Agenda Item # 2
Columbus Consolidated Government
Council Meeting

October 10, 2017

Agenda Report # 40

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) REPAIR OF 2001 CATERPILLAR OFF ROAD DUMP TRUCK

It is requested that Council approve payment to Yancey Brothers Company (Atlanta, Ga), in the amount of $46,852.10, for the repair of a 2001 Caterpillar Off Road Dump Truck, Vehicle #10010.

The dump truck was sent to Yancey Brothers, an authorized Caterpillar service vendor, for inspection and to provide quotes for transmission repairs. Upon disassembly and inspection of the transmission, the machine was warmed up to ensure there were no other problems. Once warmed, various leaks were discovered within the transmission, damage to the torque converter was discovered, as well as, the dual axle mounting support was damaged. This mounting bar supports the axles and secures the axles to the frame. Leaks were found in the fittings but the majority of the oil leaks were coming from between the case pieces where the systems mount together.

The Fleet Maintenance Division received a quote of $46,852.10, which includes a one year warranty on all repairs. The replacement costs for this vehicle is approximately $365,000. These units have a life of 25,000 to 30,000 hours of operation and this unit only has 15,230 hours. This unit is primarily used to haul cover dirt for both the Pinegrove and Granite Bluff Landfills, which is essential to meet the requirements for EPD codes and inspections.

Funds are available in the FY18 Budget: Integrated Waste Management Fund – Public Works – Pine Grove Landfill - Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO - 6721.
* * * * * * * *

(B) REPAIR OF 2007 CATERPILLAR 725 HAUL TRUCK

It is requested that Council approve payment to Yancey Brothers Company (Atlanta, Ga), in the amount of $46,378.89, for the repair of a 2007 Caterpillar 725 Haul Truck, Vehicle #11060.

The Haul Truck is used by Pinegrove Landfill to haul both cover dirt and finish dirt to cover the waste placed at the landfill per EPD regulations. The (2007) CAT 725 Haul Truck went down due to the transmission no longer working and caused several clutch packs to fail, all due to the age of this equipment and the number of hours it is used.

The information received from Yancey Brothers, a certified Caterpillar service dealer, after inspection of this equipment, revealed that this truck generates a total of 23,000 hours to 30,000 hours. However the engine and transmission will generally operate a total of 15,000 hours; at which time a rebuild is required. The costs of a new transmission is $87,000, and the cost to purchase a new unit is $375,000 to $400,000.

Funds are available in the FY18 Budget: Integrated Waste Management Fund – Public Works – Pine Grove Landfill - Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO - 6721.
* * * * * * * *

(C) TEMPORARY STAFFING FOR THE CIVIC CENTER (ANNUAL CONTRACT) – RFP NO. 17-0021

It is requested that Council authorize the annual contract for temporary staffing for the Civic Center with Global Personnel Services (Columbus, GA) as the Primary Contractor, and Labor Finders (Columbus, GA) as the Secondary Contractor. The contract requires the Contractor(s) to provide temporary staffing of Security Guard, Custodian, and Events Technician Civic Center Worker positions on an “as needed” basis. The temporary staffing will be utilized during various events held at the Civic Center. Other City departments may utilize this contract, and the contracted vendor may be requested to provide a quote for staffing positions not listed. If the services of the contract are needed, the Primary Contractor will be contacted first. If the Primary Contractor is not available or cannot provide enough staff, then the City will contact the Secondary Contractor to render the needed services.

The term of this contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:

The previous three-year contract was awarded, on December 10, 2002 (Resolution 682-02), to Global Personnel Services, Inc. (Columbus, GA).

RFP Advertisement and Receipt of Proposals:

RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on May 8, 2017. This RFP has been advertised, opened and evaluated. Proposals were received on June 2, 2017 from the following five (5) vendors:

Global Personnel Services (Columbus, GA)
Labor Finders (Columbus, GA) The following events took place after receipt of the proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation
06/22/17
The Purchasing Manager advised evaluation committee of the RFP rules and process. The proposals were distributed to committee members for review.
1st Evaluation
07/10/17
Committee members discussed the proposals from all vendors. It was requested that letters be sent to all vendors regarding changes to the specifications.
Vendor letters
07/26/17
Received concurrence from vendors on specification changes.
Evaluation Ballots Sent to Committee
07/27/17
Evaluation ballots forwarded to voting committee members.
Evaluation Ballots Completed by Committee Members
09/15/17
Committee members completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee
09/21/17
The Evaluation Results were compiled, completed and forwarded to Committee members for review and Recommendation.
Recommendation Received
09/22/17
Via email, the committee members unanimously voted to award to Global Personnel Services (Columbus, GA) as Primary Contractor, and Labor Finders (Columbus, GA) as Secondary Contractor.
Evaluation Committee:

The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from the Trade Center, one (1) voting member from Human Resources, and one (1) voting member from the Civic Center Advisory Board.

Award Recommendation:

The evaluation committee unanimously recommends award of the contract to Global Personnel Services (Columbus, GA) as Primary Contractor, and to Labor Finders (Columbus, GA) as Secondary Contractor, as reflected below:

Global Personnel Services (Primary Contractor):
Vendor Experience/Qualifications:
Client Work History:
Labor Finders (Secondary Contractor):
Vendor Experience/Qualifications: Client Work History: The City’s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals for the Procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening and no proposal responses are made public, due to the possibility of negotiated components of the proposals. If Council does not approve the recommended offeror, the RFP specifications will be re-advertised. The evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Civic Center Fund – Civic Center – Other Events – Contractual Services; 0757-160-2500-CIVC-6319.
* * * * * * * *

(D) COMPUTER HARDWARE AND LICENSING FOR SIP IMPLEMENTATION

It is requested that Council approve the purchase of hardware and licensing from (CISCO)CPAK (Lagrange, GA), in the amount of $33,263.40, for the SIP implementation. The purchase will be made by Cooperative purchase via Georgia Statewide Contract # 99999-SPDT20120501-0006.

Per Resolution #283-17, Council approved an agreement with AT&T to provide the equipment to upgrade the City’s phone system from the obsolete PRI system to the SIP IPFLEX VoIP system. Additionally, per Resolution #325-17, Council approved the statement of work from Dynamix to provide implementation services for SIP. This purchase is for the hardware and licensing required for the approved SIP Implementation. One portion of the quote, EW-DO1Y-200-DE, in the amount of $1,200, is not under state contract. It is the 1 year subscription for the phones and is only offered by (Cisco)CPAK as the only known source, original equipment manufacturer, to license this product.

SIP is the upgrade of the City’s phone system from the obsolete PRI system to the SIP IPFLEX VoIP system. This upgrade provides redundancy to the phone system as one SIP trunk will be located at the Annex and the other at the CSC. This is the 4th phase in the plan to upgrade telecommunication for the City.

Funds are budgeted in FY18 Budget: General Fund - Information Technology – Telephone; 0101-210-1000-ISS-6621.

* * * * * * * *

(E) LARGE INDUSTRIAL FANS FOR THE RECYCLING AND SUSTAINABILITY CENTER

It is requested that Council approve the purchase and installation of two (2) large industrial fans from Big Ass Solutions (Lexington, KY), in the amount of $24,897.00. The purchase will be made by Cooperative Purchase, piggy-backing on Bid #10-IFB-0077568, issued on September 7, 2017 and administered by the North Carolina Department of Agriculture and Consumer Services, for which Big Ass Solutions was the awarded vendor.

Big Ass Solutions is the only known company making the fans hermetically sealed, i. e…dust proof. Dust is a substantial problem at the Recycling Center, and these fans have no vents, they are nitrogen cooled. Every fan used in the past was not sealed and only lasted a few months. Fans manufactured by Big Ass Solutions are sealed and have a 15 year, unlimited hour, warranty.

Funds are available in the FY18: Integrated Waste Management Fund – Public Works – Recycling – Operating Materials; 0207 – 260 – 3520 – RCYL – 6728.
* * * * * * * *

(F) EQUIPMENT AND SUPPORT FOR THE IPTV PROJECT

It is requested that Council approve the purchase of equipment and support services from AVIT Professionals, (Hialeah, FL), in the amount of $37,575.00, for the IPTV project. The purchase will be made by Cooperative purchase via Federal GSA Contract #GS-35F-183DA, awarded to Extron, for whom AVIT is an authorized reseller.

IPTV (Internet Protocol Television) is the delivery of television content over Internet Protocol (IP) networks. This will allow CCG staff to watch required television programming, i.e, Council Meetings on their computers. The equipment and support is needed to complete this project.

Funds are budgeted in FY18 Budget: LOST/Infrastructure Fund – Information Technology – Infrastructure/LOST – Computer Equipment – IT Storage; 0109 – 210 – 9901 – ISS – 7751 – IT Storage.


* * * * * * * *

(G) AMEND ANNUAL CONTRACT FOR INTERNET SERVICES TO INCLUDE CABLE TELEVISION SERVICES

It is requested that Council authorize the amendment of the annual contract for Internet Services with WOW! Business Solutions to include Commercial Basic – Standard Cable Television services, and authorize the City Manager to sign all applicable agreements. Cost for the cable services is $3,467.40 annually ($288.95 per month), plus any applicable fees.

Per Resolution #160-16, Council approved the annual contract with WOW! Business Solutions to provide internet services for the City. Since the City is about to initiate Internet Protocol TV, it is logical to amend the Internet Services contract to include cable services. This contract amendment is needed as part of the IPTV project request stated above in item F.

Funds will be budgeted for this ongoing service as follows: General Fund - Information Technology – Cable; 0101-210-1000-ISS-6629.

* * * * * * * *

(H) FORD F-150 4X4 TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of one (1) Ford F-150 Truck with 4-Door package in the amount of $28,658.00 from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle will be used by the Stormwater Division Inspector, which is a new position approved for the Engineering Department in the FY18 budget. The position requires a vehicle in order to ensure compliance with mandate and consent order from EPA. This is a new vehicle.

Funds are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund – Engineering – Stormwater – Light Trucks; 0202-250-2600-STRM-7722.
* * * * *

(I) FORD EXPEDITION – GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of one (1) Ford Expedition XL 4x4 package in the amount of $43,873.00 from Speedway Ford (Griffin, GA), via Georgia State Contract #99999-SPD-ES40199373-0004.

Vehicle #11046 blew an engine a couple of weeks ago. The vehicle is used by Engineering Survey Crews, and by Public Safety staff, in weather emergency situations. Due to mileage/model year, and the repair cost estimated by Fleet Management, it has been deemed surplus. The new vehicle is a replacement for the surplus vehicle.

Funds are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund – Engineering – Drainage – Light Trucks; 0202-250-2300-DRAN-7722.
* * * * *

(J) POSTAGE REIMBURSEMENT

It is requested that Council approve payment to Pitney Bowes (Atlanta, Ga), in the amount of $10,067.00, for postage reimbursement.

Per Resolution #64-17, Pitney Bowes was approved to provide a mailing and shipping system for the City’s mailroom. During the transition to start using the new equipment, Pitney Bowes gave the City a line of credit for postage until the mailroom was able to place funding on the new meter machine.

Funds are available in the FY18 Budget as follows: General Fund – Inventory; 0101-1566.



“ITEM A”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY (ATLANTA, GA), IN THE AMOUNT OF $46,852.10, FOR THE REPAIR OF A 2001 CATERPILLAR OFF ROAD DUMP TRUCK, VEHICLE #10010.

WHEREAS, the dump truck was sent to Yancey Brothers, an authorized Caterpillar service vendor, for inspection and to provide quotes for transmission repairs. Upon disassembly and inspection of the transmission, the machine was warmed up to ensure there were no other problems. Once warmed, various leaks were discovered within the transmission, damage to the torque converter was discovered, as well as, the dual axle mounting support was damaged. This mounting bar supports the axles and secures the axles to the frame. Leaks were found in the fittings but the majority of the oil leaks were coming from between the case pieces where the systems mount together; and,

WHEREAS, the Fleet Maintenance Division received a quote of $46,852.10, which includes a one year warranty on all repairs. The replacement costs for this vehicle is approximately $365,000. These units have a life of 25,000 to 30,000 hours of operation and this unit only has 15,230 hours. This unit is primarily used to haul cover dirt for both the Pinegrove and Granite Bluff Landfills, which is essential to meet the requirements for EPD codes and inspections.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Yancey Brothers Company (Atlanta, Ga), in the amount of $46,852.10, for the repair of a 2001 Caterpillar Off Road Dump Truck, Vehicle #10010. Funds are available in the FY18 Budget: Integrated Waste Management Fund – Public Works – Pine Grove Landfill - Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO - 6721.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PAYMENT TO YANCEY BROTHERS COMPANY (ATLANTA, GA), IN THE AMOUNT OF $46,378.89, FOR THE REPAIR OF A 2007 CATERPILLAR 725 HAUL TRUCK, VEHICLE #11060.

WHEREAS, the Haul Truck is used by Pinegrove Landfill to haul both cover dirt and finish dirt to cover the waste placed at the landfill per EPD regulations. The (2007) CAT 725 Haul Truck went down due to the transmission no longer working and caused several clutch packs to fail, all due to the age of this equipment and the number of hours it is used; and,

WHEREAS, the information received from Yancey Brothers, a certified Caterpillar service dealer, after inspection of this equipment, revealed that this truck generates a total of 23,000 hours to 30,000 hours. However the engine and transmission will generally operate a total of 15,000 hours; at which time a rebuild is required. The costs of a new transmission is $87,000, and the cost to purchase a new unit is $375,000 to $400,000.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Yancey Brothers Company (Atlanta, Ga), in the amount of $46,378.89, for the repair of a 2007 Caterpillar 725 Haul Truck, Vehicle #11060. Funds are available in the FY18 Budget: Integrated Waste Management Fund – Public Works – Pine Grove Landfill - Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO - 6721.
__________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH GLOBAL PERSONNEL SERVICES (COLUMBUS, GA) AS THE PRIMARY CONTRACTOR, AND LABOR FINDERS (COLUMBUS, GA) AS THE SECONDARY CONTRACTOR TO PROVIDE TEMPORARY STAFFING FOR THE CIVIC CENTER ON AN “AS NEEDED” BASIS.

WHEREAS, an RFP was administered (RFP No. 17-0021) and five (5) proposals were received; and,

WHEREAS, the proposal submitted by Global Personnel Services and Labor Finders both met all proposal requirements and were evaluated most responsive to the RFP; and,

WHEREAS, the contract term shall be for two years, with an option to renew for three (3) additional twelve-month period, if agreeable to both parties.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract, for Temporary Staffing for the Civic Center, with Global Personnel Services (Columbus, GA) as the Primary Contractor, and Labor Finders (Columbus, GA) as the Secondary Contract, on an “as needed” basis. Funds are budgeted each fiscal year for this ongoing expense: Civic Center Fund – Civic Center – Other Events – Operating Materials; 0757-160-2500-CIVC-6728.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF HARDWARE AND LICENSING FROM (CISCO)CPAK (LAGRANGE, GA), IN THE AMOUNT OF $33,263.40, FOR THE SIP IMPLEMENTATION. THE PURCHASE WILL BE MADE BY COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT # 99999-SPDT20120501-0006.

WHEREAS, per Resolution #283-17, Council approved an agreement with AT&T to provide the equipment to upgrade the City’s phone system from the obsolete PRI system to the SIP IPFLEX VoIP system. Additionally, per Resolution #325-17, Council approved the statement of work from Dynamix to provide implementation services for SIP; and,

WHEREAS, this purchase is for the hardware and licensing required for the approved SIP Implementation. One portion of the quote, EW-DO1Y-200-DE, in the amount of $1,200, is not under state contract. It is the 1 year subscription for the phones and is only offered by (Cisco)CPAK as the only known source, original equipment manufacturer, to license this product; and,

WHEREAS, SIP is the upgrade of the City’s phone system from the obsolete PRI system to the SIP IPFLEX VoIP system. This upgrade provides redundancy to the phone system as one SIP trunk will be located at the Annex and the other at the CSC. This is the 4th phase in the plan to upgrade telecommunication for the City.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase hardware and licensing from (CISCO)CPAK (Lagrange, GA), in the amount of $33,263.40, for the SIP implementation. The purchase will be made by Cooperative purchase via Georgia Statewide Contract # 99999-SPDT20120501-0006. Funds are budgeted in FY18 Budget: General Fund - Information Technology – Telephone; 0101-210-1000-ISS-6621.

_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF TWO (2) LARGE INDUSTRIAL FANS FROM BIG ASS SOLUTIONS (LEXINGTON, KY), IN THE AMOUNT OF 24,897.00. THE PURCHASE WILL BE MADE BY COOPERATIVE PURCHASE, PIGGY-BACKING ON BID #10-IFB-0077568, ISSUED ON SEPTEMBER 7, 2017 AND ADMINISTERED BY THE NORTH CAROLINA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, FOR WHICH BIG ASS SOLUTIONS WAS THE AWARDED VENDOR.

WHEREAS, Big Ass Solutions is the only known company making the fans hermetically sealed, i.e…dust proof; and,

WHEREAS, dust is a substantial problem at the Recycling Center, and these fans have no vents, they are nitrogen cooled. Every fan used in the past was not sealed and only lasted a few months; and,

WHEREAS, fans manufactured by Big Ass Solutions are sealed and have a 15 year, unlimited hour, warranty.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase the provision and installation of two (2) large industrial fans from Big Ass Solutions (Lexington, KY), in the amount of 24,897.00. The purchase will be made by Cooperative purchase, piggy-backing on Bid #10-IFB-0077568, issued on September 7, 2017 and administered by the North Carolina Department of Agriculture and Consumer Services, for which Big Ass Solutions was the awarded vendor. Funds are available in the FY18: Integrated Waste Management Fund – Public Works – Recycling – Operating Materials; 0207 – 260 – 3520 – RCYL – 6728.
_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT AND SUPPORT SERVICES FROM AVIT PROFESSIONALS, (HIALEAH, FL), IN THE AMOUNT OF $37,575.00, FOR THE IPTV PROJECT. THE PURCHASE WILL BE MADE BY COOPERATIVE PURCHASE VIA FEDERAL GSA CONTRACT #GS-35F-183DA, AWARDED TO EXTRON, FOR WHOM AVIT IS AN AUTHORIZED RESELLER.

WHEREAS, IPTV (Internet Protocol Television) is the delivery of television content over Internet Protocol (IP) networks; and,

WHEERAS, this will allow CCG staff to watch required television programming, i.e, Council Meetings on their computers; and,

WHEREAS, the equipment and support is needed to complete this project.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase of equipment and support services from AVIT Professionals, (Hialeah, FL), in the amount of $37,575.00, for the IPTV project. The purchase will be made by Cooperative purchase via Federal GSA Contract #GS-35F-183DA, awarded to Extron, for whom AVIT is an authorized reseller. Funds are budgeted in FY18 Budget: LOST/Infrastructure Fund – Information Technology – Infrastructure/LOST – Computer Equipment – IT Storage; 0109 – 210 – 9901 – ISS – 7751 – IT Storage.

________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”
A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE AMENDMENT OF THE ANNUAL CONTRACT FOR INTERNET SERVICES WITH WOW! BUSINESS SOLUTIONS TO INCLUDE COMMERCIAL BASIC – STANDARD CABLE TELEVISION SERVICES, AND AUTHORIZE THE CITY MANAGER TO SIGN ALL APPLICABLE AGREEMENTS. COST FOR THE CABLE SERVICES IS $3,467.40 ANNUALLY ($288.95 PER MONTH), PLUS ANY APPLICABLE FEES.

WHEREAS, per Resolution #160-16, Council approved the annual contract with WOW! Business Solutions to provide internet services for the City; and,

WHEREAS, since the City is about to initiate Internet Protocol TV, it is logical to amend the Internet Services contract to include cable services.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to authorize to amend the annual contract for Internet Services with WOW! Business Solutions to include Commercial Basic – Standard Cable Television services, and is also authorized to sign all applicable agreements. Cost for the cable services is $3,467.40 annually ($288.95 per month), plus any applicable fees. Funds will be budgeted for this ongoing service as follows: General Fund - Information Technology – Cable; 0101-210-1000-ISS-6629.

_______________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM H”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F-150 4X4 TRUCK WITH 4-DOOR PACKAGE IN THE AMOUNT OF $28,658.00 FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle will be used by the Stormwater Division Inspector, which is a new position approved for the Engineering Deparment in the FY18 budget. The position requires a vehicle in order to ensure compliance with mandate and consent order from EPA. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make the purchase of one (1) Ford F-150 Truck with 4-Door package in the amount of $28,658.00 from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund – Engineering – Stormwater – Light Trucks; 0202-250-2600-STRM-7722.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD EXPEDITION XL 4X4 PACKAGE IN THE AMOUNT OF $43,873.00 FROM SPEEDWAY FORD (GRIFFIN, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0004.

WHEREAS, Vehicle #11046 blew an engine a couple of weeks ago. The vehicle is used by Engineering Survey Crews, and by Public Safety staff, in weather emergency situations. Due to mileage/model year, and the repair cost estimated by Fleet Management, it has been deemed surplus. The new vehicle is a replacement for the surplus vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Ford Expedition XL 4x4 package in the amount of $43,873.00 from Speedway Ford (Griffin, GA), via Georgia State Contract #99999-SPD-ES40199373-0004. Funds are budgeted in the FY18 Budget as follows: Sewer (Stormwater) Fund – Engineering – Drainage – Light Trucks; 0202-250-2300-DRAN-7722.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM J”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING PAYMENT TO PITNEY BOWES (ATLANTA, GA), IN THE AMOUNT OF $10,067.00, FOR POSTAGE REIMBURSEMENT.

WHEREAS, per Resolution #64-17, Pitney Bowes was approved to provide a mailing and shipping system for the City’s mailroom; and,

WHEREAS, during the transition to start using the new equipment, Pitney Bowes gave the City a line of credit for postage until the mailroom was able to place funding on the new meter machine.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to authorize to make payment to Pitney Bowes (Atlanta, Ga), in the amount of $10,067.00, for postage reimbursement. Funds are available in the FY18 Budget as follows: General Fund – Inventory; 0101-1566.
____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor