Agenda Item # 8


Columbus Consolidated Government
Council Meeting

November 13, 2018

Agenda Report # 54


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) ROOFING SERVICES AT BULL CREEK GOLF COURSE CLUBHOUSE – RFB NO. 19-0012

It is requested that Council authorize the execution of a construction contract with Lott Sheet Metal, Inc. (Columbus, GA) in the amount of $147,433.00 for roofing services at Bull Creek Golf Course Clubhouse. The work includes providing all labor, equipment and materials to remove the existing roof and replace with Ketone Ethylene Ester (KEE) membrane roofing.

Specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on September 7, 2018. A mandatory pre-bid conference/site visit was held on September 19, 2018; five (5) contractors were represented at the conference/site visit. Two (2) bids were received on October 17, 2018. The bidders were:


Description
Lott Sheet Metal, Inc.
(Columbus, GA)
Southeast Roofing Systems
(Macon, GA)
Ketone Ethylene Ester Membrane Roofing
137,455.00
153,400.00
╣Alternate No. 1
5,672.00
11,055.00
▓Alternate No. 2
2,520.00
32,000.00
│Alternate No. 3
1,786.00
2,301.00
Total Bid
$ 147,433.00
$ 198,756.00

Funds are budgeted in the FY19 Budget: LOST-Infrastructure – Public Works – Facilities Maintenance – General Construction – Bull Creek Roof; 0109-260-9901-MNTN-7661-96057-20190.

* * * * *


(B) CHANGE ORDER 3 FOR PUBLIC DEFENDER OFFICE (ALTERNATE #2) OF THE MUSCOGEE COUNTY JAIL KITCHEN FLOOR REFURBISHMENT PROJECT – RFB NO. 18-0051

It is requested that Council authorize the execution of Change Order 3 with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $10,203.00 for the Public Defender Office Expansion (Alternate #2) of the Muscogee County Jail Kitchen Floor Refurbishment project.

Per Resolution No. 424-17, dated December 12, 2017, Council authorized C. T. Bone, Inc. (Warner Robins, GA) to refurbish the kitchen floor at the Muscogee County Jail and expand the Public Defender Office (Alternate #2). Resolution No. 88-18, dated February 27, 2018, authorized Change Order 1 for HVAC work for Alternate #2. Resolution No. 234-18, dated July 10, 2018, authorized Change Order 2 for Recorder’s Court Modifications (Alternate #1).

Change Order 3 is for additional work required to complete the expansion of the Public Defender Office. The work includes revising the conference room door, per the Fire Marshal; new light switches; and additional electrical work for HVAC.


Document
Description
Amount
Original ContractRefurbish the kitchen floor at Muscogee County Jail and expand the Public Defender’s Office (Alternate #2).
327,500.00
Change Order 1HVAC work for Public Defender Office (Alternate #2).
35,920.20
Change Order 2Recorder’s Court Modifications (Alternate #1).
90,760.00
Change Order 3Revising the conference room door, per the Fire Marshal; new light switches; and additional electrical work for HVAC in the Public Defender Office (Alternate #2).
10,203.00
New Contract Amount
$ 464,383.20
Funding is available in the FY19 Budget as: Special Projects-Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Public Defender’s Office Expansion. 0508-660-1000-CPFG-7661-22951-20180.
* * * * *

(C) AGENDA & MEETING MANAGEMENT SOFTWARE – PQ NO. 19-0002

It is requested that Council approve the purchase of a subscription for agenda & meeting management software from Municipal Code Corporation (Tallahassee, FL), in the amount of $8,000.00 for the first year and $8,000.00 per year for years two through four. The annual subscription fee will increase by five percent (5%) in year five; and in subsequent years, increases will be according to the prevailing consumer price index (CPI).

The software will be utilized by the Clerk of Council’s office to create and manage Council agenda and meetings.

Quote specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Seven (7) quotes were received on October 29, 2018. This PQ has been advertised, opened and reviewed. The bidders were:

Municipal Code Corporation
(Tallahassee, FL)
Granicus
(Denver, CO)
Provox Systems, Inc.
(McKinney, TX)
Prime Government Solutions, LLC
(Lehi, UT)
CivicPlus, Inc.
(Manhattan, KS)
eSCRIBE Software, LTD
(Markham, Ontario CN)
RiVi Consulting Group, LLC
(Alpharetta, GA)
Proposed Software
Municode MeetingsNovus AGENDAAgenda.NETPrimeGov Hosted Agenda Management SuiteCivic Clerk Agenda Management SystemeSCRIBE’s Accessibility Bundle and Vote ManagerCisco Web X or Microsoft Skype Solutions
Quote
$8,000.00
$20,666.00
$23,750.00
$40,000.00
$27,000.00
$15,000.00
$48,000.00
Delivery (days)
30
120
21
90
45 - 90
90
30

Funds for the initial subscription fee will be paid from contingency and the on-going annual subscription fee will be budgeted as: General Fund – Legislative – Clerk of Council – Software Lease; 0101-100-2000-CLRK-6541.
* * * * *

(D) RADIO UPGRADE FOR PUBLIC SAFETY

It is requested that Council approve the purchase radio upgrade for Public Safety from Motorola (Chicago, IL), for the total cost of $4,940,904.79, by cooperative purchase via Georgia Statewide Contract #980-280008. The total cost will paid in arrears over a three year period as follows: FY20 - $1,646,968.26; FY21 - $1,646,968.26; FY22 - $1,646,968.26. Approval is also requested for the purchase of a Wireless Microwave System in the amount of $696,687, which will be purchased in FY20. In order to keep the currently quoted prices, which includes substantial discounts, the contract for the equipment upgrade must be approved by Council prior to December 31, 2018.

Public Safety radios will be upgraded to new digital radios. The new digital radios will have enhanced features and functionality, i.e. encryption, noise cancellation, blue tooth, GPS and interoperability. The upgrade will also include the purchase and implementation of a Wireless Microwave System to replace the current outdated wired Ethernet system. Old radios will continue to be utilized by General Government for parts/spares until future replacement.

Funds will be budgeted in the OLOST Public Safety Fund in each subsequent fiscal year as described for the cost of this equipment upgrade.


* * * * *

(E) ELECTRONIC VALIDATING FAREBOXES

It is requested that Council approve the purchase of three (3) Odyssey electronic validating fareboxes from Genfare (Elk Grove Village, IL), in the amount of $43,328.00 ($14,356.00 each, plus $260.00 Freight), to be installed on METRA buses.

The new fareboxes accept a wide variety of bus fare payment options (i.e. cash, swipe card, and credit card) and will improve operations and security. The new equipment will be used in conjunction with the Genfare Odyssey electronic validating farebox system, which was purchased in 2009, per Resolution #386-09. Consequently, the vendor is considered an only known source to provide the new equipment.

Funds are budgeted in the FY19 Budget: Transportation Fund – Transportation – FTA – Capital Expenditures Over $5,000; 0751 – 610 – 2400 – FTA – 7761.
* * * * *


(F) PROFESSIONAL CONSULTANT SERVICES FOR LIFE-SAFETY IMPLEMENTATION, JUDICIAL SPACE RECONSTRUCTION, CONTINUED TIMELINESS AND ACTION PLANS FOR DEVELOPMENT OF A NEW GOVERNMENT CENTER AND JUDICIAL BUILDING

It is requested that Council approve an agreement for professional consultant services with Aaron & Clements (Columbus, GA), in the amount of $26,500.00, plus reimbursement costs for out-of-pocket expenses, for life-safety implementation, judicial space reconstruction, continued timeliness and action plans for development of a new government center and judicial building. The services are required as a result of the Government Center flooding event that took place June/July 2018.

During the October 9, 2018 Council Meeting, Aaron & Clements made a presentation explaining various options/recommendations to proceed with the repairs, etc…to the Government Center. As a result of the presentation and at the direction of Council, Aaron & Clements, Inc. will work in conjunction with CCG staff, to represent and assist CCG with implementation of life-safety measures, judicial space reconstruction, continued development of timelines and action plans for renovation and/or construction options. The following list of services outlines the activities that will be undertaken for this effort:
• Assistance with contractor selection and management of work execution
• Schedule development and tracking
• Cost review in conjunction with CCG staff
• Reporting to CCG as needed
• Presentation to CCG staff and city council as needed
• Other duties as assigned.

Aaron & Clements is considered an only known source for these services due to their prior work and research performed on the assessment of the Government Center.

Contingency funding will be used to cover this agreement.

* * * * * *

(G) FORD EXPLORER – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Ford Explorer from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $31,355.00.

The vehicle will be used by the Mayor Elect. This is a new vehicle that was authorized in the FY19 budget.

Funds are available in the FY19 Budget as: General Fund – Executive – Mayor’s Office – Light Trucks; 0101-110-1000-MAYR-7722.

* * * * * *

(H) SURPLUS SAFE

It is requested that Council declare a safe currently housed in Recorder’s Court, as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government, and approve the removal of the safe by the contractor, C.T Bone (Warner Robbins, Ga), who is performing construction work at Recorder’s Court.

The old safe has been housed in Recorder’s Court for years and is no longer used. The old safe weighs approximately 2,000 pounds and is hindering the completion of construction work currently in progress at Recorder’s Court. The contractor has moved the safe from the immediate work area. However, the safe will eventually need to be moved off site and disposed. The City does not have the resources to move or store the surplus safe. Consequently, it is recommended that the contactor be allowed to take possession of the safe in lieu of the City paying moving cost and trying to store the safe.

The safe is not recorded as a fixed asset and there is no value recorded for the safe.


“ITEM A”
A RESOLUTION
NO._________


A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH LOTT SHEET METAL, INC. (COLUMBUS, GA) IN THE AMOUNT OF $147,433.00 FOR ROOFING SERVICES AT BULL CREEK GOLF COURSE CLUBHOUSE.

WHEREAS, the work includes providing all labor, equipment and materials to remove the existing roof and replace with Ketone Ethylene Ester (KEE) membrane roofing.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Lott Sheet Metal, Inc. (Columbus, GA) in the amount of $147,433.00 for roofing services at Bull Creek Golf Course Clubhouse. Funds are budgeted in the FY19 Budget: LOST-Infrastructure – Public Works – Facilities Maintenance – General Construction – Bull Creek Roof; 0109-260-9901-MNTN-7661-96057-20190.

_________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO._____


A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 3 WITH C. T. BONE, INC. (WARNER ROBINS, GA) IN THE AMOUNT OF $10,203.00 FOR THE PUBLIC DEFENDER OFFICE EXPANSION (ALTERNATE #2) OF THE MUSCOGEE COUNTY JAIL KITCHEN FLOOR REPLACEMENT PROJECT.

WHEREAS, per Resolution No. 424-17, dated December 12, 2017, Council authorized C. T. Bone, Inc. (Warner Robins, GA) to refurbish the kitchen floor at the Muscogee County Jail and expand the Public Defender Office (Alternate #2). Resolution No. 88-18, dated February 27, 2018, authorized Change Order 1 for HVAC work for Alternate #2. Resolution No. 234-18, dated July 10, 2018, authorized Change Order 2 for Recorder’s Court Modifications (Alternate #1); and,

WHEREAS, Change Order 3 is for additional work required to complete the expansion of the Public Defender Office. The work includes revising the conference room door, per the Fire Marshal; new light switches; and additional electrical work for HVAC.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 3 with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $10,203.00 for the Public Defender Office Expansion (Alternate #2) of the Muscogee County Jail Kitchen Floor Refurbishment project. Funding is available in the FY19 Budget as: Special Projects-Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – General Construction – Public Defender’s Office Expansion. 0508-660-1000-CPFG-7661-22951-20180.
_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM C”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF A SUBSCRIPTION FOR AGENDA & MEETING MANAGEMENT SOFTWARE FROM MUNICIPAL CODE CORPORATION (TALLAHASSEE, FL), IN THE AMOUNT OF $8,000.00 FOR THE FIRST YEAR AND $8,000.00 PER YEAR FOR YEARS TWO THROUGH FOUR. THE ANNUAL SUBSCRIPTION FEE WILL INCREASE BY FIVE PERCENT (5%) IN YEAR FIVE; AND IN SUBSEQUENT YEARS, INCREASES WILL BE ACCORDING TO THE PREVAILING CONSUMER PRICE INDEX (CPI).

WHEREAS, the software will be used by the Clerk of Council’s office to create and manage Council agenda and meetings.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase a subscription for Agenda & Meeting Management Software from Municipal Code Corporation (Tallahassee, FL) in the amount of $8,000.00 for the first year and $8,000.00, per year, for years two through four. The annual subscription fee will increase by five percent (5%) in year five; and in subsequent years, increases will be according to the prevailing consumer price index (CPI). Funds for the initial subscription fee will be paid from contingency and the on-going annual subscription fee will be budgeted as: General Fund – Legislative – Clerk of Council – Software Lease; 0101-100-2000-CLRK-6541.
________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE PURCHASE OF A RADIO SYSYEM UPGRADE FOR PUBLIC SAFETY FROM MOTOROLA (CHICAGO, IL), FOR THE TOTAL COST OF $4,940,904.79, BY COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT #980-280008. THE TOTAL COST WILL PAID IN ARREARS OVER A THREE YEAR PERIOD AS FOLLOWS: FY20 - $1,646,968.26; FY21 - $1,646,968.26; FY22 - $1,646,968.26. APPROVAL IS ALSO REQUESTED FOR THE PURCHASE OF A WIRELESS MICROWAVE SYSTEM IN THE AMOUNT OF $696,687, WHICH WILL BE PURCHASED IN FY20.

WHEREAS, Public Safety radios will be upgraded to new digital radios. The new digital radios will have enhanced features and functionality, i.e. encryption, noise cancellation, blue tooth, GPS and interoperability. The upgrade will also include the purchase and implementation of a Wireless Microwave System to replace the current outdated wired Ethernet system; and,

WHEREAS, old radios will continue to be utilized by General Government for parts/spares until future replacement.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a contract for the purchase a radio system upgrade for Public Safety from Motorola (Chicago, IL), for the total cost of $4,940,904.79, by cooperative purchase via Georgia Statewide Contract #980-280008. The total cost will paid in arrears over a three year period as follows: FY20 - $1,646,968.26; FY21 - $1,646,968.26; FY21 - $1,646,968.26. The City Manager is also authorized to purchase a Wireless Microwave System in the amount of $696,687, which will be purchased in FY20. Funds will be budgeted in the OLOST Public Safety Fund in each subsequent fiscal year as described for the cost of this equipment upgrade.

_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM E”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) ODYSSEY ELECTRONIC VALIDATING FAREBOXES FROM GENFARE (ELK GROVE VILLAGE, IL), IN THE AMOUNT OF $43,328.00 ($14,356.00 EACH, PLUS $260.00 FREIGHT), TO BE INSTALLED ON METRA BUSES.

WHEREAS, the new fareboxes accept a wide variety of bus fare payment options (i.e. cash, swipe card, and credit card) and will improve operations and security; and,

WHEREAS, the new equipment will be used in conjunction with the Genfare Odyssey electronic validating farebox system, which was purchased in 2009, per Resolution #386-09. Consequently, the vendor is considered an only known source to provide the new equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) Odyssey electronic validating fareboxes from Genfare (Elk Grove Village, IL), in the amount of $43,328.00 ($14,356.00 each, plus $260.00 Freight), to be installed on METRA buses. Funds are budgeted in the FY19 Budget: Transportation Fund – Transportation – FTA – Capital Expenditures Over $5,000; 0751 – 610 – 2400 – FTA – 7761.
_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM F”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING AN AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES WITH AARON & CLEMENTS (COLUMBUS, GA), IN THE AMOUNT OF $26,500.00, PLUS REIMBURSEMENT COSTS FOR OUT-OF-POCKET EXPENSES, FOR LIFE-SAFETY IMPLEMENTATION, JUDICIAL SPACE RECONSTRUCTION, CONTINUED TIMELINESS AND ACTION PLANS FOR DEVELOPMENT OF A NEW GOVERNMENT CENTER AND JUDICIAL BUILDING. THE SERVICES ARE REQUIRED AS A RESULT OF THE GOVERNMENT CENTER FLOODING EVENT THAT TOOK PLACE JUNE/JULY 2018.

WHEREAS, during the October 9, 2018 Council Meeting, Aaron & Clements made a presentation explaining various options/recommendations to proceed with the repairs, etc…to the Government Center; and,

WHEREAS, as a result of the presentation, and at the direction of Council, Aaron & Clements, Inc. will work in conjunction with CCG staff, to represent and assist CCG with implementation of life-safety measures, judicial space reconstruction, continued development of timelines and action plans for renovation and/or construction options. The following list of services outlines the activities that will be undertaken for this effort:
• Assistance with contractor selection and management of work execution
• Schedule development and tracking
• Cost review in conjunction with CCG staff
• Reporting to CCG as needed
• Presentation to CCG staff and city council as needed
• Other duties as assigned; and,

WHEREAS, Aaron & Clements is considered an only known source for these services due to their prior work and research performed on the assessment of the Government Center.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an agreement for professional consultant services with Aaron & Clements (Columbus, GA), in the amount of $26,500.00, plus reimbursement costs for out-of-pocket expenses, for life-safety implementation, judicial space reconstruction, continued timeliness and action plans for development of a new government center and judicial building. General Fund contingency funding will be used to cover this agreement.

________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”

A RESOLUTION
NO.______


A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD EXPLORER FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002, AT A UNIT PRICE OF $31,355.00.

WHEREAS, the vehicle will be used by the Mayor Elect. This is a new vehicle that was authorized in the FY19 budget.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Ford Explorer from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-002, at a unit price of $31,355.00. Funds will be available in the FY19 Budget as: General Fund – Executive – Mayor’s Office – Light Trucks; 0101-110-1000-MAYR-7722.
______________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM H”

A RESOLUTION
NO.______


A RESOLUTION AUTHORIZING THE DECLARATION OF A 2,000 POUND SAFE IN RECORDER’S COURT, AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT, AND APPROVE THE REMOVAL OF THE SAFE BY THE CONTRACTOR, C.T BONE (WARNER ROBBINS, GA), WHO IS PERFORMING CONSTRUCTION WORK AT RECORDER’S COURT.

WHEREAS, the old safe has been housed in Recorder’s Court for years and is no longer used. The old safe weighs 2,000 pounds and is hindering the completion of construction work currently in progress at Recorder’s Court; and,

WHEREAS, the contractor has moved the safe from the immediate work area. However, the safe will eventually need to be moved off site and disposed. The City does not have the resources to move or store the surplus safe. Consequently, it is recommended that the contactor be allowed to take possession of the safe in lieu of the City paying moving cost and trying to store the safe; and,

WHEREAS, the safe is not recorded as a fixed asset and there is no value recorded for the safe.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare a 2,000 pound safe, as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government, and approve the removal of the safe by the contractor, C.T Bone (Warner Robbins, Ga), who is performing construction work at Recorder’s Court.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _____________.
Councilor Baker voting _____________.
Councilor Barnes voting _____________.
Councilor Davis voting _____________.
Councilor Garrett voting _____________.
Councilor House voting _____________.
Councilor Huff voting _____________.
Councilor Thomas voting _____________.
Councilor Turner Pugh voting _____________.
Councilor Woodson voting _____________.




_________________________________ _________________________
Lindsey Glisson, Deputy Clerk of Council Teresa Pike Tomlinson, Mayor