Agenda Item # 6
Columbus Consolidated Government
Council Meeting

June 23, 2015

Agenda Report # 129

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) CAMERAS – RFB NO. 15-0028

It is requested that Council authorize the purchase of two-hundred-fifty (250) point-and-shoot cameras (Canon PowerShot ELPH160) from 17th Street Photo Supply, Inc. (New York, NY), at a unit price of $101.40, for a total price of $25,350.00.

The cameras will be used by officers of the Columbus Police Department.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Seven bids were received on June 3, 2015. This bid has been advertised, opened and reviewed. The bidders were:

SUBMISSION REQUIREMENTS
OPTION 2: POINT AND SHOOT CAMERAS
Manufacturer/Make/Model
UNIT COST
TOTAL COST
(250 UNITS)
17th Street Photo Supply, Inc.
(New York, NY)
Canon PowerShot ELPH160
$101.40
$25,350.00
E-Logic, Inc. (Washington, D.C.)
Canon PowerShot ELPH135
$115.00
$28,750.00
B&H Photo Video
(New York, NY)
Canon PowerShot ELPH160 Camera 0137C001
$125.65
$31,412.50
Midwest Photo Exchange (MPEX)
(Columbus, OH)
Nikon S3700
$163.38
$40,845.00
MAXSUR
(Liberty Hill, TX)
Canon PowerShot ELPH170
$179.97
$44,992.50
PCMG, Inc.
(Chantilly, VA)
Nikon S6200
$254.00
$63,500.00
Applied Concepts, Inc.
(Plano, TX)
Google/Applied Concepts, Inc.
$999.00
$249,750.00

Funds are budgeted in the FY15 Budget, per Resolution 117-15, as follows: General Fund – Police – Support Services – Operating Materials;0101-400-2200-STAF-6728. * * * * * * * *

(B) LANDSCAPE MATERIAL (ANNUAL CONTRACT) - RFB NO. 15-0031

It is requested that Council approve the annual contract for the purchase of landscape material on an “as needed” basis, from Bloomers Lawn Garden & More, LLC. (Columbus, GA), for the estimated contract value of $61,750.00.

The landscape material will consist of approximately 1,000 bales of pine straw, 10,000 bales of long leaf pine straw, 4,000 bales of wheat straw and 4,000 bales of hay. The estimated quantities are based on the using department’s prior usage. The departments may purchase more or less of the estimated quantity. Public Services and Park Services will use the landscape material in flower beds located in City parks and for erosion control mulch. This contract may also be utilized by any other City agencies requiring the goods and services. The contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

Departments will order landscape materials in bulk by the tractor-trailer load, with the vendor’s trailer remaining at the delivery site until the next order. The vendor will also be required to deliver landscape materials to various work sites as needed. The landscape materials provided shall be clean, fresh, tightly baled and free of sticks, stones, leaves and other debris.

Bid specifications were posted on the web pages of the Purchasing Division and Georgia Procurement Registry. Three bids were received on June 3, 2015. This bid has been advertised, opened and reviewed. The bidders were:

Description/Vendor
Bloomers Lawn Garden
(Opelika, AL)
*Top Quality Straw, Inc.
(Opelika, AL)
John Deere Landscapes
(Cleveland, OH)
1. Pine straw
Est. Qty – 1,000
Unit Price: $3.25
Total Price: $3,250.00
Unit Price: $3.50
Total Price: $3,500.00
Unit Price: $10.50
Total Price: $3,758.00
2. Long Leaf Pine Straw
Est. Qty – 10,000
Unit Price: $ 3.25
Total Price: $32,500.00
Unit Price: $ 3.50
Total Price: $35,000.00
Unit Price: $ 10.50
Total Price: $37,506.00
3. Wheat Straw
Est. Qty – 4,000
Unit Price: $3.25
Total Price: $13,000.00
Unit Price: $3.75
Total Price: $15,000.00
Unit Price: $6.50
Total Price: $26,000.00
4. Hay
Est. Qty – 4,000
Unit Price: $3.25
Total Price: $13,000.00
Unit Price: NB
Total Price:
Unit Price: $6.50
Total Price: $26,000.00
Contract Award Amount
$61,750.00
$53,500.00*
$93,265.00

*Vendor did not bid on all items.

Funds are budgeted each fiscal year for this on-going expense: General Fund - Parks and Recreation – Park Services – Operating Materials, 0101-270-2100-PSRV-6728; Paving Fund-Public Works - Right Of Way Maintenance - Horticulture/Landscaping Supplies, 0203-260-3120-ROWM-6727; Integrated Waste Management Fund - Public Services - Pine Grove Landfill - Horticulture/Landscaping Supplies, 0207-260-3560-PGRO-6727.

* * * * * * * *

(C) DUMP TRUCK RENTAL (ANNUAL CONTRACT) - RFB NO. 15-0029

It is requested that Council approve the contract for the rental of approximately 10 tandem dump trucks from Norwood Trucking, Inc. (Waverly Hall, GA), for the estimated contract value of $25,000.00. The estimated contract value is based on the amount the department has budgeted for the rental of dump trucks.

The vendor will provide trucks and operators, on an “as needed basis,” which will be used when City trucks are being serviced, or if an unforeseen project arises. Public Services will rent the trucks for approximately ten weeks per contract year. The contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

Bid specifications were posted on the web pages of the Purchasing Division and Georgia Procurement Registry. Two bids were received on May 20, 2015. This bid has been advertised, opened and reviewed. The bidders were:

Hourly Cost Weekly Cost
(Per Unit) (Per Unit)
Norwood Trucking, LLC (Waverly Hall, GA) $ 60.00 $ 2,400 (40 hrs)
D.A.T. Trucking, Inc. (Smith, AL) $ 64.00 $ 2,560 (40 hrs)

Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund - Public Works – Sewer Maintenance – Equipment Rental/Lease; 0202-260-3210-SWRM-6543; Paving Fund – Public Works – Right of Way Maintenance – Equipment Rental/Lease; 0203-260-3120-ROWM-6543.

* * * * * *

(D) CONSULTING AND INSURANCE BROKER SERVICES FOR PROPERTY AND CRIME INSURANCE (ANNUAL CONTRACT) – RFP NO. 15-0029

It is requested that Council authorize the execution of an annual contract with Edgewood Partners Insurance Center (EPIC Insurance Brokers & Consultants) (Duluth, GA) for consulting and insurance brokerage services to represent Columbus Consolidated Government in various insurance markets.

EPIC Insurance Brokers & Consultants will provide the following services:


The initial term of the contract shall be for one year, with the option to renew for four additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

RFP specifications were posted on the web pages of the Purchasing Division and Georgia Procurement Registry. The RFP has been advertised and opened. Proposals were received on May 29, 2015 from the following six (6) offerors:

Edgewood Partners Insurance Center (EPIC Insurance Brokers & Consultants) (Duluth, GA)
Arthur J. Gallagher Risk Management Services, Inc. (Atlanta, GA)
Hamby & Aloisio, Inc. (Atlanta, GA)
J. Smith Lanier & Co. (Columbus, GA)
JP West, Inc. (Smyrna, GA)
Yates, Woolfolk & Turner Insurance (Columbus, GA)

Proposals were reviewed by the Evaluation Committee, which consisted of representatives from the Internal Auditors Office, Human Resources Department and Engineering Department. A representative from the Finance Department served as a non-voting advisor.

The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. The cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing service: Risk Management Fund – Human Resources – Unfunded Claims – Property & Casualty Insurance; 0860-220-3830-RISK-6611.
* * * * * *

(E) ELEVATOR MAINTENANCE SERVICES (ANNUAL CONTRACT) RFB NO. 12-0038

It is requested that Council approve the contract with Georgia Elevator Company d/b/a Elevator Service Company (Columbus, GA) to provide elevator maintenance services for the estimated annual contract value of $63,672.00. Georgia Elevator Company d/b/a Elevator Service Company (Columbus, GA) will provide maintenance services for passenger, freight, and inmate elevators located at the Government Center, Muscogee County Jail, Public Safety Complex, Golden Park, Civic Center, South Commons Softball Stadium, Government Center Annex Building, Trade Center, Government Center Parking Garages, Citizen Service Center and the Recycling Center, as well as, any elevators that may be added to the contract. The services will be performed on a regular and systematic schedule.

Georgia Elevator Company d/b/a Elevator Service Company will replace the current contractor, Mowrey Elevator Company of Florida, Inc., (Marianna, FL), who was awarded the contract per Resolution #165-12 on June 12, 2012. The first term of the contract expires on June 30, 2015, and the City will not exercise its option to renew the contract with Mowrey Elevator Company of Florida, Inc., ending the contract effective June 30, 2015.

The City is not renewing the contract with Mowrey due to some recent elevator failures and other contractual deficiencies, including the following:


Mowrey Elevator Company was notified of the issues and the non-renewal/contract cancellation in writing on June 12, 2015.

Consequently, in an effort to prevent any delays with elevator maintenance services, the Purchasing Division sent Georgia Elevator Company d/b/a Elevator Service Company City, the second lowest, responsive bidder, a written request to assume the remaining years of the contract. Georgia Elevator Company d/b/a Elevator Service Company (Columbus, GA) has provided written confirmation to assume the remaining terms of the contract at their original bid prices, in addition to the cost of elevators that were added after the contract commenced. The annual cost is as follows:
QUANTITY
LOCATION
MONTHLY MAINTENANCE COST
ANNUAL MAINTENANCE COST
7
Government Center
$2,119.66
$25,435.92
2
Civic Center
$128.14
$1,537.68
4
Cities Parking Garages
$258.09
$3,097.08
1
South Commons Softball Stadium
$64.08
$768.96
1
Golden Park
$64.08
$768.96
1
Government Center Annex Building
$64.08
$768.96
5
Public Safety Complex
$386.78
$4,641.36
4
Muscogee County Jail
$407.86
$4,894.32
3
Muscogee County Jail
$305.87
$3,670.44
6
Trade Center
$670.36
$8,044.32
The following locations were added after the contract began contract:
3
Citizen Service Center
$345.00
$4,140.00
2
Parking Garage
$238.00
$2,856.00
1
Aquatic Center
139.00
$1,668.00
1
Recycle Center
$115.00
$1,380.00
TOTAL ESTIMATED CONTRACT VALUE
$63,672.00


The current term of the contract will end on June 30, 2015. Georgia Elevator Company d/b/a Elevator Service Company will assume the three remaining twelve-month terms of the contract on July 1, 2015. The contract will be awarded for one year with the option to renew for two additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Funds will be budgeted each fiscal year for this ongoing expense: General Fund - Facilities Maintenance – Service Contracts, 0101-260-2700-MNTN-6513.


* * * * * *

(F) LAPTOPS WITH VEHICLE MOUNTS

It is requested that Council approve the purchase of (28) Lenovo ThinkPad Notebooks with (14) vehicle mounts, (28) travel adapters and (28) service agreements from Cpak Technology Solutions (LaGrange, GA), in the amount of $49,722.68 via Georgia State Contract #99999-SPD-T20120702-0005.

The laptops are replacement toughbooks for inspectors in both the Inspection & Codes Department (14) and the Engineering Department (14). The original toughbooks were purchased in 2008 and are beyond their useful life.

Funds are available in the FY15 Budget: Community Development – Inspections & Code Enforcement – Computer Equipment, 010-240-2200-INSP-7751; Sewer Fund – Engineering – Drainage – Computer Equipment, 0202-250-2300-DRAN-7751; Paving Fund – Engineering – Highways & Roads – Computer Equipment, 0203-250-2200-ROAD-7751; Engineering – Traffic Engineering – Computer Equipment, 0101-250-2100-TRAF-7751; and Engineering – Radio Communications – Computer Equipment, 0101-250-3100-RADI-7751.
* * * * * *

(G) PICK-UP TRUCK AND SEDAN – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) pick-up truck (2016/Ford F250/Regular Cab/V8/Long Bed 4X4/ ton), in the amount of $30,435.00, and one (1) mid-size sedan (2016/Ford Fusion S/Mid Size Sedan/4 Door), in the amount of $17,740.00, for a total amount of $48,175.00, from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002.

These vehicles will be used by the Columbus Fire & EMS. The truck will be used to pull rescue boats and trailers. The car will be used as an administrative vehicle by the staff of the training division. They are both replacement vehicles.

Funds are available in the FY15 Budget: General Fund – Fire – Fire/EMS Operations – Light Trucks; 0101 – 410 – 2100 – FOPR – 7722; General Fund – Fire – Fire/EMS Special Operations – Automobiles; 0101 – 410 – 2600 – SPCO – 7721.

* * * * * *

(H) COLUMBUS WATER WORKS MEMORANDUM OF AGREEMENT FOR US27/280 SR 1/520 PR 115/CUSTER ROAD INTERCHANGE IMPROVEMENTS

It is requested that Council authorize a Memorandum of Agreement with Columbus Water Works for engineering and design work required for sewer relocation associated with the Custer Road Interchange Improvements Project. The Agreement requires the City to reimburse Columbus Water Works in an amount not to exceed $38,000.00 for fees associated with the engineering design.

Columbus Water Works agrees to deliver the following items, listed below, to the City’s contracted roadway engineer, Wolverton and Associates, Inc, for incorporation into the overall roadway design and construction for the project:

-Complete electronic plans a details
-Probable Cost of Construction
-Complete Sanitary Sewer Specification Section 660 – Sanitary Sewers (A Special Provision specification to be included with other GDOT roadway conditions).

This is a Transportation Investment Act (TIA) Project. Funds are budgeted in the FY15 Budget: T-SPLOST Fund – Capital Projects – T-SPLOST – US 27 Custer Interchange; 0510 – 660 – 7000 – T-SPLOST – 60003 – 20140.




“ITEM A”

A RESOLUTION

NO. _________

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO-HUNDRED-FIFTY (250) POINT-AND-SHOOT CAMERAS (CANON POWERSHOT ELPH160) FROM 17TH STREET PHOTO SUPPLY, INC. (NEW YORK, NY), AT A UNIT PRICE OF $101.40, FOR A TOTAL PRICE OF $25,350.00.

WHEREAS, the cameras were approved in the FY15 Budget. They will be used by officers of the Columbus Police Department.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two-hundred-fifty (250) point-and-shoot cameras (Canon PowerShot ELPH160) from 17th Street Photo Supply, Inc. (New York, NY), at a unit price of $101.40, for a total price of $25,350.00. Funds are budgeted in the FY15 Budget, per Resolution 117-15, as follows: General Fund – Police – Support Services – Operating Materials; 0101-400-2200-STAF-6728.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM B”
A RESOLUTION

NO. ______


A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT FOR THE PURCHASE OF LANDSCAPE MATERIAL, ON AN “AS NEEDED” BASIS, FROM BLOOMERS LAWN GARDEN & MORE, LLC, (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $61,750.00.

WHEREAS, Public Services and Park Services will use the landscape material in flower beds located in City parks and for erosion control mulch; and,

WHEREAS, this contract may also be utilized by any other City agencies requiring the goods and services; and,

WHEREAS, the contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter in to annual contract to purchase landscape material, on an “as needed” basis, from Bloomers Lawn Garden & More, LLC, for the estimated annual contract value of $61,750.00. Funds are budgeted each fiscal year for this on-going expense: General Fund - Parks and Recreation – Park Services – Operating Materials, 0101-270-2100-PSRV-6728; Paving Fund-Public Works - Right Of Way Maintenance - Horticulture/Landscaping Supplies, 0203-260-3120-ROWM-6727; Integrated Waste Management Fund - Public Services - Pine Grove Landfill - Horticulture/Landscaping Supplies, 0207-260-3560-PGRO-6727.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.

_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM C”
A RESOLUTION

NO.______


A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT FOR THE RENTAL OF APPROXIMATELY 10 TANDEM DUMP TRUCKS FROM NORWOOD TRUCKING, INC. (WAVERLY HALL, GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $25,000.00.

WHEREAS, the vendor will provide trucks and operators, on an “as needed basis,” which will be used when City trucks are being serviced, or if an unforeseen project arises; and,

WHEREAS, Public Works will rent the trucks for approximately ten weeks per contract year; and,

WHEREAS, the contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into a contract for the rental of approximately 10 tandem dump trucks, on an “as needed” basis, from Norwood Trucking, Inc., for the estimated contract value of $25,000.00. Funds are budgeted each fiscal year for this ongoing expense: Sewer Fund - Public Works – Sewer Maintenance – Equipment Rental/Lease; 0202-260-3210-SWRM-6543; Paving Fund – Public Works – Right of Way Maintenance – Equipment Rental/Lease; 0203-260-3120-ROWM-6543.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.



_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”
A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH EDGEWOOD PARTNERS INSURANCE CENTER (EPIC INSURANCE BROKERS & CONSULTANTS) (DULUTH, GA) FOR CONSULTING AND INSURANCE BROKERAGE SERVICES TO REPRESENT COLUMBUS CONSOLIDATED GOVERNMENT IN VARIOUS INSURANCE MARKETS.

WHEREAS, an RFP was administered (RFP 15-0029) and proposals were received from six offerors; and,

WHEREAS, the proposal submitted by Edgewood Partners Insurance Center (EPIC Insurance Brokers & Consultants) met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the contract period will be for one (1) year with the option to renew for four (4) additional twelve-month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Edgewood Partners Insurance Center (EPIC Insurance Brokers & Consultants) (Duluth, GA) for consulting and insurance brokerage services to represent Columbus Consolidated Government in various insurance markets. Funds are budgeted each fiscal year for this ongoing service: Risk Management Fund – Human Resources – Unfunded Claims – Property & Casualty Insurance; 0860-220-3830-RISK-6611.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the ______ day of ______________, 2015 and adopted at said meeting by the affirmative vote of _____ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.



_______________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
ITEM E

A RESOLUTION

NO. _______

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH GEORGIA ELEVATOR COMPANY D/B/A ELEVATOR SERVICE COMPANY (COLUMBUS, GA) TO PROVIDE ELEVATOR MAINTENANCE SERVICES FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $63,672.00.

WHEREAS, Georgia Elevator Company d/b/a Elevator Service Company (Columbus, GA) will provide maintenance services for passenger, freight, and inmate elevators located at the Government Center, Muscogee County Jail, Public Safety Complex, Golden Park, Civic Center, South Commons Softball Stadium, Government Center Annex Building, Trade Center, Government Center Parking Garages, Citizen Service Center and the Recycling Center, as well as, any elevators that may be added to the contract. The services will be performed on a regular and systematic schedule; and,

WHEREAS, Mowrey Elevator Company of Florida, Inc., (Marianna, FL), was awarded the contract per Resolution #165-12 on June 12, 2012; and,

WHEREAS, the first term of the current contract expires on June 30, 2015, and the City will not exercise its option to renew the contract with Mowrey Elevator Company of Florida, Inc., due to contract deficiencies; and,

WHEREAS, to have uninterrupted elevator service, Georgia Elevator Company d/b/a Elevator Service Company, the second low bidder, has agreed to assume the remaining term of the contract; and,

WHEREAS, the current term of the contract will end on June 30, 2015. Georgia Elevator Company d/b/a Elevator Service Company will assume the three remaining twelve-month terms of the contract on July 1, 2015. The contract will be awarded for one year with the option to renew for two additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Georgia Elevator Company d/b/a Elevator Service Company, to provide elevator maintenance services for the estimated annual contract value of $63,672.00. Funds will be budgeted each fiscal year for this ongoing expense: General Fund - Facilities Maintenance – Service Contracts, 0101-260-2700-MNTN-6513.

____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ______________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF (28) LENOVO THINKPAD NOTEBOOKS WITH (14) VEHICLE MOUNTS, (28) TRAVEL ADAPTERS AND (28) SERVICE AGREEMENTS FROM CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA) IN THE AMOUNT OF $57,886.61, VIA GEORGIA STATE CONTRACT #99999-SPD-T20120702-0005.

WHEREAS, the laptops are replacement toughbooks for inspectors in both the Inspection & Codes Department (14) and the Engineering Department (14). The original toughbooks were purchased in 2008 and are beyond their useful life.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase (28) Lenovo ThinkPad Notebooks with (14) vehicle mounts, (28) travel adapters and (28) service agreements from Cpak Technology Solutions (LaGrange, GA), in the amount of $49,722.68 via Georgia State Contract #99999-SPD-T20120702-0005. Funds are available in the FY15 Budget: Community Development – Inspections & Code Enforcement – Computer Equipment, 010-240-2200-INSP-7751; Sewer Fund – Engineering – Drainage – Computer Equipment, 0202-250-2300-DRAN-7751; Paving Fund – Engineering – Highways & Roads – Computer Equipment, 0203-250-2200-ROAD-7751; Engineering – Traffic Engineering – Computer Equipment, 0101-250-2100-TRAF-7751; and Engineering – Radio Communications – Computer Equipment, 0101-250-3100-RADI-7751.
___________________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the ______ day of ______________, 2015 and adopted at said meeting by the affirmative vote of _____ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.


_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM G”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) PICK-UP TRUCK (2016/FORD F250/REGULAR CAB/V8/LONG BED 4X4/ TON), IN THE AMOUNT OF $30,435.00, AND ONE (1) MID-SIZE SEDAN (2016/FORD FUSION S/MID SIZE SEDAN/4 DOOR), IN THE AMOUNT OF $17,740.00, FOR A TOTAL AMOUNT OF $48,175.00, FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0002.

WHEREAS, these vehicles will be used by the Columbus Fire & EMS. The truck will be used to pull rescue boats and trailers. The car will be used as an administrative vehicle by the staff of the training division. They are both replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase of one (1) pick-up truck (2016/Ford F250/Regular Cab/V8/Long Bed 4X4/ ton), in the amount of $30,435.00, and one (1) mid-size sedan (2016/Ford Fusion S/Mid Size Sedan/4 Door), in the amount of $17,740.00, for a total amount of $48,175.00, from Allan Vigil Ford (Morrow, GA). Funds are available in the FY15 Budget: General Fund – Fire – Fire/EMS Operations – Light Trucks; 0101 – 410 – 2100 – FOPR – 7722; General Fund – Fire – Fire/EMS Special Operations – Automobiles; 0101 – 410 – 2600 – SPCO – 7721.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of_____________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting _________.
Councilor Baker voting _________.
Councilor Barnes voting _________.
Councilor Buck voting _________.
Councilor Davis voting _________.
Councilor Henderson voting _________.
Councilor Huff voting _________.
Councilor Thomas voting _________.
Councilor Turner Pugh voting _________.
Councilor Woodson voting _________.

_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM H”
A RESOLUTION

NO.______




A RESOLUTION AUTHORIZING A MEMORANDUM OF AGREEMENT WITH COLUMBUS WATER WORKS FOR ENGINEERING AND DESIGN WORK REQUIRED FOR SEWER RELOCATION ASSOCIATED WITH THE CUSTER ROAD INTERCHANGE IMPROVEMENTS PROJECT. THE AGREEMENT REQUIRES THE CITY TO REIMBURSE COLUMBUS WATER WORKS IN AN AMOUNT NOT TO EXCEED $38,000.00 FOR FEES ASSOCIATED WITH THE ENGINEERING DESIGN.

WHEREAS, Columbus Water Works agrees to deliver the following items, listed below, to the City’s contracted roadway engineer, Wolverton and Associates, Inc, for incorporation into the overall roadway design and construction for the project:

-Complete electronic plans a details
-Probable Cost of Construction
-Complete Sanitary Sewer Specification Section 660 – Sanitary Sewers (A Special provision specification to be included with other GDOT roadway conditions).

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a Memorandum of Agreement with Columbus Water Works for engineering and design work required for sewer relocation associated with the Custer Road Interchange Improvements Project. The Agreement requires the City to reimburse Columbus Water Works in an amount not to exceed $38,000.00 for fees associated with the engineering design. This is a Transportation Investment Act (TIA) Project. Funds are budgeted in the FY15 Budget: T-SPLOST Fund – Capital Projects – T-SPLOST – US 27 Custer Interchange; 0510 – 660 – 7000 – T-SPLOST – 60003 – 20140.

_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor