Columbus Consolidated Government
Council Meeting


Agenda Report

TO: Mayor and Councilors

SUBJECT: FY18 Mid-Year Budget Amendment

PREPARED BY: Finance Department
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Recommendation: Approve an Ordinance amending the budgets for the Fiscal Year 2018 by appropriating amounts in each fund for various operational activities.

Background: The Council has adopted the City’s Annual Operating budget and in special actions has adopted various special purpose budgets. All of these budgets appropriate funding for planned operations. During the course of the year, adjustments become necessary to increase or redistribute funding based on actions of Council, changes in departmental activities and changes in funding sources.

Staff is requesting a budget amendment to appropriate monies needed for various operational activities. As provided in the charter and state law, only Council has the authority to change spending levels. Adjustments are included in this Ordinance to reflect changes needed to complete organizational objectives. These adjustments are necessary to modify budgets to change to the legal level of control at the department level as per O.C.G.A. Chapter 36. Staff is requesting adjustments for operational expenditures like administrative and operating costs for the following funds. In order to keep an accurate record of authorized spending levels and positions, this budget amendment is submitted for Council consideration.

Analysis: The recommended budget adjustments are outlined on the attached summary table immediately following the memorandum identifying the amount to be appropriated in each accounting fund. The appropriation will change the total approved budget of each fund as follows:
Metra Transportation Fund: The adjustment will not adjust the total approved revenue budget of the fund of $7,767,548 and will adjust the total approved expenditure budget of the fund of $7,801,163 by $513,762 to $8,314,925.

Trade Center Fund: The adjustment will not adjust the total approved revenue budget of the fund of $2,902,481 and will adjust the total approved expenditure budget of the fund of $2,949,316 by $500,210 to $3,449,526.

Civic Center Fund: The adjustment will adjust the total approved revenue budget of the fund of $4,994,445 by $300,00 to $5,294,445 and will adjust the total approved expenditure budget of the fund of $5,003,172 by $432,048 to $5,435,220.
Recommendation/Action: Approve an Ordinance amending the budgets for the Fiscal Year 2018 by appropriating amounts in each fund for various operational activities.