MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
OCTOBER 13, 2015

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 9:00 A.M., Tuesday, October 13, 2015, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors R. Gary Allen, Mike Baker, Tom B. Buck III, Berry H. Henderson and Judy W. Thomas. City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Bruce Huff took his seat at 9:10 a.m. Councilor Jerry Barnes also took his seat at 9:10 a.m. Councilor Evelyn Woodson took her seat at 9:11 a.m.

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ABSENT: Councilor Glenn Davis was absent.
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INVOCATION: Led by Chaplain Neil Richardson of the Muscogee County Jail.

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PLEDGE OF ALLEGIANCE: Led by Mayor Teresa Tomlinson.
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PROCLAMATION:

“NATIONAL SCHOOL LUNCH WEEK”:

With, the Muscogee County School District Nutrition Team standing at the Council table, Mayor Tomlinson read a proclamation, proclaiming October 12-16, 2015, as “School Lunch Week”, in Columbus, Georgia.
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PRESENTATION:

Chief Rickey Boren of the Columbus Police Department came forward and said back in October of 2014 the Columbus Police Department started a new advertising program for applicants, which was called Join the Force For Good. He said since that time, we have seen applicants increase by 20% with another 41% of hiring increase based on the marketing video that was put out. He said the video was made and produced by Mr. Cyde McQuien of Image by Design.

At this time Chief Boren provided the Mayor and Council with a video presentation on the Columbus Police Department’s Recruiting. After presenting the video, Chief Boren advised that the video has been aired on all of the local media stations along with the Ledger Enquirer website. He said it has also been posted on other social media sources and it has been observed some 1400 times on You Tube.

He said Mr. McQuien is a marketing design expert, and he gave his time in order to put this video together. He said he is very excited to say that this video has won an award.

Mr. McQuien came forward and said this video was entered into a national competition called, the Telly Awards. He said the Telly Award is created and developed by the same company that does the Oscars and the Emmys. He said he is pleased to report that the video did receive a Telly Award, after which he brought forth the award. He said this award will be presented to Chief Boren and put on display at the Columbus Police Department. He also expressed gratitude to Outfront Media as a partner and an asset to this endeavor.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:_ _

An Ordinance (15-49) – Amending the budget for the Fiscal Year 2016 beginning July 1, 2015 and ending June 30, 2016, for certain funds of the Consolidated Government of Columbus, Georgia, by striking Section 26 pertaining to COLA’s in its entirety and substituting a new Section 26; and for other purposes.

Councilor Thomas moved the adoption of the ordinance. Seconded by Councilor Huff and carried by a vote of seven to two, with Mayor Pro Tem Turner Pugh and Councilors Allen, Barnes, Buck, Huff, Thomas and Woodson voting yes and Councilors Baker and Henderson voting no, with Councilor Davis being absent from the meeting.

Human Resources Director Reather Hollowell came forward and said because Council has approved for the drop participants to receive the half percent COLA, is it the Council’s directive to go back to FY14 and FY15 in order to pay those drop participants that half percent, which is a total of about $14,000-$15,000?

Councilor Henderson asked would the source of those funds come from the various departments of those individuals who elected the drop plan.

Director Hollowell said according to the Finance Director, those funds would come from the general fund.

At this time Deputy City Manager Pam Hodge came forward and said Council can direct each department to make up the difference for those participants.
Councilor Thomas made a motion that this item be charged to the individual departments for FY14, FY15 and FY16. Seconded by Councilor Huff and carried by a vote of eight to one, with Councilor Allen, Baker, Barnes, Buck, Henderson, Huff, Thomas and Woodson voting yes and Mayor Pro Tem Turner Pugh voting no, with Councilor Davis being absent from the meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:___ ___________________________________________

An Ordinance (15-50) –Amending Sec. 13-167.3 so as to amend regulations governing placement of disposable and non-disposable containers in residential zoning districts and placement of rubbish, limbs and yard waste; and for other purposes.

Councilor Thomas moved the adoption of the ordinance. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for the vote and Councilor Davis being absent from the meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY ON FIRST READING: __

An Ordinance – Amending Chapter 2 of the Columbus Code so as to designate the Council of Columbus, Georgia as the common redevelopment agency pursuant to O.C.G.A. Section 36-44-4; and for other purposes.

Planning Director Rick Jones came forward to present the first reading of text amendment regarding the Tax Allocation Districts. He said the TADs (tax allocation districts) have been set in place and are ready to be utilized throughout the community. He said in an effort to establish how we will utilize the TADs, we are looking at establishing a set of guidelines and policies that would provide direction. He then recognized Mr. Ken Bleakly who was sitting in the audience. He said we have been working along with Mr. Bleakly to establish the guidelines and also to establish TADs throughout the community.

At this time Director Jones presented the Mayor and Council with the following power point presentation:

Tax Allocation District Policies & Guidelines
Creation of Tax Allocation Districts ** A maximum of ten percent (10%) of the tax digest can be
included in all the TAD’s collectively


Creation of Tax Allocation Districts

Two Forms of Tax Allocation Districts **Maximum life of a TAD is 32 years


Eligible Financing Approaches

TAD financing may be provided to an approved applicant in one of five ways
TAD Eligible Expenses


TAD Eligible Expenses
Application for Funding Application Process
Methods of Financing
Review of Applications
Review of Applications
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Note: The City Attorney’s Agenda is continued below.

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CITY MANAGER’S AGENDA:

THE FOLLOWING NINE RESOLUTIONS LISTED ON THE LEGISLATIVE AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: _

A Resolution (273-15) – Requesting that the Local Legislative Delegation to the General Assembly introduce legislation to amend O.C.G.A. 48-8-96 (h) (1) so that it only applies to LOST referenda held after January 1, 2011, thereby leaving the original two exemptions contained in the 2004 legislation in place in Columbus, Georgia.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those nine members of Council present, with Councilor Davis being absent from the meeting.
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A Resolution (274-15) – Requesting that the Local Legislative Delegation to the Georgia General Assembly introduce general legislation at the 2016 Session of the Georgia General Assembly to amend O.C.G.A. Section 48-2-15(d) so as to permit consolidated governments or cities or counties with a population greater than 170,000 to request any pertinent tax information from state tax returns by resolution to the Georgia Commissioner of Revenue.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Barnes and carried unanimously by those nine members of Council present, with Councilor Davis being absent from the meeting.
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A Resolution (275-15) – Introducing/supporting legislation to increase 911 fees from $1.50 to $2.50 for telephone landlines and wireless phones from $1 to $2.50. (Carry over from previous years)

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those nine members of Council present, with Councilor Davis being absent from the meeting.
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A Resolution (276-15) – Requesting that the Local Legislation Delegation to the Georgia General Assembly introduce the attached local legislation to sunset the Columbus, Georgia homestead assessment freeze and substitute a new homestead exemption tax system effective for all homestead purchases after January 1, 2017.

Councilor Allen said he has received a number of calls from concerned citizens in regards to this matter. He said he has been asked to present some questions in order to receive understanding and guidance. Those questions are listed as follows:
Answer: If someone purchases a homestead after January 1, 2017
they would fall under the new system and be eligible for the $20,000
higher homestead exemption. They would have to go to the Tax
Assessor’s Office and fill out an application. They would also have to
show that they own the home and have occupied it on January 1 of
any given tax year and the board would look at it for approval. (City
Attorney Fay) Councilor Thomas expressed several concerns in relation to the tax freeze. She said because there are too many grey areas in the Mayor’s proposal for her comfort, she cannot cast her vote to approve this item to be placed on the City’s Legislative Agenda. She said please do not interpret her vote to mean that she approves or disapproves of the Mayor’s proposal.

Councilor Huff said he has received calls from many concerned citizens and after many discussions over the last two weeks, he too will be voting no.

Councilor Allen said he has talked with several attorneys to answer questions and also for guidance. He said some citizens have expressed their concerns and anxiety and some even use the word “fear” when they talk about their homes. He said for those reasons and some of the other ones that have been mentioned earlier, he feels compelled to vote against the proposal.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Barnes and carried by a vote of six to three, with Mayor Pro Tem Turner Pugh and Councilors Baker, Barnes, Buck, Henderson and Woodson voting yes and Councilors Allen, Huff and Thomas voting no, with Councilor Davis being absent from the meeting.
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A Resolution (277-15) – Requesting that the local delegation to the General Assembly introduce legislation to repeal O.C.G.A. §48-13-50.3 which imposed a $5.00 per night hotel/motel fee effective July 1, 2015.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (278-15) – Requesting that the local delegation to the General Assembly introduce legislation to amend O.C.G.A. §40-6-365(c)(3)to allow for the annual registration and inspection of PTV’s permitted for use on public streets for a fee not to exceed $15.00.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (279-15) – Requesting that the local delegation to the General Assembly support any legislation introduced in either house which would impose a waiting or vetting period of up to 48 hours before legislation with significant amendments could be finally adopted.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (280-15) – Requesting that the Local Legislative Delegation to the Georgia General Assembly introduce local legislation at the 2016 Session to permit imposition of court costs of $25.00 to be added as a surcharge to each fine imposed by the Recorder’s Court, effective July 1, 2016, to be used to defray administrative costs of the Recorder’s Court.

City Attorney Fay said just for clarification, the technology fee in the current law will expire July 1, 2016. This request is for additional court cost and that’s what we’re calling it in the official request to be added going forward.

Councilor Barnes moved the adoption of the resolution. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (281-15) – Requesting that the Local Legislative Delegation to the Georgia General Assembly continue advocating for and support additional funding in the 2016 Session to be allocated for Home and Community Based Services for Georgia's Senior population.

Councilor Barnes moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.

City Manager Hugley announced that those nine items would be presented to the Legislative Delegation at the Hometown Connection Meeting to be held at the Columbus Convention and Trade Center on Friday, October 16, 2015 at 11:30 a.m.
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CITY ATTORNEY’S AGENDA CONTINUED:

THE FOLLOWING ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY ON FIRST READING: __

An Ordinance – Amending the Text of the Unified Development Ordinance (UDO) changing sections 7.12 and 8.2.2.
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An Ordinance – Regulating vehicular traffic in Columbus, Georgia by establishing ranked parking along the west curb of First Avenue between 35th Street and 38th Street; authorizing the installation of official traffic control signs indicating the ranked parking; and for other purposes.
An Ordinance – Amending the Unified Development Ordinance (UDO) to change the definition of Cultural Facility and adjust the permitted uses table 3.1.1. Botanical Gardens will be added to the permitted use table under RO (Residential Office) and LMI (Light Manufacturing & Industrial).

Mr. Will Johnson came forward and advised that the Botanical Gardens on Weems Road were originally established by Columbus Technical College, which is a State institution so zoning did not apply. He said since that time a 501(c)3 has been created for the Botanical Gardens so it is now in private use. He said most of the property is zoned SFR1and where the old Adams farm house was moved, is zoned RO. He said they will come back to you at a later time when they have their master plan fully adopted dealing with the SFR1 portion.

City Attorney Fay said both ordinances will be brought back in two weeks.
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EXECUTIVE SESSION:

City Attorney Fay requested a brief executive session after the adjournment of today’s meeting to discuss a litigation matter.
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PUBLIC AGENDA

MR. MELVIN MOORE, REPRESENTING LEXINGTON HILLS NEIGHBORHOOD, RE: TRAFFIC ISSUES IN NEW DEVELOPMENT: _ regards to individuals speeding in the Lexington Hills neighborhood. He said since 2013 he has been in contact with the City’s Engineering Department and they have conducted multiple studies. He said in 2013 they conducted a study during an ice storm and he requested that they come back to perform another study, but he was told that they would not be able to perform the study again. He said another study was performed in 2015 and that particular study took two weeks over the normal time because the devices used to calculate speed were not laid down properly. He provided the Council with a petition from some of the residents in the neighborhood. Mr. Moore also advised Council that there are no sidewalks in the neighborhood, so those who are jogging, walking and riding bicycles have to use the street. He said there have been multiple cases where kids have almost been hit while riding their bicycles. He also advised that most speeders are going at least 15 miles over the speed limit. He suggested that speed tables be placed in the neighborhood in order to decrease the speeding issues. He provided Council with a copy of the studies that were performed by the Engineering Department and also a copy of the study that he had performed himself.

Councilor Huff said Mr. Moore is one of his constituents and they have met a few times over the past months. He said the roundabouts were installed before the houses were built coming in from Old Cusseta Road so there was no activity on that hill at that time.
He said the cars got into a regular pattern of coming through and free speeding down the hill, but now there are houses on that side of the road and nothing has changed.

At this time Councilor Huff requested that the buffer zone that should have been imposed once they started construction for the new houses be considered. He said the houses are being built but he has not seen a buffer zone. Public Safety Director to increase police patrol in that area.

Mr. Dorsey approached the podium and said the speed tables are available but we would have to look and see the proper locations to provide adequate sight distance in order for the drivers to be able to have advanced warning and notice that they are approaching the table. He said the big issue is the source of the funding to install the tables.

Mayor Tomlinson asked if there were other speed tables in line ahead of this request. Mr. Dorsey said there are several streets/neighborhoods that are on a waiting list. Mayor Tomlinson said she would like a list of those community roads that qualify for speed bumps but cannot be funded and also the cost of the speed tables as well.

City Manager Hugley said he would provide an update at the end of the City Manager’s Agenda on the 4th Tuesday regarding speed tables the number of requests and what the cost would be.

Councilor Barnes said he would like to be assured that Gardiner Drive is on the list. He said in the interim, while we are waiting on the monies to come, there should be temporary signs placed in that area in order to reduce speeding.

Mayor Pro Tem Turner Pugh asked Mayor Tomlinson and City Attorney Clifton Fay if they could find out if there are any Public Safety funds that could be used for speed tables.

Mayor Tomlinson said the traffic fees and fines go into the general fund. She said she is not sure if that particular purpose could be ascribed; it would have to be allocated by Council, but we will take a look.
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MS. CLEOPATRA VAUGHN, REPRESENTING JUDGE NOT, INC., RE: ORGANIZATION INTRODUCTION:___________________

Ms. Cleopatra Vaughn, who requested to be listed on today’s agenda, did not respond when given the opportunity to address the Council.
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MS. STEPHANIE HAYES, REPRESENTING GBBC WOMEN’S CONFERENCE, RE: BENEFIT CONCERT_______________________

Ms. Stephanie Hayes, who requested to be listed on today’s agenda, did not respond when given the opportunity to address the Council.
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MR. WILLIAM WATSON & MR. LESTER MASSEY, REPRESENTING THE RETIREES’ HEALTH BENEFITS COMMITTEE, RE: CHANGE IN CONSULTANTS:________________

Mr. Billy Watson came forward and expressed his concerns relating to the retirees’ health benefits. He said the retirees do not feel as if they have been treated right; we haven’t been shown any respect and have had no input in the decision of changing consultants. He said the Retirees’ Health Benefits Committee and the retirees are very upset. He said some of the retirees have yet to receive cards. He said we have been with Northwestern for five years and we have been completely satisfied with their services. He said he sees absolutely no reason to change consultants.

Mr. Lester Massey came forward and said we are concerned because Northwestern had made our job easy; they have gone overboard to do what we asked them to do. He said we were real satisfied with them and then all of a sudden at a meeting they came in and turned in their stuff and said that they had been voted out. He said if the committee is to do their job, they can’t do it if you take the tools away from them. He said for five years those have been our good tools and we don’t understand why it was done and we don’t understand who did it.

Director of Human Resources, Ms. Reather Hollowell came forward and said the City contracts with the benefits consultant for five years. She said our previous benefits consultant was Northwestern who had been with us since 2011. She said their contract ended in May of this year and we let an RFP to either continue using Northwestern or elect another benefit consultant. She said once we let the RFP out, bidders may submit proposals; and we had seven proposals that were submitted. She said a committee of those folks who are familiar with the services provided by the benefit consultant was brought together via the Purchasing Division. Those four committee members who are familiar with the services provided by the benefit consultant reviewed the RFPs and narrow it down to two providers and of those two providers they were asked to come in for an interview. Shaw Hankins was one of those and was ultimately selected by the committee. The Council confirmed Shaw Hankins in July and in August Shaw Hankins became our official consultants. Since they’ve been on board they have picked up where the previous consultant left off and have done a really good job; there were some things hanging in the wind that needed to be taken care of.

Director Hollowell also said in terms of cards, it is just a business card that has the one eight hundred number for the call center. We do have those now and they are being distributed to all employees and to anyone that participates in open enrollment.
Director Hollowell also spoke to the cost difference in consultants. She said when we started the City determined that we would benefit from the services from a benefit consultant and in our RFP we provided several options for payment. One of those options is that the benefit consultant may be paid via commissions, which was palatable for the City of Columbus and for many of the vendors. We want to have a consultant that has the least amount of cost, but our greater concern is the consultant that can provide the best benefit for the City of Columbus. She said she has not done a comparison of what was in Northwestern’s proposal versus what was in Shaw Hankins’ proposal in terms of the cost.
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CITY MANAGER’S AGENDA CONTINUED:

THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: _

A Resolution (282-15) Authorizing a five-year contract extension with the Columbus Convention and Visitors Bureau (CCVB) under the same contract terms and conditions set forth previously with the approval of Resolution No. 294-09.

Councilor Huff moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (283-15) – Authorizing the adoption of the Metra budget under the Transportation Investment Act (TIA) of 2012.

Councilor Woodson moved the adoption of the resolution. Seconded by Councilor Buck and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (284-15)– Declaring that there is a need and necessity to immediately acquire easements to lands under the provision of the Official Code of Georgia annotated, authorizing the Mayor to order the acquisition of said easements for county road and/or municipal street purposes, and authorizing the filing of a declaration of taking by the City Attorney or his representatives for the acquisition of said easements under the authority of the Official Code of Georgia annotated, section 32-3-1, et. Seq.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (285-15) – Authorizing the acceptance of a deed to Campari Street, Punkin Street, that portion of Frank Houser Avenue, that portion of Dreamboat Drive and that portion of Massee Lane located in Section Two, Old Town, a mixed use Community on behalf of Columbus, Geogia.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (286-15)– Authorizing the acceptance of a deed to that portion of Sable Oaks Drive located in Section Twelve, Sable Oaks of Midland on behalf of Columbus, Georgia .

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (287-15)– Authorizing the acceptance of a deed to that portion of Tall Pine Court located in Section Eleven, Garrett Pines on behalf of Columbus, Georgia.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (288-15) – Authorizing the City Manager to accept a grant of $26,353.10 from the Georgia Trauma Care Network Commission. Funds will be utilized for the purchase of trauma equipment to aid the citizens of Columbus and surrounding counties. Trauma is the leading cause of death between the ages of 1-44. Overall injury is the 4th leading cause of death in the United States, but life years lost are greater from injury than from three other causes of death, heart disease, cancer and stroke.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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A Resolution (289-15) – Authorizing the City Manager to accept a grant of $40,000 or as otherwise awarded, from the 2015 Homeland Security Grant Program and if needed, amend the Multi-Governmental Fund by like
amount. These funds will be utilized for the maintenance of equipment received as part of the West Central Georgia search and Rescue (GSAR) Team. This team was formed to improve responses to heavy rescue emergencies to the citizens of Columbus and surrounding counties. Heavy search-and-rescue involves the location, rescue (extrication), and initial medical stabilization of victims trapped in confined spaces. Structural collapse is most often the cause of victims being trapped, but victims may also be trapped in transportation accidents, mines and collapsed trenches.
Councilor Huff moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
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THE FOLLOWING SEVEN PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR WOODSON AND SECONDED BY COUNCILOR BUCK WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR ALLEN BEING ABSENT FOR THE VOTE AND COUNCILOR DAVIS BEING ABSENT FROM THE MEETING: _

A Resolution (290-15) – Authorizing the purchase of four (4) Harley-Davidson “Road King” Police Motorcycles from Chattahoochee Harley-Davidson (Columbus, GA), at a unit price of $23,650.00, for a total amount of $94,600.00.
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A Resolution (291-15)– Authorizing the purchase of one (1) hydraulic mini excavator (Caterpillar 303.5E2) from Yancey Bros. (Fortson, GA) in the amount of $40,812.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT.
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A Resolution (292-15)– Authorizing the execution of an annual contract with W. T. Miller, LLC (Columbus, GA) for demolition services on an as-needed basis.
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A Resolution (293-15) – Authorizing an amendment to the contract with Connetics Transportation Group, Inc. (Roswell, GA) for the public transit needs assessment. The contract amendment, which shall not exceed $140,659.17, is required for professional transit planning services.
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A Resolution (294-15) – Authorizing the execution of an annual contract for Real Estate Appraisal Services from Norris Appraisal Group, LLC for Option 1: Community Reinvestment; as well as, Appraisal Enterprises, Inc., and Norris Appraisal Group, LLC for Option 2: Right-of-Way. The firms will provide all labor, supervision, and materials required to perform real estate appraisal services, on an “as needed basis”, for various projects involving land acquisition and disposition.
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A Resolution (295-15) – Authorizing the agreement with AT&T for switched Ethernet service. This agreement with AT&T for switched Ethernet service covers the Garfield Dr & River Rd radio towers at an approximate monthly amount of $857.50, for sixty (60) months and it also covers the Fire Stations and other locations such as Pine Grove Landfill, the Sheriff's Training Facility, Muscogee County Prison, and the Recycling Center at a monthly amount of approximately $5,276.25 for sixty (60) months.
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A Resolution (296-15)– Authorizing the execution of Change Order 3 with Southeastern Site Development, Inc. (Newnan, GA) in the amount of $1,240,344.94 for the Forrest Road Bridges project.
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THE FOLLOWING PRESENTATIONS AND UPDATES WERE
PROVIDED ON THE CITY MANAGER’S AGENDA:_____ ___

Peter Bowden, President/CEO of CVB (Columbus Visitors Bureau) came forward to provide the Mayor and Council with an update on Tourism with CVB. He said tourism is an economic development and each year we partner with CSU (Columbus State University) to look and see how the industry has performed over all. He said this helps the CVB determine if the strategic plan is working and how we can adjust that plan according to consumer behavior. He said last year there was a growth in visitation but the spending habits of the visitors has changed; however we did see growth in a number of hospitality related jobs.

At this time Mr. Bowden gave a brief presentation on how travelers spend their money, which is listed as follows:
TOURISM FY15

Mr. Bowden said CVB has partnered with the organization SeeDoGo to help deliver a better visitor experience. He then took the time to introduce Mr. David Heisler of SeeDoGo.
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Ms. Reather Hollowell, Director of Human Resources came forward to provide the Mayor and Council with a Health Insurance Update. She said she would like to formally introduce the benefit consultant was selected back in July.

Mr. Scott Hankins of Shaw Hankins and said there about 7-8 team members who are assigned to your account but the faces that you will see the most are here today. He then called upon Mr. Wess Ross to come forward to provide information regarding the proposed five year plan.

Mr. Wess Ross came forward and said there are several things that are ongoing right now. We have developed the Benefit Resource Center, which has all of the enrollment information and short videos on each product. He said the online enrollment started last week and is going on right now. He said we started in 1963 and have over forty employees at six locations. We have 60 public entities and a large amount of private sector.

At this time Mr. Ross presented the Council with a power point presentation, which is listed as follows:

Healthcare Master Plan Roadmap Columbus consolidated government
October 13, 2015

Funding
Annual Rx Claims CY2013-CY2015 YTD



High Cost Claims > $50K
CY2012-CY2015 YTD


Cumulative Medical/Rx Claims
CY2013-CY2015 YTD










Monthly Claims FY 2015



Healthcare Benefits-Current Offering

Current Plan Designs


Current Plan-Medicare Advantage
BenefitsUnitedHealthcareUnitedHealthcare
Renewal Alternative-2016 Selected
Annual Deductible$0 $0
Out-of-Pocket Maximum$1,000 $1,500
Out-of-Network BenefitsMatch In-Network BenefitsMatch In-Network Benefits
Part B Coinsurance20%20%
Part B - Doctor
Primary Care Physician Office Visit20%20%
Specialist Office Visit15%15%
Urgent Care$35$35
Emergency Room$50$50
Ambulance20%20%
Part A - Hospitalization
Inpatient$0 per admit$0 per admit
Outpatient Surgery20% coinsurance20% coinsurance
Part D - Prescription Drugs
Rx Calendar Year Deductible$320 $320
Generics or Selected Generics$10 $10
Brand Name$30 $30
Non-Formulary Drugs$50 $50
Specialty$50 $50
Current/Renewal Alternate 1
Medical Monthly Rate (PMPM)$194.98 $186.70
Quoted Membership (from renewal)716716
Total Annual Premium$1,675,268 $1,604,126
Change from Current ($)$95,285 $24,144
Change from Current (%)6% 1.5%

5 Year Master Healthcare Plan
New Wellness Initiatives
Expand on current initiatives to promote a healthy lifestyle for all employees and stabilize healthcare costs
HRA(Health Risk Assessment) and biometric screening offered to all employees
Stratify the health risk factors of employees and determine “high risk participants”
Employees with most risk factors meet directly with healthcare coaches to improve their health and lower the number and severity of risk factors
Health and Wellness Center acts as a platform for the wellness plan
Providers work all year with high risk participants
Depending on resources, employees who participate in the HRA and biometric screening should use the HWC for acute care
The Health and Wellness Center will focus on preventive care and employee well being
Review staffing hours and efficiencies
Continuous analysis of the HWC for improvements and optimal care

2016 Action Plan
No changes in active and pre-Medicare eligible Retiree healthcare plan designs
Transition Pharmacy Benefit Manager (PBM)
Develop additional cost control measures without adversely impacting the services to members
Implement ProCare Rx Smart Copay Plan
First quarter - ShawHankins will develop and present claims experience for 2015 with projections for calendar year 2016 and fiscal year 2017
Planning begins in 2nd quarter for 2017 benefit offerings
Extensive educational meetings and communication campaign beginning 3rd quarter for changes in healthcare plans and the new wellness strategy




2017 Action Plan
Expand access of the health and wellness center to all employees who complete HRA and biometric screenings
Simplify health plans with only two choices – Gold and Silver Open Access POS plan options
No need for an HMO plan due to the revisions of the POS Open Access plans
National Network, no referrals
Replace PPO plan with Open Access POS
National Network, no referrals
Consider Consumer Driven plans: HSAs, HRAs
Benchmarking of plan designs and cost share
Other public entities and similar sized employers
In-depth review of prescription drug cost saving strategies
Analyze the value of tobacco use surcharges and spousal surcharges
Review voluntary benefits to supplement core benefits package
Review potential Cadillac Tax implications

2018 Action Plan
Medical claims re-pricing - network discount analysis
Explore direct contracting options
In-depth review of prescription drug cost saving strategies
Focus on maintaining a competitive plan design while stabilizing costs
Develop cost control strategies based on overall health of population, medical and Rx claims, trends, etc.

2019 Action Plan
Prescription drug claims re-pricing to confirm competitiveness of PBM
In-depth review of prescription drugs cost saving strategies
Conduct RFP to select claims audit vendor
Focus on maintaining a competitive plan design while stabilizing costs
Benchmarking of plan designs and cost share
Other public entities and similar sized employers
Develop cost control strategies based on overall health of population, medical and Rx claims, trends, etc.

2020 Action Plan
Focus on maintaining a competitive plan design while stabilizing costs
In-depth review of prescription drugs cost saving strategies
Develop cost control strategies based on overall health of population, medical and Rx claims, trends, etc.

Medicare Eligible Retirees
Each year market the Medicare eligible Retiree plan with other carriers for competitiveness
Educate the Retiree Health Benefits Committee for unique solutions that may be available in the market
Educate Retiree Health Benefits Committee and Retirees of any Federal/State regulations that may impact their plan

Mr. Ross called forward Ms. Tammy Starkie to present the last slide of the power point presentation.

Health Care Reform
Provide Summary of Benefits and Coverage (SBC)
ACA Reinsurance Fees ($387,000 paid in 2014)
PCORI Fees ($12,500 paid in 2015)
Monitor changes in the proposed Cadillac Tax
Out of Pocket Maximum accumulation rules
Tobacco Premium differential
Minimal Essential Value and Affordability
Provide Essential Health Benefits under ACA
ACA Reporting requirements to the IRS

After Ms. Starkie’s presentation, Councilor Henderson requested information regarding the fees that Shaw Hankins charges, how they are calculated and how they are applied. Ms. Ross, as well as Ms. Starkie responded to questions of members of the Council.
*** *** ***

THE FOLL0WING PRESENTATIONS AND UPDATES WERE
DELAYED ON THE CITY MANAGER’S AGENDA: _____ ___

City Services Center Parking - Lisa Goodwin, Deputy City Manager

RFP Process/Local Preference - Pam Hodge, Deputy City Manager

Travel, Schools and Conference Update - Pam Hodge, Deputy City Manager
-------------------------------------*** *** ***---------------------------------
CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS INFORMATION TO THE MAYOR AND COUNCIL:_______ ______

1. Memorandum from Clerk of Council Washington, Re: Airport Commission.

2. Memorandum from Clerk of Council Washington, Re: Board of Elections and Registration.

3. Memorandum from Clerk of Council Washington, Re: Board of Health.

4. Memorandum from Clerk of Council Washington, Re: Board of Tax Assessors.

5. Memorandum from Clerk of Council Washington, Re: Cooperative Extension Advisory Board.

6. Memorandum from Clerk of Council Washington, Re: Personnel Review Board.

7. Memorandum from Clerk of Council Washington, Re: Tree Board.

8. Biographical sketch of Ms. Alisa Davis, who is interested in serving as the Hotel/Motel Industry Representative on the Taxicab Commission.

9. Letters of correspondence from Mr. Larry Young, Re: Columbus Department of Health, 2015 Financial Statement and amendments. (The full report is on file in the Clerk of Council’s Office.)

10. Application of Dr. Jacqueline Carter to temporarily close Branton Woods Drive, from Viking Drive north to Branton Lane, on Saturday, October 24, 2015, from 11:00 a.m. to 4:00 p.m., in connection with the Canaan Family Fun Day Event.

11. Application of Ms. Sandra Render to temporarily close Lexington Lake Drive, from Antietam Drive to Lexington Lane, and Magazine Lane at its intersection with Lexington Lake Drive, on Saturday, October 31, 2015, from 2:00 p.m. to 8:30 p.m., in connection with a fall festival.
*** *** ***

THE FOLLOWINGS RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR WOODSON AND CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR ALLEN BEING ABSENT FOR THE VOTE AND COUNCILOR DAVIS BEING ABSENT FROM THE MEETING:_ ____________

A Resolution (297-15) – Excusing the absence of Councilor R. Gary Allen from the September 29, 2015 Council Consent Agenda/Work Session Meeting.

A Resolution (298-15) – Excusing the absence of Councilor Mike Baker from the September 29, 2015 Council Consent Agenda/Work Session Meeting.

A Resolution (299-15) – Excusing the absence of Councilor Glenn Davis from the September 29, 2015 Council Consent Agenda/Work Session Meeting.

A Resolution (300-15) – Excusing the absence of Councilor Bruce Huff from the September 29, 2015 Council Consent Agenda/Work Session Meeting.

A Resolution (301-15) – Excusing the absence of Councilor Glenn Davis from the October 13, 2015 Council Meeting.
*** *** ***




RECREATION ADVISORY BOARD:

Clerk of Council Washington submitted an email correspondence from Ms. Tracy Belt, resigning from her seat on the Recreation Advisory Board.

Mayor Pro Tem Turner Pugh moved that this item be received with regrets. Seconded by Councilor Huff and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
Clerk of Council Washington also submitted a letter correspondence from Dr. James Worsley, Director of Parks & Recreation, in reference to the resignation of Dr. Robert “Bob” Johnson from the Recreation Advisory Board.

Councilor Woodson moved that this item be received with regrets. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
*** *** ***

KEEP COLUMBUS BEAUTIFUL COMMISSION:

Letter correspondence from Director Gloria Weston-Smart, Re: Keep Columbus Beautiful Commission.

Mayor Pro Tem Turner Pugh moved that this item be received. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
*** *** ***

MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:________ _____ Mayor Pro Tem Turner Pugh made a motion that these minutes be received. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
NOMINATIONS AND/OR CONFIRMATION OF BOARD MEMBERS WERE MADE TO THE FOLLOWING BOARDS BY THE COUNCIL OF COLUMBUS, GEORGIA:______ __


ANIMAL CONTROL ADVISORY BOARD:

Clerk of Council Washington advised that Ms. Carter and Mr. Timothy “Matt” Butts have been nominated for another term of office and they may now be confirmed.

Councilor Woodson so moved. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.

Clerk of Council Washington said we are waiting to hear back from the Veterinary Association as to whether or not they want to nominate Dr. Scott McDermott, to represent the Veterinary Association as their representative on the board.
*** *** ***

BOARD OF HONOR:

Clerk of Council Washington advised that Mr. Milton Hirsch has been nominated for another term of office and he may now be confirmed.

Council Henderson so moved. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
*** *** ***

CONVENTION & VISITORS BOARD OF COMMISSIONERS:

Clerk of Council Washing advised that Evyan “Lacy” Harden has been nominated to fill the seat of Mr. John T. Miller, IV and she may now be confirmed.

Councilor Henderson so moved. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
*** *** ***

HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington advised that the terms of office of Mr. Ernest Smallman, IV and Mr. Edward Gaffney, III on the Hospital Authority will expire on November 14, 2015. She said they are both eligible to succeed themselves for another term of office; however, we need to send three nominees from which the authority will select someone for these two positions.
*** *** ***

LAND BANK AUTHORITY:

Clerk of Council Washington advised that the term of office of Mr. Lance Hemmings on the Land Bank Authority will expire on October 31, 2015, but he is eligible to succeed himself for another term of office.
*** *** ***

KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington advised that this vacancy was addressed and taken care of in Item #19 on the Clerk’s agenda.
*** *** ***

PENSION FUND, EMPLOYEES’ BOARD OF TRUSTEES:

Clerk of Council Washington advised that Mr. Joseph Smith, Jr. has
resigned from his position on the Employee Fund Employees’ Board of Trustees.

Mayor Tomlinson said we have someone that we are looking at and we will bring this back at the next meeting.
*** *** ***

REGION SIX REGIONAL ADVISORY COUNCIL FOR DEPARTMENT OF BEHAVIORAL HEALTH AND DEVELOPMENTAL DISABILITIES:____________________________

Clerk of Council Washington advised that Ms. Cynthia Smith has been nominated to fill the seat of Simi Barnes and she may now be confirmed.

Councilor Henderson so moved. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those ten members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.
*** *** ***

TAXICAB COMMISSION:

Clerk of Council Washington advised that Ms. Alisa Davis is interested in filling the seat of Mr. Jodi Sears on the Taxicab Commission. At this time Mayor Pro Tem Turner Pugh nominated Ms. Davis.

Clerk of Council Washington pointed out that we are still working on a replacement for the late Mr. Billy Craft, who served as a taxicab drive.
UPTOWN FAÇADE BOARD:

Clerk of Council Washington pointed out that the terms of office of
Mr. Rick Johnson, Mr. Doug Jeffcoat, Mr. Steve Morse, Mr. Scott Allen, and Mr. Fred Greene who represents the Uptown Business Association, as well as Uptown Columbus on the Uptown Façade Board will expire at the end of October.
*** *** ***

POINT OF PRIVILEGE:

Councilor Woodson announced that Lefty passed away this morning at 5:30 a.m. in Birmingham, Alabama. She then requested prayer for the family.

*** *** ***

BOARDS:

Councilor Henderson requested that as individuals resign from various boards, a reason for resignation be included with the board listing.

*** *** ***
EXECUTIVE SESSION:

Mayor Tomlinson entertained a motion to go into executive session to discuss a litigation matter. Mayor Pro Tem Turner Pugh made a motion to go into executive session to discuss a litigation matter. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Allen being absent for the vote and Councilor Davis being absent from the meeting.

At 12:54 p.m., the Council adjourned its meeting to go into executive session. At 12:58 p.m., the meeting was reconvened with the Mayor pointing out that the Council met in an executive session to discuss a litigation matter, but there were no votes taken.
*** *** ***

With there being no other business to come before the Council, Mayor Tomlinson declared the meeting adjourned, with the time being 12:59 p.m.


Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia