        13. The Grant Recipient hereby releases Columbus, Georgia from any liability whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and all claims for damages, bodily injury or death arising from any of the activities contemplated by this Agreement raised by any person. Grant Recipient shall provide to Columbus, Georgia a certificate of insurance that shows general liability coverage in the amount of at least $1,000,000 per occurrence and which shows that Columbus, Georgia is named as an additional insured.

        14. All services must be provided by properly certified or licensed personal.
        15. In the event there is any discrepancy in the language of the project description and these numbered paragraphs, the language in the numbered paragraphs shall control.





        ________________________________________________________________________
        Signature of City Manager, Isaiah Hugley Date


        ________________________________________________________________________
        Approved as to form by City Attorney Date

        ________________________________________________________________________
        Signature of Director of Finance, Pam Hodge Date

        ________________________________________________________________________
        Signature of Grant Recipient Representative, Dr. James Worsley Date