Agenda Item # 2
Columbus Consolidated Government
Council Meeting

June 16, 2015

Agenda Report # 123

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) UTILITY AUDIT SERVICES (RFP NO. 15-0012)

It is requested that Council approve utility audit services from Troy & Banks, Inc. (Buffalo, NY). The vendor will perform utility audits in the following areas: 1) all forms of energy utilities, 2) water and sewer utilization and billing, 3) telecommunications, and 4) cable services (television, Internet, etc.) for the Columbus Consolidated Government.

RFP postcard invitations were mailed to thirty-six (36) vendors, and complete specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry. This RFP has been advertised, opened and evaluated. Proposals were received on October 1, 2014 from the following five (5) offerors:

Troy & Banks, Inc. (Buffalo, NY)
S2K Consulting, Inc. (Orlando, FL)
Eric Ryan Corporation (Ellwood City, PA)
Utilities Reduction Specialists, Inc. (Atlanta, GA)
iSYS Wide Point LLC (McLean, VA)

Proposals were reviewed by the Evaluation Committee members, which consisted of representatives from Finance, Information Technology, and Public Works Departments. The Project Manager, also from Finance, served as an advisor and was not a voting member.

The RFP process is governed by the City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for Equipment, Supplies or Professional services. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. If Council does not approve the recommended offeror, negotiations will begin with the next responsive offeror. Evaluation results and proposed costs have been submitted to the City Manager in a separate memo for information purposes.

This vendor will only be paid if savings are identified and then they will receive 24% of the savings.

* * * * * *

“ITEM A”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING TO APPROVE UTILITY AUDIT SERVICES FROM TROY & BANKS, INC. (BUFFALO, NY).

WHEREAS, an RFP was administered (RFP No. 15-0012) and five proposals were received; and,

WHEREAS, the proposal submitted by Troy & Banks, Inc., met all proposal requirements and was evaluated responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to approve utility audit services from Troy & Banks, Inc. (Buffalo, NY). This vendor will only be paid if savings are identified and then they will receive 24% of the savings.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2015 and adopted at said meeting by the affirmative vote of _____________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor