Agenda Item # 3
Columbus Consolidated Government
Council Meeting

August 14, 2018

Agenda Report # 17

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) FORD F150 CREW CAB 4X4 PICKUP TRUCKS – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of two (2) 2018 Ford F150 Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $22,665.00, for a total cost of $45,330.00.

The vehicles will be used by staff of the Urban Forestry & Beautification Division, of the Public Works Department, for transport to various city properties for check and repair purposes. These are replacement vehicles.

Funds are budgeted in the FY19 Budget: Paving Fund – Public Works – Right of Way Maintenance – Light Trucks; 0203-260-3120-ROWM-7722.
* * * * * *

(B) FORD F150 CREW CAB 4X4 PICKUP TRUCKS – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of two (2) 2018 Ford F150 Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $32,738.00, for a total cost of $65,476.00.

The vehicles will be used to transport equipment, materials and supplies to the different CCG owned cemeteries throughout the City of Columbus. These are replacement vehicles.

Funds are budgeted in the FY19 Budget: General Fund – Public Works – Cemeteries – Light Trucks; 0101-260-2600-CEME-7722.
* * * * * *

(C) FORD F150 CREW CAB 4X4 PICKUP TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 2018 Ford F150 Crew Cab 4x4 Pickup Truck, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $32,364.00.

The vehicle will be used by the Correctional Officer Detail Supervisor for transportation to and from job sites, as well as to transport inmates to MCP when necessary. This is a replacement vehicle.

Funds are budgeted in the FY19 Budget: Stormwater (Sewer) Fund – Public Works – Sewer Maintenance – Light Trucks; 0202-260-3210-SWRM-7722.
* * * * * *

(D) FORD F150 CREW CAB PICKUP TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 2018 Ford F150 Crew Cab Pickup Truck, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $27,869.00.

The vehicle will be used by staff for Civic Center Event set-ups, pulling a trailer and 2-man lift. This is a new vehicle.

This purchase will be utilizing funds from the Friends of Columbus Account for Civic Center as adopted in the FY19 budget. Funds are budgeted in the FY19 Budget as: Civic Center Fund – Civic Center – Civic Center Operations – Light Trucks; 0757-160-1000-CIVC-7722.
* * * * * *

(E) FORD F150 CREW CAB 2WD PICKUP TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 2018 Ford F150 Crew Cab 2WD Pickup Truck, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $24,940.00.

The Community Services Division Chief will use the vehicle while performing duties supervising individuals assigned community service at various locations within the City of Columbus. This is a replacement vehicle.

Funds are budgeted in the FY19 Budget: Paving Fund – Public Works – Community Services-ROW Maintenance – Light Trucks; 0203-260-3130-ROWM-7722.
* * * * * *

(F) PROFESSIONAL SURVEYING SERVICES FOR FINANCE DEPARTMENT/ REVENUE DIVISION & ENGINEERING DEPARTMENT (ANNUAL CONTRACT) – RFP NO. 18-0016

It is requested that Council approve the annual contract with Moon, Meeks, Mason & Vinson (Columbus, GA) to provide professional surveying services for the Finance Department/Revenue Division and Engineering Department on an “as needed” basis.

The surveying services requested are in conjunction with the application process for an Alcoholic Beverage License in Muscogee County, and for various projects for the Engineering Department. Section 3-7(a)(4) of the Code of Ordinances, City of Columbus, Georgia, requires all applications for new Alcoholic Beverage Licenses to include a certificate from a registered surveyor showing a scale drawing of the location of the proposed premise and the distance of the proposed premises from any prohibited locations covered in Section 3-5 of the Code of Ordinances, City of Columbus, Georgia.

Services for the Engineering Department include: general surveying services related to the sale or purchase of real estate/right of way to include, but are not limited to, re-plats, plats for lot combinations/subdivisions, plats or drawings for easements, legal descriptions, field locate and verification of property lines/right of way limits, flood plain limits, etc. Documenting and certifications of existing/proposed topographic information, finished floor elevation, location of utilities, building locations, drainage structures, etc.

The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:

The previous five-year contract was awarded, on February 26, 2013 (Resolution 65-13), to Moon, Meeks, Mason & Vinson, Inc. (Columbus, GA).

RFP Advertisement and Receipt of Proposals:

RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on December 14, 2017. This RFP has been advertised, opened and evaluated. Proposals were received on January 24, 2018 from the following five (5) vendors:

Moon, Meeks, Mason & Vinson, Inc. (Columbus, GA)
Becker Survey Company, Inc. (Columbus, GA)
EMC Engineering Services, Inc. (Columbus, GA)
Barge Design Solutions, Inc. (Columbus, GA)
Barrett-Simpson, Inc. (Phenix City, AL)

The following events took place after receipt of the proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
02/15/18
The Purchasing Manager advised evaluation committee of the RFP rules and process. The proposals were distributed to committee members for review.
1st Evaluation Meeting
03/05/18
Committee members discussed the proposals from all vendors. The Committee requested clarification from all vendors.
Clarifications Received
03/19/18
The final clarification responses were received and forwarded to the committee.
Evaluation Forms Sent to Committee
03/22/18
Evaluation forms forwarded to voting committee members.
Evaluation Forms Completed by Committee Members
07/25/18
Committee members completed and returned their evaluation forms to Purchasing.
Evaluation Results forwarded to Committee
07/25/2018
The Evaluation Results were compiled, completed and forwarded to Committee members for review and Recommendation
Recommendation Received
08/02/18
Via email, the committee members unanimously voted to award to Moon, Meeks, Mason & Vinson (Columbus, GA)

Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from the Parks and Recreation Department, one (1) voting member from Fleet Maintenance, and one (1) voting member from the Engineering Department. A member of the Revenue Division served as a non-voting advisor.

Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Moon, Meeks, Mason & Vinson (Columbus, GA), as reflected by their comments provided below:

Vendor Experience/Qualifications:
Client Work History: The City’s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals for the Procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening and no proposal responses are made public, due to the possibility of negotiated components of the proposals. If Council does not approve the recommended offeror, the RFP specifications will be re-advertised. The evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Revenue Division: General Fund – Finance – Revenue-Occupation Tax – Revenue Collections – Contractual Services; 0101-200-2200-REVS-6319. Engineering: Stormwater (Sewer) Fund – Engineering – Stormwater – Contractual Services; 0202-250-2600-STRM-6319 and Paving Fund – Engineering – Highways and Roads – Contractual Services; 0203-250-2200-ROAD-6319.
* * * * * *

(G) COLOR PHOTOCOPIERS (ANNUAL CONTRACT) – RFB NO. 18-0057

It is requested that Council approve the contract for the rental of seven (7) color photocopiers, to include: two (2) units for the Public Works, two (2) units for the Engineering Department, one (1) unit for the Planning Department, and two (2) units for the Print Shop, from the Overby Company (Columbus, GA), at a lease rate of $0.049 per color copy and $0.0049 per black/white copy. The estimated combined copy volume is approximately 294,960 color copies, and 736,999 black/white copies per year, for an estimated annual contract value of $18,064.34.

The Contractor will provide new machines at the start of the contract term, and will provide repair services, replacement consumables (to include toner), all replacement parts and labor. The color copiers are required to enhance graphics for presentations, and to provide color copies for specified City departments.

The initial term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division and the Georgia Procurement Registry. Four (4) bids were received on June 13, 2018. This bid has been advertised, opened and reviewed. The bidders were:

The Overby Co.

(Columbus, GA)

Malone Office Environments

(Columbus, GA)

Ricoh USA

(Macon, GA)

Sharp

(Columbus, GA)

Manufacturer/Model:
(1) iRC3530i II

(3) iRC5545i II

Sharp MX-5070V
Ricoh MP C3504ex

$347.15/mo lease

Sharp MX-5050V
Cost per Copy, Color:
0.049
0.0536
0.0520
0.079
Cost per Copy, Black & White:
0.0049
0.0200
0.0080
0.041
PRINT SHOP
Manufacturer/Model:

(Canon C7500II Series or equivalent)

iRC7570i II
Sharp MX-7090V
Ricoh Pro 5210S

$784.35/mo lease

Sharp MX-7580N
Cost per Copy, Color:
0.049
0.0541
0.0089
.05
Cost per Copy, Black & White:
0.0049
0.0317
0.0480
.012

Funds are budgeted each fiscal year for this ongoing expense as follows: Integrated Waste Management Fund - Public Works – Solid Waste Collection – Copier Charges, 0207-260-3510-GARB-6632 and Paving Fund - Public Works - Right of Way Maintenance – Copier Charges, 0203-260-3120-ROWM-6632; Sewer (Stormwater) Fund – Engineering – Stormwater – Contractual Services/Copier Charges, 0202-250-2600-STRM-6319/6632; Sewer (Stormwater) Fund – Engineering – Drainage – Contractual Services/Copier Charges, 0202-250-2300-DRAN-6319/6632, and Paving Fund – Engineering – Highways and Roads – Contractual Services/Copier Charges, 0203-250-2200-ROAD-6319 & 6632; General Fund – Planning - Planning – Office Equipment Maintenance/Copier Charges/Printing Services, 0101-242-1000-PLAN-6512/6632/6631; BSA 1567 (2018).

* * * * * *

(H) ANNUAL SUBSCRIPTION FEE: ONLINE TRAINING FOR SHERIFF’S DEPARTMENT

It is requested that Council approve the annual subscription fee payment to Relias Learning (Cary, NC), in the amount of $27,279.05, for the Sheriff’s Department online training services. This payment covers the period from July 1, 2018 to June 30, 2019.

The online correctional training will enable the Officers in the Sheriff’s Department to participate in online, self-paced training. This training is uniquely positioned to: reduce the overall cost of required staff training, to increase safety and security, decrease liability, and meet regulatory training requirements across the broad spectrum of the correctional services. The software utilized for the training is approved by the ACA (American Correctional Association), American Jail Association (AJA) and the American Probation and Parole Association (APPA).

Funds are available in the FY19 Budget as follows: Special Projects – Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – Computer Software – State Criminal Alien Assistance Program; 0508-660-1000-6713-22180-20010.
* * * * * * * * *

(I) ANNUAL MAINTENANCE: MUG SHOT SYSTEM FOR SHERIFF’S OFFICE

It is requested that Council authorize the payment to DataWorks Plus, LLC, (Greenville, SC)
in the amount of $31,287.83 for the Jail’s Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan devices annual maintenance agreement. The maintenance period will be for one year, from August 1, 2018 through July 31, 2019.

The vendor will provide 24/7 maintenance and support (hardware and software) with remote dial-in analysis. The system supports multiple law enforcement agencies to include Agency website access to offender photographs and charges.

Resolution No. 233-96 authorized the purchase of the upgraded system from DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent maintenance agreements since the warranty for the equipment expired. The software and licenses are proprietary to DataWorks Plus. Therefore, the vendor is considered the only known source per the procurement ordinance.

Funds are budgeted in the FY19 Budget as follows: General Fund - Sheriff – Jail – Contractual Services, 0101-550-2600- JAIL-6319.

* * * * * * * * *

(J) ANNUAL MEMBERSHIP FEE: VENUE COALITION FOR CIVIC CENTER

It is requested that Council approve payment to Venue Coalition (Westlake Village, CA), in the amount of $15,000.00 for the Civic Center annual membership fee.

Venue Coalition is a live entertainment consulting company focused on booking Artists, Attractions and Touring Productions in its member Arena and Theater Venues.

As a booking advocate for independent managed facilities, Venue Coalition actively reaches out to content providers and decision makers to identify new booking and business opportunities. Venue Coalition also distributes detailed information about its venues to agents, promoters, and producers to provide a better understanding of each market, and to keep them “on the radar”.

As a member of Venue Coalition, the Civic Center benefits from shared information about industry developments, while gaining national booking representation. Resulting in increased annual event bookings, while enhancing awareness of the facility within the touring community.

Funds are budgeted in the FY19 Budget: Civic Center Fund – Civic Center – Other Events – Operating Materials; 0757 – 160 – 2500 – EVNT – 6728
* * * * * * * * *

(K) UNINTERRUPTIBLE POWER SUPPLY SYSTEM (UPS) FOR BACKUP E911 AT THE CITY SERVICE CENTER

It is requested that Council approve the purchase of an Uninterruptible Power Supply System (UPS) from Motorola (Chicago, IL), in the amount of $19,484.57, for the backup E911center at the City Service Center.

It has been determined that the current Uninterruptible Power Supply system (UPS) in the Backup E911 Center is not working correctly. Several problems occur when the City Service Center loses electrical service. When this happens all the computers controlling the telephone lines and radios in the Backup 911 Center shut down improperly and they must be rebooted manually. Additionally, the most severe problem is when the power is lost, the 911 Geo Diverse System also loses seven 911 telephone trunk lines that go to the Backup Center first before coming to the main 911 Center at the Public Safety Building. As a result, the 911 System is operating on only the other seven 911 telephone trunk lines, which can cause 911 calls not to be received.

Motorola is the only known source for the equipment, as it will connect to the E911 system provided and maintained by the vendor.

Funds are budgeted in the FY19 Budget: Emergency Telephone Fund – Police – E-911 – Other Purchased Services; 0209-400-3220-E-911-6699.
* * * * * * * * *

(L) REPLACEMENT SEATING FOR THE CIVIC CENTER

It is requested that Council approve the purchase of replacement seating from Hussey Seating Company (North Berwick, ME), in the amount of $13,501.50. The purchase will be accomplished by cooperative purchase, via Sourcewell (formerly NJPA) Contract #100814-HSC.

The seating includes one hundred (100) stadium seats that will be used as replacements for seats that are worn or broken at the Civic Center. These seats match those originally purchased for the Civic Center, per Resolution #29-96.

The purchase will be accomplished via Request for Proposal (RFP) Contract #100814, initiated by the National Joint Powers Alliance (NJPA) (now Sourcewell), whereby Hussey Seating was the successful vendor contracted to provide Event Seating and Related Supplies. The contract, which commenced December 16, 2014, is good through December 16, 2019. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The RFP process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

This purchase will be utilizing funds from the Friends of Columbus Account for Civic Center as adopted in the FY19 budget. Funds are budgeted in the FY19 Budget as: Civic Center Fund – Civic Center – Civic Center Operations – Capital Expenditures – Under $5000: 0757 – 160 – 1000 – CIVC – 7763.
* * * * * * * * *

(M) REPAIR SERVICES FOR A CAT DFK2 BULL DOZER

It is requested that Council approve payment for repair services from Yancey Brothers (Fortson, GA), in the amount of $16,015.82, for a CAT D4K2 Bull Dozer, Vehicle #11459.

In June 2018 the engine on the equipment went out. The unit was inspected and it was determined that a new engine was needed. This specialized equipment is used on both the Pinegrove Landfill and at Granite Bluff. The bull dozer was purchased in October 2013, at a cost of $106,900.

Yancey Brothers, the local authorized Caterpillar distributer and repair service dealer, performed the repair. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund– Public Works – Pine Grove Landfill – Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO -6721.
* * * * * * * * *
(N) SURPLUS EQUIPMENT

It is requested that Council declare as surplus, the equipment shown on the attached lists, as well as, miscellaneous office equipment and furniture, in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; additionally, approval is also requested to declare any items as surplus, which may be added to the list prior to the auction. The equipment has either been replaced or placed out of service due to excess maintenance cost.

081418 AUCTION CPD.xls081418 AUCTION CPD.xls081418 AUCTION FLEET.xls081418 AUCTION FLEET.xls081418 AUCTION METRA.xls081418 AUCTION METRA.xls

The surplus items will be disposed of by auction on Saturday, September 8, 2018, held on the grounds of the Civic Center. The auction will be conducted by the City’s contracted Auctioneer, Evans Auctioneers, Inc. Additionally, some items may be sold online through GovDeals or formal bid, whichever method is most appropriate for the asset. GovDeals provides an online service to government agencies to facilitate the sale of surplus items via the Internet.

Revenue from the auction will be deposited into Various Funds - Sale of Surplus Equipment Account 4907.
* * * * * * * * *

(O) STATE MANDATED ANNUAL WORKERS’ COMPENSATION FEES

It is requested that Council approve payment to the State Board of Workers’ Compensation, in the amount of $23,296.49, for annual assessment dues.

The dues are payable to the State Board of Workers' Compensation every year for the employer's share of the Board's operating expenses and for contributions to the Subsequent Injury Trust Fund, which is still paying out on injuries prior to 2008. The assessment is based on the number of employees and the payroll.

Funds are budgeted in FY19 Budget as follow: Risk Management Internal Service Fund – Human Resources – Workers’ Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.




EMERGENCY PURCHASE – INFORMATION ONLY

(P) ANNUAL AMBULANCE SERVICE LICENSE FEES FOR FIRE/EMS

On Wednesday, August 1, 2018, the Fire/EMS Department contacted the City Manager explaining the need to expedite payment for ambulance service license fees, in the amount of $17,900.00, payable to the Georgia Department of Public Health. Fees were due no later than August 8, 2018.

The paperwork for the fees were not received in the Finance Department until July 19, 2018 which was after the preparation deadline for the July 24th agenda. Per email from the Finance Director to Department Heads and Elected Officials, dated September 29, 2017, potential agenda items must be received in Finance on the Monday, prior to a Council Meeting week, as the agenda is prepared a week in advance in to order for Finance Administration and City Manager to review before posting to Ecap.

City Manager approved the emergency purchase on Wednesday, August 1, 2018.

Funds are budgeted in the FY19 Budget: General Fund – Fire/EMS – Fire/EMS Operations – Taxes/Licenses; 0101 – 410 – 2100 – FOPR – 9212.


“ITEM A”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FORD F150 CREW CAB 4X4 PICKUP TRUCKS, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF $22,665.00, FOR A TOTAL COST OF $45,330.00.

WHEREAS, the vehicle will be used by staff of the Urban Forestry & Beautification Division of the Public Works Department for transport to various city properties for check and repair purposes. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) 2018 Ford F150 Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $22,665.00, for a total cost of $45,330.00. Funds are budgeted in the FY19 Budget: Paving Fund – Public Works – Right of Way Maintenance – Light Trucks; 0203-260-3120-ROWM-7722.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FORD F150 CREW CAB 4X4 PICKUP TRUCKS, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF $32,738.00, FOR A TOTAL COST OF $65,476.00.

WHEREAS, the vehicles will be used to transport equipment, materials and supplies to the different CCG owned cemeteries throughout the City of Columbus. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) 2018 Ford F150 Crew Cab 4x4 Pickup Trucks, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $32,738.00, for a total cost of $65,476.00. Funds are budgeted in the FY19 Budget: General Fund – Public Works – Cemeteries – Light Trucks; 0101-260-2600-CEME-7722.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM C”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F150 CREW CAB 4X4 PICKUP TRUCK, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF $32,364.00.

WHEREAS, the vehicle will be used by the Correctional Officer Detail Supervisor for transportation to and from job sites, as well as to transport inmates to MCP when necessary. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 2018 Ford F150 Crew Cab 4x4 Pickup Truck, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $32,364.00. Funds are budgeted in the FY19 Budget: Stormwater (Sewer) Fund – Public Works – Sewer Maintenance – Light Trucks; 0202-260-3210-SWRM-7722.
______________________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor House voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM D”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F150 CREW CAB PICKUP TRUCK, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF $27,869.00.

WHEREAS, the vehicle will be used by staff for Civic Center Event set-ups, pulling a trailer and 2-man lift. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 2018 Ford F150 Crew Cab Pickup Truck, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $27,869.00. This purchase will be utilizing funds from the Friends of Columbus Account for Civic Center as adopted in the FY19 budget. Funds are budgeted in the FY19 Budget as: Civic Center Fund – Civic Center – Civic Center Operations – Light Trucks; 0757-160-1000-CIVC-7722.
______________________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM E”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F150 CREW CAB 2WD PICKUP TRUCK, WITH MISCELLANEOUS OPTIONS, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF $24,940.00.

WHEREAS, the Community Services Division Chief will use the vehicle while performing duties supervising individuals assigned community service at various locations within the City of Columbus. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 2018 Ford F150 Crew Cab 2WD Pickup Truck, with miscellaneous options, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $24,940.00. Funds are budgeted in the FY19 Budget: Paving Fund – Public Works – Community Services-ROW Maintenance – Light Trucks; 0203-260-3130-ROWM-7722.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”
A RESOLUTION

NO._______


A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH MOON, MEEKS, MASON & VINSON, INC., (COLUMBUS, GA) TO PROVIDE PROFESSIONAL SURVEYING SERVICES FOR FINANCE DEPARTMENT/REVENUE DIVISION & ENGINEERING DEPARTMENT, ON AN “AS NEEDED BASIS”.

WHEREAS, an RFP was administered (RFP No. 18-0016) and five (5) proposals were received; and,

WHEREAS, the proposal submitted by Moon, Meeks, Mason & Vinson, Inc., met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the initial term of the contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Moon, Meeks, Mason & Vinson, Inc., (Columbus, GA) to provide professional surveying services for the Finance Department, Revenue Division, on an “as needed basis”. Funds are budgeted each fiscal year for this ongoing expense: Revenue Division: General Fund – Finance – Revenue-Occupation Tax – Revenue Collections – Contractual Services; 0101-200-2200-REVS-6319. Engineering: Stormwater (Sewer) Fund – Engineering – Stormwater – Contractual Services; 0202-250-2600-6319 and Paving Fund – Engineering – Highways and Roads – Contractual Services; 0203-250-2200-6319.


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM G”
A RESOLUTION

NO. __________
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT FOR THE RENTAL OF SEVEN (7) COLOR PHOTOCOPIERS, TO INCLUDE: TWO (2) UNITS FOR PUBLIC WORKS, TWO (2) UNITS FOR ENGINEERING, ONE (1) UNIT FOR PLANNING, AND TWO (2) UNITS FOR THE PRINT SHOP, FROM THE OVERBY COMPANY (COLUMBUS, GA), AT A LEASE RATE OF $0.049 PER COLOR COPY AND $0.0049 PER BLACK/WHITE COPY. THE ESTIMATED COMBINED COPY VOLUME IS APPROXIMATELY 294,960 COLOR COPIES, AND 736,999 BLACK/WHITE COPIES PER YEAR, FOR AN ESTIMATED ANNUAL CONTRACT VALUE OF $18,064.34.

WHEREAS, the color copiers are required by the Public Works Division of Waste Management and GIS, Engineering Department, Planning Department, and Print Shop to enhance graphics for presentations, and to provide color copies for City departmens; and,

WHEREAS, the contractor will furnish new machines and provide repair services, replacement consumables (to include toner), and all replacement parts and labor; and,

WHEREAS, the contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract for the rental of seven (7) color photocopiers, to include: two (2) units for Public Works, two (2) units for Engineering, one (1) unit for Planning, and two (2) units for the Print Shop, from the Overby Company (Columbus, GA), at a lease rate of $0.049 per color copy and $0.0049 per black/white copy. The estimated combined copy volume is approximately 294,960 color copies, and 736,999 black/white copies per year, for an estimated annual contract value of $18,064.34. Funds are budgeted each fiscal year for this ongoing expense as follows: Integrated Waste Management Fund - Public Works – Solid Waste Collection – Copier Charges, 0207-260-3510-GARB-6632 and Paving Fund - Public Works - Right of Way Maintenance – Copier Charges, 0203-260-3120-ROWM-6632; Sewer (Stormwater) Fund – Engineering – Stormwater – Contractual Services/Copier Charges, 0202-250-2600-STRM-6319/6632; Sewer (Stormwater) Fund – Engineering – Drainage – Contractual Services/Copier Charges, 0202-250-2300-DRAN-6319/6632, and Paving Fund – Engineering – Highways and Roads – Contractual Services/Copier Charges, 0203-250-2200-ROAD-6319 & 6632; General Fund – Planning - Planning – Office Equipment Maintenance/Copier Charges/Printing Services, 0101-242-1000-PLAN-6512/6632/6631; BSA 1567 (2018).1567 (2018)

______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING THE ANNUAL SUBSCRIPTION FEE PAYMENT TO RELIAS LEARNING (CARY, NC), IN THE AMOUNT OF $27,279.05, FOR THE SHERIFF’S DEPARTMENT ONLINE TRAINING SERVICES. THIS PAYMENT COVERS THE PERIOD FROM JULY 1, 2018 TO JUNE 30, 2019.

WHEREAS, the online correctional training will enable the Officers in the Sheriff’s Department to participate in online, self-paced training. This training is uniquely positioned to: reduce the overall cost of required staff training, to increase safety and security, decrease liability, and meet regulatory training requirements across the broad spectrum of the correctional services. The software utilized for the training is approved by the ACA (American Correctional Association), American Jail Association (AJA) and the American Probation and Parole Association (APPA).

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make the annual subscription fee payment to Relias Learning (Cary, NC), in the amount of $27,279.05, for the Sheriff’s Department online training services. This payment covers the period from July 1, 2018 to June 30, 2019. Funds are available in the FY19 Budget as follows: Special Projects – Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – Computer Software – State Criminal Alien Assistance Program; 0508-660-1000-6713-22180-20010.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM I”
A RESOLUTION

NO.____________

A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, (GREENVILLE, SC), IN THE AMOUNT OF $31,287.83, FOR THE JAIL’S PHOTO MANAGER (MUGSHOT) SYSTEM, LIVESCAN FINGERPRINT SYSTEM, AND RAPID ID SCAN DEVICES ANNUAL MAINTENANCE AGREEMENT. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM AUGUST 1, 2018 THROUGH JULY 31, 2019.

WHEREAS, the vendor will provide 24/7 maintenance support for the mug shot system, which is utilized by the Sheriff’s Office; and,

WHEREAS, Resolution No. 233-96 authorized purchase of an upgraded system from DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent maintenance agreements since the warranty for the equipment expired. The software and licenses are proprietary to DataWorks Plus. Therefore, the vendor is the considered the only known source per the procurement ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to render payment to DataWorks Plus, LLC, (Greenville, SC),
in the amount of $31,287.83, for the Jail’s Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan devices annual maintenance agreement. The maintenance period will be for one year, from August 1, 2018 through July 31, 2019. Funds are budgeted in the FY19 Budget as follows: General Fund - Sheriff – Jail – Contractual Services, 0101-550-2600- JAIL-6319.
__________________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM J”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING PAYMENT TO VENUE COALITION (WESTLAKE VILLAGE, CA), IN THE AMOUNT OF $15,000.00 FOR THE CIVIC CENTER ANNUAL MEMBERSHIP FEE.

WHEREAS, Venue Coalition is a live entertainment consulting company focused on booking Artists, Attractions and Touring Productions in its member Arena and Theater Venues. As a booking advocate for independent managed facilities, Venue Coalition actively reaches out to content providers and decision makers to identify new booking and business opportunities. Venue Coalition also distributes detailed information about its venues to agents, promoters, and producers to provide a better understanding of each market, and to keep them “on the radar”; and,

WHEREAS, as a member of Venue Coalition, the Civic Center benefits from shared information about industry developments, while gaining national booking representation. Resulting in increased annual event bookings, while enhancing awareness of the facility within the touring community.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Venue Coalition (Westlake Village, CA), in the amount of $15,000.00 for the Civic Center annual membership fee. Funds are budgeted in the FY19 Budget: Civic Center Fund – Civic Center – Other Events – Operating Materials; 0757 – 160 – 2500 – EVNT - 6728
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING THE PURCHASE OF AN UNINTERRUPTIBLE POWER SUPPLY SYSTEM (UPS) FROM MOTOROLA (CHICAGO, IL), IN THE AMOUNT OF $19,484.57, FOR THE BACKUP E911 CENTER AT THE CITY SERVICE CENTER.

WHRERAS, it has been determined that the current Uninterruptible Power Supply system (UPS) in the Backup E911 Center is not working correctly; and,

WEHREAS, several problems occur when the City Service Center loses electrical service; and,

WHEREAS, Motorola is the only known source for the equipment, as it will connect to the E911 system provided and maintained by the vendor.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase an uninterruptible power supply system (ups) from Motorola (Chicago, Il), in the amount of $19,484.57, for the backup E911 center at the City Service Center. Funds are budgeted in the FY19 Budget: Emergency Telephone Fund – Police – E-911 – Other Purchased Services; 0209-400-3220-E 911-6699.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM L”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT SEATING FOR THE CIVIC CENTER FROM HUSSEY SEATING COMPANY (NORTH BERWICK, ME), IN THE AMOUNT OF $13,501.50. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE, VIA SOURCEWELL (FORMERLY NJPA) CONTRACT #100814-HSC.

WHEREAS, the seating includes one hundred (100) stadium seats that will be used as replacements for seats that are worn or broken at the Civic Center. These seats match those originally purchased for the Civic Center per Resolution #29-96; and,

WHEREAS, The purchase will be accomplished via Request for Proposal (RFP) Contract #100814, initiated by the National Joint Powers Alliance (NJPA) (now Sourcewell), whereby Hussey Seating was the successful vendor contracted to provide Event Seating and Related Supplies. The contract, which commenced December 16, 2014, is good through December 16, 2019. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase replacement seating for the Civic Center from Hussey Seating Company (North Berwick, ME), in the amount of $13,501.50. The purchase will be accomplished by cooperative purchase, via Sourcewell (formerly NJPA) Contract #100814-HSC. This purchase will be utilizing funds from the Friends of Columbus Account for Civic Center as adopted in the FY19 budget. Funds are budgeted in the FY19 Budget as: Civic Center Fund – Civic Center – Civic Center Operations – Capital Expenditures – Under $5000: 0757 – 160 – 1000 – CIVC – 7763.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM M”

A RESOLUTION
NO. __________

A RESOLUTION AUTHORIZING PAYMENT FOR REPAIR SERVICES FROM YANCEY BROTHERS (FORTSON, GA), IN THE AMOUNT OF $16,015.82, FOR A CAT D4K2 BULL DOZER, VEHICLE #11459.

WHEREAS, in June 2018 the engine on the equipment went out. The unit was inspected and it was determined that a new engine was needed. This specialized equipment is used on both the Pinegrove Landfill and at Granite Bluff. The bull dozer was purchased in October 2013, at a cost of $106,900; and,

WHEREAS, Yancey Brothers, the local authorized Caterpillar distributer and repair service dealer, performed the repair. Therefore, the vendor is deemed an only known source per the Procurement Ordinance, Article 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment for repair services from Yancey Brothers (Fortson, GA), in the amount of $16,015.82, for a CAT D4K2 Bull Dozer, Vehicle #11459. Funds are budgeted in the FY19 Budget: Integrated Waste Management Fund– Public Works – Pine Grove Landfill – Auto Parts and Supplies; 0207 – 260 – 3560 – PGRO -6721.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM N”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING THE DECLARATION AS SURPLUS THE EQUIPMENT SHOWN ON THE ATTACHED LISTS, AS WELL AS, MISCELLANEOUS OFFICE EQUIPMENT AND FURNITURE, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; ADDITIONALLY, APPROVAL IS ALSO REQUESTED TO DECLARE ANY ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION. THE EQUIPMENT HAS EITHER BEEN REPLACED OR PLACED OUT OF SERVICE DUE TO EXCESS MAINTENANCE COST.

081418 AUCTION CPD.xls081418 AUCTION CPD.xls081418 AUCTION FLEET.xls081418 AUCTION FLEET.xls081418 AUCTION METRA.xls081418 AUCTION METRA.xls

The surplus items will be disposed of by auction on Saturday, September 8, 2018. The auction will be conducted by the City’s contracted Auctioneer, Evans Auctioneers, Inc. Additionally, some items may be sold online through GovDeals or formal bid, whichever method is most appropriate for the asset. GovDeals provides an online service to government agencies to facilitate the sale of surplus items via the Internet.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare surplus the equipment shown on the attached lists, as well as, miscellaneous office equipment and furniture, in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; additionally, the City Manager is authorized to declare any items as surplus which may be added to the list prior to the auction. The equipment has either been replaced or placed out of service due to excess maintenance cost. Revenue from the auction will be deposited into Various Funds - Sale of Surplus Equipment Account 4907.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM O”
A RESOLUTION

NO. __________

A RESOLUTION AUTHORIZING APPROVE PAYMENT TO THE STATE BOARD OF WORKERS’ COMPENSATION, IN THE AMOUNT OF $23,296.49, FOR ANNUAL ASSESSMENT DUES.

WHEREAS, the dues are payable to the State Board of Workers' Compensation every year for the employer's share of the Board's operating expenses and for contributions to the Subsequent Injury Trust Fund, which is still paying out on injuries prior to 2008. The assessment is based on the number of employees and the payroll.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the State Board of Workers’ Compensation, in the amount of $23,296.49, for annual assessment dues. Funds are budgeted in FY19 Budget as follow: Risk Management Internal Service Fund – Human Resources – Workers’ Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.
___________________________
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor House voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor